executive assistant

executive secretary

operations manager

contract administrator

sales coordinator

administrative coordinator

Innovrs

<div>
 <p>
  <strong>
   Job Title: Secretary &amp; Administrative Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Innovrs Research Solutions
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Innovrs Research Solutions is a leading market research and consulting company based in Riyadh, working across the MENA region. We provide AI-driven insights and strategic solutions to help businesses and government entities make smarter decisions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are looking for a highly organized and proactive Secretary &amp; Administrative Coordinator to join our team. The ideal candidate will manage day-to-day office administration, handle client communications, follow up on tasks, and coordinate with government bodies to process company requests and documentation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull;	Manage phone calls, emails, and client follow-ups professionally.
 </p>
 <p>
  &bull;	Schedule and organize meetings, prepare agendas, and maintain calendars.
 </p>
 <p>
  &bull;	Maintain proper filing systems and ensure timely documentation.
 </p>
 <p>
  &bull;	Liaise with government authorities and handle required processes on platforms of official portals.
 </p>
 <p>
  &bull;	Track and follow up on pending applications, submissions, and renewals.
 </p>
 <p>
  &bull;	Support the CEO and management team in administrative tasks.
 </p>
 <p>
  &bull;	Ensure smooth day-to-day office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <p>
  &bull;	Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a related field (preferred).
 </p>
 <p>
  &bull;	Previous experience in secretarial, administrative, or government relations roles in Saudi Arabia.
 </p>
 <p>
  &bull;	Strong organizational skills with the ability to multitask and prioritize.
 </p>
 <p>
  &bull;	Excellent communication skills in Arabic and English (written and spoken).
 </p>
 <p>
  &bull;	Familiarity with government portals and regulatory requirements in KSA.
 </p>
 <p>
  &bull;	Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </p>
 <p>
  &bull;	High level of professionalism, discretion, and reliability.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <p>
  &bull;	Competitive salary and benefits package.
 </p>
 <p>
  &bull;	Professional growth opportunities in a fast-growing company.
 </p>
 <p>
  &bull;	Dynamic and collaborative work environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
</div>


Executive Secretary

Rentokil Initial

<div><p>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.</p><p>
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:</p><ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
<li>Supports the HR team once needed</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>The candidate should be Saudi</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

HR & Administration Coordinator

GEBERIT

<div><div><div>Job Description</div>
<div></div><div><div><div><div>Office Coordinator (Riyadh, KSA)
</div></div></div></div><div><div><div><div><div><div><div><div><b>PURPOSE OF POSITION</b></div>
</div><div><p>
Manage front desk and support Geberit Riyadh administration department.<br>
The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.</p>
</div></div><div><div><div><b>
MAIN TASKS</b></div>
</div><div><div><b>
Administrative Support:</b><br>
<ul><li>Perform general office duties such as answering phones, managing correspondence, and handling inquiries.</li><li>Maintain office supplies by checking inventory and ordering new supplies as needed.</li><li>Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).</li><li>Prepare and edit documents, reports, and presentations.</li></ul>
<b>Office Management:</b><br>
<ul><li>Ensure the office and showroom are clean, organized, and well-maintained.</li><li>Coordinate maintenance and repair of office equipment.</li><li>Manage office budget and expenses, keeping records of all financial transactions.</li><li>Serve as the liaison between the office and building management for any facility-related issues.</li></ul>
<b>Event Coordination:</b><br>
<ul><li>Plan and organize office events, meetings, and conferences.</li><li>Coordinate catering, venue, and logistics for events.</li><li>Prepare materials and set up rooms for meetings, trainings and events.</li></ul>
<b>Communication:</b><br>
<ul><li>Act as the first point of contact for visitors and clients.</li><li>Ensure effective communication within the office by distributing memos and announcements.</li><li>Handle confidential and sensitive information with discretion.</li></ul>
<b>Support to Staff:</b><br>
<ul><li>Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.</li><li>Provide support to various departments as needed.</li><li>Handle special projects and assignments as directed by management.</li></ul></div><br>
</div></div><div><div><div><b>
EDUCATION AND QUALIFICATION</b></div>
</div><div><ul><li>University degree in Business studies, economics (or equivalent).</li><li>Administration support experience</li><li>Exposure to Gulf Region countries and culture.</li></ul><br>
</div></div></div>
</div></div></div></div><div><div><div><div><p><b>WE OFFER</b></p>
<ul>
<li>A corporate culture based on our <b>compass</b></li>
<li>Flat hierarchies and a collegial environment</li>
<li>Positive work-life balance</li>
<li>Varied tasks and exciting projects</li></ul><br>
<p></p>
<p>
We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.</p><p><br>
<b>
Job Type:</b> Full-Time <b>Contract:</b> Permanent<br>
<b>Location:</b> Riyadh</p><br>
</div></div></div></div><p></p><div>
</div><div><div><p>The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.</p></div></div></div></div>

Office Coordinator (Riyadh, KSA)

