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admin/ operations coordinator

operations assistant Jobs in Muscat Jobs In Muscat Jobs In Muscat

operations assistant

administrative assistant

Skyline

Job Title: Administrative AssistantLocation: Oman Company: Skyline Medical Requisites Trading L.L.C Job Type: Full-TimeAbout UsSkyline Medical Requisites Trading L.L.C is expanding its operations and will be opening a new branch in Oman. We provide professional services and solutions to the medical and healthcare sector across the region.Job DescriptionWe are looking for a reliable and organized Administrative Assistant to support the daily administrative operations of our new Oman branch. The ideal candidate will assist management, handle office coordination, and ensure smooth day-to-day office activities.Key Responsibilities<ul><li>Handle daily administrative and office tasks.</li><li>Manage emails, phone calls, and correspondence.</li><li>Prepare and organize documents, reports, and records.</li><li>Coordinate with internal departments and external parties.</li><li>Support HR and management with basic administrative duties.</li><li>Maintain office supplies and filing systems.</li><li>Assist with scheduling meetings and appointments.</li></ul>Requirements<ul><li>Previous experience as an Administrative Assistant or similar role.</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Basic knowledge of Microsoft Office (Word, Excel, Email).</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>Must be based in Oman or willing to relocate.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Professional working environment.</li><li>Opportunity to grow with a new and expanding branch.</li></ul>How to Apply: Please send your CV to: hr@skyline-med.comJob Type: Full-timeWork Location: In person

Administrative Assistant

Global network solution and business

Operations AssistantMust possess an Oman driving license.Should have a background in Operations, Shipping, or Delivery.Must be a graduate in Science.OMR 170 plus allowances.If you have this experience pls share your CV to info@gnsbusiness.com or Contact/WhatsApp +968 76269238Job Type: Full-timePay: RO170.000 - RO200.000 per monthWork Location: In person

OPERATIONS ASSISTANT

Al Noor Automation

The Operations Coordinator is responsible for managing and supervising all day-to-day operational activities across ELV, Automation, Fire Alarm, and Fire Fighting teams. This role includes assigning and following up on technician tasks, coordinating logistics and resources, preparing quotations, evaluating performance, and resolving staff issues. The Operations Coordinator must be an engineer with proven experience in Oman, strong organizational skills, and the ability to ensure efficient service delivery and high standards of customer satisfaction.Key Responsibilities:1. Task Assignment and Supervision<ul><li>Plan, assign, and follow up on daily tasks for ELV Technicians, Automation Technicians, and Fire Alarm &amp; Fire Fighting Technicians.</li><li>Assess site distances and locations to schedule jobs efficiently and minimize travel time.</li><li>Monitor progress to ensure timely completion of all work and compliance with project requirements.</li></ul>2.Team Management and Coordination<ul><li>Supervise technicians, evaluate their performance, and provide technical guidance as needed.</li><li>Resolve any operational or personal issues affecting technicians to maintain team productivity and morale.</li><li>Train technicians to improve skills, ensure safety compliance, and maintain quality standards.</li></ul>3. Resource and Logistics Management<ul><li>Oversee allocation and proper use of company vehicles, tools, equipment, and accommodation facilities.</li><li>Ensure vehicles are maintained in good condition and that staff accommodation meets company policies.</li><li>Coordinate material and resource requirements with suppliers and internal departments.</li></ul>4. Reporting, Quotation, and Communication<ul><li>Prepare and submit accurate quotations, job reports, and operational updates to management and HR.</li><li>Maintain complete records of technician activities, customer interactions, and resource usage.</li><li>Communicate effectively with clients, project managers, and internal teams to ensure smooth operations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering (Electrical, Mechanical, or related field).</li><li>Minimum 3&ndash;5 years of operational coordination experience in Oman, preferably in ELV, Fire Protection, or Automation services.</li><li>Valid Oman driving license (mandatory).</li><li>Strong leadership and organizational skills with the ability to manage multiple teams and priorities.</li><li>Excellent communication and problem-solving abilities.</li><li>Proficiency in preparing quotations, reports, and operational documentation.</li><li>Fluent in English; Arabic is an advantage.</li></ul>Job Type: Full-timePay: RO250.000 - RO400.000 per monthWork Location: In person

