executive assistant

admin coordinator

assistant sales manager

asst dir-sales

business support manager/executive assistant Jobs in Jeddah

business support manager/executive assistant

administrative assistant

Sealy Mattress Middle East

<div><p>Sealy Mattress Middle East is seeking a proactive and highly organized Executive Assistant to support our executive team in Jeddah. As a pivotal member of our organization, you will provide comprehensive administrative support, ensuring smooth operations and effective communication across various departments. Your role will involve managing schedules, coordinating meetings, and assisting in project management while maintaining the highest level of professionalism and confidentiality. If you are detail-oriented, adaptable and thrive in a fast-paced environment, we invite you to join our dynamic team.</p><h3 class="jobSectionHeader"><b><br>
Responsibilities</b></h3><ul>
<li>Manage executives' schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence as required.</li>
<li>Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.</li>
<li>Assist in project management by tracking deadlines and progress on various initiatives.</li>
<li>Maintain organized filing systems and databases for easy access to information.</li>
<li>Act as a liaison between executives and various departments to facilitate communication.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication skills in both Arabic and English.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of attention to detail and problem-solving abilities.</li>
<li>25 to 35 years old.</li>
<li>Female</li>
<li>Saudi national.</li>
</ul><p><b>Benefits</b></p><ul>
<li>Private Health Insurance</li>
<li>Pension Plan</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Assistant

Al-Wafiq Global Pvt Ltd

<p><b>Location:</b> Saudi Arabia<br/><b>Gender Requirement:</b> Male<br/><b>Salary:</b> Based on experience<br/><b>Education:</b> Bachelor&rsquo;s Degree preferred (not mandatory if substantial experience exists)<br/><b>Language Requirement:</b> Proficient in English; knowledge of Arabic is a plus</p><p><b>Job Summary</b></p><p>We are seeking a <b>highly organized, responsible, and proactive Executive Assistant</b> who will play a vital role in supporting the daily activities of the company&rsquo;s top executive. The Executive Assistant will act as the <b>right-hand person to the Boss</b>, ensuring seamless daily operations, handling sensitive matters with discretion, and maintaining a professional working relationship at all times.</p><p><b>Key ResponsibilitiesAdministrative Support</b></p><ul><li>Manage and maintain the Boss&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Organize and maintain files, records, and important documents.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Draft emails, letters, memos, and reports in English (and Arabic if required).</li></ul><p><b>Communication Management</b></p><ul><li>Act as the <b>point of contact</b> between the Boss and internal/external stakeholders.</li><li>Screen calls, emails, and messages; respond when appropriate and escalate when necessary.</li><li>Coordinate with departments and keep the Boss updated on key matters.</li></ul><p><b>Travel &amp; Logistics</b></p><ul><li>Arrange flights, hotels, transportation, and visas as needed.</li><li>Prepare travel itineraries and ensure smooth execution of travel plans.</li></ul><p><b>Office &amp; Personal Tasks</b></p><ul><li>Assist with professional and occasional personal tasks.</li><li>Keep the Boss&rsquo;s office organized, equipped, and well-maintained.</li><li>Handle errands and special requests with flexibility.</li></ul><p><b>Reporting &amp; Documentation</b></p><ul><li>Assist in preparing presentations, reports, and data analysis.</li><li>Monitor deadlines and ensure timely submission of reports/documents.</li></ul><p><b>Professional Conduct</b></p><ul><li>Maintain a polished, professional appearance and demeanor.</li><li>Ensure punctuality, reliability, and confidentiality at all times.</li><li>Adapt to the Boss&rsquo;s working style and preferences for maximum efficiency.</li></ul><p><b>Requirements</b></p><ul><li><b>Experience:</b> Minimum <b>2&ndash;5 years as an Executive Assistant or Personal Assistant</b> ( <i>Only candidates with Executive Assistant experience will be accepted. Any other field experience = CV Rejected</i>).</li><li><b>Education:</b> Bachelor&rsquo;s Degree preferred, not mandatory if strong experience exists.</li><li><b>Language:</b> Proficient in English; Arabic knowledge is a plus.</li><li><b>Tech Skills:</b> Strong expertise in Microsoft Office (Word, Excel, PowerPoint), Outlook, IT knowledge, AnyDesk, calendar apps.</li><li><b>System Skills:</b> Comfortable with laptop &amp; desktop usage.</li><li><b>Soft Skills:</b> Organization, strong follow-ups, discretion, problem-solving, communication, and time management.</li><li><b>Nationality:</b> Open to all nationalities &ndash; must already be in Saudi Arabia or willing to relocate.</li></ul><p><b>Additional Notes</b></p><ul><li>Only candidates with <b>Executive Assistant experience</b> will be considered. Others will be <b>rejected automatically</b>.</li><li>Strong skills in <b>MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups</b> are mandatory.</li><li>Flexibility in working hours may be required.</li><li>Must handle pressure and maintain composure in a fast-paced environment.</li><li>A professional, respectful, and trustworthy attitude is essential.</li></ul><p><b>How to Apply:</b><br/>Submit your CV in <b>PDF format only</b> via our website:<br/>https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31</p><p>CVs without Executive Assistant experience will be <b>Rejected</b>.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Executive Assisant: 1 year (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Jeddah (Required)</li></ul>