CHINT

<div>
 <p>
  <strong>
   Founded in 1984, CHINT is a global leading smart energy solutions provider. CHINT covers more than 150 countries &amp; regions with employees of more than 50,000 worldwide. CHINT has 4 global R&amp;D centers and 6 international marketing regions, and its manufacturing bases are spread over 16 countries and regions. CHINT's revenue reached over 18 billion dollars in 2022 and CHINT has been listed among the Top 500 Chinese Enterprises for more than 20 consecutive years.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Job Summary
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Admin Specialist will be responsible for the daily administrative operations and ensuring the smooth functioning of the office. The role involves ensuring the smooth running of the company's administrative functions, including license management, entry/exit procedures, and vehicle management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties &amp; Responsibilities / What You Will Do
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Responsible for the daily office administrative operations, office management, and License management.
  </li>
  <li>
   Develop administrative resources to support the overall operations of the organization.
  </li>
  <li>
   Organize cultural activities and events.
  </li>
  <li>
   Handle all entry and exit procedures for the office, including visa and residency management.
  </li>
  <li>
   Coordinate the management of company vehicles and transportation.
  </li>
  <li>
   Provide excellent support to internal and external stakeholders.
  </li>
  <li>
   Oversee the maintenance and organization of office supplies, equipment, and records.
  </li>
  <li>
   Assist in the preparation of reports, presentations, and other administrative documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Required Qualifications / This Job Might Be For You If You Have The Below
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, management, or a related field.
  </li>
  <li>
   Minimum 2 years of administrative experience
  </li>
  <li>
   Proven experience in license management and office management
  </li>
  <li>
   Demonstrated skills in administrative resources development and management
  </li>
  <li>
   Experience in organizing and managing cultural activities and events
  </li>
  <li>
   Proficiency in handling entry and exit country management, as well as vehicle management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    What CHINT Offers
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A Competitive Salary &amp; Benefits
 </p>
 <p>
  Work-Life Balance
 </p>
 <p>
  Professional Development
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    More About CHINT
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Find out more about CHINT on our website: https://chintglobal.com/about-us-13
 </p>
</div>


Administrative Officer

Alaqtar Real Estate Development Company

<div>
 ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements
  </li>
  <li>
   Prepare meeting agendas, record minutes, and follow up on action items
  </li>
  <li>
   Screen and prioritize incoming communications, including emails and phone calls
  </li>
  <li>
   Draft and edit correspondence, reports, and other documents as required
  </li>
  <li>
   Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning
  </li>
  <li>
   Maintain confidentiality of sensitive information and handle data with discretion
  </li>
  <li>
   Assist in bookkeeping tasks and manage periodic reporting
  </li>
  <li>
   Support special projects and perform additional duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as an executive secretary or in a similar administrative role
  </li>
  <li>
   Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
  </li>
  <li>
   Strong knowledge of office procedures and basic financial principles
  </li>
  <li>
   Exceptional organizational and multitasking skills
  </li>
  <li>
   Excellent written and verbal communication abilities
  </li>
  <li>
   Demonstrated ability to maintain confidentiality and exercise sound judgment
  </li>
  <li>
   Ability to work under pressure and meet tight deadlines
  </li>
  <li>
   Associate's or Bachelor's degree in business administration or a related field is preferred
  </li>
 </ul>
</div>


ALAQTAR

<div><p>ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Organize and maintain the executive&rsquo;s calendar, scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action items.</li>
<li>Screen and prioritize incoming communications, including emails and phone calls.</li>
<li>Draft and edit correspondence, reports, and other documents as required.</li>
<li>Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.</li>
<li>Maintain confidentiality of sensitive information and handle data with discretion.</li>
<li>Assist in bookkeeping tasks and manage periodic reporting.</li>
<li>Support special projects and perform additional duties as assigned.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Proven experience as an executive secretary or in a similar administrative role.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li>
<li>Strong knowledge of office procedures and basic financial principles.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Associate's or Bachelor&rsquo;s degree in business administration or a related field is preferred.</li></ul></div>

Kanz

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Kanz is partnering with AVXPERTS to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.
 <br/>
 <br/>
 Company Name: AVXPERTS
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are looking for a capable and efficient Office Administrator. In this role, you will manage administrative tasks, coordinate office activities and provide support to our staff, demonstrating a well-organized mindset and strong problem-solving capabilities.
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 As an Office Administrator, your primary purpose is to ensure the smooth and efficient operation of our office. You will strive to enhance productivity, create a well-organized work environment, and facilitate effective communication within the team.
 <br/>
 <br/>
 <strong>
  Job Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensuring smooth and efficient operation of the office.
  </li>
  <li>
   Managing administrative tasks and coordinating office activities.
  </li>
  <li>
   Supporting staff through effective communication and problem-solving.
  </li>
  <li>
   Maintaining records and scheduling appointments.
  </li>
  <li>
   Enhancing productivity and creating a well-organized work environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Required Qualifications
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational abilities.
  </li>
  <li>
   Effective communication skills.
  </li>
  <li>
   Proficiency in office software.
  </li>
  <li>
   Exceptional problem-solving skills.
  </li>
  <li>
   Experience in record maintenance.
  </li>
  <li>
   Experience in scheduling appointments.
  </li>
  <li>
   Ability to communicate effectively within a team.
  </li>
  <li>
   Proven experience in enhancing productivity.
  </li>
  <li>
   Experience in coordinating office activities.
  </li>
 </ul>
</div>


Office Administrator

Explore 197+ Administrative coordinator in Riyadh this September. Find roles across top companies and apply now to boost your career.

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