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administrative specialist english must

51Talk

<div>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
 <li>
 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
 <li>
 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
 <li>
 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum 3 years of administrative experience.
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
 <li>
 Strong communication, coordination, and problem-solving skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite and other business tools.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Administrative Specialist(English Must)

Ariston Group

<div>
 Job description:
 
 
 
 The
 
 Sales Administration Specialist
 
 &nbsp;supports the commercial organization by managing order processing activities, coordinating with internal teams, and ensuring a seamless and efficient customer experience. This role plays a key part in enabling the sales team to achieve targets by ensuring accuracy, compliance, and timely handling of all sales-related operations.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the end-to-end sales order process, from order entry to delivery coordination, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Collaborate with logistics, finance, customer service, and sales teams to ensure timely order confirmation, shipment, and invoicing.
 </li>
 <li>
 Maintain up-to-date customer records, price lists, and product data within CRM and ERP systems.
 </li>
 <li>
 Monitor stock availability and coordinate with the supply chain team to prioritize deliveries based on customer needs and sales commitments.
 </li>
 <li>
 Prepare quotations, sales reports, and documentation required for tenders or customer proposals.
 </li>
 <li>
 Handle customer inquiries related to orders, deliveries, product availability, and administrative requirements.
 </li>
 <li>
 Track and report KPIs related to order accuracy, lead times, customer requests, and operational performance.
 </li>
 <li>
 Support the sales team with administrative tasks, including contract documentation, credit checks, and after-sales processes.
 </li>
 <li>
 Ensure compliance with internal processes, company guidelines, and local regulatory requirements.
 </li>
 </ul>
 
 
 
 Candidate Profile
 
 
 
 &nbsp;
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, Supply Chain Management, or related fields.
 </li>
 <li>
 2&ndash;3 years of experience in sales administration, customer service, or order management.
 </li>
 <li>
 Strong knowledge of ERP/CRM systems (SAP preferred).
 </li>
 <li>
 Excellent proficiency in Excel and data-driven reporting.
 </li>
 <li>
 Fluent in English; additional languages are considered a plus.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Soft Skills
 
 
 <ul>
 <li>
 Strong attention to detail and high level of accuracy.
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Effective communication and customer-service orientation.
 </li>
 <li>
 Ability to work in a fast-paced, multicultural environment.
 </li>
 <li>
 Problem-solving mindset and willingness to take initiative.
 </li>
 </ul>
</div>

SALES ADMINISTRATION SPECIALIST

Alkan CIT

<div>
 
 We are seeking a proactive
 
 Technical Talent Acquisition Specialist
 
 who is fluent in English to manage the end-to-end recruitment process for technical and IT-related positions.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage the full recruitment cycle for technical roles (e.g., software engineers, network/security engineers, IT support, presales engineers, etc.).
 </li>
 <li>
 Source candidates using multiple channels.
 </li>
 <li>
 Conduct initial screening interviews in both French and English to assess skills, motivation, and cultural fit.
 </li>
 <li>
 Coordinate and schedule technical interviews with hiring teams.
 </li>
 <li>
 Maintain and update recruitment reports.
 </li>
 <li>
 Build and maintain a pipeline of qualified technical talent for future openings.
 </li>
 <li>
 Ensure a positive candidate experience throughout the hiring process.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 2-4 years of experience in technical or IT recruitment
 </li>
 <li>
 Fluency in English (both spoken and written) is a must.
 </li>
 <li>
 Fluency in French (both spoken and written) is a Plus.
 </li>
 <li>
 Excellent communication, negotiation, and interpersonal skills.
 </li>
 <li>
 High level of professionalism and attention to detail.
 </li>
 </ul>
 
 
</div>

Technical Talent Acquisition Specialist

Finaira

<div>
 The Executive Assistant to the CEO provides comprehensive administrative, operational, and strategic support to the Chief Executive Officer and the senior leadership team, ensuring the CEO's effectiveness and the smooth functioning of the executive office. This role requires exceptional organizational, communication, and interpersonal skills, a proactive approach, and the ability to manage a wide range of responsibilities with discretion and efficiency. In addition to standard executive assistant duties, this role is instrumental in organizing large-scale leadership events, managing office operations, and facilitating internal and external communications in both Arabic and English. The incumbent must be a proactive "extra-mile" contributor, willing to support program management tasks and ensure the company adheres to governance guidelines.
 
