executive assistant

administrative assistant

admin assistant

administrator

executive secretary

administrative

UNIFORM EXPREES FOR FASHIONS

We are seeking a reliable and organized Administrative Staff member to support daily office operations and ensure smooth workflow across departments. The ideal candidate will have strong communication and multitasking skills, attention to detail, and the ability to handle administrative duties efficiently. Experience in the garments or textile industry is a plus, but not required.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, photocopying, scanning, and managing correspondence.</li><li>Maintain and update office records, databases, and filing systems (both digital and paper-based).</li><li>Coordinate meetings, prepare agendas, and take minutes when required.</li><li>Assist with inventory management, procurement of office supplies, and liaising with suppliers.</li><li>Support HR and finance departments with documentation and administrative tasks.</li><li>Monitor and ensure the cleanliness and organization of the office environment.</li><li>Greet visitors and direct them to the appropriate departments.</li><li>Assist other departments as needed for smooth day-to-day operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; associate's or bachelor&rsquo;s degree preferred.</li><li>Prior administrative or clerical experience preferred (1&ndash;2 years).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team environment.</li><li>Experience in the garments/textile industry is a plus, but not mandatory.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Administrative Officer

Abbott

<div>Administrative Assistant-Gulf, Levant and Emerging Markets (Fixed term contract)
Working at Abbott 
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You&rsquo;ll also have access to:<ul><li>
Career development with an international company where you can grow the career you dream of.</li><li>
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.</li><li>
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.</li></ul>
Position: Administrative Assistant &ndash; Gulf, Levant and Emerging Markets
Report to: Executive Assistant to Regional Director &ndash; Gulf, Levant and Emerging Markets
This will be on fixed term contract for 1 year 
This position works out of our UAE location in the Established Pharmaceuticals Division.
About Established Pharmaceuticals Division
We are committed to bringing the benefits of our trusted medicines to more people in the world&rsquo;s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.
The Administrative Assistant will provide regional-level support for compliance, healthcare professional (HCP) engagement, third-party sponsorships, financial administration, and event coordination. The role requires a high degree of organizational efficiency, compliance awareness, and stakeholder management, ensuring smooth execution of administrative tasks across Gulf, Levant, and Emerging Markets countries.
This position is critical to maintaining operational excellence, supporting cross-country activities, and ensuring compliance with Abbott&rsquo;s global standards and local regulatory requirements.
What You&rsquo;ll Work On
Event &amp; Meeting Support<ul><li>
Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).</li><li>
Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.</li><li>
Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.</li><li>
Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.</li></ul>
Healthcare Professional (HCP) &amp; Third-Party Engagements<ul><li>
Collect, review, and validate HCP documentation in line with compliance requirements.</li><li>
Support the submission and follow-up of third-party sponsorship requests (local and international).</li><li>
Maintain proper filing of contracts, agreements, and supporting evidence.</li><li>
Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.</li></ul>
Regional Administration<ul><li>
Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).</li><li>
Support distribution of regional communications and data collection for reports, trackers, and presentations.</li><li>
Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.</li></ul>
Financial &amp; Compliance Support<ul><li>
Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.</li><li>
Track invoices and follow up on outstanding payments to ensure smooth financial operations.</li><li>
Preparing monthly/quarterly accruals and maintaining trackers for visibility.</li><li>
Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.</li></ul>
General Administrative Support<ul><li>
Maintain effective filing systems (digital and hard copy) for regional projects.</li><li>
Draft correspondence, internal memos, and standard templates.</li><li>
Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.</li></ul><div></div>
Qualifications &amp; Skills<ul><li>
Bachelor&rsquo;s degree or equivalent diploma in Business Administration or related field.</li><li>
Minimum 2&ndash;3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.</li><li>
Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).</li><li>
Excellent communication (written &amp; verbal) and interpersonal skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
High level of accuracy, discretion, and confidentiality in handling sensitive information.</li><li>
Familiarity with compliance, procurement, and finance processes is an advantage.</li></ul><div></div>
Key Competencies<ul><li>
Attention to Detail: Ensures accuracy in documents, records, and compliance submissions.</li><li>
Collaboration: Works effectively with cross-functional and cross-country teams.</li><li>
Accountability: Delivers tasks within deadlines and upholds compliance standards.</li><li>
Adaptability: Responds to shifting priorities and manages multiple tasks effectively.</li><li>
Proactive Problem Solving: Anticipates needs, identifies gaps, and suggests process improvements.</li></ul>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.</div>

