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administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

office coordinator & accounts assistant Jobs in Sharjah

office coordinator & accounts assistant

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office girl/ administrator

executive secretary

Metel Group of Companies

Job Title: Arabic-Speaking Secretary (Accounts Experience)Location: Sharjah, UAESalary: AED 3,000 &ndash; AED 4,000Job Description: We are looking for a professional and organized Arabic-speaking Secretary with experience in accounts to join our team in Sharjah. The ideal candidate will be responsible for handling administrative tasks, supporting daily office operations, and assisting with basic accounting duties.Key Responsibilities:<ul><li>Manage office correspondence, phone calls, and emails</li><li>Maintain filing systems and documentation</li><li>Assist with invoicing, data entry, and basic accounting tasks</li><li>Prepare reports and handle routine administrative duties</li><li>Coordinate meetings and manage schedules</li></ul>Requirements:<ul><li>Fluent in Arabic and English (spoken and written)</li><li>Previous experience in a secretarial role with accounting knowledge</li><li>Proficient in MS Office and basic accounting software</li><li>Strong organizational and communication skills</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Executive Secretary

Abniya Building Contracting LLC

Key Responsibilities:<ul><li>Manage daily office operations, including handling calls, emails, and correspondence</li><li>Prepare, draft, and format official letters, reports, and documents</li><li>Maintain and organize project files, contracts, and company records</li><li>Coordinate with suppliers, subcontractors, and clients regarding documentation and follow-ups</li><li>Assist in preparing LPOs, RFQs, invoices, and other project-related documents</li><li>Schedule meetings, site visits, and appointments for management</li><li>Handle incoming and outgoing documents (courier, emails, submissions)</li><li>Maintain confidentiality of company information and documents</li><li>Support accounts/admin team with basic documentation and filing</li><li>Follow up on pending documents such as trade licenses, permits, and approvals</li></ul>Requirements:<ul><li>Proven experience as a Secretary in a contracting or construction company</li><li>Strong knowledge of administrative and office procedures</li><li>Familiarity with construction documents (LPO, RFQ, BOQ, invoices, etc.)</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Type: Full-timeWork Location: In person

Secretary

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
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 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Ceenex Global LLC

