administrative/office automation clerk Jobs in Washington

administrative/office automation clerk

exec admin coordinator Jobs in Washington

exec admin coordinator

human resources administrative coordinator Jobs in Washington

human resources administrative coordinator

paralegal specialist

paralegal, litigation & employment Jobs in Washington

paralegal, litigation & employment

administrative paralegal

Cohen Milstein Sellers & Toll

<div>Cohen Milstein Sellers &amp; Toll is one of the largest and most diversified plaintiff-side litigation firms in the country, with more than 100 attorneys in eight offices. We champion the causes of real people&mdash;workers, consumers, small business owners, investors, and whistleblowers&mdash;working to deliver corporate reforms and fair markets for the common good. Our firm has earned an international reputation by litigating complex, high-stakes cases, many of which have resulted in landmark decisions on previously untried issues involving antitrust, securities, consumer rights, civil rights, employee benefits, human rights, and other far-reaching matters. 


Cohen Milstein is seeking a Administrative Paralegal. The Practice Group Administrative Paralegal will provide billable paralegal support services for the Antitrust practice group (and other practices as assigned), along with general non-billable administrative tasks in support of various practice group ongoing needs. This role also involves a range of legal and administrative duties that support attorneys, including managing case files, drafting documents, conducting research, scheduling appointments, and communicating with clients and witnesses. 


Administrative Responsibilities (for Assigned Attorneys):
<ul><li>
Arrange, coordinate, and organize meetings (in-person and/or virtual), attorney travel, and client conferences.</li><li>
Input attorneys&rsquo; time entries in timekeeping system.</li><li>
Review and distribute incoming and outgoing mail.</li><li>
Coordinate other deliveries (track receipts when needed).
</li><li>Track attorneys&rsquo; bar registration and CLE accreditation.
</li><li>Prepare and enter attorney reimbursable expenses, submit invoices, and track payments.</li><li>
Perform any additional related administrative functions as needed.</li></ul> 


Paralegal Responsibilities (for Practice Group):
<ul><li>
Preliminary legal and factual research.</li><li>
Docket retrieval and review.</li><li>
Database maintenance.</li><li>
Prepare and file pro hac vice applications.</li><li>
Interact with clients or potential clients as needed.</li><li>
Track all ECF/filing credentials, update them as new cases are filed, and provide assistance with ECF filings as needed.</li><li>
File pleadings and documents with the court, including filings under seal.</li><li>
Manage document production and handling, including organizing, drafting, formatting, inputting, editing, proofreading, retrieving, copying, scanning, transmitting, and printing legal documents, and creating binders and other correspondence.</li></ul> 


Skills and Abilities:
<ul><li>
Ability to perform job responsibilities independently while also being a team player, seeking guidance when needed.</li><li>
Ability to follow instructions and work well with multiple lawyers.</li><li>
Ability to prioritize and manage multiple projects without missing deadlines.</li><li>
Excellent communication skills (written and spoken) and professional demeanor.</li><li>
A strong work ethic and sense of professionalism and discretion, demonstrating accountability, integrity, good judgment, and commitment to the Firm&rsquo;s work.</li><li>
Knowledge of and adherence to legal, professional, and ethical codes with respect to confidentiality and privacy.</li><li>
Adept at establishing and maintaining effective working relationships, engaging with all levels of employees and management across the Firm.</li><li>
Highly analytical, with excellent organizational skills and attention to detail.</li></ul> 


Key Qualifications and Experience:
<ul><li>
Bachelor&rsquo;s Degree, Paralegal Certificate, or a combination of education and experience deemed equivalent (e.g., an associate&rsquo;s degree and 4 years of experience as a legal secretary).</li><li>
Preferred 3-years prior administrative/secretarial or paralegal experience.</li><li>
Prior Litigation experience preferred.</li><li>
Intermediate to advanced experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>
Experience with Chrome River, Aderant/iTimekeep, Teams, and iManage preferred</li><li>
Data entry proficiency.</li><li>
Experience with filing cases in state or federal courts preferred.</li></ul> 


Schedule:

Full Time: 35-hour work week &ndash; Typically Monday through Friday; 9:00 a.m. to 5:00 p.m., with flexibility for overtime as needed. This position offers a hybrid work schedule with up to two remote days per week. 


