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admin coordinator

Bloom Holding

<div>
 Admin Coordinator with experience in the Design Department
 <br/>
 <br/>
 Job purpose:
 <br/>
 <br/>
 Responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
 <br/>
 <br/>
 Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
  </li>
  <li>
   Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
  </li>
  <li>
   Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
  </li>
  <li>
   Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
  </li>
  <li>
   Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
  </li>
  <li>
   Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
  </li>
  <li>
   File documents in physical and digital records and ensure appropriate storage.
  </li>
  <li>
   Creating templates for documents, file types, and document databases.
  </li>
  <li>
   Filing and archiving relevant documentation including clean up of duplicates and errors.
   <br/>
   <br/>
  </li>
 </ul>
 Qualifications and Experience:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
  </li>
  <li>
   Proven ability to independently establish a documentation system (non-software based)
  </li>
  <li>
   Knowledge of Electronic Document Management Systems (EDMS)
  </li>
  <li>
   UAE experience in a similar role with a Developer is essential.
  </li>
  <li>
   Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic autocad knowledge an advantage)
  </li>
 </ul>
</div>


Admin Coordinator

WorleyParsons

Overview <p>Job Description - Admin Coordinator (ABU024C)</p> <p>Company: Worley</p> Role <p>Administrative Support</p> Schedule <p>Full-time</p> Employment Type <p>Employee</p> Job Posting <p>Posting date: Oct 12, 2025</p> Unposting Date <p>-</p> Reporting <p>Reporting Manager Title: Administrative Services Supervisor II</p> Role Purpose <p>The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently.</p> Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together <p>We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.</p> <p>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.</p> <p>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.</p> <p>Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p> Recruitment fraud notice <p>Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees.</p> <p>Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.</p>

TÜV SÜD

<p></p><div><div><div><div><div><div>Admin Coordinator-Branch Abu Dhabi
</div></div></div></div><div><div><div><div><p>At T&Uuml;V S&Uuml;D we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div><p><b>Your Tasks
</b></p><ul><li>Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
</li><li>Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
</li><li>Manage office supplies and ensure stock availability.
</li><li>Oversee utilities and services, including telecoms, internet, and other office-related facilities.
</li><li>Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
</li><li>Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
</li><li>Support People team for employee engagement activities, including service awards and events.
</li><li>Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</li><li>Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
</li><li>Provide support for logistics, including coordination of shipments, vendor management, and documentation.
</li><li>Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
</li><li>Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
</li>Address day-to-day employee inquiries and ensure their needs are met within company guidelines.<br>
<li>
</li></ul><p></p><p><b>Your Qualifications and Skills
</b></p><ul><li>Any bachelor&rsquo;s degree
</li><li>Minimum 2-3 years of experience in Branch administration or similar role.
</li><li>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</li><li>Experience in coordinating with multiple stakeholders and managing operations.
</li><li>Excellent customer service, problem solving and critical thinking skills
</li><li>Strong organizational and multitasking abilities.
</li><li>Proficiency in managing administrative tasks and vendor coordination.
</li><li>Excellent communication and interpersonal skills.
</li>Ability to adapt and respond effectively in a dynamic business environment.<br>
<li>
</li></ul><p></p><p><b>What We Offer
</b></p><ul><li>Competitive compensation package.
</li><li>Paid vacation and leave benefits.
</li>A safe and inclusive workplace that values teamwork, innovation, and professional excellence.<br>
<li>
</li></ul><p></p><p><b>Additional Information
</b></p><p>Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
</p></div></div></div></div><div><div><div><div><p>At T&Uuml;V S&Uuml;D, we have employees from more than 100 different countries collaborating together. People of different backgrounds, skills, and pursuing different life goals. Our strength comes from these countless and varied perspectives.
</p><p>We are committed to be an inclusive and diverse workplace by welcoming people of all backgrounds. We want Diversity &amp; Inclusion (D&amp;I) to be a foundation of our company and create an environment where all our employees can trust they will be treated with respect, regardless of gender, nationality, ethnic background, faith, beliefs, disabilities, age, sexual orientation, or identity. As such, our employees are expected to behave at all times in a manner consistent with T&Uuml;V S&Uuml;D Code of Ethics and Company values.
</p><p>We firmly believe embedding D&amp;I in the heart of what we do will inherently contribute to the success of T&Uuml;V S&Uuml;D. Click here to find out more about Diversity at T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div>Work Area: Others
</div></div></div></div><div><div><div><div>Country/Region: United Arab Emirates
</div></div></div></div><div><div><div><div>Job Location: Abu Dhabi
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Abu Dhabi
</div></div></div></div><div><div><div><div>Org Unit Code: BM
</div></div></div></div><div><div><div><div>Requisition ID: 2252
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Admin Coordinator-Branch Abu Dhabi

