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administrative operations coordinator

Urban Chic

<div>
 
 
 Job Title:
 
 Operations Coordinator
 
 
 
 Location:
 
 Abu Dhabi (Hybrid/Remote options considered)
 
 
 
 Reporting to:
 
 Director
 
 
 
 Type:
 
 Full-Time, Fixed-Term
 
 
 
 
 
 We are seeking a proactive and organised Operations Coordinator to provide on-the-ground support in the UAE.
 
 
 
 
 
 In this role, you will be responsible for mobilising new units, supporting licensing processes, and assisting with a variety of general operational tasks. You will work closely with the Director and the wider team to ensure properties are set up, compliant, and ready to welcome guests.
 
 
 This is a hands-on role that requires initiative, strong organisational skills, and the ability to liaise effectively with multiple stakeholders.
 
 
 
 
 
 
 
 
 Property Mobilisation &amp; Setup
 
 <ul>
 <li>
 Support the mobilisation of new serviced apartment units.
 </li>
 <li>
 Assist with property fit-outs, furnishing, and guest-ready preparation.
 </li>
 <li>
 Coordinate inspections and ensure properties meet Urban Chic brand standards.
 </li>
 <li>
 Liaise with suppliers, contractors, and service providers.
 </li>
 </ul>
 
 
 
 
 
 
 
 Licensing &amp; Compliance
 
 <ul>
 <li>
 Assist with licensing applications, renewals, and regulatory processes.
 </li>
 <li>
 Track compliance deadlines and maintain accurate documentation.
 </li>
 <li>
 Support property registrations with relevant UAE authorities.
 </li>
 </ul>
 
 
 
 
 
 
 
 Operational Support &amp; Administration
 
 <ul>
 <li>
 Provide administrative and logistical support for operational tasks.
 </li>
 <li>
 Maintain records of operational activities, costs, and compliance documents.
 </li>
 <li>
 Support communication and reporting between the UAE and London head office.
 </li>
 <li>
 Assist with general duties as directed by the Company Director.
 </li>
 </ul>
 
 
 
 
 
 
 
 Skills &amp; Experience
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Minimum 2 years&rsquo; experience in hospitality operations, facilities, or administration.
 </li>
 <li>
 Organised, detail-oriented, and proactive approach.
 </li>
 <li>
 Strong English communication skills (written &amp; spoken).
 </li>
 <li>
 Ability to manage multiple tasks and deadlines.
 </li>
 <li>
 Comfortable liaising with suppliers, contractors, and regulators.
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Knowledge of UAE licensing or regulatory processes.
 </li>
 <li>
 Prior experience in serviced apartments, property management, or hospitality.
 </li>
 <li>
 Degree/diploma in Hospitality Management, Business Administration, or Facilities Management.
 </li>
 </ul>
</div>

Operations Coordinator (UAE)

Xtra Link Transport

Xtra Link Transport is seeking a detail-oriented and proactive Operations Coordinator to join our dynamic team. This role is pivotal in ensuring seamless coordination between our fleet, drivers, and valued clients.Key Responsibilities<ul><li>Monitor and coordinate daily vehicle movements and driver assignments</li><li>Maintain real-time communication with drivers to ensure timely deliveries</li><li>Liaise with clients to confirm schedules, resolve issues, and uphold service standards</li><li>Track vehicle performance, maintenance schedules, and compliance records</li><li>Support operational reporting and assist in resolving logistical challenges</li></ul>Requirements<ul><li>Strong communication skills in Urdu and English. Arabic is an advantage.</li><li>2 Years Experience in transportation or logistics coordination preferred</li><li>Ability to multitask and remain calm under pressure</li><li>Familiarity with fleet tracking systems and basic data reporting</li><li>Professional, reliable, and solution-oriented mindset</li><li>Great Computer skills .</li><li>Holder of UAE Driving License</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Operation Coordinator

ADAMZ IT SOLUTIONS

Hiring Operations and Admin for IT(ELV) company.<ul><li>3+ years experience as operations and Admin in IT/Technical industry, preferably in UAE</li><li>1+ year proven experiencein inventory Management</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Basic knowledge in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payroll calculation.</li><li>Basic knowledge in Autocad.</li><li>Must be familiar with handling Government and legal documents.</li><li>Excellent&#8203; communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Candidates with own visa preferred</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2000-3000 per monthInterested candidates are invited to whatsapp th&#8203;eir CV to +971 2 556 6197Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting? If yes, what are the accounting software you are familiar with? </li></ul>Experience:<ul><li>Inventory management : 1 year (Preferred)</li><li>Operations &amp; Admin: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Residence or Employment(transferable) visa (Preferred)</li></ul>