We offer a competitive salary, excellent benefits, and a wonderful work environment. The expected hourly rate (excluding bonus) is $30.22. - $38.46. Actual pay will be determined based on experience and other job-related factors. You will be eligible to receive a year-end bonus, the issuance and amount of which are discretionary and dependent upon the Firm&rsquo;s profitability. 


To be considered, please submit a cover letter, resume and most recent transcripts. All application materials should be sent in order as one PDF document in the order outlined above, and as one single PDF document. 


To apply, please submit a cover letter, resume and academic transcripts. Application materials should be submitted in the order outlined above, and as one single PDF document. 


Cohen Milstein is committed to recruiting, promoting, and retaining a diverse workforce within our firm. We view diversity as an inclusive concept that encompasses, without limitation, race, color, ethnicity, gender, nationality, religion, age, disability, gender identity, and sexual orientation. We believe that diversity enhances the quality of service we provide to clients and makes the Firm a more vibrant and fulfilling place to work, and we strongly encourage women, people of color, and other candidates from underrepresented backgrounds to apply.</div>

Administrative Paralegal

Lyft

<div>At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive.

 Lyft is looking for a Litigation &amp; Employment Paralegal to join its Legal Team! Working closely with Lyft's in-house counsel and paralegal team, you will be responsible for investigating and responding to claims; implementing wage garnishments; conducting factual investigation; supporting administrative tracking of case related matters; and helping to keep Lyft's employment and litigation operations efficient and organized. You should be a self-starter but able to take direction easily and with a good attitude. Come join the fun at Lyft!
<h2 class="jobSectionHeader">
Responsibilities:</h2>
<ul><li>Works closely with Lyft's in-house counsel Litigation &amp; Employment team to support administrative, pre-litigation and litigation matters, as well as external legal requests.</li>
<li>Manages, tracks, calendars, and files responses to claims.</li>
<li>Manages, tracks, and implements wage garnishments and liens. For each matter, reviews government agency documents from across the U.S., investigates, works with internal and external counsel as necessary, and determines/executes appropriate response.</li>
<li>Independently conducts factual investigations to respond to administrative claims, demand letters, and other litigation matters, as needed.</li>
<li>Complete court filings and attend court appearances.</li>
<li>Thinks proactively about improving processes to help Lyft's legal operations continue to scale effectively with incredible growth.</li>
<li>Liaises with other teams within the company and external parties to ensure efficient workflow and handling of requests.</li>
<li>Provides legal support to in-house attorneys, paralegals, and various internal business partners to ensure compliance with internal policies and procedures.</li>
<li>Helps define procedures and practices within Legal to promote efficient workflows and handling of legal requests.</li>
<li>Maintains overall governance of existing processes and strategies.</li>
<li>Liaises with internal and external counsel and contacts on a day-to-day basis.</li>
<li>Leads projects and tasks within a broader legal strategy in collaboration with other team members.</li>
</ul><h2 class="jobSectionHeader">Experience:</h2>
<ul><li>Note that a JD or Paralegal certificate is not required for this position.</li>
<li>Bachelor's degree and 2+ years relevant legal experience.</li>
<li>Ability to obtain notary license</li>
<li>Strong oral and written communication skills.</li>
<li>Exceptionally organized and efficient.</li>
<li>Ability to operate in a fast-paced environment.</li>
<li>Proficiency working in a Mac environment, and specifically with Google Apps (Gmail, Calendar, Docs, Sheets, etc.), Excel, and Word, and familiarity with various e-discovery tools</li>
</ul><h2 class="jobSectionHeader">Benefits: 
</h2>
<ul><li>Great medical, dental, and vision insurance options with additional programs available when enrolled</li>
<li>Mental health benefits</li>
<li>Family building benefits</li>
<li>Child care and pet benefits</li>
<li>401(k) plan to help save for your future</li>
<li>In addition to 12 observed holidays, salaried team members have discretionary paid time off, hourly team members have 15 days paid time off</li>
<li>18 weeks of paid parental leave. Biological, adoptive, and foster parents are all eligible</li>
<li>Subsidized commuter benefits</li>
<li>Lyft Pink - Lyft team members get an exclusive opportunity to test new benefits of our Ridership Program</li>
</ul>
Benefits are available for Lyft team members who work 30 or more hours per week. Please request information about benefits available to team members who work 29 hours or less per week.

