marketing executive

accounts executive

logistics executive

purchase executive

accountant executive

administrative executive

AL MAHASIN

Job Title: Administrative Executive Department: Administration Reporting to: General Manager Location: Sharjah Employment Type: Full-TimeJob Summary:We are looking for a highly organized and experienced Administrative Executive with strong administrative and coordination capabilities, along with a working understanding of basic accounting practices and technical awareness of electrical service operations. The ideal candidate will play a key role in supporting company operations, ensuring effective documentation, procurement tracking, internal communication, and handling day-to-day support functions.This role is ideal for candidates with a strong administrative background who are comfortable working in a technical service-based environment.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Provide comprehensive secretarial and administrative assistance to the General Manager, including scheduling, correspondence, meeting coordination, and reporting.</li><li>Review, respond to, and manage daily email communications and ensure timely follow-ups.</li><li>Coordinate effectively with internal departments such as Engineering, Stores, Finance, and HR for smooth communication and documentation workflows.</li><li>Organize and maintain structured documentation, trackers, and filing systems for all office operations.</li><li>Prepare and maintain client and supplier-related records including quotations, work orders, and follow-ups.</li><li>Manage meeting calendars, team reminders, and internal coordination efforts.</li><li>Ensure a professional office environment by overseeing client hospitality, staff support needs, and overall office cleanliness.</li><li>Monitor pantry supplies and office essentials, and coordinate with support staff to maintain adequate stock levels and maintenance schedules.</li></ul>Technical &amp; Procurement Coordination<ul><li>Understand basic electrical/technical terms such as transformers, testing equipment, spares, regeneration units, and field tools.</li><li>Assist in sourcing and procurement of materials and spares from suppliers (local and international).</li><li>Track purchase orders and maintain records of quotations and delivery follow-ups.</li><li>Coordinate with the Stores and Site teams to update inventory records of all equipment (working, in-service, and defective).</li><li>Manage documentation for import/export logistics related to equipment and material movement.</li></ul>Client Interaction &amp; Communication:<ul><li>Respond promptly to customer inquiries and ensure professional communication at all times.</li><li>Prepare, send, and maintain records of client quotations and work orders.</li><li>Handle client hospitality and ensure a welcoming environment.</li></ul>Marketing &amp; Media:<ul><li>Assist in creating online social media content and marketing materials to support the company&rsquo;s brand presence.</li></ul>Billing &amp; Invoicing Coordination:<ul><li>Reconcile delivery notes with billed and unbilled invoices.</li><li>Share unbilled delivery notes with the concerned managers to facilitate timely billing.</li></ul>ISO Quality Management System (QMS):<ul><li>Act as the team lead for the ISO Integrated Management System (ISO 9001, ISO 18001, ISO 45001).</li><li>Prepare documentation and participate in external and internal audits.</li><li>Conduct and support internal audits and ensure compliance with ISO standards.</li></ul>Procurement &amp; Inventory Management:<ul><li>Assist in sourcing spares and materials from local and international suppliers.</li><li>Maintain records of supplier quotations and purchase orders on the local server.</li><li>Track and manage inventory levels and raise requisitions for replenishment.</li><li>Coordinate with the stores/warehouses to update records of operational and defective equipment.</li></ul>Office Management:<ul><li>Ensure the office environment is clean, organized, and well-maintained.</li><li>Monitor kitchen and office essentials; notify responsible staff for procurement as needed.</li></ul>Recruitment &amp; HR Assistance:<ul><li>Assist in recruitment processes including posting job ads, scheduling interviews, and onboarding new staff.</li></ul>Logistics &amp; Coordination:<ul><li>Coordinate import/export documentation and support logistics operations as required.</li><li>Ensure timely communication, material arrangements, and equipment coordination with internal teams and clients upon receipt of work orders.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in a similar administrative role, preferably in an engineering, industrial, or service-based environment.</li><li>Familiarity with ISO QMS standards (9001, 18001, 45001) and internal audit processes.</li><li>Strong communication skills&mdash;both written and verbal.</li><li>Excellent organizational, multitasking, and time management abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook) and basic graphic tools for content creation.</li><li>Experience with inventory management systems and procurement processes is a plus.</li></ul>Working Conditions:<ul><li>Office-based role with occasional coordination visits to stores/warehouses or client sites.</li><li>Must be flexible to support business needs beyond normal working hours when required.</li></ul>Application InstructionsInterested candidates are invited to submit their updated CV to: careers@amecuae.com Please mention &quot;Administrative Executive Application&quot; in the subject line.Job Type: Full-time