 
 The difference you will make
 
 
 <ul>
 <li>
 Proactively manage the CEO's complex calendar, coordinating internal/external meetings, appointments, and engagements with executives and their assistants.
 </li>
 <li>
 Lead the organization of large meetings, professional conferences, and high-impact events, managing all logistics, materials, and stakeholder coordination.
 </li>
 <li>
 Manage the planning and execution of regular leadership meetings, quarterly business updates, and company-wide all-hands events, ensuring alignment across all stakeholders.
 </li>
 <li>
 Support the governance framework and procedural requirements for the Board of Directors and its specialized committees, as well as the General Assembly meetings. This includes coordinating meetings, preparing comprehensive agendas, and ensuring accurate record-keeping.
 </li>
 <li>
 Provide administrative and operational support to the broader senior leadership team, facilitating a cohesive work environment and efficient executive workflow.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, managing high-level correspondence and preparing written communications in both Arabic and English.
 </li>
 <li>
 Plan and organize the CEO's agenda, including conference calls, internal/client meetings, and preparing minutes.
 </li>
 <li>
 Proactively assist the CEO with administrative and office management tasks, anticipating needs and ensuring efficient workflow.
 </li>
 <li>
 Manage and prioritize multiple initiatives simultaneously, ensuring timely completion and follow-through.
 </li>
 <li>
 Prepare and review presentation materials, reports, and other documents for the CEO; take on "extra-mile" assignments including program management tasks and ad-hoc strategic initiatives.
 </li>
 <li>
 Coordinate all aspects of business travel and itineraries for the management team and international visitors.
 </li>
 <li>
 Maintain leadership memberships, including updates and renewals, and ensure all corporate resolutions are effectively documented and communicated.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 What you will bring to the role
 
 
 <ul>
 <li>
 Education: Bachelor's degree in business administration, Secretarial Studies, or a related field.
 </li>
 <li>
 Experience: 10+ years of experience as an executive assistant, ideally supporting C-level executives in a fast-paced, multinational environment. Experience in the technology pr financial services industry is a significant plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Mastery of calendar management tools.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
 </li>
 <li>
 Familiarity with office management software and equipment.
 </li>
 <li>
 Soft Skills:
 </li>
 <li>
 Effective time management and task prioritization.
 </li>
 <li>
 Excellent communication and interpersonal skills, with a high degree of professionalism and diplomacy.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Proactive and resourceful with a demonstrated ability to anticipate needs.
 </li>
 <li>
 Ability to exercise discretion and maintain confidentiality with sensitive information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Ability to work independently and take initiative.
 </li>
 <li>
 Excellent command of English language, both verbal and written.
 </li>
 <li>
 Receptiveness to feedback and continuous improvement mindset.
 </li>
 </ul>
</div>

Executive Assistant to CEO

Hill International, Inc.

<div>
 
 Hill International, Inc. is now hiring #Finance Professionals !
 
 
 
 
 
 We are hiring #Finance Professionals to join our Finance Department in Cairo, Egypt.
 
 
 
 
 
 Positions Available:
 
 
 Finance Specialist &ndash; #Collections_Receipts
 
 
 Finance Specialist &ndash; #Reporting_Systems
 
 
 
 
 
 Requirements (Both Positions):
 
 
 
 
 
 &squf;️ Minimum 7 years&rsquo; experience preferably in finance within engineering or construction industry
 
 
 &squf;️ Strong knowledge of project-based accounting and cost control
 
 
 &squf;️ Bachelor&rsquo;s degree in Accounting or Finance (CPA / CMA is a plus)
 
 
 &squf;️ Proficiency in ERP systems with strong analytical skills
 
 
 &squf;️ Excellent English communication skills
 
 
 
 
 
 Additional Requirements:
 
 
 ✅ Collections role: Experience in collection receipts and receivables management
 
 
 ✅ Reporting role: Expertise in financial reporting, Vantage Point, Oracle, and engineering background
 
</div>

Finance Specialist

Orascom Investment Holding

<div>
 
 Position:
 
 Admin Assistant
 
 
 
 Organization:
 
 OSL for Entertainment Projects
 
 
 OSL, under Orascom Investment Holdings umbrella, is leading the transformation of the iconic Pyramids Sound &amp; Light Show. Through advanced sound, light, and projection technologies, OSL is reimagining the storytelling of ancient Egypt, offering visitors a multi-sensory, educational, and inspiring experience. This project reinforces Egypt's cultural legacy while positioning the Pyramids as a world-class tourism destination.
 
