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deputy manager - administration Jobs in Mumbai

deputy manager - administration

administrative executive

Ajanta Pharma Ltd

<div>
 
 
 Job Description &ndash; Admin Executive
 
 
 
 
 Position: Admin Executive
 
 
 
 
 Location: Mumbai (Andheri E)
 
 
 
 
 Department: Administration
 
 
 
 
 Reports To: Admin Manager / Head &ndash; Administration
 
 
 
 
 Job Purpose
 
 
 
 To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.
 
 
 
 Key Responsibilities
 
 
 <ol>
 <li>
 
 Office Administration &amp; Facility Management
 
 </li>
 </ol>
 <ul>
 <li>
 Oversee general office operations and upkeep.
 </li>
 <li>
 Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
 </li>
 <li>
 Monitor consumables, stationery, pantry, and office supplies records.
 </li>
 <li>
 Support Canteen In charge in supervision of Canteen and Kitchen area
 </li>
 <li>
 Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).
 </li>
 </ul>
 <ol>
 <li>
 
 Compliance &amp; Documentation
 
 </li>
 </ol>
 <ul>
 <li>
 Maintain contracts, agreements, and licenses for vendors and facilities.
 </li>
 <li>
 Ensure compliance with statutory and company policies (fire safety, health &amp; safety norms, etc.).
 </li>
 <li>
 Maintain records of assets, keys, and access controls.
 </li>
 <li>
 Assist in preparing MIS, reports, and presentations related to admin activities.
 </li>
 <li>
 Provide administrative support to senior management as required.
 </li>
 </ul>
 <ol>
 <li>
 
 Vendor &amp; Cost Management
 
 </li>
 </ol>
 <ul>
 <li>
 Liaise with vendors, negotiate contracts, and monitor service-level performance.
 </li>
 <li>
 Process bills, track budgets, and support cost optimization.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Good communication and interpersonal skills.
 </li>
 <li>
 Problem-solving and vendor management abilities.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Knowledge of facility management, housekeeping, and compliance procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Graduate in any discipline (preferably in Business Administration / Management).
 </li>
 <li>
 2&ndash;5 years of relevant experience in administration.
 </li>
 <li>
 Exposure to facility management, vendor handling, and employee support services.
 </li>
 </ul>
 
 
 
 
 
 Work Conditions
 
 
 <ul>
 <li>
 Based at Corporate Office AT.
 </li>
 <li>
 May require extended hours during events or critical activities.
 </li>
 <li>
 Open to work in shifts and available on weekends as and when required
 </li>
 <li>
 Residing near Andheri East Location for easy accessibility of Oofice
 </li>
 </ul>
 
 
</div>

Administrative Executive

MotorInc

<div>
 Executive Assistant cum Admin
 
 
 Studio Location: Turbhe MIDC, Navi Mumbai
 
 
 Role Overview
 
 
 The Executive Assistant cum Admin will provide comprehensive administrative and executive support to the founders while managing day-to-day studio operations. This role demands excellent organizational skills, proactive communication, and the ability to handle diverse tasks to ensure smooth functioning of both the leadership office and the content studio environment.
 
 
 
 
 Requirements
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage founders&rsquo; calendars, appointments, meetings and travels efficiently.
 
 </li>
 <li>
 Coordinate studio schedules, and events support.
 
 </li>
 <li>
 Co-Ordinating for new vehicles for shoots
 
 </li>
 <li>
 Handle travel bookings, expense claims, and routine administrative tasks.
 
 </li>
 <li>
 Serve as liaison between founders, internal teams, and external stakeholders.
 
 </li>
 <li>
 Manage incoming communications, emails, and correspondence.
 
 </li>
 <li>
 Maintain filing systems, records, and office supplies.
 
 </li>
 <li>
 Support vendor management and procurement for studio needs.
 
 </li>
 <li>
 Maintainance and upkeep of the studio equipment
 
 </li>
 <li>
 Assist with meeting notes, follow-ups, and action item tracking.
 
