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administrative assistant Jobs in Istanbul

administrative assistant

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administrative

Evofone

<div>
 <p>
  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Handle and coordinate active calendars
  </li>
  <li>
   Schedule and confirm meetings
  </li>
  <li>
   Ensure file organization based on office protocol
  </li>
  <li>
   Provide ad hoc support around office as needed
  </li>
  <li>
   Take over important responsibilities and continiue communication on projects that General Manager started.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
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 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Strong interpersonal, customer service and communication skills
  </li>
  <li>
   Ability to multitask
  </li>
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   Proficient in Microsoft Office suite
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   Expert in creating Business Plans and benchmarks on excel or PPT.
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   Advanced Business English skills.Second language preferrable.
  </li>
 </ul>
</div>


Administrative Assistant

HUMAN KAPİTAL İNSAN KAYNAKLARI

<div><div>S&uuml;rekli / Tam Zamanl&#305;</div>
<div></div><div><b>Referans Numaras&#305; :</b> 1981-2013-2025
</div><div>&#304;&#351;e Al&#305;nacak Ki&#351;i Say&#305;s&#305; : 1</div>
<div></div><div><p>T&uuml;rkiye - &#304;stanbul (Asya), Kocaeli
</p></div>
<div></div><div><p><b>Pozisyon Seviyesi : </b>:Uzman</p>
</div><div></div><div><p><b>&#304;&#351; Alan&#305; : </b>: &#304;nsan Kaynaklar&#305;</p>
</div><div><div><h4 class="jobSectionHeader"><b>Genel Nitelikler ve &#304;&#351; Tan&#305;m&#305; :</b></h4>
</div><div><p>As part of Human Kapital&rsquo;s recruitment consultancy services, we are seeking a &ldquo;<b>Human Resources and Administrative Affairs Officer</b>&rdquo; for our client, a 100% foreign-capital company operating in the white goods manufacturing sector.</p><p><b>
Required Qualifications:</b></p><ul><li>
Graduated from relevant undergraduate programs</li><li><b>
Minimum 4 years of experience in similar positions</b></li><li><b>
Knowledgeable about Labor Law, Social Security regulations, and other legal frameworks</b></li><li>
Proficient in Microsoft Office applications and ERP systems</li><li>
Strong communication, negotiation, and organizational skills</li><li>
Ability to solve problems and think analytically</li><li>
Holds a valid driver&rsquo;s license and is an active driver</li><li>
For male candidates, military service must be completed or exempt</li><li><b>
Good command of English</b></li><li>
Experienced in managing and supervising services such as staff transportation, catering, and cleaning</li></ul><p>
Residing in Istanbul (Kurtk&ouml;y, Kartal, Pendik, Tuzla) or Kocaeli (Gebze, &Ccedil;ay&#305;rova, Dar&#305;ca)</p><p>
For apply: https://humancapital.com.tr/ilan/115/human-resources-and-administrative-affairs-officer</p><p><b>
Responsibilities and Duties (Human Resources)</b></p><div><b>
Recruitment and Talent Management</b><br>
<ul><li>Manage end-to-end recruitment processes, including job posting, candidate screening, interviews, and offer stages</li><li>Build and maintain a talent pool</li><li>Conduct data analysis to improve recruitment processes</li></ul></div><div><b>
Performance Management and Development</b><br>
<ul><li>Execute and improve performance evaluation processes</li><li>Create and monitor employee development plans</li><li>Organize training programs by conducting training needs analysis</li></ul></div><div><b>
Payroll and Personnel Affairs</b><br>
<ul><li>Manage payroll, personnel attendance, leave tracking, timekeeping, and personnel records in compliance with legal regulations</li><li>Ensure compliance with Social Security Institution (SGK), Labor Law, and other relevant legislation</li><li>Organize employee salary and benefits processes</li></ul></div><div><b>
Employee Satisfaction and Organizational Development</b><br>
<ul><li>Conduct employee satisfaction surveys and analyze the results</li><li>Develop policies and procedures to enhance employee relations</li><li>Contribute to the development of organizational structure and job descriptions</li></ul></div><p><b>
Compliance and Reporting</b></p><ul><li>
Ensure HR processes (including Social Compliance System) comply with all relevant legal regulations.</li><li>
Prepare and deliver regular reports to internal departments and senior management.</li><li>
Create and manage the HR budget.</li></ul><p><b>
Responsibilities and Duties (Administrative Affairs)</b></p><ul><li>
Monitor, audit, and maintain records of outsourced service procurement processes.</li><li>
Oversee the order and maintenance of factory administrative offices and social areas.</li><li>
Track security service operations, ensure regular reporting, and implement improvement initiatives related to the process.</li><li>
Establish, update, and ensure the execution of administrative procedures.</li><li>
Manage the operations, control, and supervision of employee transportation services; handle invoicing and reporting related to the transportation services.</li><li>
Manage all information systems and documentation related to administrative affairs.</li><li>
Plan and monitor personal protective equipment (PPE) requirements, asset assignment processes, clothing, and entitlement procedures; oversee the identification of needs and management of requests in these areas.</li><li>
Track and report on company vehicles&rsquo; maintenance, toll payments (HGS), fuel consumption, and related activities.</li><li>
Monitor the subcontractors with the relevant unit within the framework of Occupational Health and Safety</li><li>
Ensure compliance with Environmental and Occupational Health and Safety rules within the workplace by working in coordination with relevant units.</li><li>
Manage the maintenance and improvement of changing rooms, break areas, and common spaces within the factory; identify deficiencies and needs related to administrative affairs on-site and take necessary actions.</li><li>
Support the organization of training sessions and events.</li><li>
Oversee all communication, courier services, transportation, guest hosting, and telecommunication processes across the company.</li></ul><p><b>
HUMAN KAPITAL Human Resources and Consulting Services Ltd.</b> is a private employment agency operating under the Turkish Employment Agency&rsquo;s license no. 228, dated 20.06.2025. In accordance with Law No. 4904, no fees or benefits may be requested from job seekers under any circumstances.</p>
</div></div><div><div><h4 class="jobSectionHeader"><b>Aday Kriterleri</b></h4>
</div><div><ul><li><b>&#304;lan Tarihi : </b>22.08.2025</li>
<li><b>E&#287;itim Seviyesi: </b>Lisans Mezun</li>
<li><b>Ya&#351;ad&#305;&#287;&#305; &#350;ehir:</b> Kocaeli, &#304;stanbul (Asya),
</li><li><b>Tecr&uuml;be Y&#305;l&#305;:</b> 4-0 Y&#305;l</li>
<li><b>Yabanc&#305; dil ve seviyesi:</b> &#304;ngilizce - ( Seviye : &#304;yi)<br>
</li><li><b>Askerlik Durumu:</b> Yap&#305;ld&#305;, Muaf
</li><li><b>Firman&#305;n Tercih Etti&#287;i Sekt&ouml;rler :</b> Plastik &Uuml;r&uuml;nleri</li></ul></div></div></div>

