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executive assistant

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
We are seeking a highly organized and proactive Executive Assistant to join our team in Makkah, Saudi Arabia. In this role, you will serve as a strategic partner to senior-level executives, providing comprehensive administrative support that enables them to focus on high-impact initiatives. You will operate with a high degree of independence, managing complex schedules, coordinating cross-functional projects, and ensuring seamless execution of executive priorities. This position requires exceptional organizational skills, strong interpersonal abilities, and a commitment to delivering excellence in a fast-paced, dynamic environment.<ul><li>
Independently manage complex calendars for senior executives, including coordinating recurring meetings, managing multi-time-zone bookings, blocking focused work time, and anticipating rescheduling needs while reflecting executive priorities accurately</li><li>
Review and prioritize incoming emails, categorize by urgency, flag follow-ups, draft responses when appropriate, and maintain inbox hygiene across shared and personal mailboxes</li><li>
Coordinate comprehensive travel arrangements including flights, ground transportation, hotel accommodations, travel insurance, and visa applications; develop detailed itineraries and proactively address travel issues</li><li>
Own the complete lifecycle of executive meetings&mdash;from agenda coordination and invite distribution to materials preparation, notetaking, and action item follow-ups; support hybrid and virtual meetings via Teams or similar platforms</li><li>
Prepare and submit expense reports aligned with company standards, ensuring accurate coding, receipt attachment, and reconciliation of credit card transactions; track approvals and liaise with accounting for pending reimbursements</li><li>
Generate and format spreadsheets, dashboards, reports, and presentations tailored for executive and stakeholder use; maintain version control and proactively update recurring documents</li><li>
Submit and track purchase orders, assist in vendor setup, ensure invoice submission, and coordinate with service providers for vendor meetings and contract routing</li><li>
Prepare logistics for stakeholder visits, including agendas, room bookings, meal planning, and meeting materials; serve as point-of-contact for internal teams to ensure seamless execution</li><li>
Create and distribute newsletters, announcements, and internal updates on behalf of the executive; design basic graphics for events and assist with formatting communications for broader distribution</li><li>
Manage requests for system access, IT support, and onboarding-related tools; coordinate with IT departments to ensure timely resolution of technical issues</li><li>
Conduct market research, competitor analysis, and internal policy reviews to support executive decision-making; gather profiling information on clients, stakeholders, and vendors</li><li>
Build and maintain strong working relationships with internal departments (HR, Finance, Legal, IT) and collaborate with peer Executive Assistants to align schedules and share best practices</li><li>
Perform additional administrative tasks as needed to support executive operations and organizational goals</li></ul> 

Qualifications 
**Minimum Requirements:**<ul><li>
Bachelor's degree or minimum 5 years of professional experience in executive support, administrative services, project administration management, or related field</li><li>
Proven experience coordinating business activities and managing projects across multiple stakeholders and teams</li><li>
Advanced proficiency with Microsoft 365 applications, particularly Word, Excel, Outlook, and PowerPoint</li><li>
Demonstrated ability to manage multiple competing priorities and changing deadlines in a fast-paced environment</li><li>
Excellent organizational and time management skills with strong attention to detail</li><li>
Superior verbal and written communication skills with ability to draft professional correspondence and reports</li><li>
Proven experience managing executive calendars and coordinating complex meetings</li><li>
Experience coordinating travel arrangements and managing logistics</li><li>
Demonstrated ability to work effectively with global teams across multiple time zones</li><li>
Strong understanding of administrative functions, vendor management, and budget tracking</li><li>
Excellent interpersonal skills with ability to build collaborative relationships across all organizational levels and departments</li><li>
Ability to maintain confidentiality and exercise discretion when handling sensitive information</li><li>
Proactive problem-solving skills with ability to anticipate executive needs and take independent action</li><li>
Flexibility and resilience in adapting to changing priorities and organizational needs</li></ul>
**Preferred Qualifications:**<ul><li>
Experience with SharePoint or other content management systems</li><li>
Familiarity with project management tools and methodologies</li><li>
Experience with expense management or procurement systems</li><li>
Knowledge of business practices and cultural awareness relevant to the Middle East region</li><li>
Experience supporting C-suite or senior-level executives</li><li>
Proficiency in additional languages</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Executive Assistant

ALESAYI HOLDING |  العيسائي القابضة

<div>
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage all the administrative work of the department and Head Office.
 </li>
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 Coordinate with HR regarding contracts, staff documentation, leaves, and recruitment follow-ups.
 </li>
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 Prepare and submit required internal requests (HR, Finance, Procurement, IT).
 </li>
 <li>
 Organize and manage executive meetings.
 </li>
 <li>
 Prepare Minutes of Meeting (MOM) and ensure follow-up on action items.
 </li>
 <li>
 Follow up on the entire team task list and ensure deadlines are met.
 </li>
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 Coordinate with all required departments.
 </li>
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 Prepare reports, presentations, and confidential documents.
 </li>
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 Manage GM calendar, meetings, and travel arrangements.
 </li>
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 Draft official correspondence and maintain filing systems.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Degree in business administration or related field
 </li>
 </ul>
 
