sales coordinator

project coordinator

administrative assistant

operations manager

office administrator

administrative operations coordinator

VIP Rent a Car

Operations &amp; Accounts CoordinatorAbout UsWe are a leading VIP luxury car rental company in Dubai, providing high-end vehicles and premium service to elite clients. We are looking for an experienced Rental Operations &amp; Accounts Coordinator with strong knowledge of cash handling, contract opening/closing, and basic accounting within the car rental industry.Key Responsibilities:<ul><li>Open, close, and extend rental agreements in the system</li><li>Handle cash, deposits, credit card payments, and refunds accurately</li><li>Daily contract reconciliation and financial closure</li><li>Coordinate with sales and maintenance teams for smooth operations</li><li>Provide professional customer service and resolve client inquiries</li><li>Maintain accurate invoices, receipts, and accounting records</li></ul>What We&rsquo;re Looking For<ul><li>2+ years of proven experience in car rental operations/accounts (UAE preferred)</li><li>Strong knowledge of rental systems (TRS or similar)</li><li>Excellent cash handling and reconciliation skills</li><li>Strong communication skills in English (Arabic is a plus)</li><li>Organized, detail-oriented, and able to work under pressure</li><li>Professional attitude to deal with VIP clients</li></ul>Why Join Us?<ul><li>Work with luxury and bespoke vehicles in a VIP environment</li><li>Competitive salary + growth opportunities</li><li>Be part of a motivated and professional team</li><li>Exposure to high-end clientele and luxury cars</li></ul>Job Types: Full-time, Permanent

Operations & Accounts Coordinator

Vanzbon Group

<div>
 
 Position Overview
 
 
 Vanzbon is expanding in&nbsp;
 
 Dubai, UAE
 
 &nbsp;and we are looking for an&nbsp;
 
 Operations &amp; Compliance Officer / Coordinator
 
 &nbsp;to support our client delivery. This is an&nbsp;
 
 execution-focused role
 
 &nbsp;responsible for on-site submissions, document handling, and coordination with government authorities, free zone regulators, and local service providers.
 
 
 This role is ideal for&nbsp;
 
 junior professionals or recent graduates with an accounting or compliance background
 
 , who want to build a career in corporate services and market entry.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Prepare, organize, and submit documents to&nbsp;
 
 government authorities, banks, and notaries
 
 &nbsp;(e.g., DED, DMCC, DIFC, JAFZA, FTA, GDRFA, MOHRE).
 </li>
 <li>
 Support company incorporation processes in mainland and free zones (LLC, Branch, Representative Office, Free Zone Company).
 </li>
 <li>
 Assist with&nbsp;
 
 VAT registration, corporate tax compliance, and basic accounting/tax filings
 
 .
 </li>
 <li>
 Support&nbsp;
 
 Employment, Investor, and Family Visa
 
 &nbsp;applications.
 </li>
 <li>
 Liaise with ministries, free zone authorities, and local councils on behalf of clients.
 </li>
 <li>
 Coordinate with local service providers (accountants, auditors, law firms, PRO agencies).
 </li>
 <li>
 Maintain accurate records and ensure timely completion of assigned tasks.
 </li>
 <li>
 Provide operational support to the Manager in closing client projects.
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business, Law, Accounting, or related field.
 </li>
 <li>
 
 Fluency in English (required for business and client communication).
 
 </li>
 <li>
 Arabic language proficiency is an advantage.
 </li>
 <li>
 0&ndash;3 years of work experience in administration, corporate services, accounting/tax, or government liaison is preferred.
 </li>
 <li>
 Familiarity with UAE corporate regulations and administrative processes (DED, Free Zones, FTA, GDRFA).
 </li>
 <li>
 Strong attention to detail and organisational skills.
 </li>
 <li>
 Ability to work independently, handle multiple tasks, and meet deadlines.
 </li>
 </ul>
 