Administrative Assistant

Tanmyah

Administrative Clerk Company: Tanmyah Services LLC Location: Dubai, UAE Reports to: Office Manager / Department Head Job Purpose The Administrative Clerk is responsible for providing essential administrative and clerical support to ensure the smooth and efficient operation of the office or a specific department. This role involves managing a variety of tasks, including documentation, communication, and general office duties, to support the team and maintain organized records. Key Responsibilities * Office Administration: Perform a range of clerical duties, such as photocopying, scanning, filing, and managing correspondence. * Documentation and Data Management: Create, update, and maintain physical and digital files, records, and databases. Ensure accuracy and confidentiality of all documents. * Communication: Handle incoming and outgoing communications, including answering and routing phone calls, managing emails, and greeting visitors in a professional manner. Act as a point of contact for internal staff and external parties. * Logistics &amp; Support: Assist in scheduling meetings, coordinating appointments, and managing office supplies inventory. Qualifications &amp; Skills * Education: High school diploma or equivalent. A degree or certification in business administration is a plus. * Experience: Previous experience in an administrative or clerical role is preferred. * Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Strong data entry and typing skills with a keen attention to detail. * Soft Skills: * Excellent organizational and time-management skills. * Strong written and verbal communication abilities. * A proactive and professional attitude. * Ability to work both independently and as part of a team.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Clerk

New Beginning

<div>
 
 
 Role:
 
 Administrative Assistant
 
 
 
 Title:
 
 Admin Assistant &ndash; Beauty &amp; Luxury Retail Sector
 
 
 
 
 
 
 Role Description
 
 
 
 We are seeking a
 
 dynamic, detail-oriented Administrative Assistant
 
 with exceptional organizational skills and a passion for the
 
 luxury beauty industry
 
 . This role supports our high-paced beauty team by bridging
 
 creative operations with back-end coordination
 
 , ensuring smooth day-to-day activities across brand activations, product launches, and in-store events.
 
 
 The ideal candidate is proactive, resourceful, and thrives in a stylish, fast-evolving environment &mdash; with the ability to handle multiple priorities while maintaining a polished, client-facing demeanor.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Manage executive and team calendars, schedule meetings, and coordinate appointments with beauty brand partners.
 </li>
 <li>
 Maintain digital and physical filing systems (samples, purchase orders, invoices, PR kits, event collateral).
 </li>
 <li>
 Oversee shipments of beauty products, press kits, and event materials; liaise with couriers and logistics teams.
 </li>
 <li>
 Coordinate showroom or in-store appointments, influencer visits, and press events with the marketing team.
 </li>
 <li>
 Support travel bookings, store visit itineraries, and event logistics for launches, campaigns, and pop-ups.
 </li>
 </ul>
 
 
 Finance Support
 
 
 <ul>
 <li>
 Process invoices, expense reports, and petty cash reconciliations in coordination with the finance team.
 </li>
 <li>
 Track purchase orders and ensure timely vendor payments.
 </li>
 <li>
 Maintain accurate records for product inventory, promotional stock, and retail assets.
 </li>
 </ul>
 
 
 Brand, Website &amp; Event Coordination
 
 
 <ul>
 <li>
 Liaise with beauty suppliers, retail partners, and service providers.
 </li>
 <li>
 Support product launch timelines, event schedules, and in-store activation tracking.
 </li>
 <li>
 Draft internal memos, presentations, and event recaps for management and clients.
 </li>
 <li>
 Assist in planning and executing seasonal beauty events, influencer activations, and training sessions.
 </li>
 <li>
 
 Manage and update the company&rsquo;s website
 
 &mdash; including uploading new product details, event photos, blog/news updates, and ensuring all content is aligned with brand guidelines.
 </li>
 <li>
 Coordinate with the digital marketing team to keep the website optimized for campaigns, promotions, and seasonal launches.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, Fashion/Beauty Management, or a related field.
 </li>
 <li>
 1&ndash;3 years of administrative or coordination experience, ideally within the
 
 beauty, luxury retail, or fashion
 
 industry.
 </li>
 <li>
 Proficiency in Microsoft Office (especially Excel), Google Workspace, and
 
 basic website CMS management
 
 (WordPress, Shopify, or similar).
 </li>
 <li>
 Knowledge of accounting or retail inventory systems is a plus.
 </li>
 <li>
 Strong organizational and communication skills with a client-service mindset.
 </li>
 <li>
 Detail-oriented, proactive, and adaptable in fast-paced environments.
 </li>
 <li>
 Passion for the
 
 beauty and luxury industry
 
 with awareness of market trends.
 </li>
 </ul>
 
 
 
 
 
 Job Type:
 
 Full-Time, On-site (Dubai, UAE)
 
 
 
 Contract:
 
 1 Year (with possibility of extension)
 
 
 
 Compensation:
 
