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administrative manager

administrative operations coordinator

Key.study

Key.study is an international educational group with offices in Ukraine, Poland, Canada, Cyprus, and Turkey. We support the client at every stage of their educational journey &mdash; from the first camp abroad and learning English to entering a master&rsquo;s program.Our leading projects include:<ul><li>Higher and secondary education abroad</li><li>Ukrainian schools in Poland and Cyprus</li><li>Private licensed lyceums in Ukraine</li><li>English language academies</li><li>English-speaking holidays: group trips, Speak Summer Camp, British Camp, etc.</li></ul>Key Information About the Position:We are looking for a proactive and detail-oriented Administrative &amp; Operations Coordinator to support our internal processes, marketing tasks, financial workflows, and communication with clients and partners. This role is perfect for someone who enjoys a mix of administrative, operational, and creative tasks and can manage responsibilities independently.Requirements:<ul><li>Legal right to work in Turkey</li><li>Language options:</li></ul>1) Ukrainian/Russian &mdash; native + Turkish - B22) Turkish &mdash; native + English - B2<ul><li>2+ years of experience in office administration or operations</li><li>Basic understanding of HR processes.</li><li>Experience handling documentation, communication with finance/legal consultants.</li><li>Experience with CRM systems.</li><li>Strong self-organization and autonomy.</li><li>Strong attention to detail and ability to multitask.</li></ul>Would be a plus:<ul><li>Experience working in international companies.</li><li>Experience collaborating with sales teams or interacting with clients.</li><li>Knowledge of basic accounting or legal processes in Turkey.</li><li>Experience managing social media or handling customer inquiries.</li></ul>Responsibilities:<ul><li>Make basic edits to the website</li><li>Translate marketing materials</li><li>Support onboarding and offboarding processes</li><li>Conduct internal HR surveys (eNPS)</li><li>Manage tax payment processes (monthly)</li><li>Communicate with financial and legal consultants</li><li>Update inventory (monthly)</li><li>Support office-related tasks, assist sales and other departments with daily operational tasks</li><li>Pay monthly bills and verify accuracy</li><li>Respond to social media messages</li><li>Provide visa support and basic consulting for employees</li></ul>We Offer:<ul><li>Schedule: Part-time (14:00&ndash;18:00, flexible)</li><li>Office Location: Nevzemin Sk. 2 34714 Kadikoy, Istanbul</li><li>Salary: Depends on experience and expectations</li><li>Official paid vacation and sick leave</li><li>Access to a Corporate University with training programs on leadership, communication, and international teaching standards.</li><li>Opportunities for professional growth within a network of schools.</li><li>Corporate events, holiday gifts, and teacher appreciation initiatives.</li><li>Discounts on company services</li></ul>Please, feel free to send your CV &mdash; we would be delighted to welcome you to key.study!Job Type: Part-timeExpected hours: 10 &ndash; 20 per week

Administrative & Operations Coordinator

Hilton

<div>Groups, Meetings &amp; Events Sales Coordinator - Hilton Istanbul Bomonti
A Groups, Meetings and Events Sales Coordinator will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. 
What will I be doing?
As a Groups, Meetings and Events Sales Coordinator, you will fully support the GM&amp;E team by successfully organizing office administration and coordination functions, assisting the GM&amp;E team in achieving their objectives, and working in close coordination with the hotel&rsquo;s operations teams. Specifically, a Groups, Meetings and Events Sales Coordinator will perform the following tasks to the highest standards:<ul><li>
Establish effective liaison and communication process with the key operating departments within the hotel to ensure delivery of customer/client requirements.</li><li>
Support the GM&amp;E sales team with contracting, proposals, reporting, and sales systems.</li><li>
Organize and manage the GM&amp;E administration on daily basis, maintaining a productive and effective support service to the GM&amp;E office.</li><li>
Provide accurate and up to date information and alternatives, responding to requests in a timely manner.</li><li>
Become the point of contact to the GM&amp;E team on the internal and external levels.</li><li>
Updates calender accordign to information about events in town.</li><li>
Develop and maintain working knowledge of Hilton&rsquo;s products and services.</li><li>
Follow up on the GM&amp;E Sales team&rsquo;s activities and ensure it is processed.</li><li>
Follows up the signature process of group contracts.</li><li>
Respond on inquiries during GM&amp;E Sales team absence in an effective and timely manner and to report back to the team such inquiries.</li><li>
Be able to answer to operational team&rsquo;s questions and inquiries regarding any confirmed or tentative business.</li><li>
Checkes and coordinates ISG documents for any outsource build up companies with security department.</li><li>
Publishing BEO&rsquo;s on daily basis.</li><li>
Publishing weekly event information on daily basis.</li><li>
Determines office supply needs and creates P.O&rsquo;s.</li><li>
Assist on other administrative responsibilities when required and directed.</li></ul>
What are we looking for? 
 