Admin/ Operations Coordinator

Hilton

<div>Assistant Director of Engineering
An Assistant Director of Engineering is responsible for all maintenance issues within the hotel to deliver an excellent Guest and Member experience while performing daily checks, repairing equipment, and coordinating renovation projects. 
What will I be doing?
As an Assistant Director of Engineering, you will be responsible for all maintenance issues within the hotel, daily, maintenance checks, and repairing mechanical equipment to deliver an excellent Guest and Member experience. An Assistant Chief Engineer will also be required to coordinate renovation projects and develop emergency programs. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Responsible for maintenance issues within the hotel</li><li>
Perform daily checks around the hotel</li><li>
Conduct lift emergency release procedures as required</li><li>
Diagnose, maintain, and repair mechanical equipment within the hotel</li><li>
Ensure good relationships are built with internal and external customers</li><li>
Maintenance of all hotel fixtures and fittings to ensure they are in safe condition and take action when any unsafe situations arise</li><li>
Develop, implement, and direct all emergency programs</li><li>
Develop, implement and manage energy conservation programs for the property to minimize expenses</li><li>
Coordinate renovation bidding, define the cost and scope of the project, and oversee the general contractor and subcontractors to ensure quality work is performed cost effectively</li><li>
Perform special projects and other responsibilities as assigned</li><li>
Responsible for the health and safety of the hotel</li><li>
Ensure monthly safety inspections take place and employees are trained accordingly</li></ul>
What are we looking for?
An Assistant Director of Engineering serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Advanced knowledge of building management/engineering</li><li>
Positive attitude</li><li>
Good communication skills</li><li>
Committed to delivering a high level of customer service</li><li>
Excellent grooming standards</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li><li>
Ability to work on their own</li><li>
Previous experience in a management role</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
First Aid</li><li>
Vocational training in engineering or similar field</li></ul> 
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Director of Engineering

Store Assistant : for Salalah ShowroomExperience in store operations will be an added advantageOrganized and responsibleIf you have this experience share your CV to info@gnsbusiness.com or Contact/WhatsApp +968 76269238Job Type: Full-time

Store Assistant(HVAC Accessories)

Mandarin Oriental Hotel Group

<div>Mandarin Oriental Muscat is looking for an Assistant Engineering Manager to join our Engineering team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Muscat

Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.

For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.

Scope of Position

The Assistant Manager- Engineering is responsible for the daily operation of the engineering department and for ensuring that the department is operated in the safest and most efficient manner. The Assistant Manager- Engineering will assume the responsibilities of the Chief Engineer during his absence.
<div>
<ul><li>Departmental
</li></ul></div><ul><li>Manages all corrective and preventive maintenance work through the Computerized Maintenance Management System.</li>
<li>With the Maintenance Team, reviews the backlog report, work schedules, preventive maintenance plans and other reports produced by the Facility Planner. Ensures that the work can be done efficiently and within the standards of the hotel.</li>
<li>Reviews preventive maintenance tasks and yearly work schedules for all equipment and that they are updated on a regular basis taking into consideration revised regulations from Local Authorities, revised Corporate Standards as well as input from Engineering Team.</li>
<li>Takes accountability in establishing the following key programs in engineering department as per MOHG standards.</li>
</ul>
1a. Guest Room Preventive Maintenance - To implement a comprehensive PM programme and to maintain records for monthly, Quarterly, Six Monthly and Annual Preventive Maintenance.

Key performance Indicator &ndash; PM % completion, Mystery Audit scores.

1b. Public Area Maintenance - To implement a comprehensive PM programme for PA maintenance and to maintain records for monthly, Quarterly, Six Monthly and Annual Preventive Maintenance.

Key performance Indicator &ndash; PM % completion, Mystery Audit scores

1c. HOH Area Maintenance - To implement a comprehensive PM programme for HOH maintenance and to maintain records for monthly, Quarterly, Six Monthly and Annual Preventive Maintenance.