The Senior Technical Project Manager (TPM) will be responsible for leading and delivering SDD&rsquo;s hybrid cloud transformation program, covering on-premise sovereign cloud, public cloud platforms, and shared digital infrastructure services.This role is highly technical and requires hands-on understanding of cloud architectures,infrastructure platforms, networking, security, and service operations, combined with strongprogram and project management capabilities.The TPM acts as the bridge between technical teams and executive stakeholders, ensuring that complex technical initiatives are delivered on time, within scope, and aligned with SDD&rsquo;s long-term digital strategy.Required Experience<ul><li>10&ndash;15 years total experience in IT, with:</li><li>Strong hands-on technical background in infrastructure, cloud, or systems engineering</li><li>5+ years in senior project/program management roles</li><li>Proven experience managing large multi-cloud or hybrid infrastructure programs.</li><li>Strong technical experience in areas such as:</li><li>Cloud platforms (Azure, Oracle Cloud, VMware, etc.)</li><li>Networking &amp;amp; connectivity (WAN, SD-WAN, cloud networking)</li><li>Security architectures &amp;amp; compliance Virtualization, containers, and platform services DR, backup, and resilience</li><li>Experience working in enterprise or government environments is highly preferred.</li></ul>Skills &amp; CompetenciesTechnical Skills (Mandatory)<ul><li>Deep understanding of cloud and infrastructure architectures.</li><li>Ability to read and assess architecture diagrams and technical designs.</li><li>Strong knowledge of hybrid cloud operating models.Understanding of IT operations, service management, and platform lifecycle.</li><li>Project &amp; Program Management Skills Mandatory</li><li>Strong command of project management methodologies:</li></ul>o Waterfallo Agileo Hybrid<ul><li>Excellent planning, dependency management, and risk management skills.</li><li>Strong vendor and stakeholder management capability.</li></ul>Soft Skills<ul><li>Strong leadership and decision-making ability.</li><li>Excellent communication with technical and executive stakeholders.</li><li>Ability to work under pressure in complex, high-visibility programs.</li><li>Highly structured, detail-oriented, and delivery-focused.</li></ul>Preferred Certifications<ul><li>PMP / PgMP / PRINCE2 Practitioner</li><li>Cloud certifications (Azure Architect, OCI Architect, VMware, etc.)</li><li>ITIL v4 Foundation or Managing Professional</li><li>Enterprise architecture or security certifications (advantage)</li></ul>Core Responsibilities<ul><li>1. Cloud Program Leadership</li><li> Lead large-scale programs to design, build, and operationalize:</li><li>o Sovereign private cloud</li><li>o Public cloud platforms (e.g., Azure, Oracle Cloud, others)</li><li>o Hybrid and multi-cloud architectures</li><li>o Shared infrastructure services (IaaS, PaaS, XaaS)</li><li> Own end-to-end program delivery across multiple workstreams:</li><li>o Cloud foundation</li><li>o Networking &amp;amp; connectivity</li><li>o Security &amp;amp; compliance</li><li>o Platform services</li><li>o DR &amp;amp; resilience</li><li>o Operations &amp;amp; service readiness</li><li>2. Strong Technical Ownership (Key Requirement)</li><li> Act as a technical leader, not only a coordinator.</li><li> Understand and challenge architecture designs, technical assumptions, and implementation approaches.</li><li> Review and validate:</li><li>o Target cloud architectures</li><li>o Network and security designs</li><li>o Migration approaches</li><li>o Capacity and performance models</li><li>o DR and resiliency strategies</li><li> Translate technical complexity into clear execution plans and executive-level insights.</li><li>3. Program &amp;amp; Project Management</li><li> Develop and maintain:</li><li>o Program charters and roadmaps</li><li>o Detailed project plans and schedules</li><li>o Dependency maps across teams and vendors</li><li>o Risk, issue, and mitigation registers</li><li> Manage scope, cost, timeline, and quality across multiple parallel projects.</li><li> Ensure structured governance, approvals, and reporting.</li><li>4. Cross-Functional Technical Coordination</li><li> Coordinate closely with:</li><li>o Cloud &amp;amp; Infrastructure teams</li><li>o Network &amp;amp; Security teams</li><li>o DevOps &amp;amp; Platform teams</li></ul>*<ul><li>o Service Management &amp;amp; Operations</li><li>o Vendors, system integrators, and partners</li><li> Ensure technical alignment across all teams and consistent design decisions.</li><li> Drive resolution of technical blockers and inter-team dependencies.</li><li>5. Vendor &amp;amp; Partner Management</li><li> Manage system integrators, cloud providers, and technology vendors.</li><li> Validate vendor designs, delivery plans, and technical deliverables.</li><li> Ensure vendors meet agreed milestones, quality standards, and SLAs.</li><li> Support commercial discussions with technical inputs and risk assessment.</li><li>6. Migration &amp;amp; Service Enablement</li><li> Lead planning and execution of:</li><li>o Workload and service migrations to cloud platforms</li><li>o Hybrid connectivity and security enablement</li><li>o Platform readiness for entity onboarding</li><li> Ensure migrations are aligned with:</li><li>o Security requirements</li><li>o Performance expectations</li><li>o Service continuity and minimal disruption</li><li>7. Governance, Risk &amp;amp; Compliance</li><li> Ensure all program activities comply with:</li><li>o SDD governance frameworks</li><li>o Government security and data residency requirements</li><li>o Enterprise architecture standards</li><li> Identify and mitigate technical, operational, and delivery risks.</li><li> Ensure documentation and approvals are maintained for audit and governance.</li><li>8. Documentation &amp;amp; Executive Reporting</li><li> Produce high-quality documentation:</li><li>o Program roadmaps</li><li>o Architecture alignment documents</li><li>o Technical decision records</li><li>o Implementation plans</li><li>o Risk and dependency logs</li><li> Prepare executive dashboards and regular status reports for senior leadership.</li><li>Communicate complex technical progress clearly to non-technical stakeholders.</li></ul>Key Deliverables<ul><li>Cloud program roadmap and execution plan.</li><li>Successfully built and operational cloud platforms.</li><li>On-time delivery of major infrastructure milestones.</li><li>Clear technical and executive documentation.</li><li>Platform readiness for entity onboarding.</li><li>Reduced delivery risk through strong technical governance KPIs.</li><li>Program milestones delivered on time and within budget.</li><li>Technical quality and stability of delivered platforms.</li><li>Reduction of technical risks and rework.</li><li>Stakeholder satisfaction (technical and executive).</li><li>Readiness of platforms for production and onboarding.</li><li>Effectiveness of vendor delivery Reporting Line</li></ul>Reports to: CTO / Deputy CTOWorks closely with:Cloud, Infrastructure, Network, Security, Operations, Service Management, PMO, Vendors, and Government Entities.Job Type: Full-timePay: AED18,000.00 - AED21,000.00 per monthWork Location: In person

