operations manager

sales coordinator

executive assistant

office administrator

administrative assistant

administrative coordinator

The Energy Training Centre

<div>
 
 PLEASE READ THE JOB DETAILS CAREFULLY
 
 
 
 
 
 
 Company:
 
 The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 
 
 
 Location:
 
 On-Site in Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 
 
 The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
 
 Administrative Training Coordinator
 
 to join our team and help manage and coordinate training programs remotely across the globe.
 
 
 
 
 
 We are seeking an organized and proactive
 
 Administrative Training Coordinator
 
 who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
 </li>
 <li>
 Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
 </li>
 <li>
 Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
 </li>
 <li>
 Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
 </li>
 <li>
 Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
 </li>
 <li>
 Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
 </li>
 <li>
 Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
 </li>
 <li>
 Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
 </li>
 <li>
 Ability to work independently and manage tasks with minimal supervision.
 </li>
 </ul>
</div>

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Flava Coffee Co. L.L.C

Job Description &ndash; Admin and Sales CoordinatorAbout BARCO Developers LLC:We are a fast- growing real estate development firm based in the UAE. We are seeking an experienced and proactive admin and sales coordinator. This role demands someone who is highly organized, detail oriented and capable of managing multiple moving parts while keeping stakeholders aligned and informed.Key Responsibilities: &middot; The Sales and Admin Coordinator in real estate plays a key support role in the daily operations of the sales team and the administrative functions of the office. This role involves coordinating with agents, clients, and external stakeholders to ensure smooth property transactions, marketing efforts, and office processes. The ideal candidate is organized, detail-oriented, and has a good understanding of real estate procedures and customer service.&middot; Sales Support:&middot; Assist real estate agents with property listings, contracts, and sales documentation.&middot; Prepare and maintain sales reports, commission trackers, and performance data. Should be able to create SPA documents&middot; Schedule property viewings and client meetings.&middot; Coordinate with solicitors, mortgage brokers, inspectors, and other third parties involved in transactions.&middot; Follow up with clients regarding offers, contracts, and feedback.&middot; Support digital marketing efforts such as posting property listings, updating website content, and social media coordination.&middot; Administrative Support:&middot; Handle incoming calls, emails, and inquiries from clients or vendors.&middot; Maintain and update client databases.&middot; Prepare agency agreements, lease agreements, and other documentation as required.&middot; Track document signing and ensure compliance with legal and regulatory requirements.&middot; Provide administrative support to the sales team and management.&middot; Track progress across all departments, flag issues early, and propose actionable solutions.&middot; Work closely with the sales brokers to support and accelerate unit sales, ensuring alignment between marketing and sales efforts.&middot; Oversee the submission and liaison with government authority for approvals.<ul><li>Communicate well at all levels dealing with the various administrative demands placed by the pressurized working environment.</li></ul>Ideal Candidate:&middot; 5+ years of experience in sales coordination and admin, preferably within real estate or construction in the UAE&middot; Strong knowledge of RERA&middot; Should have thorough knowledge of SPA documents&middot; Proven ability to coordinate across teams&middot; Tech Savvy&middot; Excellent communication and problem-solving skills&middot; Fluent in English&middot; Bachelor&rsquo;s degreeWhat we offer:&middot; Opportunity to lead a high-profile project in the UAE market&middot; Collaborative and fast &ndash; paced work environment&middot; Competitive compensation package&middot; Long &ndash; term growth opportunities within a firmJob Type: Full-timeExperience:<ul><li>Real Estate : 4 years (Preferred)</li></ul>

Sales and Administration

Apex Capital Real Estate

<div>
 
 
 Salary Range:
 
 
 
 AED 4000 - 4500 per month
 
 
 
 
 
 
 Employment Type:
 
 
 
 Full Time
 
 
 
 
 
 
 Work Timings:
 
 
 
 Monday to Friday (9:00am to 6:00pm)
 
 
 Saturday (10:00am to 3:00pm)
 