Administrative Executive

<div>We are seeking a highly organized and proactive Executive Assistant to the CEO to provide comprehensive support and help manage day-to-day priorities. The ideal candidate will have proven experience as an Executive Assistant, excellent communication skills, and the ability to handle confidential information with discretion. Prior exposure to PR, communications, or working with agencies is highly desirable, as the role involves supporting both executive operations and external representation.
Responsibilities<ul>
<li>Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel.</li>
<li>Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.</li>
<li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li>
<li>Support PR-related initiatives and coordinate with communication agencies when needed.</li>
<li>Organize and prepare materials for board meetings, events, and media interactions.</li>
<li>Maintain strict confidentiality and handle sensitive information with discretion.</li>
<li>Anticipate the CEO&rsquo;s needs and proactively manage priorities to ensure efficiency.</li>
<li>Assist in project management and follow up on action items to ensure timely completion.</li>
</ul>Requirements<ul>
<li>Proven experience as an Executive Assistant, preferably supporting C-level executives.</li>
<li>Previous exposure to PR, communications, or working with agencies is a strong advantage.</li>
<li>Fluency in Arabic and English (written and spoken) is required.</li>
<li>Exceptional organizational and time-management skills with strong attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.</li>
<li>Ability to work independently, multitask, and remain composed under pressure.</li>
<li>Professional discretion and a high level of integrity.</li>
</ul>Benefits
At NNC, we are more than just a team&mdash;we are a team of over 60 passionate creatives, united by our shared mission to deliver excellence for our clients and partners. We've earned our reputation through dynamic, impactful campaigns that create genuine connections between brands and their audiences. We communicate, strategize, and continuously grow together, because we believe that collaboration is the key to achieving greatness.
What we offer:<ul>
<li>A competitive salary that values your expertise</li>
<li>Rewards and recognition for your achievements</li>
<li>Flexible working hours, including one designated work-from-home day per week</li>
<li>An overtime policy that respects your time</li>
<li>Menstrual leave, supporting your well-being</li>
<li>An agile work environment with cross-functional teams</li>
<li>A diverse group of colleagues from over 16 nationalities</li>
A dedicated budget for training and development to nurture your personal and professional growth 
<li>
</li></ul>At NNC, we don&rsquo;t just offer a job; we offer a place where your contributions truly matter. Join us, and let&rsquo;s redefine excellence&mdash;together, every day.</div>

Executive Assistant

AQT GENERATORS

Job Title: HR ExecutiveDepartment: Human Resources Reports To: HR ManagerPreference: MaleJob Purpose:The HR Executive will support the HR department in managing recruitment, employee relations, payroll coordination, HR documentation, and ensuring compliance with UAE Labour Law. The role involves handling day-to-day HR operations and providing support to employees and management.Key Responsibilities:<ul><li>Assist in the recruitment process, including job postings, screening CVs, scheduling interviews, and coordinating with candidates.</li><li>Prepare and maintain employee records, including offer letters, contracts, and other HR-related documents.</li><li>Handle onboarding and orientation programs for new employees.</li><li>Maintain accurate attendance, leave, and payroll records in coordination with the accounts/finance team.</li><li>Support visa processing, renewals, cancellations, and Emirates ID applications in coordination with the PRO.</li><li>Ensure timely submission of reports related to employee headcount, leave, and other HR metrics.</li><li>Assist in performance management activities, including appraisals and probation evaluations.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Ensure compliance with UAE Labour Law and company HR policies.</li><li>Support employee engagement initiatives and welfare programs.</li><li>Maintain confidentiality of employee information at all times.</li><li>Strong knowledge of UAE labor law and government procedures.</li><li>Strong organizational and time management skills.</li><li>Proficiency with Microsoft Office and common HR systems.</li><li>Highly organized, responsible, and able to perform under pressure.</li><li>Qualifications &amp; Skills:</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 4&ndash;7 years of experience in HR or administrative roles, preferably in the UAE.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle sensitive and confidential information.</li></ul>Work Conditions:<ul><li>Full-time, office-based role.</li><li>Fluent English and strong Arabic communication skills (spoken and written).</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

