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executive assistant Jobs in Abu Dhabi United Arab Emirates

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office administrator Jobs in Abu Dhabi United Arab Emirates

office administrator

administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Abu Dhabi United Arab Emirates

administrative officer

Target Engineering Construction Co LLC

<div>
 
 
 Senior Administration Officer
 
 
 
 Are you an experienced Administration professional with a strong background supporting EPC (Engineering, Procurement &amp; Construction) projects in the Oil &amp; Gas sector? We are looking for a highly organized, detail‑oriented, and proactive Senior Administration Officer to join our team and play a critical role in ensuring smooth project operations.
 
 
 
 
 
 
 Who We are?
 
 
 
 Target Engineering brings 50 years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 At Target Engineering, you&rsquo;ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Senior Administration Officer
 
 , you will :
 
 <ul>
 <li>
 Oversee and manage all administrative workflows for EPC project execution.
 </li>
 <li>
 Support project directors, managers, and engineering teams with documentation, scheduling, and coordination.
 </li>
 <li>
 Maintain and control project records, progress reports, correspondence, and official documents.
 </li>
 <li>
 Coordinate with internal departments, subcontractors, and clients to ensure timely flow of information.
 </li>
 <li>
 Handle project logistics, including travel arrangements, site access permits, mobilization schedules, and vendor coordination.
 </li>
 <li>
 Supervise administrative staff and ensure compliance with company policies and project standards.
 </li>
 <li>
 Prepare dashboards, presentations, and consolidated reports for management review.
 </li>
 <li>
 Assist in onboarding project personnel and maintaining updated manpower registers.
 </li>
 <li>
 Ensure HSE, quality, and compliance documents are properly filed and accessible.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Must have 5 to 8 years of administrative experience with at least 3 years in EPC oil and Gas projects
 </li>
 </ul>
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor Degree in Business Administration, Management, or related field
 </li>
 </ul>
 
 
 Expertise/Skills/Competencies
 
 
 <ul>
 <li>
 Strong background in document control, project coordination, and office administration.
 </li>
 <li>
 Excellent communication, multitasking, and stakeholder‑management skills.
 </li>
 <li>
 Proficient in MS Office Suite (Excel, PowerPoint, Word) and project documentation systems.
 </li>
 <li>
 Ability to work in a fast‑paced, deadline-driven environment.
 </li>
 <li>
 Strong attention to detail, professionalism, and problem‑solving abilities.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE&rsquo;s Oil and Gas EPC Mega projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
 
 
 
 Ready to be part of our team?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 Note : Immediate joiner and candidates available in the UAE will be preferred.
 
 
 
 
 
 Candidates are encouraged to apply directly to our careers portal : https://apps.target.ae/ords/f?p=149:6
 
 
 
</div>

Senior Administrative Officer

Reem Hospital

<div>
 
 
 Reem Hospital
 
 is seeking a highly motivated and customer‑focused
 
 Emirati
 
 to join our team as a
 
 Patient Administration Officer
 
 . This role is ideal for someone who enjoys working in a healthcare environment, supporting patients, and ensuring smooth day‑to‑day administrative operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Manage patient calls
 
 professionally and efficiently, ensuring excellent service at all times.
 </li>
 <li>
 
 Book and coordinate meetings
 
 for internal departments and patient-related requirements.
 </li>
 <li>
 
 Assist with patient queries
 
 and direct them to appropriate departments when necessary.
 </li>
 <li>
 Provide
 
 front‑office and back‑office administrative support
 
 , ensuring accuracy and compliance with hospital procedures.
 </li>
 <li>
 Maintain
 
 patient records and documentation
 
 in line with confidentiality and data protection standards.
 </li>
 <li>
 Support daily operational tasks to ensure smooth functioning of the department.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 Emirati
 
 (Emiratization Role).
 </li>
 <li>
 High school diploma or bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to multitask and prioritize in a fast-paced environment.
 </li>
 <li>
 Proficiency in MS Office and general administrative systems.
 </li>
 <li>
 Customer‑service oriented with a positive attitude.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Full-time
 
 or
 
 part-time employment options.
 </li>
 <li>
 Supportive work environment within a leading healthcare facility.
 </li>
 <li>
 Career development and training opportunities.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

Patient Admin Officer (UAEN)

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

DARB AL SAHALA BUILDING MAINTENANCE SPS LLC

Job Title: Office AdministratorLocation: Abu Dhabi, UAEJob Description: We are looking for a NEBOSH / IOSH certified professional for our Manpower Supply Company (UAE) who can handle sales, marketing, and administrative office work.Requirements:<ul><li>NEBOSH or IOSH certification (mandatory)</li><li>Experience in sales &amp; marketing (manpower / construction preferred)</li><li>Ability to handle administrative tasks (documents, records, coordination)</li><li>Client handling &amp; follow-up skills</li><li>Preparation of quotations, proposals &amp; basic reports</li><li>Knowledge of HSE documentation is an advantage</li><li>UAE experience preferred</li></ul>Key Responsibilities:<ul><li>Handle day-to-day office administration activities</li><li>Manage emails, documents, and office records</li><li>Coordinate with staff, clients, and vendors</li><li>Prepare reports, letters, and basic documentation</li><li>Support management with administrative tasks</li></ul>Requirements:<ul><li>Proficient in computer applications (MS Office, email, basic office software)</li><li>Languages: Hindi and English (spoken &amp; written)</li><li>Good communication and coordination skills</li><li>Ability to deal with clients professionally</li><li>Previous experience in an administrative role is an advantage</li></ul>Salary &amp; Benefits:<ul><li>Salary: To be discussed during interview</li><li>As per UAE labor law</li></ul>How to Apply: Interested candidates may apply through Indeed with their updated CV.Job Type: Full-time