A Groups, Meetings and Events Sales Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
University graduate (preferably in Tourism, Hospitality, Business Administration, or related fields)</li><li>
Experience in office management and coordination in a similar position</li><li>
Strong communication and organizational skills</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook)</li><li>
Team player with a solution-oriented approach</li><li>
Detail-oriented and responsible</li><li>
English communication skills (both written and verbal)</li><li>
Time management and prioritization skills</li><li>
Committed to confidentiality and professionalism</li><li>
Knowledge of the hotel property management systems
</li></ul>What's in it for me?<ul><li>
Career and development opportunities in Hilton Hotels Worldwide</li><li>
Competitive Salary &amp; Wages</li><li>
Private Health Insurance</li><li>
&ldquo;Go Hilton&rdquo; - discounted room rates in Hilton Hotels Worldwide for yourself and your family members &amp; friends</li><li>
Indoor Parking Privileges
</li><li>Complimentary Dry Cleaning for Business Attire</li><li>
Monthly Transportation Fee</li><li>
Complimentary Shuttle Bus
</li><li>50% discount on personal food &amp; beverage consumption in the sister hotels.
</li><li>Extended nursing hours of 1,5 hours until the baby reaches to 18 months (for newly born mothers)</li><li>
14 days paid paternity leave</li><li>
Opportunity to make a positive impact on environment and community with Travel with Purpose program</li></ul>
Specifically, we look for demonstration of these Hilton Values:<ul><li>
Hospitality - We're passionate about delivering exceptional guest experiences.</li><li>
Integrity - We do the right thing, all the time.</li><li>
Leadership - We're leaders in our industry and in our communities.</li><li>
Teamwork - We're team players in everything we do.</li><li>
Ownership - We're the owners of our actions and decisions.</li><li>
Now - We operate with a sense of urgency and discipline 
 
What will it be like to work for Hilton? 
 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</li></ul></div>

Groups, Meetings & Events Sales Coordinator - Hilton Istanbul Bomonti

Apesan Automotive Mats

<div>
 
 
 About Apesan
 
 
 
 
 
 
 Apesan is one of Europe&rsquo;s leading manufacturers of custom-fit automotive floor mats.
 
 
 We design and produce high-quality TPE and textile mats for global customers&mdash;from aftermarket distributors to OEMs and e-commerce consumers.
 
 
 
 
 
 We&rsquo;re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.
 
 
 
 
 
 As we expand our global operations, we&rsquo;re looking for a dependable, organized, and resourceful Execution and Project Coordinator to work directly with our Managing Partner and help keep company priorities on track.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 
 Keep all priority project boards up to date
 
 on Asana and Google Workspace; prepare weekly status updates for the Managing Partner.
 </li>
 <li>
 
 Follow up daily on priority actions
 
 assigned to the Managing Partner&rsquo;s direct reports.
 </li>
 <li>
 
 Identify missing tasks
 
 from internal communication threads and create/schedule them on Asana.
 </li>
 <li>
 
 Coordinate communication between internal teams
 
 (Finance &amp; Administrative, Supply Chain &amp; Planning, Production &amp; Engineering, Product &amp; Marketing, Sales) and external stakeholders (consultants, service providers, partners) to keep projects on track.
 </li>
 <li>
 Monitor cross-department
 
 workload distribution and performance OKRs.
 