Human Resources and Administrative Affairs Officer

Siemens

<div>
 For our Grid Software Business Unit, We are looking for Part Time Working Students. This role will be responsible for sales and administrative support activities of SI Grid Software Sales Group and to work in line with sales group targets.
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 <strong>
  What are my responsibilities?
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 </strong>
 <ul>
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   Effectively providing professional administration support to the Software Sales and PTI Leaders and Department as necessary.
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   Supporting offer process (preparing draft and standard offer documents, making internal checks, etc.).
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   Supporting order process (internal checks, coordination between team, organizing the files etc.)
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   Following and supporting software demo process.
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   Following and searching updates on technical documents (includes high standard Turkish translation of technical explanations).
  </li>
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   Checking and updating working hour system with PTI and Software Sales leaders.
  </li>
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   Tracking actions in software business plans and supporting presentation preparation.
  </li>
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   Consolidating and preparing sales related documents.
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   Supporting sales and group meetings including minutes of meeting.
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   Following and making updates on customer database.
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   Performing information and data research.
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   Within international sales focus, regularly following, creating and updating contents.
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   <br/>
  </li>
 </ul>
 <strong>
  What do I need to qualify for this job?
  <br/>
  <br/>
 </strong>
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  <li>
   3rd year undergraduate student in Electrical, Electronics Engineering or related Engineering faculties or Associate&rsquo;s Degree in related departments of faculties.
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   Minimum 2,5 days/week availability during school term, 3-4 days/week during summer and mid-term holiday (partly remote working).
  </li>
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   Willing to learn sales operations and to work in a challenging business environment.
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   Excellent customer understanding, communication, and interpersonal skills.
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   Strong analytical/mathematical skills and excellent understanding on calculations.
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   Eager to follow new trends and technologies.
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   Having creative feedbacks for increasing the quality of the sales operations and processes.
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   Good knowledge in MS Office Applications and related software.
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   Fluent English both written and verbal.
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   Team player and confident.
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   <br/>
  </li>
 </ul>
 Individual benefits are adapted to meet local legal regulations, the requirements of different job profiles, locations, and individual preferences.
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 &ldquo;At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow&lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds&rdquo;
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 As Siemens we believe physical barriers are not related to potential. Only the potential matters to us. Therefore, we look forward to receive applications of candidates with physical barriers and chronic illnesses. We support healthy relationships between candidates with barriers and their colleagues because we believe we can create differences together.
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 <br/>
 Siemens is dedicated to quality, equality, and valuating diversity and we welcome applications that reflect the diversity of the communities within which we work.
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 We are looking forward to receiving your online application. Please ensure you complete all areas of the application form to the best of you ability as we will use the data to review your suitability to the role.
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 <br/>
 Please find more information from our web site:
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 <br/>
 https://new.siemens.com/tr/tr.html
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 Contact
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 If you need more information please don't hesitate to contact us.
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 +90 216 459 20 00
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 https://new.siemens.com/tr/tr/genel/iletisim.html
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 insanorganizasyon.tr@siemens.com
 <br/>
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 www.instagram.com/siemensturkiye
 <br/>
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 https://m.youtube.com/user/Siemens
 <br/>
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</div>


