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recruitment admin assistant

administrative customer virtual entry-level admin assistant Jobs in Jeddah

executive secretary to the ceo Jobs in Jeddah

executive secretary to the ceo

executive assistant

Mondelēz International

<div>
 
 Job Description
 
 
 
 
 Are You Ready to Make It Happen at Mondel&emacr;z International?
 
 
 
 
 Join our Mission to Lead the Future of Snacking. Make It Possible.
 
 
 
 You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.
 
 
 
 How You Will Contribute
 
 
 
 You will:
 
 
 <ul>
 <li>
 Provide administrative support executing activities and build an effective relationships with those you support
 </li>
 <li>
 Perform duties as needed related to budget, expenses and purchasing processes
 </li>
 <li>
 Answer calls and emails, responding to queries and requests appropriately
 </li>
 <li>
 Manage archiving and filing in line with statutory requirements and company policy
 </li>
 <li>
 Complete and update reports and maintain systems and data
 </li>
 <li>
 Undertake additional projects and tasks as requested
 </li>
 <li>
 Coordinate all logistics for travel, events, meetings, training, etc. where required
 
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 A desire to drive your future and accelerate your career and the following experience and knowledge:
 
 
 <ul>
 <li>
 Administration and support roles
 </li>
 <li>
 Highly developed customer service orientation
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Office (Excel, Word, PowerPoint)
 </li>
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 Attention to detail combined with proactive attitude, very good communication and interpersonal skills
 </li>
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 Excellent teamwork and able to anticipate needs and respond accordingly
 
 
 
 </li>
 </ul>
 
 More About This Role
 
 
 
 
 Role Purpose
 
 
 
 Provide high-level administrative and organizational support to the Executive to ensure smooth day-to-day operations, effective time management, and seamless coordination with internal and external stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage executive calendar, meetings, travel, and priorities
 </li>
 <li>
 Prepare presentations, reports, and correspondence
 </li>
 <li>
 Screen calls and emails; handle confidential information with discretion
 </li>
 <li>
 Coordinate internal and external meetings, including agendas and minutes
 </li>
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 Follow up on action items and track key deliverables
 </li>
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 Support event planning and special projects as needed
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
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 3&ndash;5 years&rsquo; experience supporting senior leadership
 </li>
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 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High level of professionalism and confidentiality
 </li>
 <li>
 Proficiency in Microsoft Office
 
 
 
 </li>
 </ul>
 No Relocation support available
 
 
 
 Business Unit Summary
 
 
 
 Mondel&emacr;z International in the Middle East, North Africa and Pakistan serves the Middle East and Africa markets as well as Australia, New Zealand, the UK and Canada. Headquartered in Dubai, UAE, we have more than 2600 employees working across seven plants and six commercial offices; we make, bake, sell and deliver our products to customers. We are market leaders in key snacking categories with iconic global and local brands including Cadbury Dairy Milk chocolate, Milka, Oreo and belVita biscuits, Barni Cakes,Tang powdered beverage, Chiclets and Trident gum and Halls candy.
 
 
 Mondel&emacr;z International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 
 Job Type
 
 
 
 Regular
 
 
 Administration Support
 
 
 Administration Services
</div>

Executive Assistant

Alrawasi Co.

Role PurposeProvide high‑level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow‑ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow‑ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad‑hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C‑level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time‑sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem‑solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow‑through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