Lyft is an equal opportunity employer committed to an inclusive workplace that fosters belonging. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, age, genetic information, or any other basis prohibited by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

Lyft highly values having employees working in-office to foster a collaborative work environment and company culture. This role will be in-office on a hybrid schedule &mdash; Team Members will be expected to work in the office 3 days per week on Mondays, Wednesdays, and Thursdays. Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role. Your recruiter can share more information about the various in-office perks Lyft offers. Additionally, hybrid roles have the flexibility to work from anywhere for up to 4 weeks per year. #Hybrid

The expected base pay range for this position in the Washington DC area is $66,240-$82,800. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Range is not inclusive of potential equity offering, bonus or benefits. Your recruiter can share more information about the salary range specific to your working location and other factors during the hiring process.</div>

Paralegal, Litigation & Employment

West 4th Strategy

<div><div>Paralegal Specialist 
ROLE 
We need an experienced Paralegal Specialist to support the Department of Health and Human Services (HHS) Departmental Appeals Board (DAB). The DAB adjudicates Medicare appeals and other administrative cases requiring certified records and accurate case documentation. In this role, you will prepare certified administrative records for federal court, process and docket Medicare appeals, maintain case files in DABACTS and e-Filing systems, and coordinate with HHS contractors to obtain or complete case files. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package. 
Apply today!
 
 
RESPONSIBILITIES<ul><li>
Prepares certified administrative records for U.S. Federal or District Court and screens claim files for completeness and jurisdiction</li><li>
Dockets new appeals in DABACTS and/or e-Filing systems and maintains accurate case tracking</li><li>
Contacts HHS contractors to obtain Administrative Law Judge (ALJ) claim files and retrieves electronic ALJ files from secure servers</li><li>
Converts ALJ final action documents into PDF format using Adobe Pro and uploads to DABACTS or e-Filing systems</li><li>
Conducts initial screening of Medicare appeals within seven working days of assignment</li><li>
Cures claim file defects by obtaining missing hearing files or ALJ decisions and uploads received items the same day</li><li>
Prepares and uploads interim letters to correct case processing errors within seven working days of assignment</li><li>
Contacts parties to request authorization to email Council decisions during telework operations</li><li>
Saves copies of issued Council decisions to the shared J drive weekly</li><li>
Prepares and ships boxes of closed cases to CMS contractors or Quality Associates Incorporated (QAI) for digitization (on-site only)</li><li>
Scans and uploads paper components of claim files to enable telework processing</li><li>
Processes and logs all incoming appeal requests and correspondence within two business days and refers unusual correspondence to the COR</li><li>
Completes docketing of requests for review, prepares acknowledgment letters, and requests claim files within two business days</li><li>
Updates DABACTS to reflect claim file receipt, case information, and case location within two business days</li><li>
Prepares, mails, and uploads final decisions, orders, and letters within prescribed timeframes in accordance with release instructions</li></ul> 

REQUIRED EDUCATION / CERTIFICATIONS<ul><li>
Master&rsquo;s or equivalent graduate degree (e.g. - J.D. or similar)</li></ul> 

REQUIRED SKILLS / EXPERIENCE<ul><li>
Educational experience may be substituted in lieu of at least one year of experience conducting legal research; preparing and reviewing legal documents / briefings and other memorandum; experience analyzing legal documents; and utilizing a variety of forums to conduct the research of various laws</li></ul> 

LOCATION<ul><li>
 Washington, DC 20201</li></ul> 

CLEARANCE<ul><li>
U.S. Citizenship and ability to pass background investigation to handle sensitive information</li></ul> 

CLIENT<ul><li>
Department of Health and Human Services, Office of the Secretary, Departmental Appeals Board</li></ul> 

TRAVEL<ul><li>
Minimal travel required (if any)</li></ul> 

WORK HOURS<ul><li>
40 hours per week</li><li>
8 hours per working day</li></ul> 

EMPLOYMENT CLASSIFICATION<ul><li>
Employment Classification Eligibility &mdash; W2</li></ul> 

RELOCATION<ul><li>
May be eligible for relocation benefits</li></ul> 
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
 
 
Other Considerations: applicants will be subject to a background investigation. Individual&rsquo;s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time. 
</div>
WV39sTbXdE</div>

Paralegal Specialist

AYUDA

<div>Description:

PURPOSE STATEMENT
The Pro Bono Coordinator supports Ayuda&rsquo;s pro bono program by managing case placements, mentoring volunteer attorneys, and facilitating both virtual and in-person legal clinics. The Coordinator also maintains a small caseload to provide direct client representation as an attorney or DOJ Accredited rep (under the supervision of a licensed attorney). This role combines program management with client services to ensure the effective delivery of high-quality pro bono legal assistance.
ORGANIZATIONAL PROFILE
Ayuda is a 501 (c)(3) nonprofit organization dedicated to providing direct legal, social and language access services, education, and outreach to low-income immigrants in the Washington, DC metropolitan area. Since 1973, Ayuda has provided critical services on a wide range of issues, in the process acquiring nationally recognized expertise in several fields including immigration law, language access, domestic violence and human trafficking. Ayuda has office locations in Washington, DC, Silver Spring, MD and Fairfax, VA.
WHY DO YOU WANT THIS JOB?
Because, just like everyone at Ayuda, you believe:<ul><li>
In seeing communities where all immigrants succeed and thrive in the United States.</li><li>
In the overall success of our organization and all our programs.</li><li>
That families should be healthy and safe from harm.</li><li>
That all people should have access to professional, honest, and ethical services, regardless of ability to pay or status in this country.</li><li>
That diversity and equality make this country better.</li></ul>
WHAT WILL THIS JOB ENTAIL?<ul><li>
Coordinate and implement virtual and in-person immigration legal clinics, including logistical planning, pro bono volunteer recruitment, training, and mentorship.</li><li>
Assist in managing monthly case lists and place individual matters for representation with pro bono attorneys.</li><li>
Recruit, train, and mentor volunteer attorneys to ensure effective pro bono representation.</li><li>
Develop materials and trainings for pro bono volunteers.</li><li>
Maintain relationships with law firms, volunteers, and community partners to promote pro bono opportunities.</li><li>
Assist with data entry, case tracking, and preparation of program reports for funders and grantors.</li><li>
Conduct intakes, screen potential clients, and prepare immigration forms;</li><li>
Provide case management support, including maintaining case files, responding to client inquiries, and updating Ayuda&rsquo;s case management system and tracking spreadsheets.</li><li>
Maintain a limited caseload to provide direct client representation while balancing program coordination responsibilities.</li><li>
Participate in internal and external meetings, trainings, and community outreach activities as needed.</li><li>
Other duties as assigned.</li></ul>
Requirements:

HOW DO YOU KNOW IF YOU CAN DO THIS JOB?
Eligibility Requirements:<ul><li>
Must be legally able to work in the United States and maintain proper work authorization throughout employment.</li><li>
Must be able to meet the physical requirements of the position presented in a general office environment.</li></ul>
Education/Experience:
This role is open to licensed attorneys and Department of Justice Accredited Representatives.
Candidates applying as a DOJ Accredited Representative must have:<ul><li>
Bachelor&rsquo;s degree in a relevant field or equivalent experience in immigration legal services.</li><li>
DOJ recognition as a Partially Accredited Representative (or eligibility and willingness to obtain accreditation under 8 C.F.R. &sect; 1292.2).</li><li>
Minimum of three years of relevant experience in immigration legal assistance or case management (e.g. as a paralegal or legal assistant)</li></ul>
Candidates applying as an attorney must have:<ul><li>
J.D. or LL.M. from an accredited law school and current bar membership in good standing in any U.S. jurisdiction.</li><li>
1&ndash;3 years of immigration legal services experience preferred.</li></ul>
Skills:<ul><li>
Fluency in a second language required (preference for Spanish).</li></ul>
Qualifications:
The following qualifications are the qualities, experiences, and skills we seek in a candidate. Candidates who don't feel that they meet every single qualification, but who still believe they&rsquo;d be the right fit for this role, are encouraged to consider applying! We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes. 
Experience:<ul><li>
Experience coordinating volunteers, clinics, or community partnerships strongly preferred.</li></ul>
Skills:<ul><li>
Strong organizational and time management skills with the ability to multitask in a fast-paced environment.</li><li>
Excellent written and oral communication skills with the ability to engage diverse audiences.</li><li>
Detail-oriented, able to meet deadlines, and maintain confidentiality.</li><li>
Demonstrated sensitivity to working with diverse communities and with survivors of trauma.</li><li>
Proficiency in Microsoft Office; experience with legal case management systems preferred.</li></ul>
SALARY AND BENEFITS:
The anticipated salary for this position is $60,500-$85,400, depending on experience and licensure/accreditation. For example, $60,500 is the starting salary for a paralegal or legal assistant who meets the minimum qualifications of the role and is eligible to obtain accreditation. $68,900 is the starting salary for a Partially Accredited Representative. $74,300 is the starting salary for a licensed attorney.
We are proud of the benefits we can offer that include:<ul><li>
Platinum-level medical insurance plan 100% employer-paid</li><li>
Dental and vision insurance 100% employer paid</li><li>
Long-term disability insurance 100% employer paid</li><li>
Life and AD&amp;D insurance 100% employer paid</li><li>
Pre-tax 401(k) with Employer match on first 3% of salary</li><li>
Vacation Days: 21 days per year until year 3, 27 per year in years 3-7 and 33 days per year after 7 years employment. Employees begin with 3 days of vacation leave.</li><li>
New employees begin with 5 days of Health &amp; Wellness (sick) leave and accrue an additional 5 hours per pay period plus emergency medical leave up to 12 weeks per year</li><li>
12 weeks paid parental leave</li><li>
24 days paid holidays and staff wellness days, including Winter Break the last week of the year</li><li>
Job-related professional development fees (including annual state bar dues and professional memberships)</li><li>
Flexible work schedules</li></ul>
Employees with federal student loan debt may be eligible to apply for Public Service Loan Forgiveness through the Department of Education. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
This position is exempt for overtime purposes.
TO APPLY:
Please apply with resume and cover letter. Writing samples may be requested.
Applications will be considered on a rolling basis until the position is filled. Apply early for full consideration. No phone calls, please.
EQUAL OPPORTUNITY EMPLOYMENT STATEMENT:
Ayuda is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
We believe that a diversity of experiences, opinions, and backgrounds is integral to achieving our mission and vision. We celebrate diversity and seek to leverage the passion, energy, and ideas of a culturally diverse team. Our hiring decisions are based on merit, and our hiring and promotion practices comply with all applicable anti-discrimination laws.</div>