 
 Required Skills
 
 
 <ul>
 <li>
 3&ndash;5 years in executive support (contracting experience preferred)
 </li>
 </ul>
</div>

MagentaCo

<div>
 Role Overview
 
 Bright Magenta is seeking a highly organized and execution focused Executive Assistant to support the Founder &amp; Executive Director and contribute to operational coordination across projects.
 
 
 This position combines executive support, event coordination, supplier management, structured research, documentation control, and cross team follow up. The role is designed to evolve into an operations leadership position based on performance.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Support &amp; Execution
 
 
 
 
 &bull; Manage daily task tracking and coordination for the Founder
 
 
 
 
 &bull; Ensure directives are clearly communicated and properly implemented by the team
 
 
 
 
 &bull; Follow up consistently on deadlines, deliverables, and execution standards
 
 
 
 
 &bull; Maintain structured digital filing systems and organized documentation
 
 
 
 
 
 
 
 Operations &amp; Event Coordination
 
 
 
 
 &bull; Support planning and coordination of event logistics and production requirements
 
 
 
 
 &bull; Source, evaluate, and compare suppliers and vendors
 
 
 
 
 &bull; Assist in negotiation processes and quotation comparisons
 
 
 
 
 &bull; Coordinate internally with technical, production, and operations teams
 
 
 
 
 
 
 
 Research &amp; Intelligence
 
 
 
 
 &bull; Conduct structured research across suppliers, venues, regulations, equipment, and strategic topics
 
 
 
 
 &bull; Extract relevant, decision ready information from large data sets
 
 
 
 
 &bull; Present findings in clear, concise formats for review
 
 
 
 
 
 
 
 Presentations &amp; Documentation
 
 
 
 
 &bull; Prepare professional presentations and client ready quotations
 
 
 
 
 &bull; Draft and proofread emails, proposals, and official communications
 
 
 
 
 &bull; Review documents for clarity, consistency, and accuracy
 
 
 
 
 
 
 
 Financial &amp; Administrative Coordination
 
 
 
 
 &bull; Coordinate with accounting on invoicing follow ups and documentation
 
 
 
 
 &bull; Track payment statuses and supplier commitments
 
 
 
 
 &bull; Maintain organized cost comparison sheets and financial summaries
 
 
 
 
 
 
 
 Marketing &amp; Project Follow Up
 
 
 
 
 &bull; Coordinate uploading of project videos and content to social media platforms
 
 
 
 
 &bull; Follow up with media teams to collect and archive project assets
 
 
 
 
 &bull; Ensure proper documentation and archiving of completed projects
 
 
 
 
 
 
 
 AI &amp; Digital Tools
 
 
 
 
 &bull; Utilize AI tools to enhance research, drafting, and workflow efficiency
 
 
 
 
 &bull; Support implementation of systems that streamline recurring processes
 
 
 
 
 
 Requirements
 
 &bull; Strong organizational and time management capability
 
 
 &bull; Ability to manage multiple priorities in a fast paced environment
 
 
 &bull; Clear communication and negotiation skills
 
 
 &bull; Advanced research ability with analytical thinking
 
 
 &bull; High attention to detail, especially in proofreading and documentation
 
 
 &bull; Proficiency in presentation software and digital productivity tools
 
 
 &bull; Comfortable using AI tools as part of daily workflow
 
 
 &bull; High level of discretion, ownership, and reliability
 
 
 
 
 Growth Path
 
 This is an Operations Track role.
 
 
 Based on performance, ownership, and leadership capability, the position may transition into a formal operations leadership role within the company.
 
 
 
 
 
 
 Minimum Qualification Standard
 
 
 
 This role requires strong independent thinking and execution ability. Applicants must demonstrate structured research skills, professional written communication, and the ability to organize complex information clearly. Candidates who require constant supervision, struggle with deadlines, or lack attention to detail will not be suitable for this position. Experience supporting senior leadership, coordinating multiple stakeholders, or working within fast-paced operational environments is strongly preferred.
 
