admin assistant Jobs in Finance Jobs In Finance Jobs In Cairo

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admin assistant & receptionist role Jobs in Finance Jobs In Finance Jobs In Cairo

admin assistant & receptionist role

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administration manager

administrative assistant receptionist

Administrative Assistant/Receptionist

Cornerstone Development

<div>
 
 
 
 Job Summary
 
 
 
 
 The Receptionist will serve as the first point of contact for our organization, providing exceptional customer service and support to clients, visitors, and staff. This role involves managing front desk operations, handling inquiries, and ensuring a welcoming environment.
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 - Greet and assist visitors and clients in a friendly and professional manner.
 
 
 
 
 - Answer phone calls and direct them to the appropriate personnel.
 
 
 
 
 - Manage scheduling and appointments for staff members.
 
 
 
 
 - Handle incoming and outgoing mail and packages.
 
 
 
 
 - Perform administrative tasks as needed, including data entry and filing.
 
 
 
 
 - Collaborate with various departments to facilitate smooth communication.
 
 
 
 
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 - 3-5 years of experience in a receptionist or administrative role.
 
 
 
 - High school diploma or equivalent; additional certification in office administration is a plus.
 
 
 
 
 
 
 Skills and Competencies
 
 
 
 
 - Excellent verbal and written communication skills.
 
 
 
 
 - Strong interpersonal skills with the ability to interact effectively with diverse individuals.
 
 
 
 
 - Proficient in Microsoft Office Suite and basic computer skills.
 
 
 
 
 - Strong organizational skills and attention to detail.
 
 
 
 
 - Ability to multitask and prioritize tasks effectively.
 
 
 
 
 
 
 
 
</div>

Receptionist

Protiviti Middle East Member Firm

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 I. Reception and Client Relations
 
 
 <ul>
 <li>
 
 Front Desk Management:
 
 Serve as the primary point of contact, greeting and welcoming clients, guests, and candidates in a professional and friendly manner.
 </li>
 <li>
 
 Communication Handling:
 
 Manage the main phone line and company inbox, screening and directing calls/emails to the appropriate consultant or department promptly.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule, prepare, and manage conference rooms for client meetings and internal sessions, ensuring all necessary technology and materials are ready.
 </li>
 <li>
 
 Mail &amp; Logistics:
 
 Receive, sort, and distribute daily mail, packages, and deliveries. Coordinate courier and shipping services as required.
 </li>
 </ul>
 
 
 
 
 
 II. Travel and Visa Logistics Management (Focused on Arrangement)
 
 
 <ul>
 <li>
 
 Airfare Reservation:
 
 Book and issue
 
 airplane tickets
 
 for domestic and international travel using the company's preferred booking platform or travel agency, ensuring the most cost-effective and efficient routes.
 </li>
 <li>
 
 Complex Itinerary Arrangement:
 
 Coordinate comprehensive travel logistics for consulting teams and leadership, including flights, hotels, and ground transportation, creating detailed itineraries for each trip.
 </li>
 <li>
 
 Visa Scheduling &amp; Documentation:
 
 Facilitate the
 
 scheduling of visa appointments
 
 at embassies/consulates. Organize, prepare, and compile all necessary supporting documentation (e.g., invitation letters, application forms, passport copies) for business visa applications.
 </li>
 <li>
 
 Compliance &amp; Records:
 
 Ensure all reservations and visa documentation comply with internal travel policies and maintain an accurate, confidential log of consultant travel documents (e.g., passport and visa expiration dates).
 </li>
 <li>
 
 Emergency Contact:
 
 Serve as a point of contact for consultants experiencing travel delays or issues, assisting with immediate rebooking or troubleshooting as needed.
 </li>
 </ul>
 
 
 
 
 
 III. Administrative and Operational Support
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Assist senior consultants and leadership with scheduling internal and external appointments and meetings.
 </li>
 <li>
 
 Document Management:
 
 Assist with the preparation, formatting, proofreading, and binding of confidential client reports, proposals, and presentations.
 </li>
 <li>
 
 Office Inventory:
 
 Maintain and manage office supplies, breakroom inventory, and stationery, placing orders and managing vendor relationships efficiently.
 </li>
 <li>
 
 Filing &amp; Data Entry:
 
 Maintain organized digital and physical filing systems for client contracts, vendor invoices, and internal documents.
 </li>
 <li>
 
 Expense Reports:
 
