executive assistant

administrative assistant

executive secretary

office administrator

office manager

administrative support assistant

1004 Mart

We are a growing company in the Food &amp; Beverage industry, committed to delivering exceptional quality and service. We are looking for a dedicated Thai-speaking Administrative Assistant to support our team with day-to-day operations and ensure smooth communication with our Thai-speaking stakeholders.Key Responsibilities:<ul><li>Provide administrative and clerical support to the management team.</li><li>Handle correspondence, reports, and documentation in both English and Thai.</li><li>Coordinate schedules, appointments, and meetings.</li><li>Assist in communication with Thai-speaking suppliers, clients, and team members.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support purchasing, logistics, and other F&amp;B operational tasks when required.</li><li>Ensure smooth flow of information across departments.</li></ul>Requirements:<ul><li>Proficiency in Thai and English (spoken and written) is a must.</li><li>Previous experience in administrative or office support roles (preferably in F&amp;B or hospitality industry).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>If you are the.person we have been waiting for, APPLY NOW!Job Types: Full-time, PermanentPay: From AED3,500.00 per month

Administrative Assistant (Thai-Speaking) – F&B Industry

Infinite homes

<div>
 
 
 Job Summary
 
 
 
 
 
 
 We are looking for a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will handle administrative tasks, manage documentation, and ensure smooth day-to-day operations to help the team focus on closing deals and client relationships. The role also includes assisting with property listings, Trakheesi permits, and ensuring compliance with Dubai RERA requirements
 
 , we would love to hear from you.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Manage and maintain property listings, databases, and CRM systems.
 
 
 Prepare and process real estate contracts, agreements, and other legal documents.
 
 
 Assist with Trakheesi permits and ensure compliance with Dubai RERA requirements.
 
 
 Coordinate property showings, open houses, and client meetings.
 
 
 Handle communication with clients, agents, and vendors via phone and email.
 
 
 Conduct market research and gather property data to assist agents.
 
 
 Maintain office records, files, and transaction logs.
 
 
 Assist in social media updates and marketing efforts for property listings.
 
 
 Schedule and coordinate appointments, inspections, and appraisals.
 
 
 Ensure compliance with real estate laws, company policies, and regulations.
 
 
 Provide general administrative support to the real estate team.
 
 
 Assist in form fillings and other administrative tasks around the office.
 
 
 Perform other administrative duties as assigned.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Minimum high school diploma or equivalent, bachelor's degree preferred. Experience in real estate administration.
 
 
 Strong organizational and multitasking abilities
 
 
 Excellent communication and interpersonal skills
 
 
 Knowledge of Trakheesi permits, Dubai RERA requirements, and real estate processes
 
 
 Proficiency in MS Office, Google Suite, and CRM software
 
 
 Ability to work independently in a fast-paced environment
 
 
 High attention to detail and accuracy in documentation
 
 
 If you are proactive, detail-oriented, and eager to contribute to a growing real estate business, apply now!
 
 
 
 
</div>

Administrative Assistant

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

PGA Management Consultancies

1. Administrative Responsibilities<ul><li>General Office Management</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Ensure office cleanliness, organization, and functionality.</li><li>Document Management</li><li>File and retrieve company documents, records, and reports.</li><li>Maintain digital and physical filing systems.</li><li>Communication Handling</li><li>Answer phone calls, emails, and direct inquiries to appropriate staff.</li><li>Coordinate communication within and outside the organization.</li><li>Meeting &amp; Travel Coordination</li><li>Schedule meetings, take minutes, and follow up on action items.</li><li>Organize travel arrangements and accommodations for staff.</li><li>Support to Other Departments</li><li>Provide administrative support to HR, management, or operations.</li><li>Assist with onboarding new employees (e.g., forms, ID cards, etc.)</li></ul>2. Accounting &amp; Financial Responsibilities<ul><li>Bookkeeping</li><li>Record day-to-day financial transactions in accounting software.</li><li>Maintain ledgers, journals, and other financial records.</li><li>Invoice Processing</li><li>Prepare, send, and follow up on invoices.</li><li>Record supplier and customer invoices and process payments.</li><li>Bank and Cash Management</li><li>Handle petty cash transactions and reconcile balances.</li><li>Assist in bank reconciliations and cash flow reports.</li><li>Payroll Support</li><li>Assist with payroll data collection and processing.</li><li>Maintain records of employee attendance and leave.</li><li>Tax &amp; Compliance Assistance</li><li>Support the preparation of tax documents (VAT, TDS, etc.).</li><li>Ensure timely submission of statutory returns and reports.</li></ul>3. Reporting &amp; Analysis<ul><li>Prepare regular reports such as:</li><li>Expense reports</li><li>Profit &amp; loss summaries</li><li>Budget tracking</li><li>Assist with internal audits and financial reviews.</li></ul>4. Software &amp; Tools<ul><li>Proficiency in tools such as:</li><li>MS Office (Excel, Word, Outlook)</li><li>Accounting Software (Tally, QuickBooks, Zoho Books, etc.)</li><li>Document management tools and ERP systems (if applicable)</li></ul>5. Soft Skills Required<ul><li>Attention to detail and high level of accuracy</li><li>Time management and organizational skills</li><li>Ability to maintain confidentiality</li><li>Communication and interpersonal skills</li><li>Problem-solving mindset</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Admin & Accounts Assistant (Own Sponsored Visa)