 </li>
 <li>
 Support
 
 workflow improvements and internal process documentation.
 
 </li>
 <li>
 
 Assist the Managing Partner
 
 with incoming questions, decisions, and operational requests.
 </li>
 <li>
 
 Own the recruitment and onboarding processes
 
 for direct reports to the Managing Partner
 </li>
 <li>
 Handle ad-hoc needs such as reporting, meeting summaries, and document preparation.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree
 
 in Engineering, Business, Economics, or another relevant field.
 </li>
 <li>
 2&ndash;5 years of experience in
 
 project management, management support, or business operations.
 
 </li>
 <li>
 Excellent
 
 interpersonal and communication skills.
 
 </li>
 <li>
 Fluent professional
 
 English (written &amp; spoken).
 
 </li>
 <li>
 Proficiency in
 
 Excel.
 
 </li>
 <li>
 Comfortable with tools such as
 
 Asana, Google Workspace,
 
 and digital collaboration platforms.
 </li>
 <li>
 
 Highly organized, structured, disciplined.
 
 </li>
 <li>
 Strong sense of business priorities and ability to act accordingly.
 </li>
 </ul>
 
 
 
 
 
 Conditions
 
 
 <ul>
 <li>
 
 Schedule:
 
 Monday&ndash;Friday, 08:00&ndash;17:30 (on-site, 5 days)
 </li>
 <li>
 
 Location:
 
 &Idot;kitelli OSB, Ba&scedil;ak&scedil;ehir / Istanbul (10 min walk from metro, no service bus provided by the company)
 </li>
 <li>
 
 Benefits:
 
 Competitive salary + lunch + flexible transport allowance + full SGK + complimentary private health insurance after 3 months
 </li>
 <li>
 
 Reports to:
 
 Managing Partner
 </li>
 </ul>
</div>

Execution and Project Coordinator

IMPETUS EXECUTIVE

<div>
 
 We are looking for a proactive and experienced
 
 Administrative Affairs Manager
 
 to oversee all general services and office operations within our holding structure. Reporting directly to the CFO, this role will ensure the smooth functioning of administrative processes, facility services, vendor management, and workplace efficiency across our group headquarters and relevant subsidiaries.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and supervise all administrative operations including office management, facility services, reception, security, cleaning, catering, and logistics,
 </li>
 <li>
 Ensure proper functioning and maintenance of office infrastructure and building services,
 </li>
 <li>
 Oversee vendor management, service contracts, and procurement processes related to administrative needs,
 </li>
 <li>
 Support executive management with protocol services, meeting arrangements, and company-wide coordination efforts,
 </li>
 <li>
 Lead cost control and budget planning for general administrative expenses,
 </li>
 <li>
 Ensure compliance with local regulations, health &amp; safety standards, and internal company policies,
 </li>
 <li>
 Coordinate with HR, Finance, and IT departments to ensure crossfunctional operational efficiency,
 </li>
 <li>
 Manage office renovation, relocation, and workplace improvement projects as needed,
 </li>
 <li>
 Act as the main point of contact for outsourced service providers and corporate building management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field,
 </li>
 <li>
 Minimum 7&ndash;10 years of experience in administrative affairs or office management, preferably in a holding, multinational, or corporate environment,
 </li>
 <li>
 Strong understanding of general services, procurement, contract management, and workplace operations,
 </li>
 <li>
 Experience managing third-party vendors and service providers,
 </li>
 <li>
 Good knowledge of local legal requirements and occupational health &amp; safety standards,
 </li>
 <li>
 Excellent organizational, negotiation, and communication skills,
 </li>
 <li>
 Proficiency in MS Office applications and administrative systems,
 </li>
 <li>
 Fluency in English (written and spoken),
 </li>
 <li>
 Strong sense of ownership, service mindset, and attention to detail.
 </li>
 </ul>
 
 
</div>

Administrative Manager

SHEIN

<div>
 
 Shein is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
 
 
 
 
 
 Founded in 2012, SHEIN has nearly 10,000 employees operating from offices around the world. In SHEIN, we work with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work, and ignite as a team.
 
