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executive assistant to managing director Jobs in Sharjah

executive assistant to managing director

executive secretary

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Executive Secretary

Pulsar FZE

Pulsar is a pioneering company in the field of non-destructive testing (NDT) equipment and technologies. We specialize in the development and manufacturing of advanced NDT systems and innovative inspection solutions.We are currently seeking an Executive Secretary / Office Administrator to support senior management and ensure efficient daily operations. The role requires a detail-oriented, organized, and responsible professional who can handle multiple administrative tasks and contribute to the smooth functioning of the office.The successful candidate will have strong communication and organizational skills, fluency in both English and Arabic, and the ability to interact effectively with local and international partners. Experience in purchasing and coordinating with suppliers is an advantage and will be part of the administrative duties.Key responsibilities include: managing correspondence, scheduling, and document preparation; organizing meetings, travel arrangements, and company events; maintaining confidentiality and executive calendars; assisting management with reporting and coordination; and supporting purchasing and vendor communications.Candidates should have a minimum of three years of experience in a similar role such as Secretary, Executive Assistant, or Office Administrator. Proficiency in Microsoft Office (Word, Excel, Outlook), reliability, accuracy, and attention to detail are essential. The ability to maintain professionalism and discretion in all business interactions is highly valued.We look forward to welcoming you !Job Type: Full-timePay: From AED3,500.00 per month

Office Manager

Tabasco

Hiring Now &ndash; Executive Assistant to Managing Director Location: Sharjah, UAEWe are looking for a proactive and well-organized Executive Assistant to support our Managing Director with day-to-day administrative, operational, and coordination activities. The ideal candidate should have 2&ndash;3 years of experience in a similar role and the ability to communicate professionally across departments and with external stakeholders.Key Responsibilities:<ul><li>Provide executive-level administrative support to the Managing Director</li><li>Manage calendars, schedule meetings, and handle coordination tasks</li><li>Draft and manage official correspondence, documents, and reports</li><li>Maintain confidential records and business files</li><li>Assist in preparing presentations, proposals, and business documentation</li><li>Coordinate with internal teams and external clients professionally</li><li>Support basic accounting functions (invoice follow-up, expense tracking, data entries)</li><li>Follow up on assigned tasks and ensure timely closure</li><li>Assist with travel, logistics, and general operational support</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or equivalent qualification</li><li>2&ndash;3 years of experience as Executive Assistant / Personal Assistant / Office Coordinator</li><li>Basic knowledge of accounting and invoicing is required</li><li>Strong communication skills in English, Hindi/Urdu, and Malayalam are mandatory</li><li>Excellent drafting, follow-up, and coordination abilities</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Professional, disciplined, and able to maintain confidentiality</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Executive Assistant to Managing Director

Ultimate Power Solution

- 2+ years of clerical experience- knowledge of specific software programs used within your organization (adobe photoshop is a plus)- experience in data processing, bookkeeping or other skills you need to have performed- ability to work independently- organized and professional demeanor- exceptional written and verbal communication skills- experience maintaining and prioritizing a manager's calendarJob Types: Full-time, ContractAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>receptionist/secretary: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

SECRETARY/ RECEPTIONIST

MOHAMMAD BOUHAMRA REAL ESTATE

looking for female Arabic Secretary to work in Real Estate office. preferably on husband&rsquo;s sponsorship and currently residing in the Al Majaz area.Requirements:<ul><li>Minimum 2 years of work experience in the UAE, preferably in the real estate sector</li><li>Must be on husband&rsquo;s visa/sponsorship</li><li>Excellent English communication skills &ndash; written and verbal</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Excellent time management and ability to prioritize tasks</li><li>High attention to detail and accuracy</li><li>Good command of computer skills and data entry</li></ul>Job Responsibilities:<ul><li>Maintain and update records of office expenses and tenant information</li><li>Coordinate with tenants for rent collection and maintenance requests</li><li>Assist the Manager in day-to-day office operations</li><li>Handle phone calls, emails, letters, and other correspondence</li><li>Enter and update data related to property listings, tenancy contracts, Ejari, etc.</li><li>Ensure smooth office administration and documentation processes</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per month

Female Office Secretary (Arabic Native )

NMC Health plc

<div>The Executive Assistant to the Hospital Director provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, handling confidential information, coordinating executive communications, and serving as a liaison between the Hospital Director and internal/external stakeholders.</div>
 <div><div>Executive Support
 
