administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

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project coordinator Jobs in Abu Dhabi United Arab Emirates

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coordinator Jobs in Abu Dhabi United Arab Emirates

coordinator

admin coordinator

Your Key Property Management LLC

Admin Coordinator ( Female ) &ndash; Real Estate BrokerageLocation: Abu Dhabi Salary: AED 2,000 &ndash; 3,000 per month Job Type: Full-timeAbout the Role:We are looking for a proactive and organized Admin Coordinator to join our real estate brokerage team. The ideal candidate will handle administrative tasks, assist agents, and ensure smooth day-to-day office operations.Responsibilities:<ul><li>Coordinate office administrative activities and maintain documentation.</li><li>Support the sales and leasing teams with listings, contracts, and reports.</li><li>Manage incoming calls, emails, and client inquiries professionally.</li><li>Prepare tenancy contracts, addendums, and other real estate documents.</li><li>Maintain accurate property and client records in CRM systems.</li><li>Coordinate appointments, property viewings, and internal schedules.</li><li>Liaise with developers, landlords, and clients for paperwork follow-ups.</li></ul>Requirements:<ul><li>Previous experience in real estate administration or coordination (preferred).</li><li>Strong communication and multitasking skills.</li><li>Proficient in MS Office and CRM software.</li><li>Organized, reliable, and detail-oriented.</li><li>Ability to work in a fast-paced environment with multiple agents.</li><li>Immediate joiners will be given preference.</li></ul>Benefits:<ul><li>Attractive salary (AED 2,000 &ndash; 3,000).</li><li>Professional working environment.</li><li>Growth opportunities within the company.</li></ul>CV to abdulshakoormemon33383@gmail.comOr +971544517999Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Admin Coordinator

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

SJ Abed General Enterprises Ltd.

Job Title: Admin / ReceptionistJob Summary:We're seeking a highly organized and detail-oriented Admin / Receptionist Coordinator to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day administrative tasks, ensuring proper track of check in &amp; check out data &amp; maintaining a high level of organization.Key Responsibilities:- Manage check in &amp; out records in the Camp- Handle correspondence, emails, and phone calls- Maintain accurate records and databases- Prepare reports, presentations, and other documents- Coordinate joining arrangements and schedules- Provide support for events and meetings- Maintain office supplies and inventory- Ensure confidentiality and handle sensitive information with discretionRequirements:- High school diploma or equivalent required; degree in Business Administration or related field preferred- 1-2 years of administrative experience- Excellent communication and organizational skills- Proficient in Microsoft Office and Google Suite- Ability to work independently and as part of a teamSkills:- Time management and prioritization- Attention to detail and accuracy- Excellent communication and interpersonal skills- Ability to maintain confidentiality- Proficient in office software and technologyJob Types: Full-time, PermanentPay: From AED2,000.00 per monthExperience:<ul><li>Catering: 2 years (Required)</li></ul>

Admin Coordinator - Reception

XAD Technologies

Title: - Admin Project CoordinatorLocation: - Abu Dhabi, UAERequirementsBachelors&rsquo; degree with minimum 5 years relevant experience in Construction Company in UAE.1. Project Documentation &amp; Communication- Maintain all project files (contracts, drawings, permits, correspondence).- Prepare and circulate meeting minutes (MOM) to all concerned.- Maintain updated project contact list (client, consultants, subcontractors, suppliers).- Draft and send formal emails, memos, and letters as required.2. Progress Reporting &amp; Tracking- Collect daily progress reports from site team / subcontractors.- Compile weekly and monthly progress summaries for management.- Update project progress tracker and dashboard.- Coordinate with site engineers for daily updates.3. Material &amp; Procurement Coordination- Track material requests and deliveries to site.- Coordinate with procurement for pending material status.- Maintain material log (ordered, received, pending).- Follow up with suppliers for timely deliveries.4. Site Coordination &amp; Support- Assist in gate pass and site access arrangements.- Coordinate for mobilization/demobilization of manpower and equipment.- Maintain attendance and manpower report.- Handle petty cash and expense claims for site activities.5. Administration &amp; Compliance- Manage project correspondence filing (soft + hard copies).- Support project HR needs (ID cards, PPE issuance, etc.).- Track permit approvals and renewals.- Ensure compliance with HSE and company admin policies.6. Logistics &amp; Transport Arrangements- Coordinate transportation for materials and manpower.- Monitor vehicle and equipment allocation for project use.- Liaise with logistics team for dispatch schedules.7. Meeting Coordination- Schedule internal and external meetings.- Prepare agenda and take minutes of meetings.- Follow up on action points and deadlines.8. Project Budget &amp; Cost Control Support- Track site expenses and petty cash usage.- Support project manager in budget updates and reports.- Maintain vendor invoice record and submit to accounts.9. Issue &amp; Risk Tracking- Log all project issues and monitor resolutions.- Escalate delays, material shortages, or manpower issues to management.- Maintain a risk/issue register.10. Coordination with Management &amp; Clients- Provide project status updates to management.- Support client communication and documentation.- Share daily/weekly summaries and ensure timely response.We offer competitive salary, candidates interested to work with us in Abu Dhabi may forward their updated CV to recruitmentxtnrshj@gmail.comJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