 
 
 
 
 
 Job Location:
 
 
 
 Control Tower, Motor City, Dubai - United Arab Emirates (UAE)
 
 
 
 
 
 
 About Our Team:
 
 
 
 
 https://apexcapitaldubai.com/about/our-team/
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Office Administrator &amp; CRM Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office by managing reception duties, internal logistics, inventory, and CRM systems. This position serves as the first point of contact for visitors and callers, supports the leadership and sales team administratively, and maintains accurate records of office assets and communications. The role also oversees CRM data integrity, assists with lead management, and supports internal systems including cold calling tools and basic tech troubleshooting.
 
 
 
 
 
 
 Daily Tasks:
 
 
 <ul>
 <li>
 
 Reception Management:
 
 Greet visitors, clients, and guests with a warm and professional demeanor at the reception desk. Ensure the reception area remains tidy and well organized.
 </li>
 <li>
 
 Call Handling:
 
 Manage incoming calls by taking messages and directing them to the appropriate individuals or departments.
 </li>
 <li>
 
 Key Custodianship:
 
 Maintain a record of key issuance and returns, including office keys and company car keys.
 </li>
 <li>
 
 Logistics Management:
 
 Organize company car usage, coordinate meeting room bookings, and manage the schedules for the driver and photographer.
 </li>
 <li>
 
 Inventory and Maintenance Oversight:
 
 Manage office inventory, including office supplies, pantry items, printer toners, and assets. Purchase necessary supplies, submit invoices to finance, and liaise with suppliers for maintenance needs.
 </li>
 <li>
 
 CRM Management:
 
 Oversee CRM system maintenance, including user management, data entry, customization, and configuration. Monitor system performance and suggest enhancements.
 </li>
 <li>
 
 Lead Management:
 
 Ensure all portal leads are promptly entered into the CRM system. Report any technical issues to the Line Manager.
 </li>
 <li>
 
 Reporting:
 
 Compile and send a leads report to the Sales Director and Sales Coordinator every Monday. Issue regular reports and reminders for data clean-up to agents.
 </li>
 <li>
 
 Administrative Support:
 
 Provide comprehensive administrative assistance to the Directors and sales team, including managing correspondence, filing documents, and maintaining office systems and procedures.
 </li>
 <li>
 
 Serve as Focal Point for Info and Leads Mailboxes:
 
 Act as the central contact for the company mailboxes.
 </li>
 </ul>
 
 
 
 
 
 As Required Tasks:
 
 
 <ul>
 <li>
 
 Communications:
 
 Send reminders and announcements via WhatsApp to the Apex Capital group and handle official correspondence, including drafting letters and memos.
 </li>
 <li>
 
 Cold Calling Software Coordination:
 
 Serve as the point of contact for DooCTI cold calling software, addressing concerns with the support team and assisting agents with queries.
 </li>
 <li>
 
 CRM User Support:
 
 Provide training, guidance, and support for CRM users, including onboarding, training sessions, and resolving user inquiries.
 </li>
 <li>
 
 Basic Technical Support:
 
 Offer basic technical assistance as needed to ensure smooth operational functionality.
 </li>
 <li>
 
 Developers and Agency Agreements:
 
 Assist the supervisor in coordinating with the developer for agency agreements, renewing existing contracts, and updating our agents on their portals.
 </li>
 </ul>
 
 
 
 
 
 Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor's degree (preferred)
 </li>
 <li>
 Minimum of two (2) years of experience in an administrative role.
 </li>
 <li>
 Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Knowledge of CRM Software.
 </li>
 <li>
 Fluent in English (both written and spoken).
 </li>
 <li>
 Ability to manage multiple tasks efficiently.
 </li>
 <li>
 Strong problem-solving abilities.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Minimum of one (1) year of experience working in Real Estate in Dubai, UAE.
 </li>
 <li>
 Candidates with a valid UAE driving license (preferred).
 </li>
 </ul>
 
 
</div>

Office Administrator & CRM Coordinator

American University in the Emirates

<div>The American University in the Emirates (AUE) is seeking a highly motivated and organized College Coordinator for the College of Engineering and Technology (CET). The College Coordinator will support the administrative functions of the college, facilitate communication between faculty, students, and external stakeholders, and ensure the smooth day-to-day operations of the college.