 Assist with compiling and submitting expense reports for the team, ensuring adherence to company policy.
 </li>
 </ul>
 
 
 
 
 
 IV. Employee Attendance and Compliance
 
 
 <ul>
 <li>
 
 Attendance Monitoring:
 
 Monitor and track daily employee attendance, including checking in and out, utilizing the designated time-tracking system (e.g., electronic clock-in or software).
 </li>
 <li>
 
 Absence Reporting:
 
 Maintain accurate records of planned and unplanned absences (vacation, sick leave) and report any discrepancies or chronic issues to the Office Manager.
 </li>
 <li>
 
 Timesheet Support:
 
 Assist team members with queries regarding their timesheet submissions and ensure all hours are correctly allocated
 </li>
 </ul>
 
 
 
 
 
 Job Qualifications:
 
 
 <ul>
 <li>
 2-3 years of proven experience in administrative role
 </li>
 <li>
 Strong Phone Etiquette and Communication skills
 </li>
 <li>
 Strong command of English
 </li>
 <li>
 Proficiency in Microsoft Office [Excel, Word and Outlook&hellip;]
 </li>
 <li>
 Excellent organizational abilities and attention to detail
 </li>
 <li>
 Ability to work effectively both independently and as part of a team
 </li>
 </ul>
 
 
</div>

Admin Assistant & Receptionist role

Premier Services and Recruitment

<div>
 
 
 Job Title:
 
 Admin Assistant
 
 
 Location: Zahraa Elmaadi
 
 
 
 
 
 
 Job Description:
 
 
 
 We are looking for a dedicated and detail-oriented
 
 Admin Assistant
 
 to provide comprehensive administrative support to our team. The ideal candidate will be highly organized, proactive, and possess excellent communication skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Follow up on incoming and outgoing emails on time
 </li>
 <li>
 Provide administrative support to the team to ensure smooth operations
 </li>
 <li>
 Prepare engagement letters and contracts
 </li>
 <li>
 Prepare and issue invoices
 </li>
 <li>
 Coordinate and arrange payments with the bank
 </li>
 <li>
 Maintain filing systems and accurate records
 </li>
 <li>
 Manage office stationery and supplies
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 5 years of relevant experience in administrative support
 </li>
 <li>
 Fluency in English (both spoken and written) is essential
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office and general office tools
 </li>
 </ul>
 
 
</div>

Admin Assistant

Orascom Investment Holding

<div>
 
 Position:
 
 Admin Assistant
 
 
 
 Organization:
 
 OSL for Entertainment Projects
 
 
 OSL, under Orascom Investment Holdings umbrella, is leading the transformation of the iconic Pyramids Sound &amp; Light Show. Through advanced sound, light, and projection technologies, OSL is reimagining the storytelling of ancient Egypt, offering visitors a multi-sensory, educational, and inspiring experience. This project reinforces Egypt's cultural legacy while positioning the Pyramids as a world-class tourism destination.
 
 
 
 LinkedIn account:
 
 https://www.linkedin.com/company/osl-for-entertainment-projects/?viewAsMember=true
 
 
 
 Job Description:
 
 
 
 
 The Administrative Assistant
 
 provides high-level administrative and organizational support to the CEO, CTO, and CCO of OSL. In addition to handling daily administrative tasks, this role includes supporting light project coordination duties, such as meeting follow-ups, task tracking, and coordination with team members, to enhance efficiency across projects. The ideal candidate is detail-oriented, proactive, and capable of handling multiple responsibilities in a dynamic, fast-paced environment.
 
 
 
 Key Responsibilities:
 
 
 
 
 1- Executive Administrative Support:
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to management and team members
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments across departments
 </li>
 <li>
 Draft letters, memos, and official project correspondence in English and Arabic
 </li>
 <li>
 Prepare, format, and organize reports and presentations.
 </li>
 <li>
 Coordinate travel arrangements and meeting logistics when required
 
 
 
 </li>
 </ul>
 
 2- Office Coordination &amp; Operational Support:
 
 
 
 <ul>
 <li>
 Maintain accurate filing systems (both electronic and physical).
 </li>
 <li>
 Assist with procurement requests, invoices, and basic administrative follow-ups.
 </li>
 <li>
 Support internal coordination between departments and external stakeholders.
 