 </li>
 <li>
 Maintain confidentiality and handle sensitive information professionally.
 
 </li>
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years experience in Executive Assistance or Administrative roles.
 
 </li>
 <li>
 Strong time management, multitasking, and communication skills.
 
 </li>
 <li>
 Proficiency with MS Office and other latest communication tools.
 
 </li>
 <li>
 Proactive, detail-oriented, and ability to work in a fast-paced environment.
 
 </li>
 <li>
 Experience in creative/content environments is a plus.
 
 
 
 
 </li>
 </ul>
</div>

Executive Assistant and Admin Manager

Waaree Group

<div>
 
 
 Job Title: Executive Assistant Role supporting Top Management
 
 
 
 
 Job Location: Goregaon, Mumbai
 
 
 
 
 6 days working
 
 
 
 
 Involves Extensive Travelling
 
 
 
 
 
 
 The ideal candidate will provide top-level assistance for senior management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to manage frequent travelling scheduling and planning for the leader. The person should be able to help the executive with any necessary meeting preparations. The role involves extensive travelling with the leader.
 
 
 
 
 
 Responsibilities
 
 
 
 Calendar management for executives
 
 
 Aid executive in preparing for meetings
 
 
 Responding to emails and document requests on behalf of executives
 
 
 Domestic and International travels
 
 
 Coordinate with internal teams and external stakeholders for seamless communication.
 
 
 Ensure confidentiality
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Bachelor's degree or equivalent experience
 
 
 Proficient in MS Word, Excel, PPT, Outlook based Emails
 
 
 Experience in managing multiple priorities, administrative coordination, and logistics
 
 
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 
 
 Strong written and verbal communication skills
 
</div>

Executive Assistant

Tata Electronics

<div>
 
 
 The Opportunity:
 
 
 
 We are seeking a highly organized, administrative, strategic, and technically astute Executive and Technical Assistant to provide comprehensive support to our executives. This pivotal role demands a proactive individual with a strong business acumen, a
 
 
 background in the electronics and semiconductor industry
 
 
 , and proven experience working within a Founder's Office. Highly visible role with tremendous opportunities for growth &amp; succession in a fast-growing semiconductor company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Strategic Collaboration:
 
 Partner directly with the C-suite in the development and execution of long-range strategic documents, meticulously aligning market insights with the company's overarching objectives.
 </li>
 <li>
 
 Executive Communications Management:
 
 Skilfully manage the C-Suite leader&rsquo;s internal and external communications, including crafting impactful mailers, speeches, media interview talking points, and presentations, working in close collaboration with the PR and Communications team.
 </li>
 <li>
 
 Calendar and Travel Coordination:
 
 Efficiently coordinate and manage complex calendar, including scheduling meetings, arranging travel logistics, and ensuring optimal time management.
 </li>
 <li>
 
 Meeting Management:
 
 Prepare and distribute comprehensive meeting agendas, meticulously record minutes, and track action items to ensure timely follow-up and accountability.
 </li>
 <li>
 
 Comprehensive Executive Support:
 
 Provide high-level administrative support, including drafting professional correspondence, discreetly managing confidential information, and expertly handling diverse inquiries.
 </li>
 <li>
 
 Corporate Events Partnership:
 
 Collaborate closely with the events team to strategically plan, creatively design, and flawlessly execute company-wide town halls and other corporate events.
 </li>
 <li>
 
 Operational Efficiency Enhancement:
 
 Proactively identify and implement process improvements aimed at enhancing overall operational efficiency and achieving tangible cost reductions.
 </li>
 <li>
 
 Data Visualization and Reporting:
 
 Develop and manage insightful dashboards and reports utilizing relevant software and tools to provide clear visibility into key performance metrics.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 MBA degree from a Tier 1 institutes.
 </li>
 <li>
 Proven experience/knowledge within the electronics and semiconductor industry is essential.
 </li>
 <li>
 Demonstrated experience working directly within a Founder's Office, providing high-level support.
 </li>
 <li>
 Exceptional organizational, time management, and prioritization skills.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
 </li>
 <li>
 High level of professionalism, discretion, and the ability to handle confidential information with utmost integrity.
 </li>
 <li>
 Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
 </li>
 <li>
 Familiarity with dashboarding and reporting software and tools is highly desirable.
 </li>
 <li>
 Ability to work independently and proactively, as well as collaboratively within a team environment.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Senior Executive

Novonesis

<div>
 
 Are you ready for a new beginning?
 