Pro Bono Coordinator

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader">Job Details</h4>
</div><div><div><div>Posted October 23, 2025
</div><div>Compensation $60,000+ annually DOE
</div><div>LocationWashington D.C.</div>
<div>Job Type Temporary
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader">Job Description</h4>
<div>The Ford Agency is actively seeking an organized and driven Administrative Coordinator to join a busy HR team at a prestigious DC law firm. This individual will provide administrative support to the team, coordinate meeting logistics, and support various Human Resources projects. This is an excellent opportunity for someone with solid administrative skills looking to shift their career to a Human Resources focus. This is a temporary position that is expected to last nine months and is available immediately! 
 
Responsibilities Include:
<ul><li>Provide administrative support to the HR team</li>
<li>Coordinate recruiting and onboarding processes</li>
<li>Respond to HR inquiries and requests</li>
<li>Update and maintain personnel files</li>
<li>Coordinate the employee referral bonus program</li>
<li>Maintain the calendar for the HR team including events and meetings</li>
<li>Assist with various HR projects</li>
</ul>Qualifications Include:
<ul><li>3+ years of administrative experience</li>
<li>Proficient with MS Office</li>
<li>Professional written and verbal communication skills</li>
<li>Ability to multitask and thrive in a fast-paced environment</li>
</ul>
 
Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. 
 
The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</div></div></div></div>
 <div><div><div><h2 class="jobSectionHeader">We listen, ask key questions, and refine the process</h2> 
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.
Clients and candidates alike find our recruiting services refreshing and reliable.</div></div></div>

Human Resources Administrative Coordinator

Avani Services

Join the Avani TeamPosition: Administrative/Office Automation ClerkSalary: Competitive compensation based on education and experience.About Avani Services: Avani is a growing company focused on providing HR support services, custom training, digital transformation, and professional support services for mission-driven public and private sector clients. We are proud to train and support hundreds of leaders annually across federal and state agencies, helping mission-driven organizations achieve lasting results.We are looking to expand our team with this role in support of a government client.The Role: Avani is hiring an Administrative/Office Automation Clerk to provide essential administrative support for HR programs. This position is a great fit for detail-oriented individuals with strong organizational and communication skills. The role requires 3 days onsite at the office in DC and 2 days remote in a given work week.Responsibilities:<ul><li>Review and process employee benefits forms (health, life insurance, retirement).</li><li>Assist with verifying and organizing retirement and beneficiary documentation.</li><li>Provide clerical and administrative support to senior HR specialists, including data entry and file maintenance.</li><li>Respond to routine employee inquiries and route more complex questions to senior staff.</li><li>Maintain accurate HR records and track case progress using HR information systems.</li><li>Support training sessions and employee briefings by preparing materials and scheduling logistics.</li><li>Contribute to HR projects and process improvements under the guidance of senior staff.</li></ul>Qualifications:<ul><li>Due to contractual requirements, only U.S. citizens are eligible for consideration.</li><li>Past federal work experience and/or Public Trust Clearance or Equivalent.</li><li>Bachelor&rsquo;s degree in Human Resources, Business, or related field (or equivalent experience).</li><li>Up to 2 years of office, clerical, or HR support experience preferred.</li><li>Strong attention to detail, accuracy, and organizational skills.</li><li>Proficient with Microsoft Office and comfortable learning HR information systems.</li><li>Excellent oral and written communication skills.</li><li>Ability to work collaboratively in a team and follow established procedures.</li><li>Employment is contingent upon the ability to obtain and maintain a DHS background investigation/security clearance</li></ul>Avani Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.Job Types: Full-time, ContractBase Pay: From $48,000.00 per yearWork Location: Hybrid remote in Washington, DC 20002

