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administrative support coordinator

New York University

<div>Position Summary:
<div>
UAE Nationals are encouraged to apply</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Operations Manager, Science Division.</div><div></div><div> 
The Administrative Coordinator for the MSc in Interdisciplinary Data Science and Artificial Intelligence (IDSAI) is responsible for supporting the efficient and effective administration of this newly launched graduate program. The IDSAI program brings together faculty and students across disciplines&mdash;from computer science, mathematics, and engineering to the humanities and social sciences to tackle real-world problems using advanced data and AI methods. The Program Coordinator plays a pivotal role in supporting faculty, guiding students, and ensuring operational excellence in line with NYUAD&rsquo;s academic standards</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Program and Administrative Operations / Management:</div><ul><li>
The Program Administrative Coordinator manages the daily operations of the MSc program, including course scheduling, curriculum tracking, and thesis coordination.</li><li>
Oversee timelines, milestones, and deliverables to ensure smooth delivery, while liaising with internal units such as the Registrar, Admissions, IT, Finance, and Immigration. Responsibilities include managing the program budget with the Provost&rsquo;s Finance Office, leading program launch activities&mdash;branding, space planning, and logistics&mdash;and handling procurement, travel, event planning, guest visits, and vendor coordination</li><li>
The Coordinator also ensures accurate documentation and record-keeping in line with university policies</li></ul><div>
Admissions and Recruitment:</div><ul><li>
The Coordinator supports the annual admissions cycle by coordinating with Graduate Admissions, monitoring applications, and managing applicant communications and logistics via SLATE</li><li>
Help organize recruitment events and promotional activities in collaboration with faculty and Science Communications</li></ul><div>
Faculty Coordination:</div><ul><li>
Working closely with the Program Director and faculty, the Coordinator supports teaching assignments, course planning, and events</li><li>
Liaise with the Registrar to ensure accurate course scheduling and serve as the primary contact for faculty-related administrative matters, including meetings and guest lectures</li></ul><div>
Student Support:</div><ul><li>
The Coordinator serves as the main administrative contact for MSc students, providing support on course selection, registration, policies, and completion requirements.
</li><li>Coordinate onboarding and orientation and offer system training (e.g., Concur, EMS) as needed</li></ul><div>
Program Assessment and Continuous Improvement:</div><ul><li>
This role collects data for assessments, accreditation, and reporting. The Coordinator administers feedback tools and tracks alumni outcomes to support program improvement and strategic planning</li></ul><div>
Partnerships and External Engagement:</div><ul><li>
The Coordinator supports collaborations with external partners to enhance internships, research, and professional development opportunities. They help facilitate placements, career talks, and joint initiatives</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div>
Preferred Education:</div><ul><li>
Master&rsquo;s Degree</li></ul><div>
Required Experience:
</div><ul><li>More than one-year experience in a comparable position in an academic organization</li><li>
Organization and Time Management: The ability to effectively organize and manage multiple tasks, prioritize responsibilities, and meet deadlines is essential. Strong time management skills are required to handle various clerical duties, coordinate events, track purchases, and ensure smooth operations</li><li>
Communication and Interpersonal Skills: Excellent communication skills, both verbal and written, are vital for interacting with faculty, students, staff, and external stakeholders. Administrators must be able to convey information clearly, listen attentively, and build positive relationships to effectively support the program and coordinate events</li><li>
Attention to Detail: Having a keen eye for detail is critical to performing clerical duties accurately and maintaining accurate records. Administrators need to ensure adherence to university policies, track budgets, process reimbursements, and handle procurement processes meticulously</li><li>
Problem-Solving and Adaptability: Administrators should possess strong problem-solving skills to address challenges that may arise during event planning, procurement, or other administrative tasks. Additionally, being adaptable and flexible helps accommodate changing priorities and multiple stakeholders needs</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Concur, Google Suite, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately</li></ul><div>
Preferred Experience:</div><ul><li>
More than three-years&rsquo; experience in an administrative position</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Pcard, Concur, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately. Previous experience with these, or similar, is desirable. Any experience setting up shared drives, filing systems, or using project management tools can enhance ability to streamline administrative processes for increased efficiency</li><li>
Strategic Financial Planning: Demonstrating the ability to not only manage budgets but also develop comprehensive financial strategies that align with the programs&rsquo; long-term goals and contribute to its growth and sustainability. This could involve identifying potential cost-saving measures, or exploring new funding opportunities etc.
</li><li>Any experience working with graduate and or academic programs, roll-out of new academic programs, curriculum oversight, marketing and engagement</li><li>
Fully proficient in spoken and written English language</li><li>
Stakeholder engagement skills; including the ability to build strong rapport with faculty, students, alumni, and external partners</li><li>
Strong collaboration skills; any experience facilitating interdisciplinary projects or multi-unit offerings, particularly being the point of contact and coordination, can set you apart as an ideal candidate</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Administrative Coordinator, Science Division (Fixed Term 2 Years)