 
 
 We need your talent, knowledge and dedication to better our world with biology.
 
 
 
 Our purpose points the way
 
 
 
 In Novonesis, we know that solutions rooted in biology can help solve humanity&rsquo;s biggest challenges. Since we began more than a century ago, this has been our guide. It&rsquo;s how we've gotten so far. And it&rsquo;s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless.
 
 
 
 We&rsquo;re here to better our world with biology.
 
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Ensure high Safety standards in all the operations pertains to export import.
 </li>
 <li>
 Compliance with QMS, Food safety, GMP standards and operating procedures in line with Novonesis India and global standard.
 </li>
 <li>
 Responsible for EXIM KPI&rsquo;s to ensure on time and full deliveries.
 </li>
 <li>
 Thorough knowledge of Customs clearance processes, FSSAI compliance, CDSCO compliances, bonded warehouse operations pertain to export &amp; import movements
 </li>
 <li>
 To understand and follow the import export policies and Ensure Smooth Operations in Import and Exports
 </li>
 <li>
 Renewal and obtaining the license / permissions related to import &amp; export.
 </li>
 <li>
 Regular interaction with CHA, Customs, terminal authorities, shipping lines, freight forwards to ensure smooth, complied and timely customs clearances and movements.
 </li>
 <li>
 Close co-ordination with Production, Warehouse, Planning, Sourcing, Commercial, Finance, Regulatory team for executing the shipments.
 </li>
 <li>
 Collaboration with global and regional stakeholders
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 Minimum Bachelor&rsquo;s Degree with additional qualification in Export &ndash; Import trade or equivalent with 5-6 years of relevant experience.
 
 
 
 Candidate profile
 
 
 
 Candidate should have
 
 
 <ul>
 <li>
 Knowledge and hands on experience in handling EXIM and Logistics.
 </li>
 <li>
 Experience in working with global teams and stakeholders.
 </li>
 <li>
 Knowledge of SAP SD and MM is added advantage
 
 
 </li>
 </ul>
 
 Challenges in position
 
 
 
 <ul>
 <li>
 Agile and Cost-effective Export-Import movements to serve the customers across India and overseas.
 </li>
 <li>
 Maintaining high level of Service standards and 100% OTIF deliveries.
 </li>
 <li>
 Unlocking your passion by implementing new Digital technologies, processes and Improvements to enhance the agility in processes.
 
 
 </li>
 </ul>
 
 Language of job advertisement (English default)
 
 
 
 English
 
 
 
 Could our purpose be yours?
 
 
 Then apply today!
 
 
 
 At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV.
 
 
 Novonesis is dedicated to fostering a unique community by embracing and respecting differences. We make all employment decisions based on business needs, ensuring that every individual can thrive, regardless of identity or background such as ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.
 
 
 
 Want to learn more?
 
 
 
 Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com
 
 
 
 Not the right fit for you?
 
 
 
 Even if this job isn't the right fit for you, perhaps you know someone who might find it interesting. If so, please feel free to share the job link and encourage them to apply. Thank you for your referral! Please check out our other open positions. The right fit for you could just be a few clicks away.
 
 
 
 Stay alert: Avoid recruitment scams
 
 
 
 At Novonesis, We Are Committed To Maintaining a Safe And Transparent Recruitment Process. Please Be Aware Of Potential Scams Targeting Job Seekers And Take Note Of The Following
 
 
 <ul>
 <li>
 Novonesis will never ask for sensitive personal information, such as bank account details, Social Security numbers, or passwords, at any stage of the hiring process.
 </li>
 <li>
 Novonesis does not make employment offers without conducting interviews with candidates.
 
