administrative professional - operations & office support (remote)

administrative professional - operations & office support (remote) Jobs in  60ajman United Arab Emirates

datacenter operations manager Jobs in  60ajman United Arab Emirates

datacenter operations manager

office / admin assistant Jobs in  60ajman United Arab Emirates

office / admin assistant

office manager - arabic speaking Jobs in  60ajman United Arab Emirates

office manager - arabic speaking

operation support specialist Jobs in  60ajman United Arab Emirates

operation support specialist

administrative professional operations office support remote

PulseMediaNL (MENA REGION)

<div>
 Position Overview
 
 
 We are seeking a highly organized, dependable, and detail-oriented
 
 Administrative Assistant
 
 to join our growing remote operations team. This position plays a critical role in supporting administrative workflows and operational processes across regional teams serving the
 
 MENA region
 
 , including the
 
 UAE, Qatar, and Saudi Arabia
 
 .
 
 
 This is an excellent opportunity for individuals looking to build a strong foundation in
 
 administrative support, operations coordination, remote data management, and workflow optimization
 
 . The role is ideal for candidates who thrive in structured environments, enjoy organizing information, value accuracy, and take pride in maintaining clean, reliable systems.
 
 
 As a Remote Administrative Assistant, you will contribute to the efficiency of day-to-day business operations by maintaining organized records, updating internal trackers, monitoring workflow progress, and ensuring documentation standards are consistently met. You will help create clarity, reduce operational friction, and support teams by ensuring information is complete, accurate, and accessible.
 
 
 No extensive prior professional experience is required. This is a true entry-level opportunity with structured guidance and training. Success in this role depends on strong attention to detail, consistency, organizational discipline, accountability, and clear written communication&mdash;especially when identifying missing or unclear information.
 
 
 Key Responsibilities
 
 
 Administrative Data Management &amp; Record Keeping
 
 
 You will play a central role in maintaining clean, structured, and reliable administrative datasets that support internal reporting and operational decision-making.
 
 
 
 Your Responsibilities Will Include:
 
 
 
 <ul>
 <li>
 Updating and maintaining spreadsheets and internal databases on a daily basis using Google Sheets or Microsoft Excel
 </li>
 <li>
 Reviewing data entries for completeness, formatting consistency, and accuracy
 </li>
 <li>
 Standardizing information across records (names, phone numbers, email formats, region identifiers, internal notes)
 </li>
 <li>
 Identifying duplicate records, obvious errors, inconsistencies, or missing fields
 </li>
 <li>
 Flagging incomplete or unclear data for clarification and follow-up
 </li>
 <li>
 Ensuring structured file naming conventions and folder organization
 </li>
 <li>
 Supporting reporting functions by maintaining reliable and well-organized datasets
 </li>
 <li>
 Maintaining accurate logs of updates made and corrections implemented
 
 
 </li>
 </ul>
 This role requires strong
 
 data accuracy, file hygiene, and administrative quality control skills
 
 .
 
 
 Task &amp; Administrative Request Coordination
 
 
 You will support workflow organization and ensure administrative requests are handled efficiently and on time.
 
 
 
 Responsibilities Include:
 
 
 
 <ul>
 <li>
 Reviewing incoming administrative requests and categorizing them according to established workflows
 </li>
 <li>
 Assigning or routing tasks to the appropriate team members
 </li>
 <li>
 Tracking task progress from initial assignment through final completion
 </li>
 <li>
 Following up on overdue, stalled, or incomplete items
 </li>
 <li>
 Maintaining clear documentation of task status and updates
 </li>
 <li>
 Communicating clearly when information is missing or when clarification is required
 
 
 </li>
 </ul>
 Your ability to manage structured task workflows and maintain visibility across moving parts will directly support operational efficiency.
 
 
 Tracking Systems, Logs &amp; Reporting
 
 
 Accurate tracking is essential for operational clarity. You will help maintain transparency across teams through detailed monitoring and reporting.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Updating operational trackers for completed, pending, and in-progress work
 </li>
 <li>
 Logging daily activities including changes made, issues identified, and follow-up items
 </li>
 <li>
 Preparing brief daily or periodic progress summaries
 </li>
 <li>
 Monitoring recurring data issues or process gaps
 </li>
 <li>
 Escalating patterns that indicate workflow inefficiencies
 </li>
 <li>
 Supporting internal reporting processes with organized, up-to-date documentation
 
 
 </li>
 </ul>
 This aspect of the role strengthens internal visibility, accountability, and performance measurement.
 