Ibix Global Tech

We are seeking a highly organized, proactive, and trustworthy Female Executive Operations Associate to support the Business Director in managing daily operations and strategic initiatives. This role requires someone with excellent English communication skills, a professional personality, and strong attention to detail.The ideal candidate should demonstrate ownership of responsibilities, the ability to work independently, and flexibility to accommodate business needs, including coordination across different time zones when required.Key Responsibilities<ul><li>Assist in developing and implementing operational strategies to improve efficiency and support business growth.</li><li>Provide executive support to the Business Director, including calendar management, travel coordination, meetings, and follow-ups.</li><li>Attend meetings, record minutes, track action items, and ensure timely completion of tasks.</li><li>Coordinate with different departments to monitor deliverables, timelines, and KPIs.</li><li>Prepare presentations, quotations, invoices, reports, and formal business documentation.</li><li>Support project management activities and operational tracking.</li><li>Facilitate clear communication between the Director and internal teams.</li><li>Participate in strategic discussions and assist in business planning and reporting.</li><li>Demonstrate strong ownership of assigned tasks, ensuring accuracy, quality, and timely completion.</li><li>Take initiative in identifying problems, suggesting improvements, and supporting operational efficiency.</li><li>Remain responsive and flexible to support business needs outside standard working hours when required.</li><li>Support technical coordination when necessary.</li></ul>Requirements<ul><li>6 months to 1 year of experience in executive support, operations, or administrative roles (Fresh IT graduates are encouraged to apply).</li><li>Bachelor&rsquo;s degree in IT, Computer Science, or a related field.</li><li>Excellent English communication skills (spoken and written).</li><li>Strong organizational, communication, and multitasking abilities.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Ability to prepare professional presentations, quotations, invoices, and business documentation.</li><li>Strong sense of ownership, responsibility, and accountability for assigned tasks.</li><li>Ability to work in flexible hours depending on business needs and international coordination.</li><li>Must be trustworthy, honest, and able to handle confidential business information.</li><li>Willingness to travel internationally when required (mandatory).</li></ul>Preferred<ul><li>Familiarity with project management tools such as Trello, Notion, or similar platforms.</li><li>Experience supporting senior executives or directors.</li><li>Understanding of basic technical or IT-related coordination.</li><li>Proficiency in Arabic is a plus.</li></ul>Growth Opportunities<ul><li>International travel for meetings, workshops, and business events.</li><li>Exposure to global operations and international teams.</li><li>Opportunities for professional development and career growth.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your current monthly salary package (in SAR)?</li><li>What is your expected monthly salary package (in SAR)?</li><li>How many months/years of experience do you have in operations or executive support?</li><li>How soon can you join our company?</li><li>Are you willing to travel internationally when required?</li><li>What is your level of proficiency in Arabic?</li><li>Explain why you are interested in this role and why you believe you are a good fit?</li></ul>Work Location: In person

Operations Executive - Female

Azad Properties

<div>Operations PMO &ndash; Specialist / Senior Specialist<h2 class="jobSectionHeader">
Job Summary</h2>
We are seeking a detail-oriented and proactive Operations PMO &ndash; Specialist / Senior Specialist to join our Operations team at Azad Properties. The role will support the COO and Operations Division in coordinating strategic initiatives, maintaining project governance, and ensuring operational projects are delivered on time and aligned with business objectives.
The successful candidate will work closely with cross-functional teams across leasing, property management, fit-out, and operations to track project progress, maintain reporting frameworks, and provide executive-level insights that support effective decision-making.
Key Responsibilities<ul><li>
Track and monitor strategic and operational projects across the Operations Division to ensure alignment with business priorities.</li><li>
Maintain project trackers, dashboards, reporting frameworks, and executive reporting tools to provide clear visibility on project progress and performance.</li><li>
Coordinate with project owners and stakeholders across departments to monitor milestones, deliverables, risks, and dependencies.</li><li>
Ensure governance standards and project reporting frameworks are consistently applied across operational initiatives.</li><li>
Support the preparation of executive presentations, project updates, and briefing materials for leadership meetings.</li><li>
Assist in translating strategic objectives into structured project plans and operational action items.</li><li>
Monitor operational readiness across assets, including tenant fit-out progress and operational dependencies.</li><li>
Facilitate coordination between Leasing, Property Management, Fit-Out, Marketing, and Operations teams to ensure alignment on timelines and priorities.</li><li>
Maintain and update project documentation, trackers, and operational reporting materials to support transparency and decision-making.</li><li>
Support continuous improvement of project tracking methodologies, reporting processes, and governance frameworks.</li></ul>
Requirements<ul><li>
Bachelor&rsquo;s degree in Business Administration, Operations Management, Real Estate, or a related field.</li><li>
5&ndash;7 years of relevant professional experience in project coordination, PMO functions, or operational project management.</li><li>
Experience in real estate, property management, or retail operations is preferred.</li><li>
Strong understanding of project management principles including governance, project tracking, risk monitoring, and reporting frameworks.</li><li>
Advanced proficiency in Microsoft Excel and PowerPoint, including preparation of dashboards and executive reports.</li><li>
Excellent English communication skills, both written and spoken.</li><li>
Strong stakeholder management skills with the ability to coordinate across multiple departments.</li><li>
Strong organisational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.</li></ul>
Preferred Skills<ul><li>
Professional certification in Project Management (PMP, PRINCE2, Agile, or equivalent) is an advantage.</li><li>
Familiarity with leasing processes, tenant fit-out activities, and property management operations.</li><li>
Experience supporting executive leadership reporting or COO office initiatives.</li><li>
Experience with data analysis, reporting tools, and dashboard development.</li></ul>
Personal Attributes<ul><li>
Proactive and solution-oriented with a collaborative mindset.</li><li>
Strong attention to detail and commitment to delivering high-quality outputs.</li><li>
Ability to maintain professionalism and confidentiality when supporting executive leadership.</li><li>
Capable of working independently while collaborating effectively within cross-functional teams.</li><li>
Comfortable working in a fast-paced operational environment with multiple priorities.</li></ul></div>