 What We Offer
 
 <ul>
 <li>
 Competitive entry-level salary + performance-based incentives.
 </li>
 <li>
 Training and exposure to&nbsp;
 
 international corporate services
 
 .
 </li>
 <li>
 Career development pathway towards&nbsp;
 
 Operations &amp; Market Entry Manager
 
 .
 </li>
 <li>
 Opportunity to work with a global team across 16+ countries.
 </li>
 </ul>
 
 
 How to Apply
 
 
 
 Send your CV in English with a short cover letter to:&nbsp;
 
 bd@vanzbon.com
 
 
 
 
 
 
 
 
 
 
 
 ﻿
 
 عن الوظيفة:
 
 
 
 شركة Vanzbon تتوسع في دبي وتبحث عن&nbsp;
 
 مسؤول / منسق عمليات وامتثال
 
 &nbsp;لدعم تنفيذ مشاريع العملاء. هذه وظيفة&nbsp;
 
 تنفيذية
 
 &nbsp;تشمل تقديم المستندات، التنسيق مع السلطات الحكومية ومقدمي الخدمات المحليين.
 
 
 
 المسؤوليات الرئيسية:
 
 
 <ul>
 <li>
 تقديم المستندات إلى&nbsp;
 
 الجهات الحكومية، البنوك، مكاتب التوثيق
 
 &nbsp;(مثل DED، DMCC، DIFC، JAFZA، FTA، GDRFA).
 </li>
 <li>
 دعم إجراءات تأسيس الشركات (البر الرئيسي والمناطق الحرة).
 </li>
 <li>
 المساعدة في التسجيل الضريبي وضريبة القيمة المضافة والامتثال الأساسي.
 </li>
 <li>
 دعم طلبات&nbsp;
 
 تأشيرات العمل، المستثمر، والأسرة
 
 .
 </li>
 <li>
 التنسيق مع المحاسبين، المدققين، ومكاتب المحاماة.
 </li>
 </ul>
 
 
 المتطلبات:
 
 
 <ul>
 <li>
 شهادة جامعية أو دبلوم في إدارة الأعمال أو المحاسبة أو القانون.
 </li>
 <li>
 
 إجادة اللغة الإنجليزية (إلزامي)
 
 .
 </li>
 <li>
 اللغة العربية ميزة إضافية.
 </li>
 <li>
 0&ndash;3 سنوات خبرة في الإدارة أو الخدمات المؤسسية أو الضرائب أو التعامل مع الجهات الحكومية.
 </li>
 </ul>
 
 
 ما نقدمه:
 
 
 <ul>
 <li>
 راتب تنافسي + حوافز.
 </li>
 <li>
 تدريب وفرص للتطور الوظيفي.
 </li>
 <li>
 فرصة للعمل مع فريق عالمي في أكثر من 16 دولة.
 </li>
 </ul>
 
 📩&nbsp;
 
 للتقديم:
 
 
 
 أرسل سيرتك الذاتية إلى:&nbsp;
 
 bd@vanzbon.com
 
 
</div>

Operations & Compliance Officer / Coordinator – Dubai, UAE

Naffco

<div></div><div>Experience: 1 - 6 yrs. | Opening: 1
 
Education:Any Graduation 
Nationality: Any Nationality 
Industry Type:Industrial Products / Heavy Machinery 
Salary: AED 3,000 - 3,500 ($811 - $946)
 
Functional Area:Administration Aug 17,2025 
<div><div>
</div></div><div></div><h3 class="jobSectionHeader">Job Description</h3>
<div><ul><li>Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.</li><li>
Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.</li><li>
Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.</li><li>
Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.</li><li>
Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.</li><li>
Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.</li><li>
Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.</li><li>
Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.</li><li>
Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.</li><li>
Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.</li></ul> 

</div><div><h3 class="jobSectionHeader">Desired Candidate Profile</h3>
<div><ul><li>Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.</li><li>
Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.</li><li>
Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.</li><li>
Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.</li><li>
Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.</li><li>
Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.</li><li>
Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.</li><li>
Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.</li><li>
Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.</li><li>
Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.</li></ul> 