 
 
 </li>
 </ul>
 
 3- Meeting Preparation &amp; Documentation
 
 
 
 <ul>
 <li>
 Prepare and distribute accurate Minutes of Meetings (MoMs) and follow up on assigned actions.
 </li>
 <li>
 Schedule and organize meetings, workshops, and other project-related activities.
 </li>
 <li>
 Follow up on action items with relevant stakeholders to ensure timely progress updates.
 </li>
 <li>
 Help maintain updated action trackers and flag delays to the executives when needed.
 
 
 
 </li>
 </ul>
 
 4- Light Project Coordination Support:
 
 
 
 <ul>
 <li>
 Follow up with team members to ensure timely completion of assigned tasks and deliverables.
 </li>
 <li>
 Assist in tracking deadlines and reminding stakeholders of key dates.
 </li>
 <li>
 Support the development of simple project reports and status updates as requested by the executives.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 4-5 years of experience in an administrative or executive assistant role, ideally with some exposure to project coordination.
 </li>
 <li>
 Bachelor's degree or diploma in Business Administration or a related field is preferred.
 </li>
 <li>
 Excellent command of the English language, both written and verbal.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 High attention to detail and ability to multitask.
 </li>
 <li>
 Professional attitude with a high level of discretion and confidentiality.
 
 </li>
 </ul>
</div>

Hilton

<div>
 The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.
 
 
 
 What will I be doing?
 
 
 
 An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Opens incoming mail, dates stamps and distributes accordingly
 </li>
 <li>
 Sends outgoing mail, both interoffice and outside of the hotel
 </li>
 <li>
 Routes mail, faxes and other printed matter
 </li>
 <li>
 Prepares and types correspondence and fairly complex numerical/financial reports, as directed
 </li>
 <li>
 Prepares correspondence on behalf of management
 </li>
 <li>
 Duplicates, copies and distributes and mails material for the department/office
 </li>
 <li>
 Orders and maintains office supplies and equipment
 </li>
 <li>
 Maintains files and equipment in an orderly and professional manner
 </li>
 <li>
 Uses the property's email system and maintains their email box, as is policy
 </li>
 <li>
 Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
 </li>
 <li>
 Appropriate business use of telephone and voice email system
 </li>
 <li>
 Greets internal and external customers in a friendly and professional manner
 </li>
 <li>
 Announces visitors and/or handles requests, as appropriate
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Grand Nile
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Administrative Assistant

Talent 360 ME

<div>
 
 Executive CEO Assistant &ndash; Job Summary
 
 
 
 We are seeking an experienced
 
 Executive CEO Assistant
 
 to provide high-level administrative and executive support to the CEO within a fast-paced
 
 software development
 
 environment. The role requires managing the CEO&rsquo;s calendar, communications, meetings, travel, and confidential matters while supporting strategic initiatives and special projects.
 
 
 The ideal candidate has
 
 5+ years of experience
 
 supporting C-level executives, strong organizational and communication skills, high discretion, and the ability to operate independently while coordinating across teams and stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 Manage the CEO&rsquo;s calendar, meetings, travel arrangements, and communications.
 
 
 Act as a gatekeeper, handling priorities and confidential information with discretion.Prepare meeting agendas, minutes, executive reports, presentations, and board materials.
 
 
 Coordinate communication with internal teams, board members, partners, and external stakeholders.
 
 
 Support the CEO with special projects, strategic initiatives, and executive-level events.
 
 
 Track deadlines, action items, and key deliverables across departments.
 
 
 
 Requirements
 
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 
 Minimum 5 years
 
 of experience as an Executive Assistant or CEO Assistant, preferably in
 
 tech
 
 .
 
 
 Strong proficiency in Microsoft Office and collaboration tools (e.g., Notion, Asana, Slack).
 
 
 Excellent communication skills in English; high professionalism and confidentiality.
 
 
 Strong organizational, multitasking, and problem-solving abilities.
 
 
 Flexibility to travel internationally (KSA).
 
 
 
 Work Details
 
 
 
 Location: Zahraa El-Maadi / Nasr City
 
 
 Working days: Saturday to Wednesday,
 
 
 Employment type: Full-time
</div>

CEO-Executive Assistant

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77 administrative assistant receptionist jobs IN Finance Jobs In Finance Jobs In Cairo

Administrative Assistant/Receptionist

Receptionist

Admin Assistant & Receptionist role

Admin Assistant

Admin Assistant

Administrative Assistant

CEO-Executive Assistant