Sr. Specialist, Operations PMO

My Chocolate

Job Title: Sales Executive &ndash; Wholesale (B2B) | Chocolate &amp; ConfectioneryLocation: Saudi Arabia Job Type: Full-TimeJob Description We are looking for a dynamic and results-driven Sales Executive to expand our wholesale distribution of premium chocolate products including Chocolate Kunafa Bars, Chocolate Wafer Rolls, and other confectionery items across the Saudi market.The ideal candidate will have strong B2B sales experience in the FMCG or confectionery sector and an existing network with distributors, wholesalers, and retail buyers in Saudi Arabia.Key Responsibilities<ul><li>Develop and manage relationships with wholesalers, distributors, and bulk buyers.</li><li>Expand market presence for chocolate products across key regions in Saudi Arabia.</li><li>Identify new sales opportunities and onboard new wholesale clients.</li><li>Negotiate pricing, contracts, and supply agreements with B2B partners.</li><li>Achieve monthly and quarterly sales targets.</li><li>Monitor competitor activities and market trends.</li><li>Coordinate with logistics and operations teams to ensure smooth product delivery.</li><li>Provide regular sales reports and forecasts to management.</li></ul>Requirements<ul><li>Proven experience in B2B FMCG sales, preferably in chocolate, confectionery, or snack products.</li><li>Strong network with wholesalers, distributors, and trading companies in Saudi Arabia.</li><li>Minimum 2&ndash;5 years of sales experience in the Saudi market.</li><li>Excellent negotiation and communication skills.</li><li>Ability to work independently and meet sales targets.</li><li>Valid driving license in Saudi Arabia preferred.</li><li>Arabic or English proficiency required.</li></ul>Preferred Experience<ul><li>Experience selling chocolate products such as Kunafa Chocolate Bars, Wafer Rolls, or similar confectionery items.</li><li>Knowledge of FMCG distribution channels in Saudi Arabia.</li></ul>Benefits<ul><li>Competitive salary + sales commission</li></ul>Job Type: Full-timeWork Location: In person