<ul><li>Manage the Hospital Director&rsquo;s calendar, travel, and meeting logistics with accuracy and discretion.
</li><li>Draft, review, and manage correspondence, reports, presentations, and internal communications.
</li><li>Coordinate and prepare materials for executive and board meetings, including agendas, minutes, and follow-ups.
</li><li>Serve as a liaison between the internal/external stakeholders, ensuring timely and effective communication.
</li><li>Maintain confidentiality and handle sensitive information with the utmost professionalism.
</li></ul>KPI &amp; Reporting
 
<ul><li>Collaborate with business units to collect, consolidate, and analyze key performance indicators (KPIs).
</li><li>Prepare monthly, quarterly, and annual performance dashboards and reports for the Hospital Director and executive leadership.
</li><li>Monitor progress against strategic goals and highlight variances or areas requiring attention.
</li><li>Assist in the development of executive summaries, board packs, and business review presentations.
</li><li>Support the Hospital Director in data-driven decision-making by providing insights and recommendations based on performance metrics.
</li><li>Coordinate with Finance, HR, and Operations to ensure alignment of reporting and business objectives.
</li></ul>Strategic &amp; Project Support
 
<ul><li>Assist in tracking and managing strategic initiatives and special projects led by the Hospital Director.
</li><li>Follow up with stakeholders on project milestones, deliverables, and deadlines.
</li><li>Conduct research and prepare briefing materials to support executive meetings and external engagements.
</li><li>Support the Hospital Director in stakeholder engagement, including drafting speeches, talking points, and event materials.
</li><li>Maintain a high-level understanding of company priorities to anticipate needs and proactively manage tasks. 
</li></ul></div><div>Administrative &amp; Operational Excellence
 
<ul><li>Maintain organized records, files, and documentation for the executive office.
</li><li>Coordinate logistics for internal and external events involving the Hospital Director.
</li><li>Support internal communication efforts, including announcements, and leadership messages.
</li><li>Continuously improve administrative processes to enhance efficiency and effectiveness.
</li><li>Perform duties as directed by Hospital Director</li></ul></div></div>
 <div>Bechelors Degree</div>

Executive Assistant

ADEAREST

<div>Responsibilities and Duties:
1. Executive Support<ul><li>
Manage and optimize the GMs calendar including scheduling meetings, anticipating conflicts, and ensuring time is prioritized according to business needs.</li><li>
Prepare high-quality reports, presentations, and briefing materials for internal and external meetings.</li><li>
Draft, review, and manage executive-level correspondence, ensuring clarity, professionalism, and confidentiality.</li></ul>
2. Meeting &amp; Event Coordination<ul><li>
Organize and facilitate executive meetings, including agenda preparation, minute-taking, action item tracking, and follow-ups.</li><li>
Coordinate logistics for offsite meetings, board sessions, and leadership workshops.</li><li>
Manage travel plans, accommodations, and itineraries in line with the GMs priorities and budget.</li></ul>
3. Stakeholder Communication &amp; Liaison<ul><li>
Act as the primary point of contact between the GM and internal/external stakeholders.</li><li>
Facilitate smooth communication flow across departments, resolving issues and relaying messages promptly.</li><li>
Represent the GM in interactions when delegated, ensuring professionalism and alignment with organizational values.</li></ul>
4. Information &amp; Document Management<ul><li>
Develop and maintain a secure and efficient filing system (physical and digital) for contracts, reports, and sensitive documents.</li><li>
Ensure accurate documentation of decisions, policies, and procedures related to the GM's office.</li><li>
Track and manage confidential information with the highest level of discretion.</li></ul>
5. Project &amp; Initiative Support<ul><li>
Support strategic projects and initiatives by tracking progress, coordinating inputs, and ensuring timely follow-up.</li><li>
Conduct research, compile data, and prepare executive summaries and dashboards as requested.</li><li>
Assist in budget tracking, procurement requests, and administrative reporting such as Facility management &amp; tracking report.6. Operational Efficiency &amp; Process Improvement</li></ul>
6. Operational Efficiency &amp; Process Improvement<ul><li>
Identify opportunities to improve workflows and reduce administrative burden on the GM.</li><li>
Implement and maintain executive support tools and platforms (e.g., task managers, calendars, dashboards).</li><li>
Coordinate with IT, HR, and Finance departments to ensure the GMs office operates smoothly.</li></ul></div>

Explore 70+ Executive secretary in Sharjah this November. Find roles across top companies and apply now to boost your career.

70 executive secretary jobs IN Sharjah

Executive Secretary

Office Manager

Executive Assistant to Managing Director

SECRETARY/ RECEPTIONIST

Female Office Secretary (Arabic Native )

Executive Assistant

Executive Assistant