</div>

Executive Assistant - Operations track

Awali Ahimma Holding Company

Executive Assistant to the CEOReporting To: Chief Executive Officer (CEO) Location: Jeddah Nationality Requirement: Saudi OnlyRole OverviewWe are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and coordination support to the CEO.This role focuses on high-level executive assistance, calendar management, communication handling, and coordination of business priorities, while also supporting select personal scheduling requirements. The ideal candidate will be detail-oriented, dependable, and capable of operating in a fast-paced executive environment.Key Responsibilities Executive Support<ul><li>Manage and maintain the CEO&rsquo;s calendar, ensuring effective prioritization of meetings and commitments.</li><li>Organize meetings, prepare agendas, and record meeting minutes when required.</li><li>Screen emails, calls, and correspondence, prioritizing urgent matters appropriately.</li><li>Prepare professional presentations, reports, and briefing documents.</li><li>Draft correspondence and formal communications on behalf of the CEO.</li><li>Coordinate follow-ups with internal departments to ensure timely execution of tasks.</li><li>Maintain strict confidentiality of executive information and documentation.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange business travel (flights, accommodation, transportation, visas if required).</li><li>Coordinate logistics for conferences, official meetings, and events.</li><li>Support RSVP management and official engagement coordination.</li></ul>Administrative &amp; Office Management<ul><li>Maintain organized digital and physical filing systems.</li><li>Support document management and record keeping.</li><li>Ensure smooth day-to-day operations within the Executive Office.</li></ul>Personal Scheduling (Limited Scope)<ul><li>Coordinate personal appointments and selected family-related scheduling.</li><li>Liaise with service providers when necessary to ensure seamless planning.</li></ul>Qualifications &amp; Experience<ul><li>3&ndash;7 years of experience as an Executive Assistant supporting senior leadership.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of discretion, professionalism, and reliability.</li><li>Proficiency in Microsoft Office and calendar management systems (Outlook, Google Calendar).</li><li>Ability to multitask and work under pressure with attention to detail.</li></ul>All The Best!Job Type: Full-timeApplication Question(s):<ul><li>what is your notice period (in Days)?</li><li>What is your Expected Salary in total?</li></ul>Experience:<ul><li>business management: 2 years (Required)</li></ul>Location:<ul><li>Jeddah (Preferred)</li></ul>

Executive Assistant To The CEO (SAUDI)

LABORINTOS

Assistant to the President &amp; CEOKingdom of Saudi Arabia | Senior Executive RoleWe are conducting a confidential search for an experienced Assistant to the President &amp; CEO for one of the top 10 largest companies in Saudi Arabia. The organization operates a fully integrated industrial complex on the Red Sea, including a major refinery and petrochemical plants.This is a high-visibility, strategic role serving as the right hand to the President &amp; CEO, ensuring alignment, follow-up, and execution of business priorities across Finance, Operations, Legal, HR, and other core functions.Key Focus Areas:<ul><li>Follow-up and coordination of strategic decisions</li><li>Executive agenda management</li><li>Preparation of high-level reports and correspondence</li><li>Liaison with senior leadership, regulators, and industry partners</li><li>Representation of the CEO in key meetings</li><li>Oversight of the Office of the President</li><li>Support of executive-led strategic initiatives</li></ul>Profile:<ul><li>Bachelor&rsquo;s degree in Business or related field</li><li>17+ years of experience (oil, energy, petrochemical, or large industrial sectors preferred)</li><li>Proven support to C-level executives</li><li>Strong business judgment, discretion, and leadership presence</li><li>Excellent English communication skills</li></ul>Confidential senior opportunity within a world-class industrial environment.Job Type: Full-timePay: From ﷼500,000.00 per yearApplication Question(s):<ul><li>	Do you hold Saudi nationality? This position is only open to Saudi nationals</li></ul>Education:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Oil and Gas Experience: 10 years (Required)</li></ul>

Assistant to the President & CEO

Gulfwest Company Ltd

Executive Secretary to the CEOLocation: Jeddah, Saudi Arabia Nationality Requirement: Female Saudi NationalAbout the RoleWe are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.Key Responsibilities<ul><li>Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, review, and organize documents, reports, presentations, and correspondence.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.</li><li>Manage confidential information with discretion and professionalism.</li><li>Support the CEO in project tracking, deadline management, and prioritization of tasks.</li><li>Assist in organizing corporate events, board meetings, and executive engagements.</li><li>Maintain an organized filing system (digital and physical) for easy retrieval of documents.</li><li>Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.</li><li>Conduct basic research, compile data, and prepare summaries when required.</li></ul>Qualifications &amp; Requirements<ul><li>Saudi National (Female)</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.</li><li>Excellent command of English and Arabic (written and spoken).</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational and time-management skills.</li><li>Strong interpersonal skills with a professional and polished demeanor.</li><li>Ability to work under pressure, manage multiple priorities, and meet tight deadlines.</li><li>High level of integrity, confidentiality, and discretion.</li></ul>Key Competencies<ul><li>Proactive problem-solving</li><li>Strong communication and coordination</li><li>Professional judgment and decision-making</li><li>Attention to detail</li><li>Adaptability and reliability</li><li>Executive presence and maturity</li></ul>Why Join Us?This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.Job Type: Full-time