ITPulse Innovative Technologies

<p>The Admin/Sales Coordinator supports the sales team in achieving business goals by managing sales operations, coordinating client communications, and ensuring smooth execution of sales processes. This role involves preparing quotations and proposals, handling order processing, maintaining CRM data, and providing administrative and logistical support to the sales and technical teams. The ideal candidate combines strong organizational and communication skills with a good understanding of IT products, solutions, and services.</p><p>Key Responsibilities</p><p>1. Sales Coordination &amp; Support</p><ul><li>Assist the sales team in preparing quotations, proposals, and tenders for IT products and services.</li><li>Coordinate with technical teams to ensure accurate solution scoping, pricing, and delivery timelines.</li><li>Process sales orders, track deliveries, and follow up with vendors and clients to ensure timely completion.</li><li>Maintain accurate and up-to-date sales records, reports, and client databases in CRM systems.</li></ul><p>2. Client &amp; Vendor Communication</p><ul><li>Serve as a liaison between clients, vendors, and internal departments to facilitate smooth communication.</li><li>Respond to client inquiries and provide updates on quotations, orders, and deliveries.</li><li>Coordinate with vendors and distributors for pricing, product availability, and delivery schedules.</li><li>Support relationship-building efforts by scheduling meetings, demos, and client visits.</li></ul><p>3. Documentation &amp; Reporting</p><ul><li>Prepare and manage documentation for proposals, purchase orders, invoices, and contracts.</li><li>Track and report on sales performance metrics, forecasts, and pipeline activities.</li><li>Support compliance with internal sales policies and documentation standards.</li></ul><p>4. Administrative &amp; Operational Support</p><ul><li>Maintain organized electronic and physical records of all sales transactions and communications.</li><li>Assist in planning sales campaigns, marketing initiatives, and promotional events.</li><li>Support onboarding of new clients and coordinate post-sales follow-up with service teams.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>UAE: 1 year (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Admin & Sales Coordinator

Hyatt

<div><div><p>Summary</p><div><p><b>
This role is responsible for coordinating the work of others whilst ensuring our guest rooms are maintained to a 5 star standard. Your duties will include room allocations, final room checks, maintenance reports and office administration duties.</b></p><p><b>
Main Duties and Responsibilities:</b></p><p><b>
Operational:</b></p><ul><li> <b>Manage and route phone calls appropriately</b></li><li> <b>Process and report on office expenses</b></li><li> <b>Maintain physical and digital employee records</b></li><li> <b>Schedule in-house and external meetings</b></li><li> <b>Distribute incoming mail</b></li><li> <b>Manage and order office supplies</b></li><li> <b>Make travel arrangements</b></li><li> <b>Organize company documents into updated filing systems</b></li><li> <b>Address employees&rsquo; and clients&rsquo; queries (via email, phone or in-person)</b></li><li> <b>Prepare presentations, spreadsheets and reports</b></li><li> <b>Update office policies as needed</b></li><li> <b>Prepare employee&rsquo;s annual leave plan and update according to requirements.</b></li><li> <b>Track and update departmental projects.</b></li></ul><p><b>
 Prepare team allocations.</b></p></div></div><div><p>
Qualifications</p><div><p><b>
Required skills and qualifications</b></p><ul><li><p><b>
Strong organizational, communication, and multitasking skills.</b></p></li><li><p><b>
Proficiency in office productivity software.</b></p></li><li><p><b>
Professional attitude and appearance.</b></p></li><li><p><b>
Attention to detail and problem-solving abilities.</b></p></li><li><p><b>
A high school diploma or equivalent is often required, with additional certifications being a plus.</b></p></li><li><p><b>
Must be UAE national</b></p></li></ul></div></div></div>

