executive assistant (operations • admin • marketing & communication • hr) Jobs in Sharjah

executive assistant (operations • admin • marketing & communication • hr)

executive assistant

office administrator

admin executive

admin secretary

secretary

LYON SCENT

<ul><li>We are seeking a professional and organized Secretary to join our team. The ideal candidate will provide comprehensive administrative support, manage office operations, and assist in customer service and finance-related tasks.</li></ul>Key Responsibilities:<ul><li>Provide general administrative support and handle daily office tasks with flexibility.</li><li>Manage customer service inquiries and perform credit follow-ups.</li><li>Create invoices and quotations accurately and in a timely manner.</li><li>Prepare reports as required by management.</li><li>Assist in inventory management and maintain organized records.</li><li>Maintain effective communication with internal teams and external clients.</li></ul>Requirements:<ul><li>Proven experience as a Secretary or in a similar administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail and a proactive approach to problem-solving.</li></ul>Preferred:<ul><li>Experience in handling customer service and financial documentation.</li><li>Ability to adapt to changing priorities and work efficiently in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>work: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Secretary

headway computers trading LLC

NOTE : ONLY WITH UAE BASED EXPIRIENCED APPLICANT WILL ENTERTAINEDAdministrative Secretary Required Skills<ul><li>Excellent organizational and time management skills to effectively prioritize tasks and meet deadlines.</li><li>Strong attention to detail and accuracy in handling administrative duties.</li><li>Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills, including professional phone etiquette.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Strong interpersonal skills to work effectively with colleagues at all levels of the organization.</li><li>Ability to work independently with minimal supervision and also as part of a team.</li><li>Basic knowledge of office equipment and systems.</li><li>Problem-solving and decision-making abilities to resolve administrative issues efficiently.</li><li>Strong multitasking skills to handle multiple projects and responsibilities simultaneously.</li></ul>Required Qualifications<ul><li>Proven experience as an administrative secretary or in a similar administrative role.</li><li>Proficient computer skills, including typing speed and accuracy.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Knowledge of office software and equipment.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to work with minimal supervision and meet deadlines.</li><li>Professional demeanor and customer-oriented approach.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Administrative Secretary Responsibilities<ul><li>Handle and manage all incoming and outgoing correspondence, including emails, letters, and phone calls.</li><li>Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.</li><li>Schedule and coordinate meetings, conferences, and travel arrangements for the management team.</li><li>Prepare and distribute meeting agendas, minutes, and other necessary documents.</li><li>Assist in the preparation of reports, presentations, and other business documents.</li><li>Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.</li><li>Greet and assist visitors, directing them to the appropriate person or department.</li><li>Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.</li><li>Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.</li><li>Assist in the planning and execution of company events and employee engagement activities.</li><li>Collaborate with other administrative staff to ensure efficient office operations.</li></ul>Job Type: Full-timePay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>ADMIN SECRETARY: 2 years (Required)</li></ul>Language:<ul><li>ENGLISH (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

ADMIN SECRETARY

Classic Extrusion Company L.L.C

Provides administrative and clerical support to a human resources department, which includes answering phones and emails, scheduling meetings, and handling confidential information.Job Type: Full-timePay: Up to AED2,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Working in HR department: 1 year (Preferred)</li></ul>

Al Marwan Group

Job Title: Secretary &ndash; Purchase Department Location: Sharjah, UAE Job Type: Full-timeJob Summary:We are looking for a proactive and detail-oriented Secretary to support our Purchase Department. The ideal candidate will have 2&ndash;3 years of UAE experience, excellent data entry and typing skills, and strong proficiency in Microsoft Office and Google Workspace. The role requires high accuracy, confidentiality, and effective coordination skills to ensure smooth departmental operations.Key Responsibilities:<ul><li>Provide full administrative and clerical support to the Purchase Department.</li><li>Prepare, format, and maintain purchase orders, quotations, and related documents.</li><li>Perform accurate and timely data entry in company systems.</li><li>Manage supplier records, follow up on quotations, and assist in procurement documentation.</li><li>Coordinate and communicate effectively with suppliers and internal departments.</li><li>Draft and manage correspondence, emails, and reports for the Purchase Manager.</li><li>Organize meetings, schedules, and departmental files.</li><li>Ensure proper documentation control and record-keeping.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree (Graduation is required).</li><li>2&ndash;3 years of UAE experience in a similar administrative or secretarial role, preferably within a Purchase or Procurement Department.</li><li>Excellent data entry and typing skills (high accuracy and speed required).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail, Calendar).</li><li>Strong communication and interpersonal skills in English (Arabic is an advantage).</li><li>Excellent organizational and multitasking abilities.</li><li>High attention to detail and ability to maintain confidentiality.</li></ul>Location: Sharjah, UAESalary: Commensurate with experienceJob Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have as a Secretary ?</li><li>How would you rate your data entry skills on a scale of 1 to 10 (10 being excellent)?</li><li>What is your average typing speed (WPM)?</li><li>Are you proficient in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)?</li><li>Have you used any ERP or purchase management systems before? If yes, please specify which one(s).</li><li>How comfortable are you with communicating with suppliers and vendors via email or phone?</li></ul>