Henry Wiltshire International

We are looking for a detail-oriented and proactive Listing and Administration Coordinator to support our growing real estate operations. This role plays a vital part in managing property listings, client communications, and administrative support for leasing transactions.Key Responsibilities:<ul><li>Maintain and update property information in internal databases and CRM systems.</li><li>Make daily calls to existing and prospective clients to support listings and marketing.</li><li>Communicate with agents to collect and update accurate property details.</li><li>Schedule and coordinate appointments and property viewings.</li><li>Assist in the preparation of leasing offer letters and contracts.</li><li>Ensure timely completion and filing of all necessary documentation.</li><li>Keep property listing information up-to-date and well-presented across all platforms.</li></ul>Requirements:<ul><li>Strong organizational skills and high attention to detail.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Proficiency in administrative tools, CRM systems, and property listing platforms.</li><li>Self-motivated and capable of working independently.</li><li>Strong team player with excellent communication skills.</li></ul>Preferred Experience:<ul><li>Knowledge of real estate platforms such as Madhmoun, PF Expert, and Bayut Profolio is a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>real estate knowledge</li></ul>Experience:<ul><li>real estate: 1 year (Preferred)</li></ul>

Listing and Administration Coordinator

Royal Lounge Properties

Full job description: Job Title: Listing Admin Coordinator (Arabic &amp; English speaking)Responsibilities:- Create and manage property listings for real estate sales and rentals- Gather property information, take photos, and write compelling descriptions- Upload listings to various online platforms and ensure accuracy and completeness- Coordinate with clients and agents to schedule property viewings- Maintain organized records of all listings and update them as needed- Collaborate with the marketing team to develop effective listing strategies- Provide excellent customer service to clients throughout the listing process-Create a good relationship with owners to obtain the DARI AND ADGM Permit certificateRequirements:- Must speak English &amp; Arabic- Previous experience in real estate or property management- Strong attention to detail and excellent organizational skills- Excellent written and verbal communication skills- Proficiency in using listing platforms and online tools- Ability to work independently and meet deadlines- Knowledge of real estate platforms such as Madhmoun, PF Expert, and Bayut Profolio is a plus.Experience:<ul><li>Listing: 2 years (Preferred)</li></ul>Job Type: Full-timePay: AED4,000.00 per monthExperience:<ul><li>real estate : 1 year (Required)</li></ul>Language:<ul><li>english and arabic (Required)</li></ul>

SCHUCH ELECTRIC MIDDLE EAST TRADING LLC ABUDHABI

Job Title: SALES COORDINATOR (Female) - Electrical fieldJob Location: Al Mifilih Street, Abu Dhabi, UAEJob Summary: We are seeking a motivated and detail-oriented Sales Coordinator in Electrical field with lighting experience(Female) to join our sales team. The Sales Coordinator will play a crucial role in supporting the sales department by managing administrative tasks, coordinating sales activities, and ensuring smooth communication between sales teams and clients. Proven experience with DIALux is important. This position requires excellent organizational skills, strong communication abilities, and a customer-focused mindset. Spouse Visa is advantage.Key Responsibilities:<ul><li>Sales Support: Assist the sales team with daily administrative tasks, including preparing sales quotes, processing orders, and managing sales documentation.</li><li>Client Communication: Act as a point of contact for clients, providing information, answering inquiries, and ensuring timely responses to customer requests.</li><li>Order Management: Oversee the entire sales order process, from order entry to delivery, ensuring accuracy and on-time fulfillment.</li><li>Coordination: Collaborate with various departments, including Procurement, logistics, and finance, to ensure seamless execution of sales operations and campaigns.</li><li>Sales Reporting: Maintain and update sales records, generate sales reports, and track sales performance metrics.</li></ul>Qualifications:<ul><li>Education: Engineering / Diploma in Electrical</li><li>Experience: 2-3 years of experience in sales support, coordination in a related field.</li></ul>SSkills:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.</li><li>Attention to detail and a customer-focused approach.</li><li>Ability to work independently and as part of a team.</li><li>Language: Fluency in English (additional languages are a plus).</li><li>Job Location: Abu Dhabi, UAE</li></ul>Job Types: Full-time, Permanent

Sales Coordinator in Electrical field (Female)

