coordinator-admin

administrative assistant

f&b secretary

accounts and admin executive Jobs in Sharjah

accounts and admin executive

accounts and documentation executive Jobs in Sharjah

accounts and documentation executive

executive secretary

Taif Alsham Aluminium Accessorie Tr.LLCs

We are Hiring FemalePosition Title: Secretary Location: Industrial area 15,Sharjah UAE. Starting Salary: AED 2,500 per month Minimum Experience: 2 YearsKey Responsibilities:<ul><li>Manage daily administrative tasks, including scheduling, correspondence, and filing</li><li>Assist with basic accounting duties such as invoice tracking, expense recording, and petty cash handling</li><li>Maintain organized records and ensure timely documentation</li><li>Familiarity with accounting principles and basic bookkeeping</li><li>Proficiency in photo editing and design tools</li><li>Ability to multitask and manage time effectively</li><li>Create and edit professional visual content using Adobe Photoshop or equivalent design tools for internal and external use</li></ul>Benefits: as UAE Law.Duty Hours from 9am to 6pm, Sunday Off.Interested candidates are invited to submit their CV to bbc.hardware0@gmail.comJob Type: Full-timePay: From AED2,500.00 per month

Executive Secretary

Hire Hub International HRC

1. JOB PURPOSE:The Executive Assistant to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management. The EA will ensure that the Directors&rsquo; time, decisions, and communications are effectively prioritized, enabling them to focus on strategic leadership. The role demands exceptional organizational acumen, discretion, and a proactive mindset to manage information, stakeholders, and deliverables across multiple business functions.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Generic Skills: &middot; Excellent communication and interpersonal skills&middot; Time management and multi-tasking ability&middot; Attention to detail and organizational skills&middot; High degree of discretion and confidentiality&middot; Problem-solving and decision-making abilities&middot; Professional presentation and etiquetteKnowledge:&middot; Corporate governance and administrative protocols&middot; Understanding of organizational structure and business functions&middot; Basic financial, legal, and compliance documentation understanding&middot; Awareness of project timelines, operational goals, and board-level prioritiesAttitude:&middot; Proactive&middot; Loyal, trustworthy, and discreet&middot; Calm under pressure and deadline-oriented&middot; Committed to continuous improvement and excellence&middot; Respectful and service-minded&middot; Positive, polished, and composedJob Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Gulf Water Treatment Co Ltd

Job Title:Senior Executive AssistantLocation:SharjahJob Type:Full-TimeReporting To:Managing DirectorJob Overview:We are seeking a highly organized, proactive, and detail-oriented Secretary to provide comprehensive administrative and secretarial support to the Sr. Executive. The ideal candidate will play a key role in ensuring smooth daily operations, effective communication, and efficient time management for the Managing Director. This role also includes preparing and maintaining various reports using Excel and ensuring timely updates.Key Responsibilities: Administrative Support:<ul><li>Manage the Sr. Executive&rsquo;s calendar, schedule appointments, and organize meetings.</li><li>Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.</li><li>Prepare, review, and manage correspondence, emails, reports, and presentations.</li><li>Maintain and organize files, records, and confidential documents.</li></ul>Report Preparation and Updates:<ul><li>Create, manage, and update various reports using Excel, including but not limited to data analysis, charts, and dashboards.</li><li>Ensure accuracy and consistency of data in all reports, with regular updates and timely sharing with relevant stakeholders.</li><li>Preparation presentation</li></ul>Meeting Coordination:<ul><li>Arrange and coordinate internal and external meetings, ensuring timely preparation of agendas, minutes, and follow-ups.</li><li>Attend meetings as required to take notes and track action items for follow-up.</li></ul>Communication Management:<ul><li>Act as the point of contact between the Sr. Executive and internal/external stakeholders.</li><li>Screen and prioritize incoming calls, emails, and correspondence to ensure efficient communication.</li></ul>Project Assistance:<ul><li>Assist with special projects, research, and preparation of reports or presentations as directed by the Sr. Executive</li><li>Coordinate with different departments to gather information or ensure the implementation of decisions.</li></ul>Office Management:<ul><li>Ensure the office environment is well-maintained and equipped for smooth operations.</li><li>Handle office-related tasks such as ordering supplies, managing vendor relations, and maintaining office organization.</li></ul>Qualifications and Skills:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Experience: Minimum of 3 years in a similar role supporting senior executives, preferably in a corporate environment.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills (e.g., pivot tables, formulas, and dashboards).</li><li>Knowledge of additional reporting tools or software is an advantage.</li><li>Language Skills: Excellent verbal and written communication skills in English. Proficiency in [additional languages, if applicable] is a plus.</li><li>Interpersonal Skills: Strong organizational skills, attention to detail, and the ability to multitask.</li><li>Professionalism: Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Problem-Solving: Resourceful and proactive in dealing with issues that may arise.</li></ul>Key Competencies:<ul><li>Strong time-management and organizational skills.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Advanced Excel skills for data organization and reporting.</li><li>Excellent interpersonal skills to build and maintain relationships with stakeholders.</li><li>A professional demeanor with a focus on delivering high-quality results.</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your expected salary for this role?</li></ul>Experience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Senior Executive Assistant

