administrative assistant

Al thuraya for animals and birds feed tr

We are a company specialized in pet supplies trading in the United Arab Emirates, and we are looking for a female Administrative Assistant to join our team.Job Responsibilities:<ul><li>Manage daily administrative tasks and organize files</li><li>Prepare invoices using Zoho system</li><li>Follow up on orders and coordinate with different departments</li><li>Handle customer inquiries and provide support</li><li>Prepare reports and organize data</li></ul>Requirements:<ul><li>Fluent in Arabic and English (spoken and written)</li><li>Strong skills in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with Zoho is preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to work under pressure and within a team</li><li>Previous experience in a similar role in the UAE is preferred</li><li>Must be currently residing in the United Arab Emirates</li></ul>Benefits:<ul><li>Salary based on experience and qualifications</li><li>Professional work environment</li><li>Opportunities for career growth</li></ul>Location: United Arab EmiratesNote: Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: From AED1,700.00 per monthWork Location: In person

Administrative Assistant (Female)

American University of Sharjah

<div>
 The
 
 Department of Psychology
 
 at the College of Arts and Sciences is looking to hire an
 
 Administrative Assistant
 
 to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.
 
 
 
 Job Responsibilities
 
 
 
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 Communicate effectively with CAS students and assist them in understanding academic rules and policies.
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 Answer department phone and email inquiries and serve as the department help desk.
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 Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
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 Schedule meetings, prepare agendas, record minutes, and maintain the department&rsquo;s calendar.
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 Enter requisitions and maintenance requests into the university system.
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 Facilitate scheduling and registration.
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 Compile data and prepare statistical reports as required.
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 Coordinate communication between faculty, students, and administrative offices.
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 Handle student inquiries and provide administrative support for academic programs as applicable.
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 Process paperwork related to faculty, staff, and student requests.
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 Maintain and update departmental databases and reporting systems.
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 Support event planning and execution for departmental activities.
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 Liaise with university administration for procurement, HR, and financial matters.
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 Ensure compliance with university policies and procedures in administrative tasks.
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 Maintain strict confidentiality when handling sensitive information.
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 Perform other secretarial and administrative duties as needed.
 
 
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 </ul>
 
 Qualifications And Skills Required
 
 
 
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 Bachelor&rsquo;s degree in business administration, office management, or a related field.
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 Strong organizational skills and excellent time-management abilities.
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 Excellent communication skills in both English and Arabic.
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 Strong interpersonal skills with a professional and service-oriented approach.
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 Ability to handle multiple tasks efficiently in a fast-paced environment.
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 High level of professionalism and discretion in handling confidential information.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
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 Good knowledge of Microsoft Access and data entry systems.
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 Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
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 Ability to manage and maintain digital records and databases.
 
 
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 </ul>
 
 How To Apply
 
 
 
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 Interested applicants should fill out the form.
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 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
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 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Assistant | College of Arts and Sciences

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

Al Murad Sign

Admin cum Receptionist<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy ana presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)</li><li>Update calendars and schedule meetings</li><li>Perform other clerical receptionist duties such as filing photocopying transcribing</li><li>Implement clerical duties and administrative processes</li><li>Proven admin or assistant experience</li><li>Knowledge of office management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li></ul>job type: full timeVisa preference: Husbands sponsorship visaPay: AED2,000.00 - AED2,500.00Education:<ul><li>Bachelor's</li></ul>Experience:<ul><li>UAE: 2 Years (Required)</li></ul>Language:<ul><li>English</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Visa status</li></ul>Experience:<ul><li>Receptionist cum office administration: 2 years (Preferred)</li></ul>Work Location: In person

Receptionist cum Admin Assistant

Confidential

<div>
 
 
 Role Overview
 
 
 
 We are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
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 Manage the CEO&rsquo;s complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zones
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 Act as the primary point of contact between the CEO and internal/external stakeholders
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 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO
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 Screen and prioritize emails, calls, and requests, ensuring efficient time management
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 Operational &amp; Strategic Coordination
 
 
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 Support the CEO in tracking key business priorities, projects, and follow-ups
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 Coordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiatives
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 Prepare agendas, minutes, and action trackers for executive meetings
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 Assist in business reporting, data consolidation, and presentation preparation
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 Luxury Brand Representation
 