Hilton

<div>Food and Drinks Coordinator - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)
LXR Hotels &amp; Resorts is a collection of independent, luxury properties that celebrate the unique character of each destination. Every hotel in the LXR portfolio offers a bespoke experience, combining authentic service with refined elegance and cultural richness. At LXR, we believe in creating unforgettable moments for our guests&mdash;and extraordinary opportunities for our team members.
At LXR Hotels &amp; Resorts, our dining experiences are at the heart of every guest journey. From exquisite restaurants to inspiring culinary events, every detail is carefully curated. As a Food &amp; Drinks Coordinator, you will provide essential support to both the Director of Food &amp; Beverage and the Executive Chef, ensuring seamless operations across the Food &amp; Beverage and Culinary divisions.
What will I be doing? 
As Food &amp; Drinks Coordinator, you will:<ul><li>
Provide administrative and organizational support to the Director of Food &amp; Beverage and the Executive Chef.</li><li>
Prepare correspondence, reports, presentations, and meeting materials as required.</li><li>
Assist with the coordination of departmental schedules, appointments, and events.</li><li>
Support with purchase requests, inventory records, and supplier correspondence.</li><li>
Track and follow up on action items, ensuring deadlines are met across both F&amp;B and Culinary teams.</li><li>
Coordinate internal and external meetings, including agendas, minutes, and logistics.</li><li>
Handle confidential information with discretion and professionalism.</li><li>
Liaise with other departments to ensure smooth communication and alignment on F&amp;B initiatives.</li><li>
Maintain accurate filing systems, databases, and documentation.</li><li>
Assist in the organization of promotional events, menus, and guest experiences in collaboration with F&amp;B and Culinary leaders.</li><li>
Perform additional tasks as assigned to support the success of the Food &amp; Beverage division.</li></ul>
What are we looking for? 
The ideal candidate will demonstrate:<ul><li>
Previous experience in an administrative or coordinator role, ideally within Food &amp; Beverage or hospitality.</li><li>
Strong organizational and multitasking skills with exceptional attention to detail.</li><li>
Excellent written and verbal communication skills in English</li><li>
Proficiency in Microsoft Office; knowledge of procurement or F&amp;B systems is a plus.</li><li>
A professional, discreet, and proactive approach to supporting senior leaders.</li><li>
A passion for luxury hospitality and a collaborative mindset.</li></ul>
Why join LXR? 
At LXR Eastern Mangroves Abu Dhabi, you will be part of a team that defines timeless luxury and extraordinary dining. We offer career growth opportunities, global exposure, and the chance to work alongside industry leaders in Food &amp; Beverage and Culinary excellence.</div>

Food and Drinks Coordinator - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)

louvre investment real estate 

We are looking for a highly organized and detail-oriented Listing Coordinator to support our real estate team and contribute to the smooth operation of daily activities. The ideal candidate will oversee property listings, provide administrative support to agents, and ensure the accuracy of listing information across multiple platforms.Key Responsibilities:<ul><li>Manage and update property listings across various online platforms.</li><li>Provide administrative support to the real estate team as needed.</li><li>Review and verify property details to maintain listing accuracy.</li><li>Ensure efficient office operations by coordinating tasks and processes.</li><li>Utilize CRM software to organize client and property data.</li><li>Work with leading property portals such as Bayut and Property Finder.</li></ul>Qualifications:<ul><li>At least one year of relevant experience in Abu Dhabi.</li><li>Proficiency in CRM platforms and data management tools.</li><li>Knowledge of property listing platforms like Bayut and Property Finder.</li><li>Strong organizational skills with great attention to detail.</li><li>Excellent communication and interpersonal abilities.</li></ul>Compensation: Competitive salary with performance-based incentives.Job Type: Full-time

Listing Coordinator

Professional fix facilities management LLC

Job Summary: We are looking for a proactive and well-organized Leasing Coordinator to support our leasing operations. The role will focus on handling tenant inquiries, ensuring proper filing and documentation, and providing day-to-day administrative support to the leasing team.Key Responsibilities:<ul><li>Act as the first point of contact for client inquiries via Walkins or call, ensuring timely responses and follow-ups.</li><li>Maintain and update filing systems (both physical and digital) to ensure accurate and accessible records.</li><li>Coordinate with the leasing team to support ongoing activities and ensure smooth operations.</li><li>Prepare correspondence, letters, and simple reports as required.</li><li>Track and log inquiries, ensuring they are directed to the appropriate team member for resolution.</li><li>Provide general administrative support including scheduling, data entry, and documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or bachelor&rsquo;s degree in business administration or related field preferred.</li><li>1&ndash;3 years of UAE experience in an administrative or coordination role (real estate or leasing background is an advantage).</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle inquiries in a professional and efficient manner.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Leasing Coordinator

Explore 1144+ Administrative support coordinator in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

1144 administrative support coordinator jobs IN Abu Dhabi

Administrative Coordinator, Science Division (Fixed Term 2 Years)

Listing and Administration Coordinator

Listing and Administration Coordinator

Sales Coordinator in Electrical field (Female)

Food and Drinks Coordinator - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)

Listing Coordinator

Leasing Coordinator