Administrative/Office Automation Clerk

Pepco Holdings

<div>
 
 Who We Are
 
 
 
 We're powering a cleaner, brighter future.
 
 
 Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.
 
 
 We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 19,000 colleagues strong serving more than 10 million customers at six energy companies -- Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power &amp; Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).
 
 
 In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.
 
 
 Are you in?
 
 
 
 Primary Purpose
 
 
 
 
 PRIMARY PURPOSE OF POSITION
 
 
 
 Relieves the Executive of administrative type functions in order to increase the time he/she has available for Executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the department. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the electric utility field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others.
 
 
 
 Primary Duties
 
 
 
 
 PRIMARY DUTIES AND ACCOUNTABILITIES
 
 
 
 <ul>
 <li>
 Handles inquiries, schedules appointments, develops presentations, and fills other office support functions (45%)
 </li>
 <li>
 Provides general office and secretarial support to the Executive, including, typing, transcription, and file maintenance (25%)
 </li>
 <li>
 Reviews time sheets and reports and inputs payroll (10%)
 </li>
 <li>
 Monitors budget activities and analyzes trends. (10%)
 </li>
 <li>
 Participates in or handles special projects as appropriate. (10%)
 
 
 </li>
 </ul>
 
 Job Scope
 
 
 
 
 JOB SCOPE
 
 
 
 <ul>
 <li>
 Supports any level of Vice President of a particular business unit of Exelon Corporation.
 </li>
 <li>
 Supervision is exercised over subordinate administrative staff within business unit. A wide degree of creativity and latitude is expected with limited supervision.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 
 
 <ul>
 <li>
 High School diploma or GED.
 </li>
 <li>
 At least 5 years of administrative work experience, including 3 years experience supporting a senior manager or director.
 </li>
 <li>
 Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred.
 </li>
 <li>
 Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc.
 </li>
 <li>
 Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.
 </li>
 <li>
 Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools.
 </li>
 <li>
 Demonstrated knowledge of corporate and business unit policies procedures and practices.
 </li>
 <li>
 Proven ability to perform effectively in a high performance culture.
 </li>
 <li>
 Demonstrated ability to build consensus, establish trust and communicate effectively (written &amp; verbal).
 </li>
 <li>
 Demonstrated ability to identify and implement process enhancements and efficiencies.
 </li>
 <li>
 Demonstrated business acumen, customer awareness and ability to create value.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 
 PREFERRED QUALIFICATIONS
 
 
 
 <ul>
 <li>
 Demonstrated ability to evaluate current processes, identify improvements, and develop strategies.
 </li>
 <li>
 Demonstrated ability to collect and analyze data, create data visualizations, and generate reports.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Annual salary will vary based on a candidate&rsquo;s skills, qualifications, experience, and other factors: $62,400.00/Yr. &ndash; $85,800.00/Yr.
 </li>
 <li>
 Annual Bonus for eligible positions: 7%
 </li>
 <li>
 401(k) match and annual company contribution
 </li>
 <li>
 Medical, dental and vision insurance
 </li>
 <li>
 Life and disability insurance
 </li>
 <li>
 Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
 </li>
 <li>
 Employee Assistance Program and resources for mental and emotional support
 </li>
 <li>
 Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
 </li>
 <li>
 Referral bonus program
 </li>
 <li>
 And much more
 
 
 </li>
 </ul>
 Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.
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Exec Admin Coordinator

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