HR Executive

Building Co. (BEST) L.L.C

Job TitlePersonal Assistant to the Managing Director (Construction)DepartmentExecutive OfficeReports ToManaging DirectorLocationSharjah/Dubai HQ with occasional site visits across the UAERole PurposeProvide high-level executive, administrative, and project coordination support to the Managing Director, ensuring the MD&rsquo;s time, priorities, communications, and follow-through are managed with excellence. Act as a trusted gatekeeper and liaison between the MD and internal/external stakeholders (department heads, project teams, clients, authorities, and partners).Key Responsibilities1) Executive Support &amp; Calendar Management<ul><li>Own the MD&rsquo;s calendar: schedule, prioritize, and optimize meetings, site visits, and travel.</li><li>Prepare daily/weekly briefs: priorities, risks, deadlines, and decision points.</li><li>Gatekeep communications: triage emails/calls, draft responses, and ensure timely follow-ups.</li></ul>2) Meetings, Board Packs &amp; Documentation<ul><li>Prepare agendas, collect inputs, and circulate pre-reads.</li><li>Take clear minutes with action owners, deadlines, and dependencies; track closure.</li><li>Compile board/EXCOM packs, MD updates, and quarterly business reviews.</li></ul>3) Project &amp; Site Coordination (Construction)<ul><li>Coordinate status updates with Project Managers, QS, Planning, Procurement, and HSE.</li><li>Track critical deliverables (program milestones, VO approvals, RFIs, NCR closures).</li><li>Escalate risks and slippages to the MD with concise summaries and options.</li></ul>4) Tendering &amp; Commercial Support<ul><li>Support tender submissions: gather documents, ensure compliance with checklists, monitor deadlines.</li><li>Liaise with Estimation/QS for clarifications, prelims, and document control.</li><li>Maintain a register of bids, outcomes, and post-tender correspondence.</li></ul>5) Procurement &amp; Vendor Liaison<ul><li>Follow up on PR/PO status, approvals, delivery schedules, and critical materials.</li><li>Coordinate vendor meetings and maintain a preferred supplier log with performance notes.</li></ul>6) Finance &amp; Admin Follow-Up<ul><li>Track key approvals (payments, LPOs, variations, claims) and reminders to stakeholders.</li><li>Prepare simple trackers/dashboards for MD visibility (cash-flow checkpoints, major payables/receivables).</li></ul>7) HR &amp; Confidential Tasks<ul><li>Support MD with confidential HR tasks (recruitment follow-ups, offers, sensitive communications).</li><li>Coordinate interviews/assessments and maintain confidentiality at all times.</li></ul>8) Compliance &amp; Government Relations (UAE)<ul><li>Coordinate with PRO/QHSE/Admin on renewals (trade license, insurances, visas, labor cards, permits).</li><li>Ensure documents are current for audits and client prequalification (ISO/QHSE, insurances, registration).</li></ul>9) Travel &amp; Logistics<ul><li>Arrange complex itineraries, visas, hotel/site logistics, and expense reconciliation.</li></ul>10) Office/Asset Coordination &amp; Special Projects<ul><li>Ensure meeting rooms, equipment, and presentation setups are ready for the MD.</li><li>Drive ad-hoc MD initiatives (events, client visits, rebranding moments, KPI ceremonies).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Engineering, or related).</li><li>5&ndash;8+ years of Executive/Personal Assistant experience; at least 3 years supporting C-level.</li><li>Construction/real estate/engineering industry experience in the UAE is highly preferred.</li><li>Strong understanding of project lifecycles, tenders, and site coordination.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organization, prioritization, and follow-through under tight deadlines.</li><li>Clear written and verbal communication; professional email etiquette.</li><li>Stakeholder management and discretion in handling sensitive information.</li><li>Problem-solving mindset; anticipates needs and removes blockers.</li><li>Proficiency: MS Office (Excel, PowerPoint, Outlook), PDF tools; ERP familiarity is a plus (e-Promis/Oracle/SAP/Candy).</li><li>Language: Excellent English; Arabic is an advantage.</li><li>UAE driving license is a plus.</li></ul>Job Type: Full-time

Personal Assistant to Managing Director

AL QANNATI BKC GROUPS OF COMPANIES

About us: Al Qannati-BKC Group of Companies delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.Job Summary:We are looking for a detail-oriented and proactive Sales Support Executive to assist our sales team in achieving their targets by providing administrative and operational support. The ideal candidate will help streamline the sales process, maintain client records, and ensure smooth communication between internal departments and customers.Key Responsibilities:<ul><li>Assist the sales team with day-to-day operations, including preparing quotes, proposals, and sales reports.</li><li>Coordinate with internal departments (e.g., logistics, finance, marketing) to ensure timely delivery and customer satisfaction.</li><li>Handle customer inquiries and follow up on orders, payments, and documentation.</li><li>Maintain and update client databases, CRM systems, and sales records.</li><li>Support in organizing sales meetings, presentations, and product demonstrations.</li><li>Track sales performance and provide regular updates to the sales manager.</li><li>Manage post-sales support including order tracking, issue resolution, and client communication.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthLanguage:<ul><li>Hindi (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Sales Support Executive