Join My Foundation

OverviewWe are seeking a highly organized, proactive, and resourceful Female Personal Assistant with a minimum of 5 years of experience supporting high-level executives (CEOs, Chairmen), who can join immediately. The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive Support: Provide comprehensive administrative support to top management, including calendar management, travel coordination, meeting arrangements, logistics arrangements, etc.</li><li>Communication Management: Act as the primary point of contact for internal and external stakeholders; manage correspondence, emails, and phone calls on behalf of the executive. Pro-active follow-ups and quick tasks management is highly essential.</li><li>Document Handling: Prepare, review, and organize reports, presentations, and business documents with accuracy and confidentiality.</li><li>Meeting Coordination: Schedule, plan, and organize meetings, including preparing agendas, taking minutes, and following up on action points.</li><li>Travel &amp; Logistics: Arrange international and domestic travel itineraries, including flights, accommodation, visas, and transport. Have a solid knowledge on loyalty benefits and Skywards policies.</li><li>Task Prioritization: Anticipate executive needs, prioritize tasks, and ensure deadlines are consistently met.</li><li>Confidentiality: Handle sensitive and confidential information with discretion and professionalism.</li><li>Problem Solving: Proactively address issues, identify solutions, and ensure operational efficiency for the executive&rsquo;s office.</li></ul>Qualifications &amp; Skills:<ul><li>Education: Bachelor&rsquo;s / Master's degree</li><li>Experience: Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives.</li><li>Exceptional organizational and time-management abilities.</li><li>Strong written and verbal communication English skills.</li><li>Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), technically equipped in using mobile banking apps, etc.</li><li>Ability to handle multiple tasks under pressure and meet tight deadlines.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong problem-solving skills with a proactive approach.</li><li>Languages: English, ideally Russian.</li></ul>Key Attributes:<ul><li>Highly organized and detail-oriented.</li><li>Self-motivated, proactive, and capable of working independently.</li><li>Flexible and adaptable to changing priorities.</li><li>Positive attitude and strong interpersonal skills.</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary (commensurate with experience).</li><li>Health insurance.</li><li>Transportation across Sharjah to a work location.</li></ul>Job Type: Full-timePay: From AED8,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>PA / EA to high level executives (CEOs / Chairmen): 5 years (Required)</li></ul>Language:<ul><li>Russian (Preferred)</li></ul>

Personal Assistant to the Chairman

AL Basel Cosmetics

About the Role: We&rsquo;re looking for a proactive Bilingual (Arabic &amp; English) Company Secretary to assist in our daily operations, compliance, and administrative tasks. This role is perfect for someone organized, detail-oriented, and ready to support senior management.Key Responsibilities:<ul><li>Support the Company Manager with meetings, reports, and corporate tasks.</li><li>Maintain statutory records and ensure compliance with UAE laws.</li><li>Coordinate with auditors, legal advisors, and government authorities.</li><li>Prepare agendas, minutes, and reports efficiently in both Arabic and English.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Law, Business, or related field.</li><li>2+ years&rsquo; experience in corporate governance or administration.</li><li>Knowledge of UAE corporate laws is a plus.</li><li>Excellent organizational and communication skills.</li><li>Fluent in both Arabic and English (written &amp; spoken).</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Company Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Secretary / Document Controller
Sharjah, UAE
Parsons is looking for a talented Secretary/ Document Controller to join our team!
What You'll Be Doing: 
 