Madi International

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are looking for a detail-oriented and proactive
 <strong>
  Admin Coordinator
 </strong>
 to join our team in
 <strong>
  Jeddah
 </strong>
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate daily administrative tasks to ensure efficient office operations.
  </li>
  <li>
   Support department managers and team members with scheduling, documentation, and reporting.
  </li>
  <li>
   Manage office supplies, equipment, and maintenance needs.
  </li>
  <li>
   Assist in organizing meetings, preparing agendas, and taking minutes.
  </li>
  <li>
   Liaise with internal departments and external vendors as needed.
  </li>
  <li>
   Maintain accurate records and handle confidential information responsibly.
  </li>
  <li>
   Support onboarding processes for new employees and assist HR with admin tasks.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2-4 years of experience in an administrative or coordinator role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent verbal and written communication skills in English (Arabic is a plus).
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Ability to work independently and as part of a team.
  </li>
  <li>
   Based in Jeddah or willing to relocate.
  </li>
  <li>
   Bachelors degree in Business Administration or related field is preferred.
  </li>
 </ul>
</div>


Admin Coordinator

white art

<p><b>Job Description:</b></p><ul><li>Receive daily tickets from CAFM system and ensure their closure.</li><li>Deliver completed tickets to Zone Supervisors to maintain workflow efficiency.</li><li>Monitor maintenance teams&rsquo; performance and ensure adherence to schedules.</li><li>Prepare daily reports and submit to management.</li></ul><p><b>Qualifications:</b></p><ul><li>Minimum 4 years of administrative experience in a similar field.</li><li>Fluent in English (reading &amp; writing).</li><li>Strong communication and organizational skills.</li></ul><p>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;</p>

Maintenance Coordinator

<div>
 At EY, we&rsquo;re all in to shape your future with confidence.
 <br/>
 <br/>
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 <br/>
 <br/>
 Join EY and help to build a better working world.
 <br/>
 <br/>
 <em>
  <strong>
   &ldquo;To comply with local nationalization law, EY must hire nationals from only for this role&rdquo;
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 As an executive assistant, you&rsquo;ll develop your skills by providing support services to some of MENA&rsquo;s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You&rsquo;ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you&rsquo;ll be supported in developing the career path you choose.
 <br/>
 <br/>
 Your key responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Provide high level support to a small group of Partners and Executives
  </li>
  <li>
   Organise and manage comprehensive diaries, travel and accommodation
  </li>
  <li>
   Screening emails, responding and/or actioning as required
  </li>
  <li>
   Prepare expense claims and timesheets on a weekly basis
  </li>
  <li>
   Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
  </li>
  <li>
   Prepare and revise documents including presentations, emails, reports, agendas and papers
  </li>
  <li>
   Coordinate client events, internal and external, as required within MENA
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Attributes For Success
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The demonstrated ability to build relationships with internal and external stakeholders
  </li>
  <li>
   Exceptional written and verbal communication skills
  </li>
  <li>
   Intermediate in the use of Microsoft Office suites
  </li>
  <li>
   Excellent attention to detail and ability to multi-task
  </li>
  <li>
   Strong communication skills including telephone manner and interpersonal skills
  </li>
  <li>
   A strong team member with an ability to work across multiple teams
  </li>
  <li>
   Experience in a professional services environment is highly regarded.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer You
  <br/>
  <br/>
 </strong>
 At EY, we&rsquo;ll develop you with future-focused skills and equip you with world-class experiences. We&rsquo;ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.
 <br/>
 <br/>
 Are you ready to shape your future with confidence? Apply today.
 <br/>
 <br/>
 To help create an equitable and inclusive experience during the recruitment process, please inform us as soon as possible about any disability-related adjustments or accommodations you may need.
 <br/>
 <br/>
 EY | Building a better working world
 <br/>
 <br/>
 EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
 <br/>
 <br/>
 Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
 <br/>
 <br/>
 EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
 <br/>
 <br/>
 Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
 <br/>
 <br/>
 Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
</div>


