office clerk Jobs in Abu Dhabi United Arab Emirates

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administrative officer

Total Techno

Job OverviewWe are a Media &amp; Advertising Agency seeking a highly organized and reliable Office Coordinator to handle all daily office operations and administrative tasks. This role is ideal for someone who can work independently and manage a wide range of responsibilities in a small team environment.Important Note: The company operates with a small team (maximum 6 employees), so the Office Coordinator will be responsible for all office-related matters.Key Responsibilities<ul><li>Take full responsibility for all office administrative operations</li><li>Manage daily office activities and ensure smooth workflow</li><li>Handle incoming calls and official emails professionally in English and Arabic</li><li>Prepare, organize, and maintain files, contracts, and invoices</li><li>Follow up on client contracts and documentation</li><li>Coordinate with clients regarding contracts, renewals, and requirements</li><li>Coordinate between departments (Design, Marketing, Sales)</li><li>Prepare reports and basic presentations when required</li><li>Manage office suppliers, purchases, and office requirements</li><li>Track tasks, deadlines, and follow-ups independently</li><li>Maintain confidentiality of company and client information</li></ul>Job Requirements (Strict)<ul><li>Female candidates only</li><li>Minimum 3 years of experience as an Office Coordinator, Administrative Officer, or similar role</li><li>Fluent in English &amp; Arabic (spoken and written) &ndash; Mandatory</li><li>Experience in client coordination and contract follow-up</li><li>Strong organizational and multitasking skills</li><li>Ability to manage the office independently</li><li>Excellent command of Microsoft Office (Word, Excel, Outlook &amp; PowerPoint)</li><li>Ability to prepare basic professional presentations</li><li>Professional attitude, appearance, and communication skills</li><li>Previous experience in a Media, Advertising, or Marketing Agency is highly preferred</li></ul>Working Hours<ul><li>Monday &ndash; Friday: 8:30 AM &ndash; 5:30 PM</li><li>Saturday: 8:30 AM &ndash; 4:00 PM</li><li>Sunday: OFF</li></ul>Job Type: Full-timePay: AED2,000.00 - AED5,000.00 per month

Office Coordinator (Arabic Female Only)

Buyutna FSM Property Management

Job SummaryThe HR / Admin Officer in a real estate company is responsible for managing human resources functions and administrative operations to support property sales, leasing, and management activities. The role ensures compliance with labor laws, smooth office operations, and effective support for agents, property managers, and management.Key Responsibilities Human Resources<ul><li>Manage recruitment, onboarding, and offboarding of real estate agents, brokers, and office staff.</li><li>Prepare and maintain employee and agent contracts, commission agreements, and HR records.</li><li>Monitor attendance, leave, and timesheets for administrative staff.</li><li>Coordinate payroll data, including commissions and incentives, with finance.</li><li>Handle employee relations, grievances, and disciplinary procedures.</li><li>Ensure compliance with labor laws, real estate regulations, and company policies.</li><li>Manage visa processing, labor cards, and trade license-related documentation (where applicable).</li><li>Support performance reviews and training coordination.</li></ul>Administration<ul><li>Oversee office administration and daily operations.</li><li>Manage office supplies, facilities, and maintenance of sales offices and showrooms.</li><li>Coordinate with government authorities, developers, and service providers.</li><li>Handle documentation related to properties, sales, leasing, and management support.</li><li>Maintain organized records for licenses, permits, and company registrations.</li><li>Support brokers and agents with administrative documentation.</li><li>Prepare correspondence, reports, and management presentations.</li><li>Arrange meetings, training sessions, and company events.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Experience in HR and administration, preferably in a real estate company.</li><li>Knowledge of labor laws and real estate industry practices.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficient in MS Office and HR systems.</li><li>Ability to handle confidential information with discretion.</li></ul>Languages : Arabic and English Job Type: Full-time

