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administrative assistant Jobs in Abu Dhabi

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contract administrator

Burtplace General Contracting LLC

We are seeking an experienced and detail-oriented Senior Quantity Surveyor to lead cost management, contract administration, and commercial activities across construction projects. The ideal candidate will oversee budgeting, cost control, procurement, financial reporting, and contractual compliance while providing strategic commercial support throughout all project phases.Key Responsibilities:<ul><li>Lead the preparation and review of cost estimates, bills of quantities (BOQs), tender documents, and commercial proposals.</li><li>Develop, monitor, and manage project budgets, forecasts, cash flow, and cost reporting to ensure financial targets are achieved.</li><li>Administer and negotiate subcontractor and supplier agreements, ensuring compliance with contractual obligations.</li><li>Evaluate variations, claims, extension of time requests, and change orders, providing commercial recommendations and ensuring fair valuation.</li><li>Conduct cost analysis, risk assessments, and value engineering initiatives to maximize project profitability.</li><li>Provide commercial guidance and mentorship to junior quantity surveyors and support the professional development of the commercial team.</li><li>Collaborate with project managers, engineers, clients, and consultants to deliver cost-effective solutions and resolve commercial issues.</li><li>Prepare monthly commercial reports, final accounts, and project closeout documentation.</li></ul>Qualifications:<ul><li>Bachelor's degree in Quantity Surveying, Civil Engineering, or a related field.</li><li>Minimum of 8&ndash;10 years of quantity surveying experience, with significant experience on large-scale construction projects.</li><li>Strong knowledge of construction contracts, procurement strategies, cost management, and contract administration.</li><li>Experience with FIDIC or other standard forms of contract is highly desirable.</li><li>Excellent analytical, financial, communication, negotiation, and leadership skills.</li><li>Proficiency in quantity surveying and cost management software, as well as Microsoft Office applications.</li></ul>Work Location: In person

Senior Quantity Surveyor

Osool Alroyah General Contracting

We are seeking an experienced Quantity Surveyor (QS) for our construction projects in Abu Dhabi. The candidate will be responsible for quantity take-offs, cost control, subcontractor management, billing, and contract administration. Preference will be given to candidates who can join immediately.Key Duties &amp; ResponsibilitiesPrepare quantity take-offs from drawings and project documents.Verify and measure work quantities executed on site.Prepare BOQs, cost estimates, and budget reports.Manage subcontractor and supplier quotations and comparisons.Prepare monthly valuations, invoices, and payment applications.Review and certify subcontractor bills and variations.Monitor project costs and identify cost-saving opportunities.Prepare variation orders, claims, and final accounts.Coordinate with project managers, engineers, consultants, and clients.Maintain project records, contracts, and commercial documentation.Ensure compliance with contract conditions and project specifications.Assist in procurement and material quantity verification.Bachelor's Degree or Diploma in Civil Engineering / Quantity Surveying.BenefitsCompetitive salary package.Annual leave and other benefits as per UAE Labour Law.Apply Now: Send your CV to [hr@osoolalroyahuae.com]Minimum 3&ndash;5 years of UAE construction experience.Strong knowledge of quantity surveying, estimation, and contract administration.Proficiency in MS Excel, AutoCAD, and QS software.Experience in roads, infrastructure, and building projects is preferred.Excellent communication and reporting skills.Available for immediate joining.Experience:<ul><li>QS: 3 years (Preferred)</li></ul>Work Location: In person

Quantity Surveyor

capital engineering consultancy

Quantity SurveyorLocation: Abu Dhabi, UAEJob SummaryWe are seeking an experienced Quantity Surveyor to join our contracting team in Abu Dhabi. The successful candidate will be responsible for managing all commercial and contractual aspects of building construction projects, including cost estimation, quantity take-offs, subcontract administration, payment certifications, variations, and final accounts. The ideal candidate will have strong contractor-side experience in the UAE and the ability to effectively manage project costs while ensuring contractual compliance.Key Responsibilities<ul><li>Prepare quantity take-offs, Bills of Quantities (BOQs), cost estimates, and tender documentation.</li><li>Review project drawings, specifications, and contract documents.</li><li>Analyze subcontractor quotations and prepare commercial comparisons.</li><li>Prepare and administer subcontract agreements and purchase orders.</li><li>Monitor project costs, budgets, and cash flow throughout the project lifecycle.</li><li>Prepare interim payment applications, valuations, and final account submissions.</li><li>Measure completed works and verify subcontractor invoices.</li><li>Prepare and evaluate variation orders, claims, and contractual correspondence.</li><li>Track project progress and prepare monthly commercial reports.</li><li>Coordinate with project managers, engineers, procurement, and planning teams.</li><li>Maintain accurate cost records, quantity measurements, and commercial documentation.</li><li>Identify commercial risks and recommend cost-saving measures.</li><li>Ensure compliance with contract requirements, project specifications, and company procedures.</li><li>Assist during tendering by reviewing quantities, pricing, and commercial submissions.</li><li>Support project close-out activities, including final measurements and account settlements.</li></ul>Requirements<ul><li>Bachelor's Degree in Civil Engineering or Quantity Surveying.</li><li>Minimum 8 years of Quantity Surveying experience.</li><li>Mandatory experience in UAE building construction projects with a contracting company.</li><li>Experience working on large-scale residential, commercial, or industrial projects.</li><li>Strong knowledge of FIDIC contracts, quantity surveying principles, and UAE construction practices.</li><li>Proficiency in cost estimation, budgeting, contract administration, and subcontract management.</li><li>Experience handling variations, claims, payment certifications, and final accounts.</li><li>Ability to interpret engineering drawings and technical specifications.</li><li>Proficiency in Microsoft Office and quantity surveying software; ERP experience is an advantage.</li><li>Excellent analytical, negotiation, communication, and reporting skills.</li><li>Immediate joiners or candidates available within 0&ndash;10 days will be given preference.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Medical insurance.</li><li>Annual leave and air ticket as per UAE Labour Law.</li><li>Opportunity to work on prestigious large-scale building construction projects.</li><li>Professional growth within a leading contracting company.</li></ul>How to ApplyInterested candidates who meet the above requirements are invited to send their updated CV to career@capitalengg.com.Only shortlisted candidates will be contacted.Application Question(s):<ul><li>What is your notice period ? </li></ul>Experience:<ul><li>QS: 6 years (Required)</li><li>UAE Project : 4 years (Required)</li><li>Contractors side : 4 years (Required)</li></ul>Work Location: In person