 
 Scheduling &amp; Coordination Support
 
 
 When required, you will provide light coordination support to help ensure timelines and administrative milestones are met.
 
 
 
 Tasks May Include:
 
 
 
 <ul>
 <li>
 Confirming availability across teams
 </li>
 <li>
 Updating calendars based on provided instructions
 </li>
 <li>
 Sending reminders for deadlines or required steps
 </li>
 <li>
 Tracking onboarding progress, checklist completion, or milestone achievement
 </li>
 <li>
 Supporting internal coordination efforts to prevent missed steps
 
 
 </li>
 </ul>
 This requires reliability, responsiveness, and attention to deadlines.
 
 
 Quality Assurance &amp; Documentation Standards
 
 
 Maintaining clean systems is central to this position. You will support operational reliability by ensuring all records meet documentation standards.
 
 
 
 Responsibilities Include:
 
 
 
 <ul>
 <li>
 Reviewing work prior to submission for compliance and formatting consistency
 </li>
 <li>
 Maintaining standardized folder structures and naming conventions
 </li>
 <li>
 Ensuring documents remain accessible, organized, and easy to locate
 </li>
 <li>
 Supporting internal process documentation updates when necessary
 </li>
 <li>
 Helping maintain SOP (Standard Operating Procedure) compliance
 
 
 </li>
 </ul>
 Strong quality control habits are essential to success in this role.
 
 
 Performance Expectations
 
 
 We are looking for consistent, dependable performance. Successful candidates will demonstrate:
 
 
 <ul>
 <li>
 High level of accuracy with minimal data-entry errors
 </li>
 <li>
 Strong attention to detail and consistency in repetitive tasks
 </li>
 <li>
 Reliable daily output and task completion
 </li>
 <li>
 Clear, professional communication when blocked
 </li>
 <li>
 Proactive follow-up on missing or unclear information
 </li>
 <li>
 Strong organizational habits and digital file management discipline
 </li>
 <li>
 Ability to follow structured SOPs precisely
 </li>
 <li>
 Accountability in a fully remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Comfortable working with Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow written instructions carefully
 </li>
 <li>
 Detail-oriented mindset with strong organizational habits
 </li>
 <li>
 Comfortable performing repetitive administrative tasks with consistency
 </li>
 <li>
 Ability to work independently in a remote, work-from-home environment
 </li>
 <li>
 Reliable high-speed internet connection
 </li>
 <li>
 Access to a computer suitable for remote administrative work
 </li>
 <li>
 Entry-level candidates welcome &mdash; training and onboarding support provided
 
 
 </li>
 </ul>
 No advanced technical background required. This role focuses on reliability, structure, and accuracy.
 
 
 Work Details
 
 
 <ul>
 <li>
 Location: Fully Remote / Work From Home
 </li>
 <li>
 Region Supported: MENA (UAE, Qatar, Saudi Arabia)
 </li>
 <li>
 Schedule: Flexible scheduling windows with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time depending on workload and project scope
 </li>
 <li>
 Compensation: Based on experience and engagement level
 
 
 </li>
 </ul>
 Ideal Candidate Profile
 
 
 
 This Position Is Ideal For Individuals Who:
 
 
 
 <ul>
 <li>
 Are beginning a career in administration, operations support, or remote coordination
 </li>
 <li>
 Prefer structured, process-driven environments
 </li>
 <li>
 Take pride in clean spreadsheets and organized systems
 </li>
 <li>
 Enjoy improving workflow clarity
 </li>
 <li>
 Thrive on consistency and predictable responsibilities
 </li>
 <li>
 Want a long-term remote administrative career path
 
 
 </li>
 </ul>
 Growth &amp; Career Development
 
 
 
 This Role Provides Hands-on Exposure To:
 
 
 
 <ul>
 <li>
 Remote operations management
 </li>
 <li>
 Administrative workflow coordination
 </li>
 <li>
 Data management systems
 </li>
 <li>
 Task tracking platforms
 </li>
 <li>
 Internal reporting structures
 </li>
 <li>
 Process documentation standards
 