Key performance Indicator &ndash; PM % completion, Mystery Audit scores

1d. Landscaping maintenance - To implement PM programme for Landscaping and to maintain records for monthly, Quarterly, Six Monthly and Annual Preventive Maintenance.

Key Performance Indicator &ndash; FLHSSE- Mystery Audit scores

1e. Operational Project execution &ndash; To carry out operational project as per MOHG standard.

Key Performance Indicator &ndash; Project tracker compliance
<ul>
<li>To perform any other reasonable duties as required by the Assistant Chief Engineer / Director of Engineering.</li>
<li>Takes an active part in the Emergency Response Team and is responsible for the follow-up on operational as well as technical matters related to the Hotel Emergency Procedures.</li>
<li>Maintains the records, reports, and documentation of all preventive maintenance activities.</li>
<li>Ensures that all engineering areas are maintained in a clean and safe manner.</li>
<li>Contributes with ideas in finding solutions for daily operational issues within the complete Engineering Department.</li>
<li>Maintains a good relationship with Guests, other Departments, and fellow Technicians through the consistent display of outstanding LQE skills.</li>
</ul>
Our commitment to you
<ul>
<li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li></ul></div>

Assistant Engineering Manager

Jasoor Ventures

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are seeking a fresh law graduate to support our legal and administrative operations.
 
 
 This is a dynamic role that combines office based documentation with on the ground coordination across government entities in Oman. You will be involved in the full lifecycle of portfolio company administration, from preparing contracts and resolutions, to circulating them for signatures, followed by filing documents in person at the relevant government departments.
 
 
 
 
 
 This role suits someone who thrives on variety, takes initiative, and is eager to learn how the venture capital industry in Oman operates. The role offers exposure to some of Oman&rsquo;s largest venture capital funds, as well as a wide range of Omani technology companies and startups.
 
 
 
 
 
 
 What You Will Do
 
 
 
 
 
 <ul>
 <li>
 Prepare, review, and manage legal documents, contracts, and corporate resolutions in Arabic and English.
 </li>
 <li>
 Coordinate directly with government authorities including the Ministry of Commerce, the Tax Authority, and the Royal Oman Police.
 </li>
 <li>
 Track and manage documentation workflows using tools such as Airtable, DocuSign, and ClickUp.
 </li>
 <li>
 Circulate resolutions and coordinate signatures with portfolio companies.
 </li>
 <li>
 Handle phone and email correspondence to follow up with stakeholders and ensure timely completion of processes.
 </li>
 <li>
 Maintain organised records of all legal and administrative activities.
 </li>
 </ul>
 
 
 
 
 
 What We Are Looking For
 
 
 
 
 
 <ul>
 <li>
 Fresh 2025 graduate with a degree in Law (LLB or equivalent).
 </li>
 <li>
 Excellent command of written and spoken English and Arabic.
 </li>
 <li>
 Strong computer literacy and enthusiasm for learning new tools.
 </li>
 <li>
 Valid Omani driving license and access to a personal vehicle.
 </li>
 <li>
 Highly organised with strong attention to detail.
 </li>
 <li>
 Proactive, resourceful, and comfortable working independently.
 </li>
 <li>
 Willingness to handle administrative work both digitally and in person.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 <ul>
 <li>
 Gain hands on experience in venture capital and corporate legal operations.
 </li>
 <li>
 Work directly with senior venture capitalists and lawyers on meaningful projects.
 </li>
 <li>
 Develop practical skills in modern workflow and document management tools.
 </li>
 <li>
 Be part of a small, agile team where your contributions have a visible impact.
 </li>
 </ul>
 
 
 
 
 To Apply
 
 
 
 
 
 Submit your CV and a brief cover letter explaining why you are interested in this role.
 
 
 
 
 <ul>
 <li>
 
 Location: Muscat, Oman (On-site)
 
 </li>
 <li>
 
 Type: Full-Time Internship
 
 </li>
 <li>
 
 Compensation: Paid internship with a monthly stipend
 
 </li>
 </ul>
 
 
 
</div>

Legal Intern

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