Sales Executive - Wholesale

Thuan Phat HR

Location: Prince Sultan Road, Al Salamah District, Jeddah, KSAMonthly Compensation: SAR 32,000The Human Capital Mandate: Thuan Phat HR is appointing a Human Resources Director to lead our regional operations and strategic recruitment initiatives from our executive office on Prince Sultan Road. In the competitive landscape of Saudi Arabia&rsquo;s labor market, this role is the bridge between international talent pools and the Kingdom&rsquo;s industrial and commercial needs. You will be responsible for the end-to-end lifecycle of human capital&mdash;from high-volume sourcing and visa processing to long-term organizational development and employee retention.The Specialist Profile: We are looking for a veteran with 15 years of &quot;on-the-ground&quot; HR leadership, specifically within the recruitment or manpower outsourcing sectors. A Master&rsquo;s degree in HR Management or an MBA is required, but your real edge must be a deep, functional mastery of the QIWA and AJEER platforms, GOSI regulations, and the latest Nitaqat updates. You must have a proven track record of managing multicultural workforces and leading the &quot;Saudization&quot; strategies for major corporate clients across the Western Province.Operational Focus at Al Salamah:<ul><li>Strategic Talent Mobility: Architecting the frameworks for seamless international recruitment and localized placement in accordance with Saudi Labor Law.</li><li>Compliance &amp; Governance: Ensuring 100% adherence to MoHRSD regulations while maintaining a zero-delay pipeline for Iqama renewals and labor transitions.</li><li>P&amp;L &amp; Performance: Oversight of the SAR 32,000 monthly executive allocation, ensuring internal HR KPIs and client satisfaction levels are consistently exceeded.</li><li>Corporate Culture: Building a high-performance internal team on Prince Sultan Road that reflects the &quot;Consultative Excellence&quot; Thuan Phat is known for globally.</li></ul>Status &amp; Eligibility: This position is open to elite HR professionals with a transferable Iqama or Saudi Nationals. Presence in our Jeddah office is mandatory, as you will be the primary point of contact for high-profile corporate clients and government regulatory bodies.نوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٣٢٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Human Resources Director

Archers Global LLC FZ

Job description:We are hiring dynamic and results-driven Business Development Professionals to drive sales of our client's Document Management &amp; Digitization Solutions across corporate markets.This is a B2B sales role focused on corporate software solutions, targeting enterprises and key accounts.The designation will be aligned with the candidate&rsquo;s experience (Executive / Senior Executive / Manager level).Key Responsibilities<ul><li>Identify, research, and approach prospective corporate clients</li><li>Generate leads, qualify opportunities, and schedule meetings</li><li>Manage the complete sales cycle from lead generation to deal closure</li><li>Conduct client meetings to understand business and technical requirements</li><li>Deliver professional product presentations and demonstrations</li><li>Prepare and follow up on proposals and quotations</li><li>Achieve assigned sales targets and revenue goals</li><li>Develop and maintain strong customer and channel partner relationships</li><li>Upsell and cross-sell solutions to existing clients</li><li>Maintain accurate CRM records and timely reporting</li><li>Represent the company at networking events and industry exhibitions</li><li>Coordinate with technical and support teams during pre-sales and implementation</li><li>Ensure smooth client onboarding and assist during installations</li><li>Stay updated with product developments and new features</li></ul>Candidate Requirements<ul><li>Minimum 3+ years of experience in Corporate Software Sales / IT Sales</li><li>Strong B2B sales and key account management experience</li><li>Experience in handling full sales cycle independently</li><li>Proven ability to generate new business and close deals</li><li>Strong presentation, negotiation, and convincing skills</li><li>Excellent written and verbal communication skills</li><li>Bachelor&rsquo;s degree in a relevant field</li><li>IT background is an added advantage</li><li>Strong networking and interpersonal skills</li><li>Ability to work independently and as part of a larger sales team</li><li>Well-groomed and professional appearance</li><li>Valid Saudi driving license (mandatory)</li><li>Own vehicle or willingness to arrange before joining</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Do you have your own car or are willing to arrange your own car before joining ?</li><li>Do you have Saudi driving license ?</li><li>What is your current Iqama status ?How soon can you join ?</li><li>What is your salary expectation ?</li></ul>Experience:<ul><li>Saudi IT Sales: 3 years (Required)</li></ul>Work Location: In person

Business Development Professional - IT Solutions

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