Executive Assistant - Jeddah

ACWA Power

<div>
 <p>
  ACWA Power is looking for a
  <strong>
   Business Support Manager/Executive Assistant
  </strong>
  to join our team in Jeddah, Saudi Arabia.
 </p>
 <p>
  This role will act as an Executive Assistant and Board Secretary to our senior stake holders, with direct involvement in board-level activities and performance initiatives.
 </p>
 <p>
  This role will require a frequent/weekly business travel within the kingdom.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Act as an Executive Assistant/Board Secretary, supporting senior management with administrative tasks and related materials, facilitating meetings, and maintaining accurate records.
  </li>
  <li>
   Collaborate with internal functions (HR, Finance, IT, Operations) and external advisors.
  </li>
  <li>
   Develop and optimize reporting tools, prepare and present reports to management, based on business performance and other data.
  </li>
  <li>
   Lead and support internal communication and portfolio performance updates.
  </li>
  <li>
   Drive process improvements and assist in managing departmental initiatives.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5 years of experience in a similar role as an Executive/Board Secretary or similar.
  </li>
  <li>
   Bachelor&rsquo;s Degree in Business or Project Management or similar field.
  </li>
  <li>
   Strong experience as an Executive Assistant or a Board Secretary.
  </li>
  <li>
   Experience in supporting executive-level meetings and presentations.
  </li>
  <li>
   Strong reporting and professional email writing skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office (Excel and PowerPoint).
  </li>
  <li>
   Excellent English communication skills (written and spoken).
  </li>
  <li>
   High attention to detail and organizational skills. Ability to work independently, meet deadlines, and manage multiple stakeholders.
  </li>
  <li>
   Flexibility to travel on weekly basis.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Why Join ACWA Power? At ACWA Power, you&rsquo;ll be part of a company that&rsquo;s reshaping the future of energy - while building a meaningful career with purpose and progression. This role offers visibility, impact, and the opportunity to work at the heart of strategy and governance.
 </p>
</div>


Business Support Manager/Executive Assistant

Siemens Energy

<div><div><div><h3 class="jobSectionHeader"><b>&Uuml;ber die Aufgabe
</b></h3></div></div><div><div><div><div><b>Standort</b>
</div></div><div><div>Saudi-Arabien
</div></div><div><div>Makkah
</div></div><div><div>Jeddah
</div></div><div><div><b>Unternehmen
</b></div><div>Siemens Energy Company Ltd.
</div></div><div><div><b>Organisation
</b></div><div>Gas Services
</div></div><div><div><b>Gesch&auml;ftsbereich
</b></div><div>Central
</div></div><div><div><b>Vollzeit / Teilzeit
</b></div><div>Vollzeit
</div></div><div><div><b>Erfahrungsniveau
</b></div><div>Berufserfahrene
</div></div><div><div><b>A Snapshot of Your Day:</b><div><div><br>
As a Site Administrator for the Siemens Energy Mourjan Project, you will be the backbone of our Project Management Office, supporting a diverse team in a dynamic, multicultural environment. Your organizational skills will play a crucial role in managing essential administrative tasks, facilitating smooth communication with clients and partners, and ensuring the efficient operation of the site. By contributing to meaningful projects, you will directly impact the success of our initiatives and uphold Siemens Energy&rsquo;s mission of delivering sustainable energy solutions.</div><div>
<div></div><div><b>How You&rsquo;ll Make an Impact:</b></div><div><ul><li>
Provide comprehensive administrative support to the Project Management Office.
</li><li>Maintain and organize office files, records, and documentation.
</li><li>Coordinate travel arrangements and itineraries for Project Managers.
</li><li>Prepare project-related documents, including contracts and reports.
</li><li>Schedule and organize meetings, conferences, and events.
</li>Ensure confidentiality and security of sensitive information.<br>
<li>
</li></ul></div><div></div><br>
<div><b>What You Bring:</b></div><div><ul><li>
Degree in Business Administration, Office Management, or a related field.
</li><li>2-5 years of experience in a multicultural office environment.
</li><li>Proven experience as an Office Admin or similar role in a project-based setting.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Strong organizational, time management, and communication skills in English; Arabic proficiency is a plus.
</li><li>High level of discretion, attention to detail, and problem-solving abilities.</li></ul><div></div><div><b><br>
About the Team</b></div><div></div><div><br>
Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.</div></div><div></div><div><br>
<p><b>Who is Siemens Energy?</b></p><br>
<p></p>
<p>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
</p><p>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
</p><p>Find out how you can make a difference at Siemens Energy: <b>https://www.siemens-energy.com/employeevideo</b></p><br>
<p></p>
<p><b>Our Commitment to Diversity</b></p><br>
<p></p>
<p>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.</p><br>
<p></p>
<p><b>Rewards/Benefits</b></p><br>
<p></p>
<ul><li>Competitive Salary Package</li>
<li>Targeted Bonus</li>
<li>Opportunities to work on a variety of innovative projects</li><br>
</ul><div></div><br>
<p><b>https://jobs.siemens-energy.com/jobs</b></p><p></p><p><br>
#LI-AF1</p></div></div></div></div></div></div></div></div><div></div>

Site Administrator - Siemens Energy, Mourjan Project KSA

Explore 53+ Administrative assistant in Jeddah this September. Find roles across top companies and apply now to boost your career.

53 administrative assistant jobs IN Jeddah

Executive Assistant

Executive Assistant

Admin Coordinator

Maintenance Coordinator

Executive Assistant - Jeddah

Business Support Manager/Executive Assistant

Site Administrator - Siemens Energy, Mourjan Project KSA