Secretary – Purchase Department

Business Corridor

We are looking for a competent HR admin cum secretary to help with the organization and running of the daily operations of the company. The ideal candidate will be a hard-working professional able to undertake combined functions of human resources, general administration, and secretarial support. The role requires a highly organized, detail-oriented, and discreet professional who can handle multiple tasks and responsibilities.Responsibilities<ul><li>HR basic duties</li><li>Maintaining employee files and databases, such as daily attendance and monitoring leaves.</li><li>Preparing HR-related documents like offer letters, employment contracts and salary certificates, etc.</li><li>Secretarial duties, maintaining office meeting notes and records</li><li>Organize office and assist associates in ways that optimize procedures</li><li>Schedule and plan meetings and appointments</li><li>Provide support or assistance as needed.</li></ul>Skills<ul><li>Proven experience in relevant role</li><li>Knowledge of back-office computer systems</li><li>Excellent organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>English and Tagalog speaking</li></ul>Job Types: Full-timePay: 2500 - 4000 per MonthSchedule:<ul><li>9 am to 5:30 pm</li></ul>NO TOURIST VISA!! Applicants on tourist visas will not be called for interviews.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

FEMALE HR Admin/Secretary

Canterbury free zone

<ul><li>Maintain and organize MEP-related documents: shop drawings, material submittals, RFIs, inspection requests, method statements.</li><li>Ensure proper version control and timely distribution of documents to relevant stakeholders.</li><li>Prepare letters, memos, reports, and meeting minutes.</li><li>Schedule meetings, coordinate calendars, and manage travel arrangements for MEP staff.</li><li>Track deadlines and follow up on pending approvals or submissions.</li><li>Ensure all documentation meets project standards and regulatory requirements.</li><li>Assist in preparing QA/QC documentation and inspection logs.</li></ul>Skills &amp; Qualifications Required Skills<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Familiarity with document control platforms (e.g., Aconex, Procore).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication.</li></ul>Job Type: Full-time

Secretary (Electromechanical Company Experience)

Behind The Cup

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the COO. The ideal candidate will be fluent in English possess excellent communication skills, and thrive in a fast-paced environment. This role requires discretion, professionalism, and the ability to manage multiple priorities efficiently.Key Responsibilities:<ul><li>Manage the COO&rsquo;s calendar, appointments, travel arrangements, and correspondence.</li><li>Prepare and edit reports, presentations, and official documents.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Serve as a liaison between the COO and internal/external stakeholders.</li><li>Handle confidential information with discretion.</li><li>Assist in project coordination and workflow management.</li><li>Perform general office duties, including filing, data management, and expense tracking.</li><li>Calendar management for executives</li><li>Aid executive in preparing for meetings</li><li>Responding to emails and document requests on behalf of executives</li><li>Draft slides, meeting notes and documents for executives</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Fluent in English (additional languages are a strong advantage).</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Professional demeanor with high attention to detail.</li><li>Bachelor's degree or equivalent experience</li><li>Proficient in Microsoft Office suite</li><li>Experience in managing multiple priorities, administrative coordination, and logistics</li><li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li><li>Strong written and verbal communication skills</li><li>Previous experience in a corporate or executive support role.</li><li>Knowledge of office management systems and procedures.</li></ul>Location: Sharjah (must be willing to work on-site).Full-time position with standard office hours (flexibility may be required).Job Types: Full-time, PermanentPay: Up to AED6,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Executive assistant: 3 years (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Executive Assistant

Explore 12+ Secretary in Sharjah this November. Find roles across top companies and apply now to boost your career.

12 secretary jobs IN Sharjah

Secretary

ADMIN SECRETARY

Secretary

Secretary – Purchase Department

FEMALE HR Admin/Secretary

Secretary (Electromechanical Company Experience)

Executive Assistant