administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

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human resources assistant Jobs in Sharjah

human resources assistant

male admin & accounts assistant Jobs in Sharjah

male admin & accounts assistant

operations assistant

administrative assistant

International College of Law, Business Administration & Technology

Atlas Group of Institutions is a reputable and student-centric educational organization committed to providing exceptional learning opportunities to our diverse student body. Our institution offers a wide array of academic programs and support services to foster holistic development and academic success. As we continue to grow, we are seeking a dedicated and compassionate Student Counselor cum Administrative Assistant to join our front office team and contribute to the overall success of our students.Job Overview:As the Student Counselor cum Administrative Assistant at Atlas Group of Institutions, you will hold a crucial dual role in providing counseling support to our students while offering administrative assistance to ensure a seamless operation at the front office. Your commitment to fostering a positive and nurturing environment for students will play a pivotal role in enhancing their overall experience at our institution.Responsibilities:Student Counseling:<ul><li>Conduct counseling sessions with students to address academic and career-related concerns.</li><li>Actively listen to students' needs and challenges, offering empathetic and professional guidance to support their growth and success.</li><li>Collaborate with students to develop personalized academic and career plans, setting achievable goals and action steps.</li><li>Provide information and resources on academic programs, course selection, extracurricular activities, and other support services.</li><li>Work closely with faculty, staff, and other counseling professionals to identify and address students' academic and personal needs.</li></ul>Front Office/Administrative Support:<ul><li>Welcome students, parents, and visitors with warmth and professionalism, creating a positive first impression of our institution.</li><li>Provide timely reminder to parents/students for upcoming fees payment and follow up with them regarding the same.</li><li>Handle pettyvcash of the institute and prepare daily Fees Collection Report and Expense sheet.</li><li>Coordinate with the Accounts dept in the preparation of daily Accounts Statement.</li><li>Manage incoming calls, emails, and walk-ins, promptly directing inquiries to the appropriate departments or personnel.</li><li>Maintain accurate and up-to-date student records, schedules, and appointment calendars.</li><li>Coordinate appointments with academic advisors, faculty, and support services as needed.</li><li>Assist in the enrollment process, including admissions, registrations, and student documentation.</li><li>Process administrative tasks related to student records, such as course withdrawals, transcript requests, and graduation applications.</li><li>Provide support to faculty and staff, including photocopying, data entry, and inventory management.</li></ul>Customer Service:<ul><li>Uphold a culture of exceptional customer service, ensuring all interactions with students and visitors are courteous and helpful.</li><li>Respond to student inquiries, concerns, and feedback in a timely and professional manner, escalating issues when necessary.</li><li>Act as a reliable resource for students, offering information on campus events, activities, and available resources.</li></ul>Requirements:<ul><li>Bachelor's degree in related field.</li><li>Proven experience in student counseling, academic advising, or a similar role is advantageous.</li><li>Excellent interpersonal and communication skills, with a student-centered approach to counseling and administrative interactions.</li><li>Strong organizational and administrative abilities, with an eye for detail and efficiency.</li><li>Proficiency in using office software, including Microsoft Office Suite and student management systems.</li><li>Ability to multitask, prioritize responsibilities, and maintain confidentiality.</li><li>Empathetic and patient attitude, supporting students from diverse backgrounds and experiences.</li><li>Positive and professional demeanor, contributing to a welcoming and inclusive campus environment.</li></ul>Job Types: Full-time, TemporaryExperience:<ul><li>student counselor: 2 years (Required)</li></ul>

Administrative Assistant (Front-office)

ALPHA PALLETS FZC

Looking for MALE Office Adminitration Executive / Accounts Executive / Secretary cum Co-ordinator / Receptionist for Sharjah Freezone (SAIF ZONE) ONLY Male Candidate to apply having skills-<ul><li>excellent working skills in MS Office Applications &amp; have hardware &amp; trouble shooting skills.</li></ul>Basic documentation knowledge.<ul><li>Have excellent communication &amp; interpersonal skills.</li><li>Having knowledge in Accounts (invoicing, Sales &amp; Purchase, Bank Reconciliation,</li></ul>payment follow-up)<ul><li>Ability to put in extra</li></ul>Job Types: Full-time, Contract for 24 monthSalary: AED1,500.00 - AED2,500.00 per monthJob Types: Full-time, ContractContract length: 36 monthsExpected Start Date: 16/11/2025Job Type: Full-timePay: AED1,500.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>WORK: 2 years (Preferred)</li></ul>Language:<ul><li>FLUENT ENGLISH (Preferred)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>

