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administrative officer nursery school administrator

Al Riyady

Start Date: Immediate Joiner PreferredRole Overview:We are hiring a professional Administrative Officer to support the daily operations of a leading nursery school in Abu Dhabi. The ideal candidate should be organized, child-friendly, and capable of handling parents, staff, and administrative tasks efficiently.Key Responsibilities:<ul><li>Manage front-desk operations, parent enquiries, and visitor interactions</li><li>Handle admissions, student registration, and maintain documentation</li><li>Support daily nursery operations and coordinate with teachers &amp; management</li><li>Prepare reports, schedules, attendance records, and official communication</li><li>Maintain and update administrative databases and filing systems</li><li>Assist with events, parent meetings, and school communications</li><li>Ensure compliance with ADEK and nursery operational standards</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of administrative experience, preferably in a school or nursery</li><li>Excellent communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Professional, friendly, and able to handle parents confidently</li><li>Must be currently in UAE</li><li>Immediate joiner preferred</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Nationality? </li><li>How many years of Admin experience in a Nursery School do you have?</li><li>Immediate Joiner?</li><li>Expected Salary?</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Officer / Nursery School Administrator

BEEAH Group

<div>
 
 About BEEAH
 
 
 BEEAH is pioneering sustainability and inspiring innovation to empower humanity&rsquo;s future. Through innovation, full-circle resource management, and digital transformation, BEEAH is addressing environmental challenges, deploying the latest technologies, and creating the roadmap for a smart and sustainable future. Renowned for groundbreaking environmental innovations and smart solutions, BEEAH operates across the United Arab Emirates, the Kingdom of Saudi Arabia, and Egypt, to create a better tomorrow for all.
 
 
 
 
 
 
 Job Description:
 
 
 
 
 
 
 We are currently seeking a highly motivated and organized
 
 Operation Support Officer
 
 to join our
 
 BEEAH Abu Dhabi
 
 team. This role is responsible for carrying out the administrative duties, providing administrative support and maintaining the operations data.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Ensure Vehicle availability for executing the Waste Collection and related activities.
 </li>
 <li>
 Create and maintain the documentation and take care of the arrangements required for
 </li>
 <li>
 permits to work, clean, and collect waste.
 </li>
 <li>
 Prepare the Monthly Manpower list, as per the work plan and provide to Coordinators at the beginning of the month.
 </li>
 <li>
 Prepare &amp; upload the overtime planning data at the beginning of each month.
 </li>
 <li>
 Upload actual overtime data to the OT portal at the end of each month.
 </li>
 <li>
 Submit the OT data (both plan and actual) to the HR department for validation and records.
 </li>
 <li>
 Maintain the daily attendance of the entire operations team and ensure current and past data are available all the time in records.
 </li>
 <li>
 Maintain the shift Schedules of operations employees in the attendance system.
 </li>
 <li>
 Submit the Monthly attendance to the HR department for payroll processing, after obtaining necessary approvals.
 </li>
 <li>
 Create purchase requests (PR) and service requests for materials and services required for operations and create goods received notes (GRN) after receiving the requested items, in SAP.
 </li>
 <li>
 Prepare the Leave Request, Passport release, Rejoining, Resignation, and Clearance form etc. for Labours, Team Leaders &amp; Drivers etc. and submit to HR after approval from the Operations Manager.
 </li>
 <li>
 Maintain employee master data for all operation staff and update employee movement on daily basis (New Joiner, Resignation, Termination etc.)
 </li>
 <li>
 Prepare disciplinary action request forms and submit them to HR after approval of Operations Manager.
 </li>
 <li>
 Coordinate and ensure timely completion of the performance evaluation process of all workmen working under the operations department.
 </li>
 <li>
 Schedule and arrange for meetings as advised by the Operations Manager and Prepare Minutes of Meetings.
 </li>
 <li>
 Preparing daily/weekly/monthly reports related to operations as required by the Operations Manager.
 </li>
 <li>
 Preparing the operations related reports for submission as advised by the Operations Manager.
 </li>
 <li>
 Maintaining and archiving files related to Operations.
 </li>
 <li>
 Receive the Traffic fines &amp; accident deductions data from the Fleet team and submit it to HR/Finance.
 </li>
 <li>
 Assisting the operations supervisors in Attendance &amp; leave Management in the attendance system &amp; SAP.
 </li>
 <li>
 Assist the Operations Manager in other administrative duties as and when necessary.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in any discipline
 </li>
 <li>
 Certification / Diploma in office administration will be an added advantage. 1 &ndash; 3 years of experience as Administrator / Document controller / Secretarial role.
 </li>
 <li>
 Waste Management / Facilities Management Industry experience will be an added advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Intermediate Verbal and written Communication skills in English.
 </li>
 <li>
 MS-Office (Word, Excel &amp; PPT).
 </li>
 <li>
 SAP (Procurement, Finance Module).
 </li>
 <li>
 Good oral and written Communication skills in English.
 </li>
 <li>
 Knowledge of Arabic will be a plus.
 </li>
 <li>
 Knowledge of Hindi / Urdu will be a plus.
 </li>
 <li>
 Administrative Skills.
 </li>
 <li>
 Archiving of documents.
 </li>
 <li>
 Willingness to interact with workers &amp; drivers.
 </li>
 </ul>
 