 
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 Uphold the brand&rsquo;s image through professional communication and presentation at all times
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 Liaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquette
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 Support coordination of exclusive events, brand launches, and executive engagements
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 Administrative Excellence
 
 
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 Manage confidential documents and sensitive information with utmost discretion
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 Oversee expense management, invoice tracking, and petty cash reconciliation
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 Ensure smooth day-to-day office operations for the CEO
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 Key Requirements
 
 
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 Bachelor&rsquo;s degree in Business Administration or a related field
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 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectors
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 Exceptional communication and interpersonal skills
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 Strong organizational and multitasking abilities with a high level of attention to detail
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 Proficiency in Microsoft Office Suite and calendar management tools
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 Ability to work under pressure, anticipate needs, and demonstrate sound judgment
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 High level of integrity, discretion, and professionalism
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 </ul>
 
 
 Preferred Attributes
 
 
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 Experience in luxury retail or premium consumer brands
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 Exposure to international business environments
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 Strong sense of aesthetics, branding, and customer experience
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 Agile, resourceful, and solutions-oriented mindset
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 What We Offer
 
 
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 Opportunity to work closely with senior leadership in a prestigious luxury retail environment
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 Exposure to high-level business strategy and decision-making
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 Dynamic and fast-paced work culture with growth opportunities
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</div>

Executive Assistant

Score Plus - The Princeton Review Middle East - Sharjah

Job DescriptionWe are looking for an experienced and self-motivated Office Boy to ensure efficient operations in the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Office Assistant duties are completed accurately and delivered with high quality and in a timely manner.Responsibilities include:&middot; Pantry cleaning, lounge cleaning, office cleaning, detailed weekly and daily cleaning of certain areas of the office.&middot; Answer and direct phone calls&middot; Organize and schedule meetings and appointments&middot; Maintain contact lists&middot; Assist in the preparation of regularly scheduled reports&middot; Develop and maintain a filing system&middot; Carry out administrative duties such as filing, typing, copying, binding, scanning etc.&middot; Handle sensitive information in a confidential mannerEligibility Criteria:&middot; Basic Education.&middot; Previous Experience as Office Assistant.&middot; Should be sincere and trustworthy.&middot; Fairly good communication skill&middot; Experience with greeting and serving etiquetteGender : MaleJob Type: Full-timeJob Types: Full-time, ContractAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Assistant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Office Assistant / Office Boy

ICS Global Consultancy

We are looking for a professional, organized, and well-spoken Secretary / Front Desk Executive to join our team. The ideal candidate should be friendly, presentable, and able to handle front-desk operations, office paperwork, and client coordination efficiently. Strong communication skills, basic administrative experience, and good computer knowledge are essential for this role.Key Responsibilities:<ul><li>Welcome and greet clients and visitors in a professional manner</li><li>Manage front desk operations and maintain a clean and organised reception area</li><li>Handle daily office paperwork, filing, and documentation</li><li>Prepare quotations, invoices, and official letters when required</li><li>Answer phone calls, WhatsApp messages, and emails professionally</li><li>Call leads and follow up with potential clients to convert inquiries into business opportunities</li><li>Schedule meetings and coordinate appointments with clients</li><li>Maintain records of incoming and outgoing documents</li><li>Support management with general administrative tasks</li><li>Follow up with clients regarding payments and deliveries when required</li></ul>Requirements:<ul><li>Good communication and interpersonal skills</li><li>Professional appearance and friendly personality</li><li>Good computer knowledge, including MS Office and email handling</li><li>Ability to manage paperwork and office records properly</li><li>Strong organizational and multitasking skills</li><li>Confidence in handling client calls and follow-ups</li></ul>Preferred Qualities:<ul><li>Previous experience in a receptionist, secretary, or front desk role</li><li>Experience in lead calling and client follow-ups is an advantage</li><li>Knowledge of preparing quotations and invoices</li><li>Ability to communicate professionally with clients and staff</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Secretary / Front Desk Executive

Explore 55+ Administrative assistant in Sharjah this April. Find roles across top companies and apply now to boost your career.