 
 
 
 
 To learn more about Shein, follow us at shein.com, instagram.com/sheinofficial, and
 
 
 YouTube.com/shein.
 
 
 
 
 
 
 We are looking for an Administrative Specialist to join our team.
 
 
 
 
 
 
 We are seeking an experienced Administrative Specialist to oversee comprehensive workplace operations and administrative functions for our Turkey office. This role requires a proactive professional with strong organizational skills and local regulatory knowledge to ensure smooth daily operations.
 
 
 
 
 
 
 What do we expect from 'Administrative Specialist'?
 
 
 
 
 
 <ul>
 <li>
 Oversee office maintenance, including cleaning services, security personnel, and reception operations.
 </li>
 <li>
 Implement and monitor workplace safety protocols in compliance with Turkish regulations.
 </li>
 <li>
 Execute office supply procurement within budget guidelines and manage vendor relationships.
 </li>
 <li>
 Maintain IT equipment and office asset registers; conduct regular asset audits.
 </li>
 <li>
 Coordinate company vehicle maintenance and staff accommodation allocations.
 </li>
 <li>
 Process and reconcile administrative invoices/payments and prepare monthly expense reports.
 </li>
 <li>
 Ensure smooth daily operations across various departments.
 </li>
 </ul>
 
 
 
 
 
 What does the Administrative Specialist need?
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field.
 </li>
 <li>
 2+ years of experience in office management (multinational company experience preferred).
 </li>
 <li>
 In-depth knowledge of Turkish labor laws and administrative regulations.
 </li>
 <li>
 Proficiency in ERP systems and MS Office Suite.
 </li>
 <li>
 Fluent in Turkish and professional English (written and spoken).
 </li>
 <li>
 Valid driver&rsquo;s license.
 </li>
 </ul>
 
 
 
 
 
 What do we offer?
 
 
 
 
 
 <ul>
 <li>
 Join a globally recognized and well-known company.
 </li>
 <li>
 Travel and meal allowances are provided.
 </li>
 <li>
 Monthly performance bonuses.
 </li>
 <li>
 Comprehensive private health insurance.
 </li>
 <li>
 Thrive in an innovative work environment.
 </li>
 <li>
 Embrace a dynamic and friendly atmosphere for growth.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Fiberhome Turkey Branch

Logistics &amp; warehousing: Introduce and liaise with logistics providers, follow up on customs clearance and deliveries, maintain logistics documents and reconcile expense claims.Administrative affairs: Manage office/dormitory/vehicle leases and maintenance, procure office supplies, register and maintain fixed assets, handle visitor reception, and ensure normal office operations.Visa &amp; foreign affairs: Assist/guide employees in handling Turkish visas, invitation letters, work permits, etc.Compliance &amp; records: Manage contracts, company seals, authorizations/certifications and administrative records.HR support: Post job openings; handle onboarding/offboarding, employment contracts and attendance; assist with payroll reconciliation; liaise with HQ HR/Finance/Logistics departments.Finance liaison: Reconcile and submit payment requests for salaries, rent and lease fees, utilities/internet/parking and other routine expenses, and accounting service fees.External liaison: Coordinate with accounting firms, banks and government agencies (tax office, trade registry, immigration, etc.) to support compliant operations.Corporate culture: Assist in planning and organizing company events and team-building activities.Other: Complete other administrative/operations tasks assigned by supervisors.Job Type: Full-timePay: 40,000.00TRY - 50,000.00TRY per month

Administrative and Financial Affairs Assistant

Crs Soft

<div>
 
 
 Who we are?
 
 
 
 
 
 
 It&rsquo;s time to turn on bright mode. Let&rsquo;s meet!
 