HR Administrator

Six Construct

<div>Company Description 
Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. 
Job Description 
Why This Role Matters
Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized, efficient, and compliant work environment. Manages office supplies, facilities, documentation systems, petty cash, and reporting while supporting cross-departmental coordination and communication. Assists with scheduling, travel arrangements, invoicing through Aconex, and project coordination to meet organizational objectives. Supports HR and recruitment activities, including onboarding, employee records, timekeeping, and reimbursements. Acts as a liaison between departments, provides guidance to site purchase officers, and ensures adherence to policies and legal requirements. Contributes to employee engagement, diversity and inclusion initiatives, and fosters a collaborative, transparent, and positive workplace culture.
What You&rsquo;ll Drive<ul><li>
Oversee day-to-day office operations, ensuring a well-organized and functional work environment.</li><li>
Manage office supplies, equipment, and facilities to support optimal productivity.</li><li>
Provide administrative support to various departments, including document preparation, data entry, and record keeping.</li><li>
Assist in scheduling appointments, meetings, and leave travel arrangements for team members.</li><li>
Draft and edit internal and external communications.</li><li>
Transmit invoice and other documents to the client through Aconex.</li><li>
Facilitate internal and external communication, ensuring timely and accurate dissemination of information.</li><li>
Act as a liaison between departments, fostering effective collaboration.</li><li>
Manage petty cash transactions and submit documents to finance team on monthly basis.</li><li>
Generate reports as needed to support decision-making and organizational planning.</li><li>
Set up and manage document storage and retrieval system.</li><li>
Assist in coordinating projects by monitoring timelines, tracking progress, and ensuring deliverables are met.</li><li>
Collaborate with teams to streamline processes and improve efficiency.</li><li>
Assist in HR-related tasks, such as onboarding, employee documentation, maintaining personnel records, timekeeping, leave requests, reimbursement process, etc.</li><li>
Support recruitment processes as needed.</li><li>
Provide guidance and support to our site purchase officer.</li><li>
Ensure compliance with organizational policies, procedures, and legal requirements.</li><li>
Stay informed about changes in regulations that may impact business operations.</li><li>
Develop and execute strategies to enhance employee engagement and satisfaction.</li><li>
Promote open and transparent communication channels within the organization.</li><li>
Ensure effective dissemination of information related to company values, goals, and initiatives.</li><li>
Drive initiatives to promote diversity, equity, and inclusion within the workplace.</li><li>
Facilitate team-building activities, recognition programs, and events to promote a cohesive and supportive work culture.</li></ul> 

Qualifications 
You&rsquo;re a Great Fit If You Have<ul><li>
Proficiency in use of MS Office.</li><li>
Proficiency in use of ERP Software (e.g. Aconex, COINS etc...)</li><li>
5+ Years Experience in FM or Construction industry is preferred</li></ul>
Why You&rsquo;ll Enjoy Working with Us<ul><li>
Exciting Projects</li><li>
Career Growth</li><li>
Diverse Team</li><li>
Competitive Benefits</li><li>
Positive Workplace Culture</li></ul> 

Additional Information 
Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.</div>

Contract Admin Assistant

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

Job Description: Office AdministratorPosition OverviewThe Office Administrator is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting staff, and maintaining organized systems and processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast‑paced environment.Key Responsibilities1. Administrative Support<ul><li>Manage daily office operations and ensure a well‑organized work environment.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Prepare and edit documents, reports, and presentations as needed.</li><li>Maintain office calendars, schedule meetings, and coordinate appointments.</li></ul>2. Office Management<ul><li>Oversee office supplies inventory and place orders when necessary.</li><li>Ensure office equipment is maintained and arrange repairs when required.</li><li>Coordinate with vendors, service providers, and building management.</li><li>Maintain organized filing systems (physical and digital).</li></ul>3. Staff &amp; Department Support<ul><li>Assist management and staff with administrative tasks and requests.</li><li>Support HR functions such as onboarding, maintaining employee records, and scheduling interviews.</li><li>Help coordinate internal events, meetings, and training sessions.</li></ul>4. Financial &amp; Record‑Keeping Assistance<ul><li>Process basic financial tasks such as petty cash, expense reports, and invoice tracking.</li><li>Assist with data entry and maintaining accurate records.</li><li>Support the finance team with documentation and reporting when needed.</li></ul>5. Customer &amp; Visitor Relations<ul><li>Greet and assist visitors in a professional manner.</li><li>Manage reception duties, including directing inquiries to the appropriate departments.</li><li>Ensure a positive and welcoming office environment.</li></ul>6. Compliance &amp; Procedures<ul><li>Follow company policies, procedures, and administrative standards.</li><li>Maintain confidentiality of sensitive information.</li><li>Support the implementation of office policies and improvements.</li></ul>Qualifications &amp; SkillsEducation<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li></ul>Technical Skills<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with office equipment and administrative software.</li><li>Strong typing, data entry, and document‑management skills.</li></ul>Soft Skills<ul><li>Excellent communication and interpersonal abilities.</li><li>Strong organizational and time‑management skills.</li><li>Ability to multitask and prioritize effectively.</li><li>Professional demeanor and customer‑service orientation.</li><li>Problem‑solving mindset and attention to detail.</li></ul>Work Environment<ul><li>Full‑time, office‑based role.</li><li>Reports to: Office Manager, Operations Manager, or Senior Management.</li><li>May require occasional overtime during peak periods or special events.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Office Administrator UAE National

