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administrative coordinator

AW Rostamani

<div><div><div><div><div><div>Job responsibilities:
&middot; Manage the Director Aftersales calendar, including scheduling meetings and appointments
&middot; Prepare and organize meeting agendas, take minutes, and follow up on action items
&middot; Screen and direct phone calls, emails, and other correspondence to appropriate parties
&middot; Draft and proofread Arabic documents, emails, and reports
&middot; Scheduling the leave roaster consulting with the concerned Managers
&middot; Organize internal and external meetings, appointments, and events
&middot; Coordinate travel arrangements for staff members as needed
&middot; Prepare and maintain meeting materials, presentations, and agendas
&middot; Act as the point of contact between departments and ensure information is shared efficiently
&middot; Manage incoming and outgoing communications, including emails, phone calls, and physical mail
&middot; Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate
&middot; Control of stationery items, Maintain and update databases, filing systems, and documentation
&middot; Assist in preparing reports, presentations, and other business documentation
&middot; Track and maintain records of office expenses and invoices etc
&middot; Order office supplies and maintain inventory
&middot; Coordinate with Legal departments or offices to facilitate work processes
&middot; Manage administrative workflows, raising pandadocs and ensuring smooth office operations 
Educational Qualification
<ul><li>&middot; Bachelor&rsquo;s Degree or equivalent 
</li></ul>Work Experience
<ul><li>&middot; 5 years minimum experience as Administration coordinator 
</li></ul>Competencies
<ul><li>&middot; Communication &amp; Computer Skills 
</li></ul>Languages
 &middot; Excellent written and verbal communication skills in English</div></div></div></div></div></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Administrative Coordinator

Accor

<div><div>Company Description</div> 
The iconic Queen Elizabeth II (QE2) is a historic gem and the only floating hotel in Dubai. The hotel features 447 distinctive rooms. A one-of-a-kind entertainment destination, rich in history where the past is relived in the luxury of today. Guest experience is a true British heritage and history with a visit to one of the world's most celebrated ocean liners, now permanently docked in the new marina at Dubai's Port Rashid in the UAE.<div> 
Job Description</div> 
Job Description
What you will be doing:
Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:<ul><li>
Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required</li><li>
Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager</li><li>
Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders</li><li>
Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items</li><li>
Manage confidential and sensitive information with the utmost discretion and professionalism</li><li>
Manage special projects and assignments as directed by the General Manager</li><li>
Assist in the planning and execution of VIP visits and special projects</li><li>
Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them</li><li>
Organize and maintain files, records, and documents in an efficient and secure manner</li><li>
Uphold the highest standards of discretion, hospitality, and professionalism in all interactions</li><li>
Assist in the Hotel Operation as needed</li><li>
All other duties, as assigned</li></ul><div> 
Qualifications</div> 
Your experience and skills include:<ul><li>
Bachelor's degree in Business Administration, Office Management, or related field (preferred)</li><li>
Excellent verbal and written communication skills in English.</li><li>
Strong organizational and time management skills with the ability to multitask and prioritize effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Demonstrated expertise in calendar management, scheduling, and travel arrangements</li><li>
Ability to handle confidential information with the highest level of discretion</li><li>
Exceptional problem-solving and decision-making abilities</li><li>
Proactive approach to work with a strong attention to detail</li><li>
Flexibility to adapt to changing priorities and work under pressure</li><li>
Cultural sensitivity and ability to work in a diverse, international environment</li></ul></div>

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)

<div>
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
 </li>
 <li>
 Coordinate internal communications and support alignment across leadership, working groups, and member companies.
 </li>
 <li>
 Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
 </li>
 <li>
 Prepare reports, summaries, and internal updates to support smooth decision-making.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Events &amp; Meetings Management
 
 
 <ul>
 <li>
 Support the planning, logistics, and execution of events, workshops, and member engagements.
 </li>
 <li>
 Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
 </li>
 <li>
 Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Communications Support
 
 
 <ul>
 <li>
 Draft and edit official correspondence, meeting minutes, and administrative communications.
 </li>
 <li>
 Support the development of basic content for member updates, presentations, and event-related materials.
 </li>
 <li>
 Ensure clarity, consistency, and accuracy across all outgoing documents.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or Event Management (or related field).
 </li>
 <li>
 Minimum 2 years of experience in communications, event management, and operational coordination.
 </li>
 <li>
 Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
 </li>
 <li>
 Excellent organizational and multitasking skills with strong attention to detail.
 </li>
 <li>
 Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
 </li>
 <li>
 Strong project management experience with a proactive, solution-oriented mindset.
 </li>
 <li>
 Ability to travel within the GCC region and internationally as required.
 </li>
 </ul>
 
 
 
</div>

Operations & Administrative Coordinator

The Energy Training Centre

<div>
 
 PLEASE READ THE JOB DETAILS CAREFULLY
 
 
 
 
 
 
 Company:
 
 The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 
 
 
 Location:
 
 On-Site in Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 
 
 The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
 
 Administrative Training Coordinator
 
 to join our team and help manage and coordinate training programs remotely across the globe.
 
 
 
 
 
 We are seeking an organized and proactive
 
 Administrative Training Coordinator
 
 who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
 </li>
 <li>
 Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
 </li>
 <li>
 Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
 </li>
 <li>
 Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
 </li>
 <li>
 Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
 </li>
 <li>
 Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
 </li>
 <li>
 Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
 </li>
 <li>
 Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
 </li>
 <li>
 Ability to work independently and manage tasks with minimal supervision.
 </li>
 </ul>
</div>

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

noble alliance

We are seeking a highly organized, detail-oriented, and proactive Accounts and Administrative Coordinator to manage our daily office operations and financial record-keeping. This hybrid role requires proficiency in basic accounting procedures, strong administrative skills, and the ability to serve as a reliable point of contact for the office.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthWork Location: In person

Accountant / Bookkeeper

Econstruct

A leading engineering firm in Dubai is seeking a People Coordinator to provide administrative support to HR functions. The role involves managing correspondence, organizing events, coordinating travel, and conducting research. Ideal candidates should have a relevant degree, strong organizational skills, and experience in administrative support. This role requires excellent communication skills and proficiency in Microsoft Office.

People & Admin Coordinator (Events & Travel)

Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Offshore Admin Coordinator
 
 
 
 
 28/28 Rotation
 
 
 
 
 Excellent Salary Offered
 
 
 
 
 
 
 
 Job Role:
 
 
 
 
 
 
 1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
 
 
 
 
 
 2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
 
 
 
 
 
 3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
 
 
 
 
 
 4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
 
 
 reports.
 
 
 
 
 
 5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
 
 
 
 
 
 6. Attend to all telephone calls and direct calls to respective persons.
 
 
 
 
 
 7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
 
 
 
 
 
 8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
 
 
 
 
 
 9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Minimum of 5 Years experience in administration in a remote or offshore environment
 </li>
 <li>
 School Leaving/diploma or Degree preferred.
 </li>
 </ul>
 
 
</div>

Offshore Admin Coordinator

Explore 934+ Administrative coordinator in Charge Jobs In Dubai this January. Find roles across top companies and apply now to boost your career.

934 administrative coordinator jobs IN Charge Jobs In Dubai

Administrative Coordinator

Administrative Coordinator

Operations & Administrative Coordinator

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Accountant / Bookkeeper

People & Admin Coordinator (Events & Travel)

Offshore Admin Coordinator