 
 We are a software company that produces niche technologies with an innovative, dynamic, and added-value understanding to the leading companies in its field, serving in different sectors in Turkey and abroad. For starters, the first thing you should know is that Crs is an umbrella organization. Our e-transformation brand, e-d&uuml;nya, offers digital solutions on a single platform. Our game brand Corvus Jay provides players of all ages and backgrounds with captivating, humorous, and artistic games that transcend the ordinary and deliver unforgettable experiences with its open-minded, humorous, creative, and vibrant world of pop art. We are excited to expand our investment areas and the sectors we are involved in. Our focus is on innovative research, exploring Big Data Processing, AI, machine learning, and game development. As one of the top 500 IT companies in Turkey, we are one of the fastest-growing technology companies selected by Deloitte Turkey for the 6th time in a row. Our route is always the same, the future!
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Administrative Affairs Manager is responsible for overseeing office operations, managing administrative tasks, and ensuring the smooth execution of organizational processes. This role includes handling office expenses, coordinating interdepartmental administrative needs, and maintaining operational efficiency. It also includes workspace organization processes when necessary, ensuring that office expansions or layout changes are carried out smoothly and efficiently. Success in this role requires excellent organizational skills, multitasking abilities, and the ability to manage multiple priorities effectively.
 
 
 
 
 
 
 
 
 
 Experience &amp; Skills
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Industrial Engineering, Business Administration, Economics, Administrative Sciences, or a related field
 </li>
 <li>
 Minimum 5 years of experience in administrative affairs, office management, or operations, with at least 2 years in a managerial role
 </li>
 <li>
 Proven ability to lead and develop teams, fostering a high-performance culture
 </li>
 <li>
 Strong strategic thinking, organizational, and multitasking skills
 </li>
 <li>
 Excellent time management, problem-solving abilities, and attention to detail
 </li>
 <li>
 Strong understanding of office infrastructure, facility, and vendor management
 </li>
 <li>
 Experience in relocation and move coordination processes is a plus
 </li>
 <li>
 Ability to communicate effectively at all levels of the organization
 </li>
 <li>
 High proficiency in MS Office tools
 </li>
 <li>
 Fluency in English and Turkish, with strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Lead and manage the administrative affairs team, setting clear goals and ensuring high performance
 </li>
 <li>
 Oversee and optimize office operations, document organization, filing, and data management processes
 </li>
 <li>
 Manage office expenses and ensure cost-effective administrative solutions
 </li>
 <li>
 Supervise facility management, including maintenance, repairs, and office stock management
 </li>
 <li>
 Coordinate and execute office relocations, move planning, and space organization projects when necessary, ensuring minimal disruption and smooth transitions
 </li>
 <li>
 Ensure workplace compliance with health, safety, and regulatory standards
 </li>
 <li>
 Implement best practices for operational efficiency, facilitating interdepartmental communication and ensuring a well-organized, functional, and productive office environment
 </li>
 <li>
 Oversee office renovations, space planning, and workplace experience to support business growth
 </li>
 <li>
 Develop and implement structured strategies to enhance employee experience, ensuring in-office and off-site engagement initiatives align with company culture while fostering a strategic, well-organized, and engaging workplace
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Perks &amp; Benefits
 
 
 
 
 
 <ul>
 <li>
 Buffet breakfast in the office every morning
 </li>
 <li>
 Comprehensive private health insurance package
 </li>
 <li>
 Meal card &amp; commute compensation,
 </li>
 <li>
 Lots of events and celebrations (check out @crssoft on Instagram)
 </li>
 <li>
 Education fund to support learning and development opportunities
 </li>
 <li>
 Paid birthday off to spend time with your loved ones
 </li>
 <li>
 A gift book on your birthday
 </li>
 <li>
 All the technical equipment and licenses you need
 </li>
 <li>
 Interviews and Q&amp;A sessions with experts
 </li>
 <li>
 Marriage leave (5 days)
 </li>
 <li>
 No dress code!
 </li>
 </ul>
 
 
 
 
 
 Join Us
 
 
 
 
 
 
 Are you passionate about what you are doing or do you have the craziest ideas? If you have an urge to learn and develop more, then you are welcome at Crs. We work with passion and get inspired by each other. You will always find encouragement to do your best, to join various events, to learn new things, and to have fun.
 
</div>

Administrative Affairs Manager

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