Key Responsibilities of a Secretary / Document Controller
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.
</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</li><li>May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.
</li><li>May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.
</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>1. Document Management &amp; Control
<ul><li>Establish, maintain, and update document control procedures.
</li><li>Ensure all project and company documents are properly filed, categorized, and easily retrievable.
</li><li>Manage the flow of correspondence and documentation between project stakeholders.
</li><li>Maintain up-to-date records of all project documentation in both electronic and hard copy formats.
</li></ul>2. Document Review &amp; Distribution
<ul><li>Receive, check, and record all incoming and outgoing documents.
</li><li>Ensure documents comply with established standards (format, numbering, revision, approval status).
</li><li>Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.
</li><li>Track document status, revisions, and approvals.
</li></ul>3. Compliance &amp; Quality Assurance
<ul><li>Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.
</li><li>Monitor that obsolete or superseded documents are removed and archived.
</li><li>Support audits by providing required documentation and ensuring compliance records are accurate.
</li></ul>4. Coordination &amp; Communication
<ul><li>Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.
</li><li>Follow up with stakeholders to ensure timely submission and return of reviewed documents.
</li><li>Provide support to project teams on document management systems and protocols.
</li></ul>5. Archiving &amp; Retrieval
<ul><li>Safeguard important records, ensuring confidentiality and controlled access.
</li><li>Archive project documents systematically for future reference and handover.
</li><li>Retrieve requested documents quickly and efficiently when required.
</li><li>Uploading/Updating documents on PARDOCs.
</li></ul>6. Reporting &amp; Monitoring
<ul><li>Generate periodic reports on document control status, outstanding approvals, and delays.
</li><li>Track performance of document control processes and recommend improvements.
</li><li>Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.
</li></ul>What Required Skills You'll Bring:
<ul><li>Degree from a any recognized institution.
</li><li>Minimum 8 years experience as an a dministrative, secretarial and document control roles.
</li><li>Experience with office software programs such as email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).
</li><li>Well familiar with the Oracle Aconex Software.
</li><li>Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.
</li><li>Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.
</li><li>Attention to detail and accuracy in handling sensitive data
</li><li>Effective communication and coordination skills.
</li><li>Ability to work under pressure and meet deadlines.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Secretary / Document Controller

Business Corridor

We are looking for a competent HR admin cum secretary to help with the organization and running of the daily operations of the company. The ideal candidate will be a hard-working professional able to undertake combined functions of human resources, general administration, and secretarial support. The role requires a highly organized, detail-oriented, and discreet professional who can handle multiple tasks and responsibilities.Responsibilities<ul><li>HR basic duties</li><li>Maintaining employee files and databases, such as daily attendance and monitoring leaves.</li><li>Preparing HR-related documents like offer letters, employment contracts and salary certificates, etc.</li><li>Secretarial duties, maintaining office meeting notes and records</li><li>Organize office and assist associates in ways that optimize procedures</li><li>Schedule and plan meetings and appointments</li><li>Provide support or assistance as needed.</li></ul>Skills<ul><li>Proven experience in relevant role</li><li>Knowledge of back-office computer systems</li><li>Excellent organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>English and Tagalog speaking</li></ul>Job Types: Full-timePay: 2500 - 4000 per MonthSchedule:<ul><li>9 am to 5:30 pm</li></ul>NO TOURIST VISA!! Applicants on tourist visas will not be called for interviews.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

FEMALE HR Admin/Secretary

Explore 76+ Executive secretary in Sharjah this September. Find roles across top companies and apply now to boost your career.

76 executive secretary jobs IN Sharjah

Executive Secretary

Executive Secretary

Senior Executive Assistant

Personal Assistant to the Chairman

Company Secretary

Secretary / Document Controller

FEMALE HR Admin/Secretary