 
</div>

Operations Support Officer

Alsultan International Real Estate LLC

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator&rsquo;s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.Office Administrator Responsibilities:<ul><li>Welcoming visitors with positive vibes.</li><li>Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.</li><li>Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.</li><li>Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.</li><li>Maintaining general office files and other files related to the company&rsquo;s operations.</li><li>Overseeing the maintenance of office facilities, and equipment.</li><li>Performing other relevant duties when needed.</li></ul>Office Administrator Requirements:<ul><li>3 or more years&rsquo; office administration experience.</li><li>Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).</li><li>Comfortable handling confidential information.</li><li>Multi-tasking and time-management skills, with the ability to prioritize tasks.</li><li>Can perform MARKETING tasks.</li></ul>Job Type: Contract Contract length: 24 months

Office Administrator

Nationwide Middle East Properties LLC

<div>
 
 
 Job Opportunity: Owners Association (OA) Administrator
 
 
 
 Location: Abu Dhabi, United Arab Emirates
 
 
 Company: Nationwide Property Management and Maintenance LLC
 
 
 Employment Type: Full-time
 
 
 
 
 
 
 Company Overview
 
 
 
 
 
 
 
 Nationwide Property Management and Maintenance LLC
 
 is a premier real estate organization dedicated to operational excellence. We are currently recruiting for the position of
 
 Owners Association Administrator
 
 . This role requires a highly disciplined professional capable of managing complex administrative workflows, financial collections, and regulatory compliance within the real estate sector.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Owners Association Administrator serves as the central operational authority for community management activities. The successful candidate will be responsible for the end-to-end management of financial recovery, compliance with governing bodies (ADM/RERA), and the maintenance of high-level stakeholder relations. This position demands a strategic approach to debt recovery and rigorous attention to administrative governance.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 1. Financial Operations &amp; Revenue Recovery
 
 
 <ul>
 <li>
 
 Service Charge Administration:
 
 Oversee the accurate preparation and dissemination of annual service charge invoices in accordance with approved budgets.
 </li>
 <li>
 
 Debt Collection &amp; Reconciliation:
 
 Execute a structured collection strategy to recover outstanding dues, including the negotiation of payment plans and the reconciliation of owner accounts in coordination with the Finance Department.
 </li>
 <li>
 
 Financial Record Keeping:
 
 Maintain audit-ready financial records and facilitate the issuance of precise Statements of Accounts (SOA).
 </li>
 </ul>
 
 
 
 
 
 2. Stakeholder Relations &amp; Community Management
 
 
 <ul>
 <li>
 
 Unit Owner Liaison:
 
 Act as the primary point of contact for all owner inquiries regarding service charges, access protocols, and community governance.
 </li>
 <li>
 
 Administrative Support:
 
 Process and issue No Objection Certificates (NOCs), clearance certificates, and move-in/move-out permits efficiently.
 </li>
 <li>
 
 Dispute Resolution:
 
 Manage and resolve escalated owner complaints with professionalism, ensuring adherence to community rules and regulations.
 </li>
 </ul>
 
 
 
 
 
 3. Governance, Documentation &amp; Compliance
 
 
 <ul>
 <li>
 
 Regulatory Adherence:
 
 Ensure full compliance with all regulations mandated by the Abu Dhabi Municipality (ADM), Real Estate Regulatory Agency (RERA), and other relevant authorities.
 </li>
 <li>
 
 Document Control:
 
 Maintain a comprehensive filing system for all legal notices, insurance policies, contracts, and meeting minutes.
 </li>
 <li>
 
 Audit Preparation:
 
 Compile and verify all necessary documentation for external audits, regulatory submissions, and official inspections.
 </li>
 </ul>
 
 
 
 
 
 4. Board Support &amp; Meetings
 
 
 <ul>
 <li>
 
 Meeting Administration:
 
 Coordinate all aspects of Annual General Meetings (AGMs) and Board Meetings, including agenda preparation, minute taking, and ensuring quorum requirements are met.
 </li>
 <li>
 
 Official Communications:
 
 Draft and distribute formal circulars, legal notices, and community announcements to all stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Competencies
 
 
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Property Management, or a relevant discipline.
 </li>
 <li>
 
 Experience:
 
 A minimum of 2&ndash;4 years of demonstrated experience in Owners Association Management, Property Management, or Accounts Receivable.
 </li>
 <li>
 
 Regulatory Knowledge:
 
 Comprehensive understanding of UAE property laws and OA regulatory frameworks (ADM/RERA).
 </li>
 <li>
 
 Technical Proficiency:
 
 Advanced command of Microsoft Office (specifically Excel) and specialized OA Management Software (e.g., Mollak, OAMS).
 </li>
 </ul>
 
 
 
 
 
 Professional Competencies:
 
 
 <ul>
 <li>
 
 Negotiation &amp; Persuasion:
 
 Proven ability to manage collections and enforce payments while maintaining professional relationships.
 </li>
 <li>
 
 Communication:
 
 Superior verbal and written English communication skills suitable for official correspondence.
 </li>
 <li>
 
 Operational Resilience:
 
 Demonstrated ability to manage conflicting priorities and work effectively under pressure.
 </li>
 </ul>
 
 
 
 
 
 Application Process
 
 
 
 Qualified candidates are invited to submit their curriculum vitae for consideration.
 