Part Time Working Student (Sales and Administrative Support)

Varian, a Siemens Healthineers Company

<div><p>Join us in pioneering breakthroughs in healthcare. For everyone. Everyw Sustainably.
<br>
<br>
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
</p><p></p>Acquires and learns practical knowledge and working experience in different administrative fields of expertise, in the course of an academic education.* Works as part-time or vacation temporary help in different administrative tasks and operations. * Performs all operations, measures, activities and tasks as assigned by accountable management or supervisor. * Learns and acquires respective theory and know how, techniques, methods, tools and processes, in the respective area. * Supports other qualified staff in their tasks and accountabilities.
<p></p><p><b>Who we are </b>: We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.
</p><p></p><p><b>How we work </b>: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual&rsquo;s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world&rsquo;s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everyw Sustainably.
</p><p></p><p>To find out more about Healthineers&rsquo; specific businesses, please visit our company page here .
</p><p></p><p>As an equal opportunity employer, we welcome applications from individuals with disabilities.
</p><p></p><p><b>Data Privacy </b>: We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile where you can upload your CV. Setting up a profile also lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open.
</p><p></p><p><b>Beware of Job Scams: </b>Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.
</p><p></p><p><b>To all recruitment agencies </b>: Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes. As an equal opportunity employer, we welcome applications from individuals with disabilities.</p></div><p></p>

High School Student Intern-2

High School Student Intern-3

Güriş İnşaat Ve Mühendislik A. Ş.

About us
<br>GÜRİŞ Holding is one of the prominent conglomerates in Türkiye since 1958, with a diverse portfolio that includes engineering, construction, energy, manufacturing, tourism, technology, and mining sectors. With a strong commitment to innovation, sustainability, and excellence, we are dedicated to creating solutions that enhance lives and empower communities.
<br><br>
Position Overview
<br>We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to senior management. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be based in Istanbul, have no travel restrictions, and be able to accompany the executive on business trips.
<br><br>
Qualifications
<br><ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field preferred.</li>
<li>Minimum 5 years of experience in an Executive Assistant or senior administrative role.</li>
<li>Excellent verbal and written communication skills in English (additional languages are a plus).</li>
<li>Strong organizational and multitasking abilities with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite and modern communication tools.</li>
<li>Ability to travel domestically and internationally without restrictions.</li>
<li>Willingness to accompany the executive on business trips as needed.</li>
<li>Ability to handle confidential information with integrity.</li>
<li>Completed military service or exempt.</li>
<li>Residing in Istanbul or willing to relocate.</li>
</ul>
Key Responsibilities
<br><ul>
<li>Prepare, maintain, and organize accurate records, reports, presentations, and other key documentation.</li>
<li>Draft, review, and format correspondence, presentations, and reports with a high standard of quality.</li>
<li>Manage the executive’s calendar by scheduling and coordinating meetings, appointments, and travel arrangements, ensuring optimal time management.</li>
<li>Organize travel and visa arrangements, including hotel bookings, transportation, and itinerary planning.</li>
<li>Accompany the executive on domestic and international business trips when required.</li>
<li>Monitor and prioritize email, phone, and written correspondence, ensuring timely responses and follow-ups.</li>
<li>Send reminders for appointments and track action items to ensure completion.</li>
<li>Act as a liaison between the executive and internal/external stakeholders, facilitating clear communication and timely information flow.</li>
<li>Coordinate and provide support for executive meetings, events, conferences, and protocol-based gatherings.</li>
<li>Maintain proper filing systems, documentation records, and courier/mail logs.</li>
<li>Provide organizational, logistical, and administrative support across all processes and projects.</li>
<li>Anticipate and proactively address the needs of the executive to ensure smooth daily operations.</li>
<li>Handle sensitive information with the utmost discretion and confidentiality.</li>
</ul>


Executive Assistant

High School Student Intern-1

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