admin coordinator

WorleyParsons

Overview <p>Job Description - Admin Coordinator (ABU024C)</p> <p>Company: Worley</p> Role <p>Administrative Support</p> Schedule <p>Full-time</p> Employment Type <p>Employee</p> Job Posting <p>Posting date: Oct 12, 2025</p> Unposting Date <p>-</p> Reporting <p>Reporting Manager Title: Administrative Services Supervisor II</p> Role Purpose <p>The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently.</p> Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together <p>We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.</p> <p>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.</p> <p>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.</p> <p>Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p> Recruitment fraud notice <p>Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees.</p> <p>Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.</p>

Admin Coordinator

Atomica Precision Electronics Instruments Trading

<p>Responsibilities:</p><p>.handle office operations, emails, calls &amp; documentation.</p><p>coordinate with sales &amp; logistic teams.</p><p>prepare quotations, invoices &amp; reports.</p><p>follow up with the clients.</p><p>maintain records and ensure smooth daily operations.</p><p>Requirements:</p><p>pervious admin experience (preferably in trading/lab supplies)</p><p>Excellent communication skills</p><p>attention on details and professional attitude.</p><p>kindly send your CV direct to sales@atomica.ae</p><p>نوع الوظيفة: دوام كامل</p><p>الراتب المدفوع: AED١٫٠٠&nbsp;لكل شهر</p>

Admin

Artelia Airports

Overview <p>We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model.</p> Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul><p>This role is open for UAE Nationals only.</p>

HR and Administration executive - UAEN

Lovino real estate

<p><b>Responsibilities</b></p><p><b>Lovino Real Estate is Hiring &ndash; Admin Executive</b></p><ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul><p><b>Listing Management:</b></p><ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul><p><b>Administrative Support:</b></p><ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul><p><b>Marketing Coordination:</b></p><ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul><p><b>Team Collaboration:</b></p><ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul><p><b>Job Requirements:</b></p><ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul><p><b>Experience Required:</b> Minimum 1 year in UAE Real Estate or Administrative Role</p><p><b>Language Preference :</b> Arabic speaker preferred</p><p>This role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>Admin: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Arabic  (Preferred)</li></ul>

Administrative Assistant

TÜV SÜD

<p></p><div><div><div><div><div><div>Sales Coordinator (inhouse) - Academy - Abu Dhabi 1
</div></div></div></div><div><div><div><div><p>T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.<br>
</p><p></p><p>Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
</p></div></div></div></div><div><div><div><div><p><b>Your Tasks
</b></p><p><b>Lead Management:
</b></p><ul><li>Handle incoming client inquiries and leads, ensuring timely and professional responses.
</li><li>Qualify leads and distribute them to the appropriate sales representatives.
</li><li>Maintain an up-to-date database of leads, clients, and sales activities in the CRM system.
</li></ul><p><b>Sales Support:
</b></p><ul><li>Assist the sales team with preparing proposals, quotations, and presentations.
</li><li>Coordinate meetings and follow-ups with clients to support the sales process.
</li><li>Monitor and track the progress of sales leads, providing regular updates to the sales team.
</li></ul><p><b>Client Relationship Management:
</b></p><ul><li>Build and maintain strong relationships with clients to ensure high levels of satisfaction and repeat business.
</li><li>Assist in resolving client issues and concerns in a timely manner.
</li></ul><p><b>Reporting and Analysis:
</b></p><ul><li>Generate and analyze sales reports to identify trends and opportunities for improvement.
</li><li>Provide insights and recommendations to the sales team to enhance sales performance.
</li></ul><p><b>Administrative Duties:
</b></p><ul><li>Support the sales team with administrative tasks, including managing sales documents and contracts.
</li>Coordinate with other departments to ensure smooth operations and delivery of training programs.<br>
<li>
 </li></ul><p></p><p><b>Your Qualifications
</b></p><ul><li>Academic Qualification: Bachelor&rsquo;s in business, admin or in relevant field
</li><li>Total years of Experience: 1-3 years
</li><li>Experience in UAE is preferable.
</li><li>Good in MS Office products.
</li></ul><p><b>Your Skills
</b></p><ul><li>Highly organized with strong attention to detail.
</li><li>Ability to multitask and manage time effectively.
</li><li>Customer-focused with a proactive approach to problem-solving.
</li><li>Ability to work independently and as part of a team.
</li><li>Strong analytical skills and the ability to generate actionable insights from data.
</li></ul><p><b>What We Offer
</b></p><p>Competitive compensation package.
</p><p>Paid vacation and leave benefits.
</p><p><b>Additional Information
</b></p><ul><li>Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
</li></ul></div></div></div></div><div><div><div><div><p>We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div>Work Area: Sales, Customer Services &amp; Training Management
</div></div></div></div><div><div><div><div>Country/Region: United Arab Emirates
</div></div></div></div><div><div><div><div>Job Location: Abu Dhabi
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Abu Dhabi
</div></div></div></div><div><div><div><div>Org Unit Code: ACAD
</div></div></div></div><div><div><div><div>Requisition ID: 3189
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Sales Coordinator (inhouse) - Academy - Abu Dhabi 1

