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administrative assistant

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Administrative Assistant

Walter P Moore

<div>
 
 Responsibilities
 
 
 
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 
 Administrative Assistant
 
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 
 
 In this role, the Administrative Assistant will provide support such as:
 
 
 <ul>
 <li>
 Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
 </li>
 <li>
 Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
 </li>
 <li>
 General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
 </li>
 <li>
 Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
 </li>
 <li>
 Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
 </li>
 <li>
 Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
 </li>
 <li>
 Perform other duties as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 
 
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 
 
 <ul>
 <li>
 Saudi National
 </li>
 <li>
 Excellent verbal and written communication skills with staff, management, and clients.
 </li>
 <li>
 Fluent in both Arabic and English (speaking, writing)
 </li>
 <li>
 Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
 </li>
 <li>
 Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
 </li>
 <li>
 Proven competence in managing all administrative activities and needs of a small office environment.
 </li>
 <li>
 A/E/C industry experience and knowledge a plus.
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Discrete, dependable and conscientious
 </li>
 <li>
 Excellent inter-personal skills
 </li>
 <li>
 Proactive
 </li>
 <li>
 Client-service oriented
 
 
 </li>
 </ul>
 Physical presence in the office is required
 
 
 
 Overview
 
 
 
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Executive Assistant to join its Regional Headquarters in Riyadh, Saudi Arabia.
About the Role
Reporting to the Regional Headquarters&rsquo; CEO, the Executive Assistant holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.
Key Responsibilities
<ul><li>Serve as assistant of the Regional Headquarters&rsquo; CEO.</li><li>Organize and program CEO agenda.</li><li>Use a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel, etc., to produce correspondence, documents and presentations, and maintain records, spreadsheets and databases.</li><li>Liaise with colleagues and external contacts to book travel and accommodation.</li><li>Organize and store paperwork, documents and computer-based information.</li><li>Maintain office systems.</li><li>Book rooms and conference facilities.</li><li>Attend meetings, take minutes and keep notes.</li><li>Manage and maintain administrative budgets, as well as invoice.</li><li>Liaise with staff in other departments and with external contacts.</li><li>Order and maintain stationery and equipment.</li><li>Sort and distribute incoming post and organize and send outgoing posts.</li><li>Make translation from Arabic to English and vice-versa of all required communications.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2>Key Competencies and Skills
<ul><li>A minimum of a high school diploma is required. A Bachelor's degree or Diploma in Business Administration, Office Management, Executive Secretary or a related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Willingness to learn and grow in administrative support functions.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory. Italian language is a plus.</li><li>Saudi National is a mandatory requirement.</li></ul>
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

EXECUTIVE ASSISTANT

Metal Alloys Trading Co.

Job Purpose:To manage daily cash transactions and client-facing payment activities through the invoicing system while providing direct administrative and operational support. This hybrid role supports smooth front-office operations and executive coordination in a fast-paced trading or service-driven environment.Key Responsibilities:Cashier Responsibilities<ul><li>Operate the invoicing system and process all cash, cheque, card, and credit transactions efficiently.</li><li>Issue accurate sales invoices and payment receipts to clients.</li><li>Reconcile daily cash collections with the accounting system and prepare bank deposit slips.</li><li>Monitor outstanding credit payments and coordinate closely with the accountant for collections.</li><li>Maintain accurate logs of customer collections and credit limits.</li><li>Ensure accuracy of invoice amounts and apply correct taxes (e.g., VAT) as per regulations.</li><li>Handle petty cash disbursements with proper documentation.</li></ul>Executive Assistant Responsibilities<ul><li>Manage the calendar, appointments, meetings, and travel arrangements for the General Manager.</li><li>Prepare quotations, follow up with clients, and maintain client correspondence records and support sales team internal order fulfillment process.</li><li>Prepare RFx, follow up with suppliers, and maintain supplier correspondence records.</li><li>Draft business letters, reports, and documentation for internal and external communication.</li><li>Organize filing systems and maintain digital and physical document archives.</li><li>Assist in coordinating sales visits, logistics updates, and customer service interactions.</li><li>Track internal tasks and deadlines on behalf of the GM across departments (e.g., sales, procurement, logistics).</li><li>Receive visitors, manage calls, and coordinate with clients and suppliers professionally.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or a related field.</li><li>3&ndash;7 years of experience in a combined cashier/executive assistant or administrative support role.</li><li>Solid understanding of invoicing systems, invoice processing, and basic accounting principles.</li><li>Strong interpersonal and communication skills in both Arabic and English.</li><li>Proficient in MS Office (Word, Excel, Outlook); familiarity with accounting or ERP systems is a must.</li><li>Discreet, organized, and able to handle confidential information with professionalism.</li></ul>Preferred Attributes:<ul><li>Experience in trading, industrial materials, or B2B customer-facing environments.</li><li>Familiarity with Saudi invoicing and VAT compliance.</li><li>Detail-oriented and customer-service focused with multitasking capability.</li></ul>Soft Skills:<ul><li>Strong analytical and problem-solving abilities.</li><li>High attention to detail and integrity in financial management.</li><li>Excellent communication skills (English is a must).</li><li>Ability to work independently and adapt to changing business needs.</li></ul>Compensation and Benefits:<ul><li>Competitive Salary (based on experience)</li><li>Medical Insurance</li><li>Annual Leave in accordance with Saudi Labor Law</li></ul>Work Environment:<ul><li>Collaborative and fast-paced environment.</li><li>Direct reporting to the General Manager.</li></ul>Additional Information:<ul><li>Working hours: Saturday&ndash;Thursday, 8:00 AM&ndash;5:00 PM.</li></ul>Job Type: Full-timePay: ﷼2,500.00 - ﷼3,500.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Cashier: 5 years (Preferred)</li><li>Executive Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Cashier & Executive Assistant