Administrative Assistant

TEKMEEN TECH CONTRACTING LLC

Job summary:The Personal Assistant provides high-level administrative and personal support to ensure the smooth running of daily operations and the efficient management of the executive&rsquo;s schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities:<ul><li>Manage and maintain schedules, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, and emails-responding on behalf of the executive when appropriate.</li><li>Organize meetings, prepare agendas, take minutes and follow up on action items.</li><li>Coordinate logistics for business and personal travel, events, and engagements.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Manage personal errands, reservations, and household or lifestyle tasks as needed.</li><li>Liaise with clients, staff, and external partners professionally.</li><li>Track expenses, prepare reimbursements, and assist with budgeting or financial records.</li><li>Anticipate the needs of the executive and proactively offer support.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and manage time effectively.</li><li>Flexibility to adapt to changing priorities and work outside normal hours when needed</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Minimum 2 to 5 years of relevant experience in administrative or executive support.</li><li>Female candidates are preferred</li></ul>Job Type: Full-time

Personal Assistant

Al Muqarram

<div>Company 
AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa.Being at the forefront of innovation in various verticals, has helped us 
solidify our brands across 35 countries in the MEA region. The founda-tion of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades.We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration.Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards. 

Job description 
<ul>
<li>Provide administrative and operational support to the Export executive.</li>
<li>Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.</li>
<li>Coordinate logistics and shipments with freight forwarders</li>
<li>Ensure compliance with export laws, trade regulations, and company policies.</li>
<li>Maintain accurate records of all export activities and documentation for audit purposes.</li>
<li>Assist in managing export orders and monitoring delivery schedules.</li>
<li>Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.</li>
<li>Prepare reports and summaries for management review.</li>
</ul>
 
Profile 
The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations. The Export Executive Assistant also assists in report preparation, data management, and day-to-day administrative tasks to ensure efficient export operations and executive decision-making. 

We offer 
 
We offer a competitive remuneration package within an international, dynamic environment. 
Contact 
Would you like to be part of our passionate team with short communication lines, a no-nonsense mentality and numerous opportunities to grow? Quickly apply for the job of your dreams!</div>

Export Executive Assistant-Emirati

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Export executive.
 </li>
 <li>
 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
 </li>
 <li>
 Coordinate logistics and shipments with freight forwarders
 </li>
 <li>
 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
 </li>
 <li>
 Assist in managing export orders and monitoring delivery schedules.
 </li>
 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Building Co. (BEST) L.L.C

Document Controller &ndash; HR &amp; Admin DepartmentLocation: Sharjah, UAE Company: BLDG CO. - BEST - L.L.C - Sole ProprietorshipCompany Overview:We are a well-established construction and contracting company based in Sharjah, UAE, specializing in residential and commercial projects across the Emirates. We are looking for a detail-oriented and organized Document Controller to join our HR &amp; Admin Department. The ideal candidate will be responsible for managing and maintaining employee and administrative documentation, ensuring accuracy, confidentiality, and compliance with company policies and UAE labor regulations.Key Responsibilities:<ul><li>Manage and control all HR and administrative documents, including employee files, contracts, leave records, performance evaluations, and official correspondence.</li><li>Maintain an organized and secure filing system (both electronic and physical) for all HR and administrative records.</li><li>Ensure document accuracy, version control, and proper distribution to relevant departments when required.</li><li>Track and update employee document registers, ensuring all records are current and easily retrievable.</li><li>Support the HR team in preparing reports, summaries, and documentation for audits or internal reviews.</li><li>Ensure confidentiality and proper handling of sensitive employee and company information.</li><li>Coordinate with other departments to facilitate smooth communication and document flow.</li><li>Assist in the implementation and continuous improvement of document control procedures within the HR &amp; Admin Department.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Human Resources, or a related field.</li><li>2&ndash;5 years of experience as a Document Controller or Administrative Assistant, preferably within HR in the construction or contracting industry in the UAE.</li><li>Strong knowledge of document control procedures and HR filing systems.</li><li>Proficiency in MS Office (Word, Excel, Outlook); experience with HR or document management systems is an advantage.</li><li>Excellent organizational and communication skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Ability to work independently, handle pressure, and meet deadlines.</li></ul>Job Type: Full-time

Document Controller

triple core gen trd llc

We are hiring an Admin cum Accounts Assistant. Must be organized, responsible, and able to handle basic accounting invoices, LPOs, petty cash),entries, invoices, Preparing orders on time and office admin tasks.Support office operationsMust have good English communication skills and computer skills.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Male Admin & Accounts Assistant

Explore 85+ Administrative assistant in Sharjah this November. Find roles across top companies and apply now to boost your career.

85 administrative assistant jobs IN Sharjah

Administrative Assistant (Front-office)

Administrative Assistant

Personal Assistant

Export Executive Assistant-Emirati

Export Executive Assistant-Emirati

Document Controller

Male Admin & Accounts Assistant