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administrative assistant & operations coordinator, product designnew Jobs in New York

administrative assistant & operations coordinator, product designnew

administrative assistant & operations coordinatornew Jobs in New York

administrative assistant & operations coordinatornew

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design engineering intern Jobs in New York

design engineering intern

administrative assistant operations coordinator product designnew

The New York Times

<div><div><div><div><div><div>The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It&rsquo;s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It&rsquo;s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it&rsquo;s why our business strategy centers on making journalism so good that it&rsquo;s worth paying for.
</div>
</div></div></div></div><div>The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a &quot;roll up the sleeves&quot; attitude, and work in an organized, collaborative environment.

You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.

Responsibilities:
<ul>
<li>Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts
</li>
<li>Support large-scale event planning and activities
</li>
<li>Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&amp;E Budget, Department Purchases
</li>
<li>Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)
</li>
<li>Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.
</li>
<li>Help prepare presentations and documents for leadership teams and guide presentations in meetings
</li>
<li>Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
</li>
</ul>Basic Qualifications:
<ul>
<li>Bachelor's degree or equivalent professional experience.
</li>
<li>2+ years of experience providing Administrative and Operational support
</li>
</ul>Preferred Qualifications:
<ul>
<li>2+ years of experience supporting a senior executive.
</li>
<li>Experience with Workday
</li>
<li>Prior experience in a tech organization
</li>
</ul>REQ-018737</div><div><div><div>
The annual base pay range for this role is between:</div><div>
$70,000 - $85,000 USD</div></div></div><div> 

The New York Times Company is committed to being the world&rsquo;s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)&rsquo;s Know Your Rights Poster is available.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable &quot;Fair Chance&quot; laws. 


Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.</div></div>

Administrative Assistant & Operations Coordinator, Product DesignNew

WorkGenius Group

<div>
 
 Title:
 
 Executive Assistant
 
 
 
 Industry:
 
 Entertainment
 
 
 
 Location:
 
 New York, NY
 
 
 
 Duration:
 
 6 months
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage a heavy calendar of primarily internal meetings, coordinating across multiple time zones and executive offices. Handle video conferencing, dial-in details, and room scheduling.
 </li>
 <li>
 Provide comprehensive administrative and office support, including setting up video calls, booking conference rooms, answering phones, taking messages, managing subscriptions, distributing mail, scanning/tracking documents, communicating department updates, and ordering supplies.
 </li>
 <li>
 Arrange and oversee complex travel logistics, including flights, hotels, ground transportation, meeting coordination, and related expense management.
 </li>
 <li>
 Plan and coordinate team and departmental events, outings, and offsites.
 </li>
 <li>
 Collaborate closely with internal departments, IT support, other administrative assistants, external partners, and global executive leadership.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 517 years of experience as a senior-level Executive Assistant supporting VP-level or higher executives within large corporate environments.
 </li>
 <li>
 Proven experience managing complex scheduling and coordinating meetings with multiple executive offices.
 </li>
 <li>
 Ability to handle highly confidential information with discretion, sound judgment, and professionalism.
 </li>
 <li>
 Strong writing skills, with the ability to draft and transcribe professional correspondence, including emails, memos, letters, and reports.
 </li>
 <li>
 High technical proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint), Google Workspace (Docs, Sheets, Slides), and enterprise tools such as Concur, Workday, and Airtable.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Executive Assistant
 </li>
 <li>
 Administrative Support
 </li>
 <li>
 Travel Logistics
 </li>
 <li>
 Event Coordination
 </li>
 <li>
 Confidential Information Management
 
 
 </li>
 </ul>
 Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.
 