Epic Homes Real Estate Brokers LLC

We are looking for a dynamic and organized Administrative cum marketing executive to join our real estate team. The ideal candidate will be the first point of contact for clients and visitors while also handling various administrative tasks to ensure the smooth operation of our office.Administrative Duties<ul><li>Greet and assist clients, visitors, and guests, ensuring a professional and welcoming environment.</li><li>Handle incoming calls, emails, and inquiries; route them to the appropriate team members.</li><li>Prepare and manage real estate documents, including sales agreements, lease contracts, property listings, and disclosure forms.</li><li>Ensure all real estate paperwork is accurate, complete, and properly filed.</li><li>Assist with the preparation of contracts, addendums, and closing documents.</li><li>Assist with property listings, client follow-ups, and document preparation.</li><li>Handle office supplies, coordinate deliveries, and maintain office organization.</li><li>Schedule and coordinate meetings, appointments, and property viewings.</li><li>Monitor office supplies and place orders when necessary.</li><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate travel arrangements</li></ul>Marketing &amp; Client Engagement<ul><li>Assist in managing company&rsquo;s online presence, including basic updates to website and social media pages.</li><li>Assist in creating, posting, and managing property listings across online platforms and social media channels.</li><li>Plan, execute, and monitor social media marketing campaigns to promote properties and brand awareness.</li><li>Prepare marketing materials, brochures, and presentations for property promotion.</li><li>Coordinate marketing campaigns, events, and open houses.</li><li>Maintain and grow the company&rsquo;s social media presence through engaging content, advertisements, and audience interaction.</li><li>Engage with clients and prospects through follow-ups, newsletters, and marketing outreach.</li><li>Assist sales team with lead generation, database management, and online advertising efforts.</li></ul>General Support<ul><li>Work closely with agents and management to support daily operations.</li><li>Provide excellent customer service to ensure a positive client experience.</li><li>Perform other administrative and marketing-related duties as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent experience in administration, marketing, or a related field.</li><li>Previous experience in real estate, administration, or marketing preferred.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite, social media platforms, and online marketing tools.</li><li>Ability to multitask, prioritize, and work independently.</li><li>Attention to detail with strong organizational skills.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per month

Administrative/Marketing Assistant

Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

Executive Assistant

Zapegg Tax Consultant

<div>At Zapegg Tax Consultant, we are committed to delivering professional and reliable tax and consultancy services. To support our operations, we are looking for a proactive and detail-oriented Office Assistant to join our team in Dubai. This role is essential in ensuring smooth day-to-day office functions and providing administrative support to different departments.

 Key Responsibilities:
<ul>
<li>Perform general administrative tasks such as filing, data entry, photocopying, and scanning documents.</li>
<li>Handle incoming calls, emails, and correspondence in a professional manner.</li>
<li>Assist in preparing reports, presentations, and office documentation.</li>
<li>Maintain office supplies inventory and coordinate with vendors when required.</li>
<li>Support the HR and Accounts team with basic administrative tasks.</li>
<li>Organize and schedule meetings, appointments, and travel arrangements.</li>
<li>Ensure the office environment is well-organized and presentable.</li>
</ul>
&#9989; Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in any field.</li>
<li>Proven experience as an Office Assistant, Admin Assistant, or similar role.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li>
<li>Strong organizational and multitasking skills.</li>
<li>Good communication skills in English (Arabic knowledge is a plus).</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Becoming an Office Assistant at Zapegg Tax Consultant in Dubai offers you an opportunity to build your administrative skills in a professional and supportive work environment. If you are organized, reliable, and eager to grow with us, we encourage you to apply and be part of our success story.</div>

Office Assistant

Explore 3218+ Administrative support assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

3218 administrative support assistant jobs IN Dubai

Administrative Assistant (Thai-Speaking) – F&B Industry

Administrative Assistant

Administrative Assistant

Admin & Accounts Assistant (Own Sponsored Visa)

Administrative/Marketing Assistant

Executive Assistant

Office Assistant