Operations and Admin

New York University

<div>Position Summary:
<div>
UAE Nationals are encouraged to apply</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Operations Manager, Science Division.</div><div></div><div> 
The Administrative Coordinator for the MSc in Interdisciplinary Data Science and Artificial Intelligence (IDSAI) is responsible for supporting the efficient and effective administration of this newly launched graduate program. The IDSAI program brings together faculty and students across disciplines&mdash;from computer science, mathematics, and engineering to the humanities and social sciences to tackle real-world problems using advanced data and AI methods. The Program Coordinator plays a pivotal role in supporting faculty, guiding students, and ensuring operational excellence in line with NYUAD&rsquo;s academic standards</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Program and Administrative Operations / Management:</div><ul><li>
The Program Administrative Coordinator manages the daily operations of the MSc program, including course scheduling, curriculum tracking, and thesis coordination.</li><li>
Oversee timelines, milestones, and deliverables to ensure smooth delivery, while liaising with internal units such as the Registrar, Admissions, IT, Finance, and Immigration. Responsibilities include managing the program budget with the Provost&rsquo;s Finance Office, leading program launch activities&mdash;branding, space planning, and logistics&mdash;and handling procurement, travel, event planning, guest visits, and vendor coordination</li><li>
The Coordinator also ensures accurate documentation and record-keeping in line with university policies</li></ul><div>
Admissions and Recruitment:</div><ul><li>
The Coordinator supports the annual admissions cycle by coordinating with Graduate Admissions, monitoring applications, and managing applicant communications and logistics via SLATE</li><li>
Help organize recruitment events and promotional activities in collaboration with faculty and Science Communications</li></ul><div>
Faculty Coordination:</div><ul><li>
Working closely with the Program Director and faculty, the Coordinator supports teaching assignments, course planning, and events</li><li>
Liaise with the Registrar to ensure accurate course scheduling and serve as the primary contact for faculty-related administrative matters, including meetings and guest lectures</li></ul><div>
Student Support:</div><ul><li>
The Coordinator serves as the main administrative contact for MSc students, providing support on course selection, registration, policies, and completion requirements.
</li><li>Coordinate onboarding and orientation and offer system training (e.g., Concur, EMS) as needed</li></ul><div>
Program Assessment and Continuous Improvement:</div><ul><li>
This role collects data for assessments, accreditation, and reporting. The Coordinator administers feedback tools and tracks alumni outcomes to support program improvement and strategic planning</li></ul><div>
Partnerships and External Engagement:</div><ul><li>
The Coordinator supports collaborations with external partners to enhance internships, research, and professional development opportunities. They help facilitate placements, career talks, and joint initiatives</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div>
Preferred Education:</div><ul><li>
Master&rsquo;s Degree</li></ul><div>
Required Experience:
</div><ul><li>More than one-year experience in a comparable position in an academic organization</li><li>
Organization and Time Management: The ability to effectively organize and manage multiple tasks, prioritize responsibilities, and meet deadlines is essential. Strong time management skills are required to handle various clerical duties, coordinate events, track purchases, and ensure smooth operations</li><li>
Communication and Interpersonal Skills: Excellent communication skills, both verbal and written, are vital for interacting with faculty, students, staff, and external stakeholders. Administrators must be able to convey information clearly, listen attentively, and build positive relationships to effectively support the program and coordinate events</li><li>
Attention to Detail: Having a keen eye for detail is critical to performing clerical duties accurately and maintaining accurate records. Administrators need to ensure adherence to university policies, track budgets, process reimbursements, and handle procurement processes meticulously</li><li>
Problem-Solving and Adaptability: Administrators should possess strong problem-solving skills to address challenges that may arise during event planning, procurement, or other administrative tasks. Additionally, being adaptable and flexible helps accommodate changing priorities and multiple stakeholders needs</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Concur, Google Suite, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately</li></ul><div>
Preferred Experience:</div><ul><li>
More than three-years&rsquo; experience in an administrative position</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Pcard, Concur, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately. Previous experience with these, or similar, is desirable. Any experience setting up shared drives, filing systems, or using project management tools can enhance ability to streamline administrative processes for increased efficiency</li><li>
Strategic Financial Planning: Demonstrating the ability to not only manage budgets but also develop comprehensive financial strategies that align with the programs&rsquo; long-term goals and contribute to its growth and sustainability. This could involve identifying potential cost-saving measures, or exploring new funding opportunities etc.
</li><li>Any experience working with graduate and or academic programs, roll-out of new academic programs, curriculum oversight, marketing and engagement</li><li>
Fully proficient in spoken and written English language</li><li>
Stakeholder engagement skills; including the ability to build strong rapport with faculty, students, alumni, and external partners</li><li>
Strong collaboration skills; any experience facilitating interdisciplinary projects or multi-unit offerings, particularly being the point of contact and coordination, can set you apart as an ideal candidate</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Administrative Coordinator, Science Division (Fixed Term 2 Years)