ROOMS ADMIN COORDINATOR - UAE NATIONAL

TheGAW Industries

<p><b>Company:</b> TheGAW Industries<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Job Type:</b> Full-Time | Regular | Permanent<br/><b>Department:</b> Finance &amp; Admin<br/><b>Reports To:</b> Country Manager &amp; Business Head</p><p><b>About TheGAW Industries</b></p><p>TheGAW Industries is a dynamic leader in industrial power tools, fluid transfer solutions, engineering services, and LV contracting, with offices in Abu Dhabi and Chennai. Our mission is simple: hire the best, deliver excellence, and innovate with impact. We are now looking to strengthen our Finance &amp; Admin team with a skilled professional who will manage financial operations, ensure smooth administrative processes, and support the success of our projects and business operations.</p><p><b>Job Overview</b></p><p>We are looking for a highly organized and detail-oriented <b>Finance &amp; Admin Coordinator</b> to join our team. The ideal candidate will support day-to-day finance operations, administrative activities, and ensure smooth coordination between departments. This role requires strong analytical skills, excellent communication, and the ability to handle multiple tasks with accuracy.</p><p><b>Key Responsibilities:</b></p><p><b>Finance:</b></p><p>&middot; Manage accounts payables and receivables</p><p>&middot; Perform monthly closing and reconciliation of accounts</p><p>&middot; Maintain expense records, petty cash, and reimbursement documentation</p><p>&middot; Perform invoice follow-ups with customers and vendors</p><p>&middot; Prepare financial reports and summaries</p><p>&middot; Support audits and documentation requirements</p><p><b>Administration:</b></p><p>&middot; Coordinate office operations and general administrative tasks</p><p>&middot; Maintain company documentation and filing systems</p><p>&middot; Assist HR with onboarding paperwork and employee records</p><p>&middot; Manage procurement of office supplies and vendor coordination</p><p>&middot; Support management in day-to-day administrative requirements</p><p><b>Key Skills:</b></p><p>&middot; Strong technical, mathematical, and analytical abilities</p><p>&middot; Excellent problem-solving skills</p><p>&middot; High level of organization and attention to detail</p><p>&middot; Ability to work independently and in team environments</p><p><b>Educational Background:</b></p><p>&middot; Bachelor&rsquo;s degree in accounting, Finance, Business Administration, or related field</p><p>&middot; 2&ndash;3 years of experience in finance or admin roles (UAE experience is mandatory)</p><p>&middot; Strong MS Excel and organizational skills</p><p>&middot; Familiarity with accounting software (QuickBooks/Odoo/Tally is a plus)</p><p>&middot; Excellent communication and time-management skills</p><p><b>What We Offer:</b></p><p>A dynamic and fast-paced work environment<br/>Collaborative team culture<br/>Learning and growth opportunities<br/>Exposure to both UAE and international markets<br/>Competitive compensation based on experience</p><p>Job Type: Full-time</p>

Finance and Administration Coordinator

SharpMinds Consulting Engineers

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Front office &amp; admin support play a key dual role in ensuring smooth day-to-day office operations. This position serves as the first point of contact at the front desk, coordinates office administration and IT needs, and contributes to business development initiatives, including lead generation, client engagement, and tracking marketing efforts. Fluency in Arabic is a plus for effective communication with clients and external stakeholders.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <em>
  Job responsibilities will include, but are not limited to the below:
  <br/>
  <br/>
 </em>
 <strong>
  Front Office
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the first point of contact for visitors, clients, and callers, always ensuring a professional and welcoming presence; while adhering to company mission, vision, values, and focus on conversion rates.
  </li>
  <li>
   Answer and manage incoming phone calls, route them appropriately, take accurate messages, and ensure timely follow-up when needed.
  </li>
  <li>
   Handle client inquiries and direct them to the relevant team members.
  </li>
  <li>
   Monitor, order, and maintain office and pantry supplies to ensure availability and cost-efficiency.
  </li>
  <li>
   Provide general administrative support to design, project staff and management
  </li>
  <li>
   Maintain CRM system and accurate incoming lead tracking across our communication channels (including but not limited to phone, general company email, and website forms)
  </li>
  <li>
   Report weekly incoming leads to the sales and marketing team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Admin Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist and support marketing initiatives in researching opportunities for community engagement, potential client acquisition, and market opportunities, as responsibilities and time allows
  </li>
  <li>
   Coordinate with IT support for the setup and maintenance of office hardware, software, and internet systems.
  </li>
  <li>
   Assisting Engineer / Architect with admin-related tasks (e.g BOQ, Engineering Specs, etc.)
  </li>
  <li>
   Manage day-to-day office operations including filing, correspondence, scheduling, and documentation.
  </li>
  <li>
   Support travel bookings, event coordination, and internal meeting logistics when needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualification
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Management or other related field
  </li>
  <li>
   Minimum 6-8 years of Administrative experience (preferably in the UAE or in Engineering Consultancy)
  </li>
  <li>
   Strong communication and written skills in English
  </li>
  <li>
   Proficient in using Microsoft Office (Outlook, Excel, Word, etc.
  </li>
  <li>
   Ability to manage multiple tasks efficiently
  </li>
 </ul>
</div>


Front Office & Admin Support

Explore 162+ Admin coordinator in Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

162 admin coordinator jobs IN Abu Dhabi United Arab Emirates

Admin Coordinator

Admin Coordinator

Admin Coordinator-Branch Abu Dhabi

Admin & Sales Coordinator

ROOMS ADMIN COORDINATOR - UAE NATIONAL

Finance and Administration Coordinator

Front Office & Admin Support