 
 </li>
 </ul>
 
 Strong Performance May Lead To Advancement Opportunities Such As:
 
 
 
 <ul>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Support Specialist
 </li>
 <li>
 Workflow Analyst
 </li>
 <li>
 Team Lead
 </li>
 <li>
 Operations Supervisor
 
 
 </li>
 </ul>
 We prioritize internal growth and structured skill development. Reliable team members who demonstrate consistency, initiative, and ownership will have clear opportunities for progression.
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 100% remote opportunity
 </li>
 <li>
 Entry-level friendly with training provided
 </li>
 <li>
 Clear performance expectations
 </li>
 <li>
 Structured workflows and guidance
 </li>
 <li>
 Growth-focused operational environment
 </li>
 <li>
 Exposure to regional operations in UAE, Qatar, and Saudi Arabia
 </li>
 <li>
 Long-term career development potential
 
 
 </li>
 </ul>
 If you are detail-driven, organized, and looking for a stable remote administrative opportunity with long-term growth potential, we encourage you to apply.
</div>

Administrative Professional - Operations & Office Support (Remote)

Holistic Legacy Accounting (S.P.S. LLC)

Location: Ajman, UAEEmployment Type: Full-timeJob Summary:We are looking for a professional and well-organized Female Receptionist Cum Secretary to manage front desk operations and provide administrative support to ensure smooth office functioning. The ideal candidate should have excellent communication skills, a pleasant personality, and the ability to multitask effectively.Key Responsibilities:Greet and assist visitors in a professional and friendly mannerAnswer, screen, and forward incoming phone callsManage reception area and maintain a presentable office environmentHandle incoming and outgoing correspondence (emails, couriers, documents)Schedule appointments, meetings, and maintain calendarsProvide administrative and secretarial support to managementPrepare reports, letters, and documents as requiredMaintain filing systems (physical and electronic)Coordinate with internal departments and external clientsHandle basic office tasks such as data entry and record keepingRequirements:Proven experience as a receptionist, secretary, or in a similar roleProficiency in Microsoft Office (Word, Excel, Outlook)Excellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and customer service attitudeAbility to handle confidential information with discretionMinimum high school diploma or equivalent (bachelor&rsquo;s degree preferred)Preferred Qualifications:Previous experience in UAEKnowledge of office management systems and proceduresPhilippines, Arabs are preferredLooking for Immediate JoinersFemales RequiredHow to Apply:Interested candidates can apply via Indeed or send their CV to career@hlauae.comJob Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Receptionist Cum Secretary

Job Title: Receptionist Cum SecretaryLocation: Ajman, UAE Employment Type: Full-time Philippines, Arabs are RequiredJob Summary: We are looking for a professional and well-organized Female Receptionist Cum Secretary to manage front desk operations and provide administrative support to ensure smooth office functioning. The ideal candidate should have excellent communication skills, a pleasant personality, and the ability to multitask effectively.Key Responsibilities:<ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer, screen, and forward incoming phone calls</li><li>Manage reception area and maintain a presentable office environment</li><li>Handle incoming and outgoing correspondence (emails, couriers, documents)</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Provide administrative and secretarial support to management</li><li>Prepare reports, letters, and documents as required</li><li>Maintain filing systems (physical and electronic)</li><li>Coordinate with internal departments and external clients</li><li>Handle basic office tasks such as data entry and record keeping</li></ul>Requirements:<ul><li>Proven experience as a receptionist, secretary, or in a similar role</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Professional appearance and customer service attitude</li><li>Ability to handle confidential information with discretion</li><li>Minimum high school diploma or equivalent (bachelor&rsquo;s degree preferred)</li></ul>Preferred Qualifications:<ul><li>Previous experience in UAE</li><li>Knowledge of office management systems and procedures</li></ul>Philippines, Arabs are RequiredLooking for Immediate Joiners Females RequiredHow to Apply: Interested candidates can apply via Indeed or send their CV to career@hlauae.comJob Types: Full-time, PermanentPay: AED3,000.00 per month