Savills

<div>The Role
The Receptionist will join our primary receptionist on the front desk of our Sharjah office in Al Marzouqi Towers in a full time capacity. They are responsible for greeting visitors and delivering exceptional customer service assistance. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment. This is a wide-ranging and responsible role requiring strong administrative, IT, organisational and communication skills and a &lsquo;can-do&rsquo; attitude.
Key Responsibilities<ul>
<li>Provides professional &lsquo;front-of-house&rsquo; response to all telephone and in-person enquiries from visitors</li>
<li>Manages all correspondence including dealing with and distributing incoming emails/mail to the appropriate individuals
</li><li>Maintains bookings of all meeting rooms and ensures these remain tidy and presentable at all times
</li><li>Coordinates equipment for meeting rooms as required/requested
</li><li>Prepares couriers as and when required for all office staff and tracks the packages as necessary</li>
<li>Helps track and maintain supply of all office stationery and pantry items and places orders with suppliers accordingly</li>
<li>Helps with board meetings/office events, ensuring catering/refreshments are available</li>
<li>Assist with conducting regular storeroom checks and coordinate with various teams to discard/shred old documents and ensure rooms are kept organised and neat</li>
<li>Produce and edit documents using Power Point or word. Must have keen eye for graphics
</li><li>Provide training to other admins who will cover the reception desk if and when on annual leave/sick leave
</li><li>Take over certain responsibilities of Head of Office executive assistant when they are on leave</li>
<li>Undertake ad-hoc projects and tasks, as and when required.</li>
</ul>
Skills, Knowledge and Experience<ul>
<li>
Must be UAE national.</li>
<li>Fluent English and Arabic speaker &ndash; written and spoken.
</li><li>Must be reliable and have great time management skills.</li>
<li>Minimum 1 year work experience in an office environment as a receptionist or customer service agent.</li>
<li>Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team.</li>
<li>Strong communication and customer service skills.</li>
<li>Presentable and confident demeanor.</li></ul></div>

Receptionist (UAE National)

NielsenIQ

<div><div><div>Please note this position is open exclusively to UAE Nationals.
Due to the company's strategy, exciting opportunity has been created whereby we are looking to add a research executive for our customer success team in SA&amp;I division, based in Sharjah.
The Research Executive will help with the delivery of client centric solutions in the area of consumer insight and marketing effectiveness solutions. The purpose of this role is to execute the research projects and maintain a professional relationship with the client by delivering committed deliverables in time and helping our clients execute different studies to provide response(s) to their business and research queries and issues.
Key Tasks &amp; Responsibilities
Develop, implement, coordinate, and manage tracker, ad-hoc, and syndicated Quantitative Research projects by:<ul><li>
Receiving and understanding client briefs</li><li>
Supporting the development of research design in proposals</li><li>
Designing survey questionnaires and related materials</li><li>
Briefing and training field staff</li><li>
Coordinating with all stakeholders involved in project execution</li><li>
Monitoring fieldwork progress and ensuring data quality</li><li>
Analyzing data and extracting meaningful insights</li><li>
Developing conclusions and actionable recommendations</li><li>
Presenting findings and preparing reports from proposal to final delivery</li><li>
Responsible for overall project management and maintaining close working relationships with key team members (e.g., Analysts, Field Staff, and Administrative teams)</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Qualifications</h2></div><div><ul><li>
 At least 1-2 years of experience in managing Quantitative research at agency side.</li><li>
 Preferred industry experience &ndash; Government/ Semi-Government entities, Travel &amp; Tourism, Transportation.</li><li>
Experience in the area of Customer Happiness, Mystery Audits, Brand-tracking, Usage &amp; Attitude etc. solutions would be preferred.</li><li>
Analytical with excellent writing, presentation and communication skills in English. Fluency in Arabic would be beneficial.</li><li>
 Strong organizational and project management skills, and</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Additional Information</h2></div><div></div><div>
Our Benefits<ul><li>
Flexible working environment</li><li>
Volunteer time off</li><li>
LinkedIn Learning</li><li>
Employee-Assistance-Program (EAP)</li></ul>

About NIQ
NIQ is the world&rsquo;s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights&mdash;delivered with advanced analytics through state-of-the-art platforms&mdash;NIQ delivers the Full View&trade;. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world&rsquo;s population.
For more information, visit NIQ.com
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Our commitment to Diversity, Equity, and Inclusion
At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion</div></div></div>

Research Executive – Customer Sucess – (UAE Nationals Only)

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