</div>Keyword: Operations Coordinator,Administrative Specialist,Administrative Assistant,Administrative Support,Project Coordinator,Technical Coordinator,Sales Coordinator,Coordinator Operations,Office Coordination</div></div>

Administrative Officer / Coordinator

Royal Smart Properties

Royal Smart Limousine LLC is a leading luxury transportation company based in Dubai, specializing in high-quality fleet operations and premium customer service. We are currently seeking a highly skilled Fleet Operations Maintenance Coordinator/Administrator to join our growing team.Role OverviewThe ideal candidate will play a critical role in overseeing the company's fleet operations, procurement, maintenance, tracking, and compliance activities. We are looking for a professional with a deep understanding of fleet management systems, vehicle purchasing (cash/bank facility), RTA processes, and fleet accounting/mortgage calculations.Key Responsibilities:<ul><li>Manage the procurement of fleet vehicles, including purchases by cash and through bank financing/mortgage facilities.</li><li>Handle vehicle registration, insurance, and compliance processes with RTA and authorities across all Emirates in the UAE.</li><li>Administer fleet maintenance schedules, fleet repairs, resale processes, and manage vehicle tracking systems.</li><li>Coordinate insurance policies and calculate fleet insurance premiums and renewals efficiently.</li><li>Maintain accurate records of fleet assets, depreciation schedules, mortgage balances, and overall fleet accounting.</li><li>Use Odoo ERP or similar fleet management software to track maintenance, costs, operations, and document workflows.</li><li>Build strong relationships with suppliers, banks, and service providers to negotiate favorable terms for purchases, servicing, and fleet operations.</li><li>Ensure full regulatory compliance with all UAE traffic and licensing authorities.</li><li>Identify opportunities for cost optimization in fleet acquisition, maintenance, and insurance.</li></ul>Requirements:<ul><li>Proven experience (minimum 5+ years) in fleet management, procurement, and operations within the UAE.</li><li>Strong knowledge of Odoo ERP or any other fleet management/ERP system.</li><li>In-depth understanding of RTA rules, regulations, and processes across all Emirates.</li><li>Excellent sales and negotiation skills with experience managing vendors, banks, and insurance companies.</li><li>Knowledge of fleet maintenance, tracking, resale value assessment, and fleet-related financial calculations (including mortgage facilities and insurance).</li><li>Bachelor&rsquo;s degree in Business Administration, Automotive Management, Logistics, or a related field preferred.</li><li>Highly organized with strong attention to detail and ability to handle multiple projects simultaneously.</li><li>Strong communication and interpersonal skills in English; Arabic language skills are an advantage.</li><li>UAE Driving License is mandatory.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Fleet Operations Maintenance Coordinator/Administrator