Senior Technical Project Manager

Clixer Middle East FZC

Job Title: Accounts Executive / AccountantLocation: Sharjah, UAE Employment Type: Full-Time Experience Required: Minimum 3 Years (Mandatory) Salary: Based on ExperienceCompany Overview:Helen and Sons Business Consultancy FZE is a UAE-based firm providing professional services in accounting, bookkeeping, VAT, corporate tax, and business setup consultancy. We are looking for an experienced Accounts Executive to manage financial records and compliance for our clients.Job Summary:We are seeking a detail-oriented and experienced accountant with a minimum of 3 years of UAE experience in accounting, bookkeeping, VAT, and corporate tax. We prefer candidates who have previously worked in an accounting or bookkeeping consultancy firm.Key Responsibilities:<ul><li>Handle day-to-day accounting and bookkeeping for clients</li><li>Maintain accurate financial records in Zoho Books</li><li>Prepare and file VAT returns and ensure VAT compliance</li><li>Assist with Corporate Tax registration and filing</li><li>Prepare financial statements, reports, and reconciliations</li><li>Manage accounts payable, receivable, and bank reconciliations</li><li>Ensure compliance with UAE accounting standards and regulations</li><li>Coordinate with clients for documentation and financial data</li><li>Support audit processes and financial reviews when required</li></ul>Requirements:<ul><li>Minimum 3 years of UAE experience in accounting and bookkeeping</li><li>Strong knowledge of VAT and Corporate Tax (mandatory)</li><li>Experience working in an accounting/bookkeeping consultancy firm (preferred)</li><li>Hands-on experience in Zoho Books (mandatory)</li><li>Good knowledge of MS Excel and accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Fluent in English</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Stable role in a growing consultancy</li><li>Professional and supportive work environment</li><li>Opportunity to work with multiple clients across industries</li></ul>To Apply:Email your CV to hr@helensons.ae WhatsApp: +971 52 346 5398 Subject Line: Accounts Executive ApplicationJob Type: Full-timeWork Location: In person

Accountant

Reeth Spa

Job Title: Senior Male Personal Assistant Location: SharjahCompany: Abdelaziz Art CenterSalary: AED 6,000 &ndash; AED 10,000 per monthAbout UsAbdelaziz Art Center is a prestigious destination specializing in premium Oud perfumes and high-end textiles. We pride ourselves on tradition, artistry, and an elite customer experience. We are looking for a sophisticated and highly proactive Senior Personal Assistant to provide comprehensive support to our senior leadership.The RoleAs a Senior PA, you will be the right hand to our leadership team. You are responsible for ensuring that the day-to-day operations of the executive office run with absolute precision. This role requires a blend of professional administrative mastery, lifestyle management, and a deep understanding of the luxury sector's etiquette.Key Responsibilities<ul><li>Executive Support: Manage complex calendars, schedule high-level meetings, and act as the primary point of contact for internal and external stakeholders.</li><li>Travel &amp; Logistics: Coordinate seamless international and local travel itineraries, including visa processing, luxury accommodation, and transport.</li><li>Communication Management: Draft professional correspondence, manage sensitive emails, and ensure the leadership&rsquo;s voice is represented with elegance.</li><li>Confidentiality: Handle highly sensitive financial, business, and personal information with total discretion and integrity.</li><li>Event &amp; Project Coordination: Assist in organizing exclusive brand events, VIP private viewings, and special projects related to our Oud and fabric collections.</li><li>Gatekeeping: Protect the leadership&rsquo;s time by screening calls and inquiries, ensuring only priority matters reach their desk.</li></ul>What We&rsquo;re Looking For<ul><li>Experience: 3&ndash;5+ years as a Personal Assistant or Executive Assistant, preferably within a luxury brand, or high-end retail environment.</li><li>Communication: Exceptional command of English (written and verbal). Proficiency in Arabic is a significant advantage.</li><li>Organization: A master of multitasking who can manage competing priorities without losing focus.</li><li>Tech-Savvy: Expert proficiency in Microsoft Office 365 (Outlook, Excel, Word) and digital organization tools.</li><li>Personality: Polished, professional, and composed under pressure. You should have a natural affinity for the luxury lifestyle.</li></ul>How to ApplyPlease submit your CV and include a brief cover letter explaining why your experience in the luxury or art sector makes you the perfect fit for the Abdelaziz Art Center.Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Senior Male Personal assistant

Explore 27+ Executive secretary in Sharjah this May. Find roles across top companies and apply now to boost your career.