Yakta Technologies LLC

Female Candidates only1&ndash;2 years of experience in Admin or similar roleAccounts knowledge is preferableGood command on MS Excel and MS WordGood communication skillsCoordinate and manage daily office operations and administrative tasksMaintain office records, files, and documentation (physical and digital)Handle incoming calls, emailsAssist in preparing reports, letters, and internal communicationsLiaise with vendors, service providers, and maintenance teamsMonitor office supplies and place purchase requests when requiredSupport HR and Finance with basic administrative tasksEnsure office policies and procedures are followedHandle courier, mail, and document dispatch activitiesJob Type: Full-timePay: AED1,000.00 - AED2,000.00 per month

Female Office Admin

ADAMZ IT SOLUTIONS

Office Administrator needed for IT company in Abu Dhabi.Requirements:<ul><li>Bachelor&rsquo;s degree / Diploma in any field</li><li>Min 2 year experience in office Administration (most preferably in UAE)</li><li>Excellent communication and interpersonal skills</li><li>Fluent in English and Hindi</li><li>Good knowledge in computer work, MS Office Suite(excel) and AI software like chatgpt</li><li>Knowledge in basic accounting and social media marketing</li><li>Efficient customer service through phone</li></ul>Responsibilities:<ul><li>Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.</li><li>Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.</li><li>Manage communication channels, such as phone calls and emails.</li><li>Telecom Sales &amp; Marketing</li><li>Prepare quotation, invoice and other documents​ when needed</li><li>Deal with clients, contractors and vendors.</li><li>Manage data entry and other record-keeping tasks.</li><li>Oversee office supplies to ensure resources are available when needed.</li></ul>Salary : AED 1800 - 2500 per monthJob Type : Full-time, PermanentJob Location : Abu DhabiIf interested, plz whatsapp your CV to +971 52 652 1362 Job Types: Full-time, Permanent, FresherPay: AED1,800.00 - AED2,500.00 per monthApplication Question(s):<ul><li>What are the AI softwares you are familiar with? </li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>administrative: 1 year (Preferred)</li></ul>

Office Admin (IT)

Apt Resources Pvt.Ltd.

Apt Resources is seeking a skilled and innovative Administrator with proficiency in CRM systems, Canva, and artificial intelligence technologies to join our client's dynamic team in Dubai, UAE. In this role, you will be responsible for supporting the administrative functions of the organization while leveraging your technical skills to enhance operational efficiency and improve user experience.
 
Responsibilities:: 
<ul>
<li>Manage and maintain the CRM database, ensuring data accuracy and integrity.</li>
<li>Collaborate with teams to optimize CRM functionalities to improve workflows and user engagement.</li>
<li>Create visually appealing presentations, infographics, and marketing materials using Canva.</li>
<li>Assist in developing AI-driven solutions to support various administrative tasks and reporting functions.</li>
<li>Support the organization of events, meetings, and training sessions, including logistics coordination.</li>
<li>Handle general administrative tasks such as scheduling, correspondence, and filing.</li>
<li>Interact with clients and stakeholders to provide exceptional service and support.</li>
<li>Analyze administrative processes and suggest improvements for enhanced efficiency.</li>
<li>Provide support in project management and tracking progress using CRM tools.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience in an administrative role, with background in CRM systems, and Canva Designs.</li>
<li>Familiarity with Canva for creating visual content and marketing materials.</li>
<li>Basic understanding of artificial intelligence applications in administrative tasks.</li>
<li>Bachelor’s degree in Business Administration or a related field is preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.</li>
<li>A proactive approach to problem-solving and the ability to work independently.</li>
<li>Willingness to learn and adapt to new technologies and processes.</li>
<li>Must be currently residing in the UAE and able to join immediately.</li>
</ul>
Benefits: 
Salary is as per the market demand.

Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge

Explore 299+ Administrative officer in Abu Dhabi United Arab Emirates this January. Find roles across top companies and apply now to boost your career.