 
 Please apply directly on LinkedIn, or send your application to
 
 
 CV@nwmea.com with the subject line "OA Administrator Application".
 
 
 
</div>

Property Administrator

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Operations Administrator reporting to Senior Director, Research Administration &amp; Services.</div><div></div><div> 
The Administrator will provide essential operational and administrative support to the Research Capacity Building (RCB) Unit (50% of role). This role focuses on ensuring the smooth day-to-day functioning of the Kawader Research Assistantship Program and other RCB initiatives. The Administrator will assist with recruitment, logistics, communication, and documentation, enabling the effective delivery of capacity-building programs. The other 50% of the time, this role will support the Office of Research Administration &amp; Services. This may include, assisting in database management, scheduling meetings, and other administrative tasks.</div><div></div><div> 
Job Responsibilites:</div><ul><li>
Administrative Support</li><li>
Database management (contracts and Research Development)</li><li>
Document preparation for signature</li><li>
General administrative tasks</li><li>
Newsletter generation</li><li>
Administrative &amp; Program Support for RCB Initiatives</li><li>
Recruitment Assistance: Support application screening, schedule interviews, and maintain recruitment trackers for Kawader and other RCB programs</li><li>
Calendar &amp; Logistics: Coordinate meetings, manage calendars, and organize logistical needs for RCB activities</li><li>
Document Preparation: Draft routine correspondence, maintain spreadsheets, and provide proofreading/formatting for reports and presentations</li><li>
Information Hub: Act as the first point of contact for program inquiries, escalating complex issues to the RCB coordinator and leadership</li><li>
Office Operations: Provide general office support, ensuring smooth daily operations across the unit&rsquo;s programs.</li><li>
Communication, Records &amp; Outreach Management for RCB</li><li>
Web &amp; Materials Updates: Keep RCB program webpages current; assist with simple design of flyers or materials for outreach and visibility</li><li>
Reporting Support: Compile program data and activity reports; assist in preparing updates and presentations for supervisors</li><li>
Task Prioritization: Support supervisors in tracking deadlines, managing priorities, and providing guidance to intern</li><li>
Recordkeeping: Maintain organized records of recruitment and program activities, ensuring accuracy and accessibility</li><li>
Stakeholder Coordination: Support effective communication between researchers, faculty, and staff to facilitate program operations</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor's Degree</li></ul><div>
Required Education:</div><ul><li>
5+ years of professional experience in contract management, drafting and negotiating terms and conditions, or an equivalent combination of education and experience
</li><li>Strong written and verbal communication skills</li><li>
Strong analytical skills</li><li>
Ability to prioritize and respond to need of a wide range of divergent interests</li></ul><div>
Preferred Education:</div><ul><li>
Master's Degree or professional qualification in Law or Contracts</li></ul><div>
Preferred Experience:</div><ul><li>
5+ years experience in a research university setting</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Operations Administrator - Pre-Award and Research Development

Expert Advice Management Consulting L.L.C

Overview:We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.Key Responsibilities:<ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul>Qualifications:<ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Legal Administrative

Apt Resources Pvt.Ltd.

Apt Resources is seeking a skilled and innovative Administrator with proficiency in CRM systems, Canva, and artificial intelligence technologies to join our client's dynamic team in Dubai, UAE. In this role, you will be responsible for supporting the administrative functions of the organization while leveraging your technical skills to enhance operational efficiency and improve user experience.
 
Responsibilities:: 
<ul>
<li>Manage and maintain the CRM database, ensuring data accuracy and integrity.</li>
<li>Collaborate with teams to optimize CRM functionalities to improve workflows and user engagement.</li>
<li>Create visually appealing presentations, infographics, and marketing materials using Canva.</li>
<li>Assist in developing AI-driven solutions to support various administrative tasks and reporting functions.</li>
<li>Support the organization of events, meetings, and training sessions, including logistics coordination.</li>
<li>Handle general administrative tasks such as scheduling, correspondence, and filing.</li>
<li>Interact with clients and stakeholders to provide exceptional service and support.</li>
<li>Analyze administrative processes and suggest improvements for enhanced efficiency.</li>
<li>Provide support in project management and tracking progress using CRM tools.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience in an administrative role, with background in CRM systems, and Canva Designs.</li>
<li>Familiarity with Canva for creating visual content and marketing materials.</li>
<li>Basic understanding of artificial intelligence applications in administrative tasks.</li>
<li>Bachelor’s degree in Business Administration or a related field is preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.</li>
<li>A proactive approach to problem-solving and the ability to work independently.</li>
<li>Willingness to learn and adapt to new technologies and processes.</li>
<li>Must be currently residing in the UAE and able to join immediately.</li>
</ul>
Benefits: 
Salary is as per the market demand.

Office Administrator with CRM, Canva, and AI Knowledge

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