Executive Secretary

Elaf Group

<div>
 
 The
 
 CEO Office Manager
 
 serves as a trusted extension of the CEO, ensuring focus, alignment, and disciplined execution across the organization. The role integrates executive administration, cross-functional coordination, governance oversight, and structured decision support. Operating at the center of strategic priorities, the position drives accountability, safeguards confidentiality, and enables operational excellence at the highest level.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Office Administration &amp; Logistics
 
 
 <ul>
 <li>
 Manage complex CEO calendar, prioritization, and time-blocking
 </li>
 <li>
 Oversee end-to-end meeting management (agendas, materials, minutes, action tracking)
 </li>
 <li>
 Lead travel planning and execution, including contingencies
 </li>
 <li>
 Maintain disciplined document control, filing, and confidentiality standards
 </li>
 <li>
 Establish structured office cadence (weekly plans, daily briefs, follow-ups, gatekeeping)
 </li>
 </ul>
 
 
 2. CEO Office Execution &amp; Cross-Functional Coordination
 
 
 <ul>
 <li>
 Act as an operational extension of the CEO with credibility and authority
 </li>
 <li>
 Coordinate alignment across CEO, ExCom, Division Heads, and Group C-suite
 </li>
 <li>
 Translate CEO priorities into structured workstreams, owners, and milestones
 </li>
 <li>
 Drive follow-through on decisions, KPIs, and executive action logs
 </li>
 <li>
 Prepare concise executive updates, including Board and steering materials
 </li>
 </ul>
 
 
 3. Business Analysis &amp; Decision Support
 
 
 <ul>
 <li>
 Consolidate multi-source inputs into structured executive briefs
 </li>
 <li>
 Prepare high-level dashboards, summaries, and briefing notes
 </li>
 <li>
 Contextualize business drivers and highlight implications
 </li>
 <li>
 Organize decision materials (context, options, key considerations)
 </li>
 </ul>
 
 
 4. Hospitality &amp; Portfolio Acumen
 
 
 <ul>
 <li>
 Understand hospitality and multi-property portfolio dynamics
 </li>
 <li>
 Familiar with operating and commercial KPIs
 </li>
 <li>
 Aware of owner&ndash;operator and group governance environments
 </li>
 </ul>
 
 
 5. Stakeholder &amp; Executive Communication
 
 
 <ul>
 <li>
 Manage high-quality CEO communications (emails, briefs, presentations)
 </li>
 <li>
 Maintain strong working relationships across senior leadership
 </li>
 <li>
 Filter and prioritize inbound information to protect CEO bandwidth
 </li>
 <li>
 Demonstrate diplomacy and executive maturity in sensitive matters
 </li>
 </ul>
 
 
 6. Board, Shareholder &amp; Group Interface
 
 
 <ul>
 <li>
 Coordinate Board and committee materials, actions, and follow-ups
 </li>
 <li>
 Interface with holding company and shareholder representatives
 </li>
 <li>
 Ensure compliance with group governance and reporting standards
 </li>
 <li>
 Maintain discretion and institutional continuity
 </li>
 </ul>
 
 
 7. Governance &amp; Compliance
 
 
 <ul>
 <li>
 Uphold disciplined governance processes and documentation
 </li>
 <li>
 Maintain audit-ready records and controlled material distribution
 </li>
 <li>
 Handle confidential matters with integrity and judgment
 </li>
 <li>
 Support budgeting and financial tracking for the CEO Office
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 5&ndash;10 years in senior EA, CEO Office, PMO, executive operations, or consulting support roles
 </li>
 <li>
 Proven experience managing complex executive environments
 </li>
 <li>
 Experience supporting Board and committee governance preferred
 </li>
 <li>
 Hospitality, real estate, asset management, or multi-unit exposure advantageous
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Degree in Hospitality Management, Business Administration, Finance, or related field
 </li>
 <li>
 Project management training is a strong plus
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Executive-level PowerPoint, Excel, and Word (Board-ready materials)
 </li>
 <li>
 Strong analytical and structured thinking
 </li>
 <li>
 Excellent written communication and stakeholder management
 </li>
 </ul>
 
 
</div>

CEO Office Manager

Explore 51+ Executive assistant in Jeddah this March. Find roles across top companies and apply now to boost your career.

51 executive assistant jobs In Jeddah

Executive Assistant

Executive Assistant

Executive Assistant - Operations track

Executive Assistant To The CEO (SAUDI)

Assistant to the President & CEO

Executive Secretary

CEO Office Manager