Al Ghandi Group Enterprises

Job PurposeThe Facility Coordinator is responsible for supporting the efficient operation and maintenance of a facility by coordinating various administrative tasks, managing service requests, and providing assistance to facility management team. This role plays a critical part in ensuring a safe, functional, and well-maintained environment for occupants.Role DescriptionThe Facility Coordinator works closely with the Facility Manager and other facility management personnel to facilitate the day-to-day operations of the facility. This involves coordinating maintenance activities, managing service contracts, responding to inquiries and requests, and maintaining accurate records. The Facility Coordinator serves as a key point of contact for internal stakeholders, external vendors, and service providers.Key TasksAdministrative Support<ul><li>Manage incoming calls, emails, and inquiries related to facility operations.</li><li>Maintain facility records, including maintenance logs, service contracts, and vendor agreements.</li><li>Prepare reports, presentations, and documentation as required by facility management staff.</li></ul>Service Coordination<ul><li>Receive and prioritize service requests from occupants and staff members.</li><li>Coordinate with maintenance personnel, vendors, and contractors to address service needs promptly.</li><li>Follow up on service requests to ensure timely resolution and customer satisfaction.</li></ul>Vendor Management<ul><li>Assist in managing relationships with external vendors and service providers.</li><li>Obtain quotes, negotiate contracts, and ensure vendors comply with contractual agreements.</li><li>Monitor vendor performance and address any issues or concerns as needed.</li><li>Manage the P2P process from securing quotes to invoicing.</li></ul>Facility Maintenance<ul><li>Assist in scheduling and coordinating routine maintenance tasks, repairs, and inspections.</li><li>Conduct regular facility walkthroughs to identify maintenance needs and safety hazards.</li><li>Communicate maintenance schedules and updates to facility occupants as necessary.</li></ul>Safety and Compliance<ul><li>Support the implementation of safety protocols and procedures to maintain a safe working environment.</li><li>Conducting safety inspections and audits to identify potential hazards.</li><li>Ensure compliance with regulatory requirements and industry standards.</li></ul>Qualifications and Skills<ul><li>Associate or bachelor's degree in Facility Management, Business Administration, or related field preferred.</li><li>Previous experience in facility management, administrative support, or customer service role preferred.</li><li>Knowledge of facility operations, maintenance practices, and safety regulations.</li><li>Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in computer applications, including Microsoft Office Suite.</li><li>Attention to detail and a commitment to delivering high-quality service.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Flexibility to adapt to changing priorities and work schedules.</li></ul>Job Type: Full-time

Facility Coordinator

Kalux Gcc

Full job descriptionLogistics cum Admin CoordinatorIndustry: Distributor of Premium Italian-Made ProductsLocation: DubaiEmployment Type: Full-timeJob Description: We are seeking a highly organized and proactive Logistics cum Admin Coordinator to join our dynamic team. The ideal candidate will manage day-to-day logistics operations and provide essential administrative support to ensure smooth and efficient business processes.Key Responsibilities:<ul><li>Coordinate and track shipments (import/export) from suppliers to customers.</li><li>Reviewing purchase orders and shipping documents to ensure accuracy.</li><li>Liaise with freight forwarders, customs agents, and warehouse teams.</li><li>Maintain accurate inventory and delivery records.</li><li>Prepare and process shipping and customs documentation.</li><li>Support daily office administration, including filing, data entry, and document control.</li><li>Handle customer service inquiries related to orders and delivery.</li><li>Assist in doing quotation and supplier coordination.</li><li>Ensure compliance with logistics and import regulations.</li><li>Tracking and fixing shipping errors.</li><li>Preparing bills and invoices.</li></ul>Requirements:<ul><li>Prior experience in logistics and administrative roles.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Knowledge of international shipping and customs procedures is a plus.</li></ul>Job Type: Full-time

Logistic cum Admin Coordinator

BIN SHABIB GROUP

We are looking for a proactive and detail-oriented Admin/Coordinator to support our Power Tools division. The ideal candidate will handle day-to-day administrative tasks, coordinate with sales, purchase, and logistics teams, and ensure smooth operations within the department.Key Responsibilities<ul><li>Provide administrative and coordination support to the Power Tools division.</li><li>Handle order processing, quotations, invoicing, and documentation.</li><li>Coordinate with suppliers, sales teams, and clients regarding orders, deliveries, and requirements.</li><li>Maintain and update inventory, records, and reports related to power tools.</li><li>Follow up on pending orders, deliveries, and payments.</li><li>Assist in tender submissions, proposals, and project documentation.</li><li>Support the sales team with client communications and scheduling.</li><li>Ensure compliance with company policies, procedures, and reporting systems.</li><li>Act as a point of contact between departments (sales, purchase, accounts, warehouse).</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration / Management or equivalent.</li><li>3&ndash;5 years of relevant experience in administration/coordination (preferably in Power Tools or related industry).</li><li>Strong skills in MS Office (Excel, Word, PowerPoint) and ERP systems.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication skills in English (Arabic is an advantage).</li><li>Ability to work independently and handle pressure in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>How many years of experience as an Admin/Coordinator in power tools industry?</li></ul>

Admin / Coordinator – Power Tools

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