Receptionist cum Secretary

Oscar Lubricants

Job Title: Receptionist (3-Month Contract &ndash; Own Visa Required)We are currently looking for a Receptionist who is organized, proactive, and capable of handling multiple tasks in a fast-paced office environment. The ideal candidate should have clear English communication skills, as the role requires interaction with senior and upper management.Key Responsibilities:<ul><li>Greet visitors and manage front desk operations</li><li>Handle phone calls and direct inquiries professionally</li><li>Coordinate courier services and request courier rates for documents</li><li>Manage purchasing of pantry supplies and office stationery</li><li>Assist the HR department with new staff joining procedures and administrative tasks</li><li>Support general administrative duties as required</li></ul>Requirements:<ul><li>Must have own visa (freelance/spouse visa)</li><li>Excellent English communication and clear diction</li><li>Strong multitasking and organizational skills</li><li>Professional attitude and presentable personality</li><li>Basic knowledge of office administration</li></ul>Job Details:<ul><li>Contract Duration: 3 months</li><li>Possibility of full-time employment based on performance and company requirements</li><li>Location: AJMAN</li></ul>If you are organized, professional, and confident in communicating with management, we would love to hear from you.Interested applicants may send their CV to: info@oscarlubricants.comJob Type: Full-timePay: Up to AED2,500.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>receptionist: 1 year (Preferred)</li></ul>Work Location: In person

Receptionist

Robert Walters

<div>
 
 We are seeking a highly organised and experienced
 
 Office Manager
 
 to support a senior executive office and ensure the smooth running of day-to-day operations in our clients executive office.
 
 
 The successful candidate will act as a central point of coordination between leadership, internal teams, and external stakeholders, ensuring information flows effectively and priorities are executed efficiently. This is a high-visibility role requiring strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Manage the day-to-day administrative operations of a senior executive office, ensuring smooth and efficient workflow.
 
 </li>
 <li>
 
 Coordinate executive schedules, meetings, and key engagements, ensuring priorities are effectively managed.
 
 </li>
 <li>
 
 Prepare briefing materials, reports, presentations, and documentation for meetings and strategic discussions.
 
 </li>
 <li>
 
 Act as a key point of contact between the executive office and internal departments, ensuring clear and effective communication.
 
 </li>
 <li>
 
 Support the planning and delivery of high-level meetings, events, and stakeholder engagements.
 
 </li>
 <li>
 
 Review and coordinate correspondence, memos, and communications, ensuring accuracy and alignment with organisational priorities.
 
 </li>
 <li>
 
 Track and follow up on key decisions and action items arising from executive meetings and strategic initiatives.
 
 </li>
 <li>
 
 Maintain confidential records, documents, and information in line with organisational policies and procedures.
 
 </li>
 <li>
 
 Assist in coordinating projects and initiatives across departments, ensuring deadlines and deliverables are met.
 
 </li>
 <li>
 
 Support the management of office resources and budgets, ensuring effective use of available resources.
 
 </li>
 <li>
 
 Liaise with internal and external stakeholders to ensure smooth collaboration and coordination.
 
 </li>
 <li>
 
 Handle sensitive and confidential information with professionalism and discretion.
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor's degree in Business Administration, Public Administration, or a related field.
 
 </li>
 <li>
 
 A minimum of
 
 8-12 years of experience
 
 in office management, executive support, or senior administrative roles.
 
 </li>
 <li>
 
 Experience supporting senior leadership or executive offices is highly desirable.
 
 </li>
 <li>
 
 Strong organisational and time management skills with the ability to manage multiple priorities.
 
 </li>
 <li>
 
 Excellent written and verbal communication skills.
 
 </li>
 <li>
 
 Strong stakeholder management and interpersonal skills.
 
 </li>
 <li>
 
 High level of discretion and professionalism when handling confidential information.
 
 </li>
 <li>
 
 Proficiency in Microsoft Office and standard office management tools.
 
 </li>
 </ul>
</div>

Office Manager - Arabic speaking

Rothoblaas

<div>
 
 
 Operation Support Specialist
 
 (F/M),
 
 United Arab Emirates
 
 
 
 
 
 
 Ajman | Full Time
 
 
 
 
 
 
 
 
 
 WHAT WILL YOU BUILD YOUR SUCCESS ON:
 
 
 
 
 
 <ul>
 <li>
 Supporting daily logistics operations, warehouse activities and stock management;
 </li>
 <li>
 Preparing shipments, documentation, proposals and product‑related checks;
 </li>
 <li>
 Performing administrative activities and coordinating with HQ and external partners;
 </li>
 <li>
 Managing customer service interactions with professionalism and efficiency;
 </li>
 <li>
 Executing operational social media tasks and simple graphic activities;
 </li>
 <li>
 Ensuring safety, quality and high standards across all operational processes.
 </li>
 </ul>
 