ADMIN PROJECT COORDINATOR

2D Dental Center

We are looking to hire a dental clinic admin/insurance coordinator with following job responsibilities :<ul><li>Manage data in spreadsheets and reports.</li><li>Update facility documents and keep log sheet tracker up to date.</li><li>Supervise other staff and delegate responsibilities</li><li>Coordinate with third party companies and suppliers to keep clinic inventory sheet updated.</li><li>Collaborate with doctors and nurses to help with medical examinations, schedule tests and order supplies</li><li>Ensure compliance with procedures.</li><li>Keep up-to-date with changes in medical and insurance legislation.</li><li>Responsible for keeping the reception area clean and organized.</li><li>Registers new patients and updates existing patient demographics by collecting detailed patient information including personal and financial information</li><li>Facilitates patient flow by notifying the provider of patients' arrival, being aware of delays, and communicating with patients and clinical staff.</li><li>Up to date with Tanseef/JAWDA/ADHICS audit and relevant DOH standards and policies.</li><li>Knowledge in insurance related work.</li></ul>Preferred Skills :<ul><li>Experience working as an administrator or in a relevant role in a medical setting.</li><li>Must look presentable &amp; professional.</li><li>Excellent organizational and time management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to work independently or as part of a team.</li><li>Excellent interpersonal communication skills.</li><li>Dedication to maintaining confidentiality of all patient records.</li></ul>* Salary will be discussed during interview.Job Types: Full-time, Contract Contract length: 24 monthsPay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Admin / Insurance: 2 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Dental Admin / Insurance Coordinator

Royal Swiss Auto Services

Job Summary:The Admin/ Commercial Coordinator will be responsible for overseeing the day-to-day administrative and commercial activities of the office, ensuring smooth and efficient operations. This role combines administrative management, commercial operations, and supervision of support staff to maintain the organization&rsquo;s workflow, optimize resources, and contribute to business growth.Key Responsibilities:Administrative Responsibilities:<ul><li>Supervise and manage all administrative functions within the department, including office management, supplies, scheduling, and record-keeping.</li><li>Handle correspondence, emails, phone calls, and scheduling for senior staff as needed.</li><li>Oversee office maintenance, cleanliness, and safety, ensuring all facilities are well-maintained.</li><li>Prepare, update, and manage important documents such as contracts, agreements, and reports.</li><li>Ensure proper filing systems are maintained for easy retrieval of business documents.</li><li>Oversee the procurement of office supplies, ensuring cost-efficiency and timely ordering.</li></ul>Commercial/Operational Responsibilities:<ul><li>Supervise commercial activities, including pricing, inventory management, and purchase orders.</li><li>Assist in the preparation of bids and tenders for new projects or services.</li><li>Ensure smooth coordination between commercial, procurement, and administrative teams to support business operations.</li><li>Maintain and update commercial databases and spreadsheets, ensuring accuracy in pricing, product details, and client/vendor records.</li><li>Support the team in the preparation of presentations, proposals, and reports for internal and external stakeholders.</li></ul>Staff Supervision and Training:<ul><li>Supervise a team of administrative assistants, office staff, and support personnel, ensuring all team members understand and adhere to company policies and processes.</li><li>Conduct performance reviews, provide training, and develop team members for better efficiency and growth.</li><li>Ensure staff are provided with necessary resources, tools, and support to achieve their objectives.</li></ul>Commercial/Financial Reporting:<ul><li>Monitor and report on commercial activities, highlighting key metrics such as expenses, procurement, and vendor performance.</li><li>Work closely with the finance team to ensure timely and accurate invoicing, payments, and reconciliation of accounts.</li></ul>Other Responsibilities:<ul><li>Renewal of licenses.</li><li>Managing Business Development Requests (BDR).</li><li>Handle confidential information with integrity and discretion.</li><li>Ensure compliance with health and safety regulations and other legal requirements.</li><li>Participate in meetings, project discussions, and strategy sessions as required.</li></ul>Qualifications and Skills:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-5 years of experience in administrative supervision, commercial operations, or a related role.</li><li>Skills:</li><li>Strong leadership and supervisory skills.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.).</li><li>Good knowledge of procurement, inventory management, and commercial processes.</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>Problem-solving and decision-making skills.</li></ul>Job Type: Full-time

Admin Officer - Commercial

Melody Music Institute

Job Description: Social Media AdminPosition Summary: We are a looking for a Social Media Admin who can manage our music institute&rsquo;s online presence across various social media platforms. This role focuses on creating, curating, scheduling, and analyzing engaging content to increase brand awareness, drive engagement, and support marketing goals.Key Responsibilities:<ul><li>Develop and implement social media strategies to align with business goals.</li><li>Create, edit, publish, and share engaging content (text, images, videos, reels, stories, etc.) across platforms like Instagram, Facebook, LinkedIn, YouTube, etc.</li><li>Plan and schedule shoots of teachers and students.</li><li>Monitor daily social media activity, respond to followers&rsquo; comments/messages, and engage with the online community.</li><li>Analyze performance metrics (reach, engagement, followers, conversions) and prepare monthly reports with insights and recommendations.</li><li>Stay updated with the latest trends, tools, and platform updates.</li><li>Manage social media calendar and ensure timely postings.</li><li>Run paid social media ads and track their performance (optional, based on organization).</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree.</li><li>Proven experience as a Social Media Coordinator/Admin or similar role.</li><li>Strong knowledge of social media platforms and trends.</li><li>Excellent writing, editing, and communication skills.</li><li>Basic designing or video editing skills (Canva, Photoshop, etc.).</li><li>Ability to multitask, meet deadlines, and work independently.</li></ul>If interested, please send your resume to melodymusicauh@gmail.com.Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Will you require a company sponsored visa to be employed in this role?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Application Deadline: 10/06/2025

Social Media Admin (Females only)

Explore 155+ Admin coordinator in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

155 admin coordinator jobs IN Abu Dhabi United Arab Emirates

Admin Coordinator

Admin Coordinator

Admin Coordinator - Reception

ADMIN PROJECT COORDINATOR

Dental Admin / Insurance Coordinator

Admin Officer - Commercial

Social Media Admin (Females only)