Office Administrator with HSE certification / SALES

PROMPT Holding

About the RoleWe are seeking a proactive, detail-oriented Executive Assistant &amp; Accounts Officer to support senior management in a fast-paced construction environment. This role requires ownership, confidence, and strong follow-through &mdash; not passive task execution.The successful candidate will act as a key support to the Managing Director, ensuring timely approvals, financial accuracy, and operational efficiency.Key Responsibilities<ul><li>Prepare and review financial reports, analyses, and summaries with full understanding of content</li><li>Proactively follow up on pending approvals and ensure no operational delays</li><li>Escalate discrepancies or unclear instructions before execution</li><li>Support accounts functions including reconciliations, documentation control, and reporting</li><li>Anticipate management queries and come prepared with clear explanations</li><li>Coordinate across departments to ensure smooth execution</li></ul>What We&rsquo;re Looking For<ul><li>Strong sense of ownership and accountability</li><li>Confident communicator who can respond clearly under pressure</li><li>Ability to challenge respectfully and seek clarification when needed</li><li>Fast-paced, solution-oriented mindset</li><li>Minimum 3&ndash;5 years' experience in accounts and executive support</li><li>Experience in construction industry preferred</li></ul>This Role Is Not Suitable For<ul><li>Candidates who prefer purely administrative task execution</li><li>Individuals uncomfortable with proactive follow-up and escalation</li><li>Those who require constant direction without independent judgment</li></ul>What We Offer<ul><li>Direct exposure to senior leadership</li><li>Growth in a structured, performance-driven environment</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant &amp; Accounts Officer: 3 years (Preferred)</li></ul>

Executive Assistant & Accounts Officer (High-Performance Environment)

Stronghold Global Incorporated Ltd

The Administrative and Front Office Executive supports the CHRO and wider team by managing HR, compliance, and administrative tasks, ensuring smooth, accurate, and compliant operations across the organisation.1. Administration &amp; Office Operations <ul><li>Oversee day-to-day office administration and ensure smooth functioning of operations.</li><li>Maintain office supplies, records, correspondence, and filing systems.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.</li><li>Support meeting arrangements, travel coordination, and scheduling.</li><li>Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global&rsquo;s governance standards.</li></ul>2. Reception &amp; Front Office Cover<ul><li>Provide coverage for the Receptionist as required.</li><li>Handle calls, correspondence, and visitor management with professionalism and courtesy.</li><li>Ensure a seamless front-of-house experience for clients, guests, and partners.</li></ul>3. HR Administration<ul><li>Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.</li><li>Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.</li><li>Administer employee leave, attendance, and benefits records accurately.</li><li>Assist in preparing HR reports and metrics for management.</li></ul>4. PRO &amp; Compliance Coordination<ul><li>Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.</li><li>Liaise with ADGM, immigration, and other government authorities for company and employee documentation.</li><li>Support renewal of company licences, trade certificates, and other corporate filings.</li><li>Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.</li></ul>5. Medical &amp; Insurance Administrator<ul><li>Coordinate employee medical insurance enrolments, renewals, and cancellations.</li><li>Liaise with insurance providers to ensure accurate coverage and prompt processing.</li><li>Maintain confidential employee health insurance and medical records.</li></ul>6. HRIS &amp; Systems Management<ul><li>Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).</li><li>Support the implementation and continuous improvement of HR systems and digital processes.</li><li>Generate HR data and reports as required by the CHRO or management.</li></ul>7. CHRO Support<ul><li>Provide direct administrative and operational support to the Chief HR Officer.</li><li>Assist in preparing presentations, reports, and correspondence for the CHRO.</li><li>Coordinate HR meetings, follow-ups, and documentation.</li><li>Handle sensitive and confidential matters with discretion and integrity.</li></ul>Note: The starting salary for this role is up to AED 3,000. Applicants who expect a salary higher than AED 3,000 are kindly advised not to apply.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?</li><li>Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?</li><li>Are you available to join immediately?</li><li>This role offers a maximum starting salary of AED 3,000. Are you willing to accept this salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administration, HR coordination, or PRO functions: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative and Front Office Executive

ESTIDAMA UAE

<div>
 
 🚀 We&rsquo;re Hiring &ndash; Human Capital Team Expansion
 
 
 📍 Abu Dhabi, UAE
 
 
 
 
 
 We are growing our Human Capital function and looking for experienced HR professionals across multiple specializations. If you&rsquo;re passionate about building strong people practices in a dynamic organization, we&rsquo;d love to hear from you.
 
 
 
 
 <ul>
 <li>
 Performance Officer
 </li>
 </ul>
 
 
 Key Focus:
 
 Performance Management &amp; KPIs
 
 
 
 
 <ul>
 <li>
 Learning &amp; Development Officer
 </li>
 </ul>
 
 
 Key Focus:
 
 Talent Development &amp; Training
 
 
 
 
 <ul>
 <li>
 Payroll Officer
 </li>
 </ul>
 
 
 Key Focus:
 
 Payroll &amp; Compliance
 
 
 
 
 <ul>
 <li>
 Employee Relations Officer
 </li>
 </ul>
 
 
 Key Focus:
 
 Employee Experience &amp; Compliance
 
 
 
 
 <ul>
 <li>
 Human Capital Manager
 </li>
 </ul>
 
 
 Key Focus:
 
 Strategic HR Leadership
 
 
 
 
 
 
 And more...
 
 
 
 
</div>

Human Resources Specialist

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