 
 ref_id: be2de443-594a-4162-ace7-6db4de51a0f4
 
 
</div>

Executive Assistant

Diana M Jewels

E-Commerce &amp; Digital Marketing Coordinator (Jewelry Brand)About Us We are an established jewelry brand with a strong online presence and a loyal customer base. Our mission is to create timeless, high-quality jewelry pieces that inspire and delight. We&rsquo;re looking for a creative, organized, and tech-savvy E-Commerce &amp; Digital Marketing Coordinator to join our team.This role is ideal for someone who loves blending e-commerce operations with digital marketing and content creation. You&rsquo;ll play a key role in keeping our online store running smoothly while helping us grow our brand through engaging campaigns and content.Responsibilities: E-Commerce (Shopify)<ul><li>Manage and update product listings (titles, descriptions, pricing, photography, inventory)</li><li>Optimize product pages for SEO and conversions</li><li>Ensure site is accurate, up-to-date, and user-friendly</li><li>Assist with online order fulfillment, returns, and customer inquiries when needed</li><li>Track and analyze sales and website performance</li></ul>Digital Marketing &amp; Content<ul><li>Plan, create, and schedule social media content (Instagram, Facebook, TikTok a plus)</li><li>Support and execute email + SMS marketing campaigns (Klaviyo, Mailchimp, or similar)</li><li>Write engaging copy that reflects our brand voice</li><li>Create and edit content using tools like Canva, Adobe Suite, or similar</li><li>Monitor social media engagement, respond to comments/messages, and grow our community</li></ul>Analytics &amp; Strategy Support<ul><li>Track performance of campaigns and provide reports/insights</li><li>Suggest new marketing strategies to increase brand awareness and sales</li><li>Stay up-to-date with e-commerce, social media, and jewelry industry trends</li></ul>Qualifications<ul><li>1&ndash;3 years of experience in e-commerce and/or digital marketing (Shopify required)</li><li>Strong understanding of social media platforms (Instagram, Facebook; TikTok is a plus)</li><li>Experience with email/SMS marketing platforms (Klaviyo, Mailchimp, etc.)</li><li>Basic graphic design and content creation skills (Canva, Adobe, or similar)</li><li>Strong writing and communication skills with attention to detail</li><li>Highly organized, creative, and able to manage multiple tasks in a fast-paced environment</li><li>Passion for jewelry, fashion, or lifestyle brands is a big plus</li></ul>Position Details<ul><li>Job Type: Full-time</li><li>Location: Midtown Manhattan</li></ul>Job Type: Full-timePay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

E-Commerce & Digital Marketing Coordinator (Jewelry Brand)

Robert Half

<div>
 We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a long-term contract basis in New York, New York. This role offers an exciting opportunity to support HR operations and administrative functions in a dynamic environment. The position may occasionally require weekend availability to assist with special events.
 
 
 Responsibilities:
 
 &bull; Provide administrative support to the HR department, including organizing files and maintaining accurate records.
 
 &bull; Assist with data entry and management using Microsoft Excel, including creating and updating spreadsheets.
 
 &bull; Coordinate and schedule meetings, events, and appointments as needed.
 
 &bull; Ensure smooth communication within the HR team and with other departments.
 
 &bull; Support various HR functions, such as recruitment, onboarding, and employee engagement activities.
 
 &bull; Handle general office tasks, including managing correspondence and maintaining supplies.
 
 &bull; Collaborate on projects to improve departmental processes and efficiency.
 
 &bull; Prepare reports and presentations for HR-related initiatives.
 
 &bull; Respond to employee inquiries and provide assistance with HR-related matters.
 
 &bull; Participate in planning and executing large-scale events or projects as required.
 
 &bull; Previous experience in Human Resources or administrative support roles.
 
 &bull; Strong proficiency in Microsoft Excel, including working with formulas and managing large datasets.
 
 &bull; Excellent organizational skills and attention to detail.
 
 &bull; Effective communication skills, both written and verbal.
 
 &bull; Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
 
 &bull; Flexibility to occasionally work weekends for special events.
 
 &bull; Familiarity with general HR processes and procedures is a plus.
 
 &bull; Self-motivated and capable of working independently as well as part of a team.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 
</div>

Human Resources (HR) Assistant

Court Administration, Office of

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The New York State Unified Court System’s Office for Justice Initiatives (OJI) oversees the implementation of programs that aim to provide equal access to justice in New York State Courts, judiciary civil legal services programming, New York’s problem-solving courts, child welfare, and juvenile and adolescent justice initiatives, including implementation of legislation raising the age of criminal responsibility in New York, and the court system’s Equal Justice Initiative. This position is assigned to the Division of Access to Justice within the OJI and will include collaboration across divisions. Duties include but are not limited to: researching and analyzing legal questions and issues; developing written materials for unrepresented court users; developing and overseeing volunteer programs such as the Attorney Emeritus Program and the Court Navigator Program; training volunteers; collecting data; and drafting reports. Some travel is required.
 