 
 
 LinkedIn account:
 
 https://www.linkedin.com/company/osl-for-entertainment-projects/?viewAsMember=true
 
 
 
 Job Description:
 
 
 
 
 The Administrative Assistant
 
 provides high-level administrative and organizational support to the CEO, CTO, and CCO of OSL. In addition to handling daily administrative tasks, this role includes supporting light project coordination duties, such as meeting follow-ups, task tracking, and coordination with team members, to enhance efficiency across projects. The ideal candidate is detail-oriented, proactive, and capable of handling multiple responsibilities in a dynamic, fast-paced environment.
 
 
 
 Key Responsibilities:
 
 
 
 
 1- Executive Administrative Support:
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to management and team members
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments across departments
 </li>
 <li>
 Draft letters, memos, and official project correspondence in English and Arabic
 </li>
 <li>
 Prepare, format, and organize reports and presentations.
 </li>
 <li>
 Coordinate travel arrangements and meeting logistics when required
 
 
 
 </li>
 </ul>
 
 2- Office Coordination &amp; Operational Support:
 
 
 
 <ul>
 <li>
 Maintain accurate filing systems (both electronic and physical).
 </li>
 <li>
 Assist with procurement requests, invoices, and basic administrative follow-ups.
 </li>
 <li>
 Support internal coordination between departments and external stakeholders.
 
 
 
 </li>
 </ul>
 
 3- Meeting Preparation &amp; Documentation
 
 
 
 <ul>
 <li>
 Prepare and distribute accurate Minutes of Meetings (MoMs) and follow up on assigned actions.
 </li>
 <li>
 Schedule and organize meetings, workshops, and other project-related activities.
 </li>
 <li>
 Follow up on action items with relevant stakeholders to ensure timely progress updates.
 </li>
 <li>
 Help maintain updated action trackers and flag delays to the executives when needed.
 
 
 
 </li>
 </ul>
 
 4- Light Project Coordination Support:
 
 
 
 <ul>
 <li>
 Follow up with team members to ensure timely completion of assigned tasks and deliverables.
 </li>
 <li>
 Assist in tracking deadlines and reminding stakeholders of key dates.
 </li>
 <li>
 Support the development of simple project reports and status updates as requested by the executives.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 4-5 years of experience in an administrative or executive assistant role, ideally with some exposure to project coordination.
 </li>
 <li>
 Bachelor's degree or diploma in Business Administration or a related field is preferred.
 </li>
 <li>
 Excellent command of the English language, both written and verbal.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 High attention to detail and ability to multitask.
 </li>
 <li>
 Professional attitude with a high level of discretion and confidentiality.
 
 </li>
 </ul>
</div>

Admin Assistant

Premier Services and Recruitment

<div>
 
 
 Job Title:
 
 Admin Assistant
 
 
 Location: Zahraa Elmaadi
 
 
 
 
 
 
 Job Description:
 
 
 
 We are looking for a dedicated and detail-oriented
 
 Admin Assistant
 
 to provide comprehensive administrative support to our team. The ideal candidate will be highly organized, proactive, and possess excellent communication skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Follow up on incoming and outgoing emails on time
 </li>
 <li>
 Provide administrative support to the team to ensure smooth operations
 </li>
 <li>
 Prepare engagement letters and contracts
 </li>
 <li>
 Prepare and issue invoices
 </li>
 <li>
 Coordinate and arrange payments with the bank
 </li>
 <li>
 Maintain filing systems and accurate records
 </li>
 <li>
 Manage office stationery and supplies
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 5 years of relevant experience in administrative support
 </li>
 <li>
 Fluency in English (both spoken and written) is essential
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office and general office tools
 </li>
 </ul>
 
 
</div>

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