This role requires a proactive and detail-oriented individual who is bilingual in English and Arabic to effectively engage with diverse audiences. 


Salary Range: AED 5,000 (subject to experience) with additional benefits

Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s degree in a relevant field from an accredited university</li>
<li>Strong communication skills in both English and Arabic.</li>
<li>Experience in academic administration or a similar role is preferred.</li>
<li>Proficient in Microsoft Office Suite and other relevant software.</li>
<li>Excellent organizational skills and attention to detail.</li>
</ul>
 Skills / Training / Knowledge
<ul>
<li>Knowledge of legal education and administrative processes within a college setting.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Job Responsibilities
<ul>
<li>Point of contact in college for faculty, staff and students</li>
<li>Receives incoming visitors and phone calls and responds to requests.</li>
<li>Provide administrative support for the daily business of the college</li>
<li>Explains programs and services, and advises and assists faculty and staff in relation to college policies and procedures.</li>
<li>Prepares correspondence, presentations, reports, agendas, background materials and minutes.</li>
<li>Assist new students for interviews related to admission and registration</li>
<li>Arrange required facilities and support for the indoor and outdoor college activities</li>
<li>Maintains files and manages information of both student and faculty and ensures strict confidentiality of the college records</li>
<li>Handling final grade Handover and incomplete exams</li>
<li>Organizes and schedules meetings and appointments, notifying attendees of location and time.</li>
<li>Attend meetings, distribute agenda prior to the meeting, take effective and accurate minutes of the meeting, and share meeting minutes to all participants</li>
<li>Accountable for the smooth running of the office, with all administrative responsibilities and tasks</li>
<li>To manage the Shared folder and work spaces</li>
<li>Other related responsibilities as per the instructions of the Dean</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

College Coordinator (CET)

Henkel

<div><div><h4 class="jobSectionHeader">About this Position
</h4>The Administrative Coordinator is responsible for providing comprehensive administrative and organizational support to the Head of R&amp;D and the wider R&amp;D team. This role ensures the smooth day-to-day running of operations, facilitates effective communication between departments, and coordinates key activities such as office management, reporting, and team events. The position requires a highly organized individual with strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality. 
<h4 class="jobSectionHeader">What you&acute;ll do
</h4><ul><li>Manage inventory, investment lists, and asset capitalization.</li><li>
Oversee office facilities and security, liaising with local authorities.</li><li>
Support SHE officer with safety measures, PPE, and first aid supplies.</li><li>
Act as Lifecycle Management (LCM) Coordinator for R&amp;D.</li><li>
Organize and support R&amp;D team events and workshops.</li><li>
Administer team SharePoint areas, mailing lists, and documentation.</li><li>
Prepare presentations, agendas, and briefing materials for the Head of R&amp;D.</li><li>
Coordinate travel arrangements, visa documentation, and logistics.</li><li>
Handle incoming and outgoing correspondence with confidentiality.</li><li>
Serve as main liaison between Head of R&amp;D, departments, and staff.</li><li>
Attend meetings, record minutes, and follow up on action points.</li><li>
Manage in/out shipments for lab and office requirements.</li><li>
Coordinate quarterly and annual reports with local and regional R&amp;D teams.</li><li>
Raise purchase orders and manage office-related procurement.</li></ul></div>
<div><h4 class="jobSectionHeader">What makes you a good fit 
</h4><ul><li>
University degree in Business Management (or related field).</li><li>
5&ndash;10 years of relevant work experience in administration, coordination, or office management.</li><li>
Strong leadership and teamwork abilities, with a proven track record of motivating and guiding teams toward achieving common goals.</li><li>
Excellent problem-solving skills, capable of analyzing complex situations and implementing effective solutions.</li><li>
Goal-oriented mindset, setting ambitious targets, driving execution, and recognizing outstanding performance.</li><li>
Effective time management skills to prioritize tasks and meet deadlines efficiently.</li><li>
Proficient user of MS Office applications (Word, Excel, PowerPoint, Outlook) to support daily operations and reporting.</li><li>
Excellent command of the English language, both written and verbal, ensuring clear and professional communication. Arabic and Frech (Plus)</li></ul>
At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.</div></div>