E-Recruit Hub

<div>
 We are hiring a detail-focused Market Research Data Processing Specialist (Admin Support) to
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 help manage research workflows, process survey submissions, and keep project records
 <br/>
 accurate and up to date. This role supports ongoing market research programs by handling data
 <br/>
 organization, validation, and administrative coordination. You will coordinate operational tasks, track survey activity,
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 maintain accurate reporting, and ensure data is processed consistently.
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 <br/>
 Requirements
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 <ul>
  <li>
   Process survey and research data from forms, spreadsheets, dashboards, and internal tools
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  </li>
  <li>
   Validate entries for accuracy (duplicates, missing fields, inconsistencies)
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  </li>
  <li>
   Maintain clean records and organized documentation for research projects
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  </li>
  <li>
   Support admin tasks: inbox support, scheduling, file management, task tracking
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  </li>
  <li>
   Prepare basic reports and status updates for the team
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  </li>
  <li>
   Follow defined SOPs and maintain confidentiality with all data
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  </li>
  <li>
   Track research project progress, survey response flow, and completion status
   <br/>
  </li>
  <li>
   Support data processing and quality checks before reporting
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  </li>
  <li>
   Maintain internal trackers, schedules, and documentation
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  </li>
  <li>
   Coordinate follow-ups and operational communications
   <br/>
  </li>
  <li>
   Ensure records are properly organized and compliant with internal standards
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
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 <br/>
 <ul>
  <li>
   Strong attention to detail and comfort with structured and repetitive work
   <br/>
  </li>
  <li>
   Professional written communication
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  </li>
  <li>
   Proficiency with Google Sheets/Excel (filters, sorting, basic formulas)
   <br/>
  </li>
  <li>
   Ability to meet deadlines and follow instructions precisely
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  </li>
  <li>
   Experience in survey operations, market research support, admin coordination, QA, or data entry
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  </li>
  <li>
   Strong organization and time management
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  </li>
  <li>
   Confident using spreadsheets and online tools
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  </li>
  <li>
   Clear, professional communication and high accountability
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  </li>
  <li>
   Exposure to market research operations, panel support, respondent management, or fieldwork coordination
   <br/>
  </li>
  <li>
   Experience working with structured workflows and SOPs
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   <br/>
   <br/>
  </li>
 </ul>
</div>


Data Processing Specialist (Administrative Support)

TRACTEBEL

<div>
 <strong>
  Job Title: Executive Admin &ndash; HR Operations
  <br/>
  <br/>
 </strong>
 <strong>
  Location:
 </strong>
 UAE (Dubai)
 <br/>
 <br/>
 <strong>
  Reporting To:
 </strong>
 HR Officer &amp; Office Manager
 <br/>
 <br/>
 <strong>
  Mission
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
  </li>
  <li>
   Deliver HR operations support to managers and staff that is responsive and timely.
  </li>
  <li>
   Assist the Admin Manager in Dubai with day-to-day administrative activities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
  </li>
  <li>
   Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
  </li>
  <li>
   Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
  </li>
  <li>
   Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
  </li>
  <li>
   Prepare reports as required by management.
  </li>
  <li>
   Manage new joiner announcements across the region.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Qualifications &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
  </li>
  <li>
   Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
  </li>
  <li>
   Experience in handling ambiguity and providing quick solutions/recommendations.
  </li>
  <li>
   Strong ability to maintain confidentiality regarding employee matters.
  </li>
  <li>
   Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
  </li>
  <li>
   Ability to handle multiple projects and meet deadlines.
  </li>
  <li>
   Detail-oriented with exceptional organizational skills; accuracy is essential.
   <br/>
   <br/>
  </li>
 </ul>
 Business Unit: Tractebel
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 <br/>
 Division: Tractebel Div2
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 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
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 <br/>
 Professional Experience: Junior (experience &lt; 3 years)
 <br/>
 <br/>
 Education Level: Bachelor's Degree
 <br/>
 <br/>
 Company Name: Tractebel
</div>


Executive Admin - HR Ops

Explore 107+ Admin coordinator in Abu Dhabi United Arab Emirates this January. Find roles across top companies and apply now to boost your career.