 Full-time job with salary based on experience
 
 
</div>

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

L&T Technology Services

<div>
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Graduate or Postgraduate
 </li>
 <li>
 2+ years of experience in similar role
 </li>
 <li>
 Excellent in written and verbal communication skills (English &amp; Arabic)
 </li>
 <li>
 Well versed with Computer Skills and basic Software Applications
 </li>
 </ul>
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Team Assistance: Providing support to colleagues and management with various tasks and administrative needs.
 </li>
 <li>
 Record Keeping: Filing documents, updating databases and maintaining accurate records.
 </li>
 <li>
 Communication: Managing incoming/outgoing mail.
 </li>
 <li>
 Scheduling: Coordinating meetings, appointments and managing calendars.
 </li>
 <li>
 Document Management: Preparing Reports, Presentations, Meeting Agendas, Minutes of Meetings, Bills and other documents and assisting with scanning.
 </li>
 <li>
 Equipment: Operating office equipment such as printers, copiers, and scanners.
 </li>
 <li>
 Organization: Support in maintaining a clean, organized, and tidy office environment. Maintaining the Leave Register / Calendar for the Staff.
 </li>
 <li>
 Data Entry: Performing data entry and maintaining spreadsheets and databases.
 </li>
 <li>
 Coordination: Coordinating with stakeholders as directed by Seniors. Also Coordinating with Local Agency and LTTS Mobility Team Visa Process, Immigration Formalities, Health Checkups etc. for the team.
 </li>
 <li>
 Bookkeeping: Assisting with basic bookkeeping tasks, including expense tracking and payment details.
 </li>
 <li>
 Coordinate travel and accommodation requirements for the project team as required.
 </li>
 <li>
 Arrange meetings, meeting rooms, refreshments and administrative requirements for client and staff meetings as directed.
 </li>
 <li>
 Strong interpersonal, teamwork, organizational and communication skills.
 </li>
 <li>
 Forward thinking person with proactive approach &amp; willingness / ability to learn new skills.
 </li>
 </ul>
 
 
</div>

Analytix Tax Consultants

Job Title:Admin Assistant / Admin Executive &ndash; Tax ConsultancyLooking For Females and own VISA PreferableJob Purpose:To provide administrative and operational support to the tax consultancy team, ensuring smooth day-to-day office management, accurate documentation, timely client coordination, and compliance with internal and external requirements.Key Responsibilities:1. Office Administration &amp; Support<ul><li>Manage day-to-day office operations (calls, emails, scheduling, filing, correspondence).</li><li>Maintain organized records of client files, contracts, tax returns, and legal documents.</li><li>Monitor deadlines for tax filings, submissions, and renewals, ensuring timely reminders.</li><li>Handle incoming and outgoing correspondence with clients, authorities, and vendors.</li><li>Manage stationery, office supplies, and basic IT/office maintenance.</li></ul>2. Client Coordination<ul><li>Act as the first point of contact for client inquiries (phone/email).</li><li>Schedule client meetings and maintain calendars for consultants.</li><li>Collect required documents from clients for tax filings and compliance.</li><li>Assist in preparing engagement letters, invoices, and proposals.</li><li>Track client deliverables and update status reports.</li></ul>3. Documentation &amp; Compliance<ul><li>Prepare, review, and maintain administrative documentation.</li><li>Ensure proper filing of VAT, corporate tax, and other compliance documents.</li><li>Coordinate with auditors, legal advisors, and government departments.</li><li>Assist in notarization, attestation, and submission of official documents.</li><li>Support consultants in compiling data for tax audits and reports.</li></ul>4. Finance &amp; Billing Support<ul><li>Assist in preparing invoices, receipts, and payment follow-ups with clients.</li><li>Maintain records of expenses, petty cash, and office budgets.</li><li>Support accounts team in reconciling tax payments and receipts.</li></ul>5. HR &amp; Team Support<ul><li>Support recruitment processes .</li><li>Maintain employee records and leave management.</li><li>Assist in training arrangements and onboarding new staff.</li></ul>Skills &amp; Qualifications Required:<ul><li>Bachelor&rsquo;s degree in Business Administration / Accounting / Finance (preferred).</li><li>1-2 years of experience in administrative or office support role (preferably in consultancy/finance/tax field).</li><li>Knowledge of VAT, Corporate Tax, and compliance documentation (advantage).</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle confidential information with discretion.</li><li>Ability to handle multitasking and Time management.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Explore 623+ Administrative in Dubai this September. Find roles across top companies and apply now to boost your career.

623 administrative jobs IN Dubai

Administrative Officer

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Administrative Assistant

Administrative Assistant