Team Coordinator R&D

Darkblue Technology

We are seeking a detail-oriented and proactive Admin &amp; Finance Coordinator to support our administrative operations and finance activities. The role involves handling day-to-day office administration, basic financial tasks, and providing support to the management team.Key Responsibilities:<ul><li>Assist in preparing, processing, and recording financial transactions, invoices, and expense reports.</li><li>Handle petty cash, staff reimbursements, and maintain accurate financial records.</li><li>Support payroll preparation by collecting and verifying attendance and leave records.</li><li>Maintain filing systems, records, and documentation in both physical and digital formats.</li><li>Manage office supplies, vendor coordination, and basic tasks.</li><li>Assist in preparing financial summaries and reports for management.</li><li>Support HR and admin functions such as employee documentation and correspondence.</li><li>Provide general administrative support to ensure smooth office operations.</li></ul>Requirements:<ul><li>Minimum 1 year of UAE experience in administration and/or finance.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Basic knowledge of accounting principles and MS Office (Excel, Word, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask, meet deadlines, and work independently.</li></ul>Visa: Own Freelance VisaJoining: ImmediatelyHow to Apply:Interested candidates are encouraged to send their updated resume to hr@jstmea.com.Please use email subject by using below format otherwise your application will not be considered Subject format: JST-2509_[Name] [Position]We are eagerly waiting to onboard youThis job is for Female &amp; Tagalog Speaker Only.Note: Please apply if you have relevant experience &amp; knowledge.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin & Finance Officer - Female - Tagalog Speaker Only

EAULA WATER

<div>
 
 📍 Location: Dubai, UAE
 
 
 🕐 Schedule: Full-time, 6 days/week
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We&rsquo;re hiring a highly organized and execution-focused Admin Coordinator to support ongoing rollout activities across multiple client sites. This is a coordination-heavy role involving stakeholder communication, scheduling, documentation, and follow-through.
 
 
 
 
 
 You&rsquo;ll play a key role in ensuring that all operational and technical workflows are well-synchronized, resources are mobilized on time, and execution is smooth and efficient.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and schedule multi-departmental tasks to support client project launches and ongoing service activities.
 </li>
 <li>
 Liaise between internal teams (field, technical, support) to ensure process adherence and timely execution.
 </li>
 <li>
 Maintain trackers, update internal systems, and ensure all documentation is accurate and centrally managed.
 </li>
 <li>
 Anticipate and flag operational bottlenecks; work cross-functionally to resolve issues quickly.
 </li>
 <li>
 Assist with ongoing quality control, performance reporting, and administrative organization.
 </li>
 </ul>
 
 
 
 
 Ideal Candidate
 
 
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in project coordination or admin planning roles.
 </li>
 <li>
 Proven ability to manage teams, timelines, and cross-functional workflows in fast-paced environments.
 </li>
 <li>
 Highly skilled in multitasking, time management, and problem-solving.
 </li>
 <li>
 Proficient in Excel, task tracking tools, scheduling calendars, and collaborative documentation systems.
 </li>
 <li>
 Proactive, detail-oriented, and confident in owning coordination across departments.
 </li>
 <li>
 Fluent in English with strong written and verbal communication skills.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re organized, dependable, and excited to grow within a high-performance team, we&rsquo;d love to hear from you.
 
 
 
 
</div>

Admin Coordinator

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