SCHUCH ELECTRIC MIDDLE EAST TRADING LLC ABUDHABI

Job Title: SALES COORDINATOR (Female) - Electrical fieldJob Location: Al Mifilih Street, Abu Dhabi, UAEJob Summary: We are seeking a motivated and detail-oriented Sales Coordinator in Electrical field with lighting experience(Female) to join our sales team. The Sales Coordinator will play a crucial role in supporting the sales department by managing administrative tasks, coordinating sales activities, and ensuring smooth communication between sales teams and clients. Proven experience with DIALux is important. This position requires excellent organizational skills, strong communication abilities, and a customer-focused mindset. Spouse Visa is advantage.Key Responsibilities:<ul><li>Sales Support: Assist the sales team with daily administrative tasks, including preparing sales quotes, processing orders, and managing sales documentation.</li><li>Client Communication: Act as a point of contact for clients, providing information, answering inquiries, and ensuring timely responses to customer requests.</li><li>Order Management: Oversee the entire sales order process, from order entry to delivery, ensuring accuracy and on-time fulfillment.</li><li>Coordination: Collaborate with various departments, including Procurement, logistics, and finance, to ensure seamless execution of sales operations and campaigns.</li><li>Sales Reporting: Maintain and update sales records, generate sales reports, and track sales performance metrics.</li></ul>Qualifications:<ul><li>Education: Engineering / Diploma in Electrical</li><li>Experience: 2-3 years of experience in sales support, coordination in a related field.</li></ul>SSkills:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.</li><li>Attention to detail and a customer-focused approach.</li><li>Ability to work independently and as part of a team.</li><li>Language: Fluency in English (additional languages are a plus).</li><li>Job Location: Abu Dhabi, UAE</li></ul>Job Types: Full-time, Permanent

Sales Coordinator in Electrical field (Female)

Dnieper Middle East

Job Title: Admin cum Sales CoordinatorCompany: Dnieper Fire &ndash; Middle EastLocation: Abu Dhabi, UAEJob Type: Full-TimeAbout Us:Dnieper Fire - Middle East is a leading provider of fire safety equipment and solutions across the Middle East. We specialize in supplying, installing, and maintaining fire protection systems in compliance with international safety standards.Job Description:We are looking for a proactive and detail-oriented Admin cum Sales Coordinator to join our team. The ideal candidate will support both administrative and sales functions, ensuring smooth daily operations and effective coordination with clients and internal departments.Key Responsibilities:<ul><li>Provide administrative support to the sales and operations teams.</li><li>Prepare quotations, sales proposals, and related documentation.</li><li>Handle client inquiries via phone and email in a professional manner.</li><li>Coordinate with the warehouse and logistics team for timely delivery of goods.</li><li>Maintain accurate records of sales transactions, contracts, and payments.</li><li>Assist in preparing reports, presentations, and follow-ups with clients.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>1 year of experience in admin/sales coordination (fire &amp; safety industry experience is a plus).</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Fluency in English (Arabic knowledge is an advantage).</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Health insurance and other benefits as per UAE labor law.</li><li>Opportunity to grow within a leading fire safety company in the Middle East.</li></ul>How to Apply: Interested candidates may submit their updated CV via Indeed.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How soon can you join? </li></ul>Experience:<ul><li>Sales Coordination: 1 year (Preferred)</li></ul>

Admin cum Sales Coordinator

Professional fix facilities management LLC

Job Summary: We are looking for a proactive and well-organized Leasing Coordinator to support our leasing operations. The role will focus on handling tenant inquiries, ensuring proper filing and documentation, and providing day-to-day administrative support to the leasing team.Key Responsibilities:<ul><li>Act as the first point of contact for client inquiries via Walkins or call, ensuring timely responses and follow-ups.</li><li>Maintain and update filing systems (both physical and digital) to ensure accurate and accessible records.</li><li>Coordinate with the leasing team to support ongoing activities and ensure smooth operations.</li><li>Prepare correspondence, letters, and simple reports as required.</li><li>Track and log inquiries, ensuring they are directed to the appropriate team member for resolution.</li><li>Provide general administrative support including scheduling, data entry, and documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or bachelor&rsquo;s degree in business administration or related field preferred.</li><li>1&ndash;3 years of UAE experience in an administrative or coordination role (real estate or leasing background is an advantage).</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle inquiries in a professional and efficient manner.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Leasing Coordinator

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