The minimum qualifications required for this vacancy. Minimum Qualifications THE NEW YORK STATE UNIFIED COURT SYSTEM’S OFFICE FOR JUSTICE INITIATIVES (OJI) IS RECRUITING FOR ONE (1) POSITION IN THE COUNSEL SERIES. THE POSITION WILL BE FILLED IN ONE OF THE FOLLOWING TITLES AND WILL BE DEPENDENT ON THE QUALIFICATIONS AND EXPERIENCE OF THE APPLICANT SELECTED.POSITION TITLE: ASSOCIATE COUNSEL JG: 28BASE SALARY: $110,853 + $4,920 LOCATION PAYQUALIFICATIONS: Admission to the New York State Bar; and One year of service in the Senior Counsel title; or Three years relevant legal experience, including up to 18 months pre-admission experience.DISTINGUISHING FEATURES OF WORK: Associate Counsel research, prepare and analyze complex legal questions and issues concerning proposed administrative rules, legislation, and litigation. They advise judges and non-judicial personnel on the implications of procedures and programs and perform other related duties. Associate Counsel also assist the Assistant Deputy Counsel in specialized areas of the law which relate to the development and implementation of court policies and the administration of the unified court system.POSITION TITLE: SENIOR COUNSEL JG: 26BASE SALARY: $99,490 + $4,920 LOCATION PAYQUALIFICATIONS: Admission to the New York State Bar; and two (2) years of service in the Senior Assistant Counsel title; or Two (2) years of relevant legal experience, including up to 18 months of pre-admission experience.DISTINGUISHING FEATURES OF WORK: Senior Counsel research and analyze complex legal questions and issues related to the development and implementation of court policies and the administration of the Unified Court System. With substantial independence from supervision, Senior Counsel draft proposed rules and legislation, litigate cases, advise judges and non-judicial personnel on the implications of procedures and programs, and perform other related duties.POSITION TITLE: SENIOR ASSISTANT COUNSEL JG: 23BASE SALARY: $84,659 + $4,920 LOCATION PAYQUALIFICATIONS: Admission to the New York State Bar.DISTINGUISHING FEATURES OF WORK: Senior Assistant Counsel research and analyze legal questions and issues related to the development and implementation of court policies and the administration of the Unified Court System. Under supervision, Senior Assistant Counsel prepare proposed administrative rules and legislation, litigate cases, advise judges and non-judicial personnel on the implications of procedures and programs, and perform other related duties.LOCATION: OFFICE FOR JUSTICE INITIATIVESNEW YORK, NY (MANHATTAN)
 
Some positions may require additional credentials or a background check to verify your identity.

Counsel Series

Sobel Pevzner, LLC

Insurance defense firm seeking a receptionist/legal assistant for our New York City Offices. Responsibilities include answering and carefully screening phone calls; triaging messages to appropriate staff members; and assisting with basic administrative support to facilitate the workflow as needed.Candidates must have a professional appearance, polished demeanor as well as a respect for confidentiality and discretion. Candidates should also be detailed oriented and possess a positive and upbeat attitude.Job Responsibilities:<ul><li>Reception/Public Contact - Answers telephone calls, takes detailed messages, responds to inquiries and routes calls to appropriate parties.</li><li>Filing - Maintains office filing and storage systems by sorting, and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials.</li><li>Mail Distribution - Receives sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.</li><li>Administrative Support - Provides basic administrative support such as preparing letters, memorandum, correspondence and other documents.</li><li>Performs other duties as assigned.</li></ul>Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist/Legal Assistant

Tatolly Inc.

<div>Job Title: Event Associate (Temporary) 
Location: East Rutherford, NJ (American Dream Mall) 
Employment Type: Temporary (September 19 &ndash; September 20, 2025) 
Hourly Rate: $20/hour
Job Summary: 
 We are seeking energetic, adaptable, and customer-focused Pop-Up Event Assistants to support a two-day brand activation at the American Dream Mall from September 19 to 20, 2025. The event will feature influencer livestreams, stage performances, product displays and sales, on-site raffles, and interactive activities. As part of the event team, you will help create a fun and welcoming atmosphere while assisting with product sales, guest engagement, and overall event operations.
Key Responsibilities:<ul><li>
Assist with event setup and breakdown of displays, merchandise, and promotional materials</li><li>
Greet, guide, and engage visitors throughout the event space</li><li>
Distribute promotional giveaways and guide guests through participation activities (e.g., raffles, games)</li><li>
Wear mascot costumes for interactive guest experiences (if assigned)</li><li>
Introduce and recommend products, share brand information, and answer customer inquiries</li><li>
Operate point-of-sale systems for on-site clothing sales and process transactions accurately</li><li>
Support influencer livestreams and stage activities as needed</li><li>
Monitor event area to ensure smooth traffic flow, safety, and a positive guest experience</li><li>
Handle unexpected situations with flexibility and professionalism</li><li>
Perform other tasks as assigned by the event coordinator</li></ul>
Qualifications:<ul><li>
Previous retail, cashier, or on-site sales experience preferred</li><li>
Experience in customer service or live events is a plus</li><li>
Outgoing personality with strong communication skills</li><li>
Able to adapt to different tasks and work in a fast-paced, open event environment</li></ul>
Working Conditions:<ul><li>
Must be available for both event days, September 19 and 20, 2025</li><li>
Standing and walking for extended periods</li><li>
May require heavy lifting or carrying of event materials</li><li>
Comfortable wearing mascot costumes for short periods (if assigned)</li><li>
Event will be in an open mall atrium setting with high visitor traffic</li></ul></div>

Event Associate

Explore 234+ Administrative assistant operations coordinator product designnew in New York this September. Find roles across top companies and apply now to boost your career.