 
 </li>
 </ul>
 
 If you receive suspicious communication claiming to be from Novonesis, please do not share any personal or financial information.
 
 
 We encourage you to verify the legitimacy of the message by contacting us directly through our official channels.
 
</div>

Executive - EXIM

The Indian Hotels Company Limited (IHCL)

<div>
 
 IHCL and its subsidiaries bring together a group of brands and businesses that offer a fusion of warm hospitality and world-class service. These include
 
 Taj
 
 &ndash; the iconic brand for the most discerning travellers, and ranked as &lsquo;World&rsquo;s Strongest Hotel Brand&rsquo; and &lsquo;India&rsquo;s Strongest Brand&rsquo; across sectors as per Brand Finance Hotels 50 and India 100 reports 2024 respectively;
 
 SeleQtions
 
 , a named collection of handpicked, storied hotels; Vivanta, a chain of contemporary upscale hotels that celebrate joie de vivre;
 
 Ginger
 
 , a brand that is revolutionizing the lean-luxe segment, and
 
 am&atilde; Stays &amp; Trails
 
 , a charming portfolio of private bungalows and villas set in picturesque locales. Along with our varied and latest offerings like
 
 Gateway, The Claridges Collection, Tree of Life,
 
 
 The Clarks Hotels and Resorts
 
 and
 
 TajSATs
 
 , IHCL has evolved from a Branded House to a
 
 House of Brands
 
 , offering a diverse portfolio across luxury, upscale, lean luxe, and homestay segments.
 
 
 
 
 
 
 Job Objective
 
 
 
 To ensure the effective administration and smooth execution of employee benefit programs related to vehicle lease schemes, fuel cards, billing, asset maintenance, and repairs. The role aims to enhance employee experience, optimize cost-efficiency, maintain policy compliance, and ensure the upkeep of company-assigned assets through proactive coordination, vendor management, and accurate record-keeping.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Car Lease Scheme Administration
 
 
 <ul>
 <li>
 Manage end-to-end car lease processes for eligible employees
 </li>
 <li>
 Coordinate with leasing vendors for quotations, contracts, renewals, and returns
 </li>
 <li>
 Maintain records of leased/company-owned vehicles
 </li>
 </ul>
 
 
 Fuel Card (Petro Card) Management
 
 
 <ul>
 <li>
 Issue and manage fuel cards
 </li>
 <li>
 Monitor usage and handle discrepancies
 </li>
 <li>
 Ensure timely top-ups and renewals
 </li>
 </ul>
 
 
 Vendor &amp; Billing Coordination
 
 
 <ul>
 <li>
 Liaise with vendors for leasing, repairs, and fuel services
 </li>
 <li>
 Verify and process invoices
 </li>
 <li>
 Negotiate service rates and ensure cost-effective delivery
 </li>
 </ul>
 
 
 Asset Maintenance &amp; Repair Oversight
 
 
 <ul>
 <li>
 Oversee servicing and repairs of company-assigned assets
 </li>
 <li>
 Maintain logs of service history and warranty claims
 </li>
 </ul>
 
 
 Documentation &amp; Compliance
 
 
 <ul>
 <li>
 Maintain updated records of benefit schemes and employee allocations
 </li>
 <li>
 Ensure policy and regulatory compliance
 </li>
 <li>
 Prepare MIS reports and dashboards
 </li>
 </ul>
 
 
 Employee Support &amp; Communication
 
 
 <ul>
 <li>
 Act as a point of contact for benefit-related queries
 </li>
 <li>
 Conduct benefit briefings during employee induction
 </li>
 <li>
 Provide guidance on policy usage and escalation procedures
 </li>
 </ul>
 
 
 
 
 
 Key Requirements
 
 
 