 
 
 
 
 THE FUNDAMENT OF YOUR CAREER:
 
 
 <ul>
 <li>
 Strong experience in logistics, warehouse operations and customer service;
 </li>
 <li>
 Good knowledge of ERP systems and Microsoft Office;
 </li>
 <li>
 Ability to work with AutoCAD (musthave);
 </li>
 <li>
 Experience in administrative tasks and operational support;
 </li>
 <li>
 Excellent verbal and written English abilities;
 </li>
 <li>
 Strong organizational and communication skills;
 </li>
 <li>
 Ability to work autonomously and support multiple areas when needed;
 </li>
 <li>
 A proactive, handson attitude &mdash; including warehouse work when required.
 </li>
 </ul>
 
 
 
 
 
 WHY YOU SHOULD JOIN US:
 
 
 <ul>
 <li>
 To play a key role in managing the company&rsquo;s operational processes;
 </li>
 <li>
 To interact with all internal departments and enrich your knowledge while receiving continuous training;
 </li>
 <li>
 To develop professionally within an international company, with real opportunities for growth and expanded responsibilities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THEN WE ARE JUST LOOKING FOR YOU!
 
 
 
 
 
 
 Rothoblaas is a global company with roots in the Italian Alps. We develop, manufacture, and distribute innovative solutions for timber construction and fall protection systems in over 80 countries. We call ourselves "Rebels at work", we think creatively, we thrive on innovation.
 
 
 
 Alpine heart, international spirit. This is what sets us apart.
 
 
 
 
 
 
 
 Do you feel like a &ldquo;Rebel at work&rdquo; already?
 
 Send us your application!
 
</div>

Operation Support Specialist

Suneer Holding

Job description:The Front office is responsible for providing a friendly, welcoming and efficient service to all customers, in line with the Management&rsquo;s vision and values on customer satisfaction. The main purposes of the front office staff are to respond courteously to guests&rsquo; requests, play main part in the general running of the reception desk and help the Doctors to maintain a smooth consultation bookings service.1. Ensure the smooth flow of front desk operations.2. Greet and welcome patients and visitors in a friendly and professional manner, ensuring a positive first impression of the center.3. Answer phone calls, emails, and walk-in inquiries, directing them appropriately while providing accurate information.4. Schedule, confirm, and manage patient appointments efficiently.5. Provide clear and accurate information regarding insurance claims, including coverage details, claim processes, and any necessary documentation.6. Assist patients with filling out insurance forms and ensure all paperwork is completed correctly and submitted on time.7. Coordinate with insurance providers, helping to resolve any issues or questions related to claims and coverage.8. Maintain patient records and ensure confidentiality.9. Maintain and manage the front office area, ensuring it is neat and professional.10. Handle incoming and outgoing mail, packages, and deliveries.11. Assist with billing inquiries, process payments, and issue receipts.12. Build a good rapport with all customers to producing excellent feedback and guest satisfaction/customer care.13. Deal with customer complaints/issues in quickly, effectively and courteous manner, providing or seeking solutions as quickly as possible.14. To be responsible for accurate and efficient accounts and customer billing processes.15. Ensure the usage of suggestive selling techniques to upsell treatment/packages and to increase footfall &amp; revenue.16. To undertake general office duties, including correspondence, software, emails, filing and reports to ensure the smooth running of the operations.17. Ensure treatment room/therapist are allocated as per the advice of Doctors and as per guest preference and special requests.18. Ensure prompt responds to telephone and in-person inquiries regarding booking, information and patient concern. Keeping a record of the same.19. Ensure proper response /follow ups for all the enquiries/phone calls and keeping record of the same.20. Keep accurate record of medicine stock, sales and usage.21. Report any maintenance, breakage or cleanliness problems to the relevant manager.22. Maintain a good rapport with other departments like Doctors and therapists.Job Type: PermanentPay: AED2,000.00 - AED2,500.00 per month

Front Desk Receptionist

Explore 40+ Administrative professional operations office support remote in  60ajman United Arab Emirates this April. Find roles across top companies and apply now to boost your career.