NASCOM USSC

Job Title: Office Clerk (Male / Female)Location: Riyadh, Saudi Arabia Employment Type: Full-time Salary Range: SAR 1,200 &ndash; 1,800 (depending on experience and skills)Job Summary:We are seeking a reliable and organized Office Clerk (Male / Female) to support daily administrative and office operations. The ideal candidate will assist with general office tasks, documentation, data entry, and coordination to ensure smooth and efficient office functioning.Key Responsibilities:<ul><li>Perform general clerical and administrative duties.</li><li>Handle office assistant tasks including filing, photocopying, scanning, and documentation.</li><li>Maintain accurate records, files, and office documents.</li><li>Support day-to-day office operations and assist other departments as required.</li><li>Use MS Office applications (Word, Excel, Outlook) for data entry and reporting.</li><li>Coordinate with staff and management for administrative requirements.</li><li>Ensure office cleanliness, organization, and proper document control.</li><li>Perform overtime duties when required as per operational needs.</li></ul>Requirements:<ul><li>Education: Higher Secondary Certificate or equivalent.</li><li>Experience: Minimum 2 years of experience in an office or administrative role.</li><li>Technical Skills:</li><li>Good working knowledge of MS Office applications.</li><li>Communication Skills:</li><li>Good verbal and written communication skills.</li><li>Other Requirements:</li><li>Ability to manage multiple tasks and work independently.</li><li>Willingness to work overtime when required.</li><li>Male and Female candidates are encouraged to apply.</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Stable working environment</li><li>Opportunity to grow within the organization</li></ul>Job Type: Full-timePay: ﷼1,200.00 - ﷼1,500.00 per month

Office Clerk (Male / Female)

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

CATRION

<div>
 
 
 Job Summery
 
 
 
 To perform a variety of administrative and clerical tasks. Duties of the administrative assistant include but not limited to providing support to managers and employees, assisting in daily office needs, and managing company&rsquo;s general administrative activities.
 
 
 
 
 
 
 Job Description
 
 
 
 &bull; Manages and implements CATRION systems to ensure that processes are followed.
 
 
 &bull; Maintains adequate staffing levels and rosters in accordance with the labour budget.
 
 
 &bull; Complete paperwork in timely and efficient manner.
 
 
 &bull; Prepare and gather information for company and client presentations.
 
 
 &bull; Develop and maintain recordkeeping systems and procedures.
 
 
 &bull; Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.
 
 
 &bull; Liaise with executive administrative to handle requests and queries from senior managers.
 
 
 &bull; Inform team leaders in advance of staff movements, ensuring master file is updated and appropriate cost centre is assigned, ensuring staff movement to camp is minimal.
 
 
 &bull; Assist in the preparation of regularly scheduled reports.
 
 
 &bull; Act as the point of contact for internal and external clients.
 
 
 &bull; Update and maintain office policies and procedures as instructed.
 
 
 &bull; Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.
 
 
 &bull; Coordinate with various trainers to provide training schedule when available.
 
 
 &bull; Ensure all employees are aware of the training schedule and has all the necessary documents.
 
 
 &bull; Prepare training materials and visual aids for FF, CPR &amp; FA trainer.
 
 
 &bull; Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases.
 
 
 &bull; Receiving of evaluation and annual appraisal from site.
 
 
 &bull; Manage staff under control effective and as directed by your superiors.
 
 
 &bull; Keep staff board up to date and personnel records up to date.
 
 
 &bull; Manage RO Petty cash and safe keeping as per company policy.
 
 
 &bull; Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.
 
 
 &bull; Any other task being given by his superior for action.
 
 
 
 Skills
 
 
 
 &bull; Flexible schedule.
 
 
 &bull; Good oral and written communication skills, with the ability to solve problems.
 
 
 &bull; Good organization skills, able to work as part of a team as well as on own abilities.
 
 
 &bull; Fluency in written and spoken English.
 
 
 &bull; The proven ability to prioritize incoming works and the ability to manage on-site works to the highest standard possible.
 
 
 &bull; Basic understanding of Health and Safety and ability to apply principles.
 
 
 &bull; Ability to read, understands, follow, and enforce safety procedures.
 
 
 &bull; Ability to process computer data and to format and generate reports.
 
 
 
 Qualifications
 
 
 
 
 Education Certificate
 
 
 
 Diploma Degree
 
 
 
 Qualifications
 
 
 
 Public Administration
 
 
 
 General Years of Experience
 
 
 
 4- 5 Years
 
 
 
 Special Years of Experience
 
 
 
 3 - 4 Years
 
</div>

Admin Assistant

Explore 124+ Administrative assistant in Saudi Arabia Jobs In Saudi Arabia Jobs In Riyadh this February. Find roles across top companies and apply now to boost your career.

124 administrative assistant jobs In Saudi Arabia Jobs In Saudi Arabia Jobs In Riyadh

Administrative Assistant

Administrative Assistant

EXECUTIVE ASSISTANT

Cashier & Executive Assistant

Office Clerk (Male / Female)

HR Secretary

Admin Assistant