 
 Functional Skills
 
 
 <ul>
 <li>
 Vendor Management
 </li>
 <li>
 Asset &amp; Facility Administration
 </li>
 <li>
 Billing &amp; Documentation
 </li>
 <li>
 Policy Implementation
 </li>
 <li>
 MIS &amp; Reporting
 </li>
 <li>
 Process Orientation
 </li>
 <li>
 IT Proficiency (MS Office, ERP systems)
 </li>
 </ul>
 
 
 Behavioral Skills
 
 
 <ul>
 <li>
 Attention to Detail
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Time Management
 </li>
 <li>
 Integrity &amp; Confidentiality
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Team Collaboration
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 2&ndash;4 years
 
 
 
 Qualification:
 
 Bachelor&rsquo;s in Business Administration, HR, or related field
 
</div>

Administration Executive

Cushman & Wakefield

<div>
 
 Job Title
 
 
 
 Facility Executive - MIS
 
 
 
 Job Description Summary
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 [Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
 </li>
 <li>
 Monthly Vendor Invoicing.
 </li>
 <li>
 PR creation &ndash; As per request
 </li>
 <li>
 AMC renewal &amp; tracking
 </li>
 <li>
 PO Follow up &ndash; Daily
 </li>
 <li>
 GRN Making
 </li>
 <li>
 Monthly Advance PO Report.
 </li>
 <li>
 Payment advice shared with Vendors &ndash; as per payment release
 </li>
 <li>
 Consumable order - Monthly
 </li>
 <li>
 General Facilities work
 </li>
 <li>
 NDC
 </li>
 <li>
 Audit document
 </li>
 <li>
 Compliance document
 </li>
 <li>
 Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue &amp; improvement of building system.
 </li>
 <li>
 Analyse/ recommend solution on the complaint analysis.
 </li>
 <li>
 Maintains compliance with departmental security, audit procedures, and Client management policy.
 </li>
 <li>
 Manage the office services needed to support department operations.
 </li>
 <li>
 Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
 </li>
 <li>
 Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
 </li>
 <li>
 Data gathering and reporting on all facility operations.
 </li>
 <li>
 Periodically check / amend checklist, operation steps, spares parts consumption analysis.
 </li>
 <li>
 Work in co ordination with Client on day-to-day activities.
 </li>
 <li>
 Co-ordinate with OEM for service obligation as per AMC &amp; in case of Breakdown of system.
 </li>
 <li>
 Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
 </li>
 <li>
 Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
 </li>
 <li>
 Arrange for monthly bills to be submitted to the Client.
 </li>
 <li>
 Coordinating for payments of the site contractors and sub vendors.
 </li>
 <li>
 Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
 </li>
 <li>
 Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
 </li>
 <li>
 Training of onsite Employees
 </li>
 <li>
 Counselling of employees
 </li>
 <li>
 Supervising the development and maintenance of websites and ensuring the protection of users' data.
 </li>
 <li>
 Analyzing existing operations, protocols, and processes, and making plans for improvement.
 </li>
 <li>
 Conducting research, attending workshops, and networking with other professionals in the industry.
 </li>
 <li>
 Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experience
 </li>
 <li>
 Performs other duties as requested by your direct manager
 </li>
 <li>
 Occasional requirement to work extended hours during peak times or to assist with major functions/events
 </li>
 <li>
 Development of operational standards / playbooks / operating manuals for all aspects of the business
 </li>
 <li>
 Articulate and live the Cushman &amp; Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
 </li>
 <li>
 Comply with all Cushman &amp; Wakefield systems that are in place to meet the health and safety obligations of the organisation
 </li>
 <li>
 Work safely and avoid placing yourself or anyone else&rsquo;s health and safety at risk by your acts or omissions
 </li>
 <li>
 Comply with Cushman &amp; Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
 </li>
 <li>
 Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman &amp; Wakefield
 </li>
 <li>
 Understand the Cushman &amp; Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
 </li>
 <li>
 Comply with Cushman &amp; Wakefield policy
 
 
 </li>
 </ul>
 INCO: &ldquo;Cushman &amp; Wakefield&rdquo;
</div>

Facility Executive - MIS

Explore 64+ Administrative executive in Mumbai this October. Find roles across top companies and apply now to boost your career.