Wood

<div>Wood is currently recruiting for an experienced Procurement Engineer for ADNOC Onshore client to join us and make an impact within our Oil, Gas &amp; New Energies business.
Job Purpose
The PMC Procurement Engineer is responsible for managing and monitoring procurement activities performed by EPC Contractors to ensure compliance with project specifications, ADNOC requirements, approved schedules, and contractual obligations. The role focuses on procurement oversight, expediting, vendor management, and ensuring timely delivery of materials and equipment to support project execution.
Our Clients and Projects
Designing the future. Transforming the world
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer
<ul><li>Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion : We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
 
End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field</li></ul></div>
 <div>Key Responsibilities
<ul><li>Review and monitor EPC Contractor procurement plans, procedures, and schedules.
</li><li>Ensure procurement activities comply with ADNOC standards, project requirements, and contract specifications.
</li><li>Monitor the status of purchase orders, vendor documentation, manufacturing progress, and delivery schedules.
</li><li>Identify critical and long-lead items and implement mitigation measures to avoid project delays.
</li><li>Review technical and commercial bid evaluations prepared by EPC Contractors.
</li><li>Participate in vendor selection, bid clarification meetings, and procurement strategy discussions.
</li><li>Coordinate with Engineering, Construction, Quality, and Project Controls teams to ensure procurement aligns with project requirements.
</li><li>Monitor vendor performance and expedite critical equipment and material deliveries.
</li><li>Review procurement progress reports and provide updates to project management.
</li><li>Ensure proper handling of vendor data, documentation, certifications, and inspection requirements.
</li><li>Coordinate with logistics and material management teams regarding shipment and delivery schedules.
</li><li>Support risk assessments related to procurement activities and recommend corrective actions.
</li><li>Participate in project meetings and provide procurement status updates.
</li><li>Ensure compliance with company HSE, quality, and ethical procurement standards.</li></ul></div>
 <div>What makes you remarkable
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Bachelor's Degree in Engineering (Mechanical, Electrical, Civil, Chemical, or equivalent).
</li><li>Minimum 10&ndash;13 years of procurement experience in Oil &amp; Gas, Petrochemical, Refinery, or Energy projects.
</li><li>Minimum 10 years of PMC experience on major Oil &amp; Gas projects in the Middle East.
</li><li>Previous ADNOC project experience is highly preferred.
</li><li>Strong knowledge of procurement processes, contract administration, expediting, and vendor management.
</li><li>Experience with EPC contractors and large-scale capital projects.
</li><li>Familiarity with SAP, Oracle, or other ERP systems.
</li><li>Good understanding of international procurement practices and industry standards.
</li><li>Candidates with previous experience supporting ADNOC Onshore PMC projects, overseeing EPC contractor procurement activities, and managing procurement of major equipment such as static equipment, rotating equipment, piping, electrical, instrumentation, and packaged units will be highly preferred
</li></ul>Skills &amp; Competencies
<ul><li>Procurement Planning &amp; Execution
</li><li>Vendor Management
</li><li>Expediting &amp; Logistics Coordination
</li><li>Commercial Awareness
</li><li>Contract Management
</li><li>Supply Chain Management
</li><li>Risk Assessment &amp; Mitigation
</li><li>SAP/ERP Systems
</li><li>Reporting &amp; Documentation
</li><li>Stakeholder Management
</li><li>Communication &amp; Negotiation Skills</li></ul></div>
 <div><div>Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

PMC Procurement Engineer

Red Castle

<div></div><div><div>Job Summary 
We are assisting a leading international university in their search for an experienced Grants Administrator to join their Provost Office within their Finance department.

Working in a friendly and professional team you will provide grant management support to Principal Investigators (PI) of the university research grants and to awarded sponsored and internal grants.

The position is primarily responsible for project-level financial administration of research grants awarded from the Institute and other external funding agencies, ensuring expenditures of the grants are properly tracked, monitored and reported to PIs and leadership, liaising with the Sponsored Programs Administration at the university and providing the point of contact for PIs and research staff.

The position will work closely with the research administration offices in both Abu Dhabi and overseas. The position will also assist with the development of policies and processes for supporting post-award grants administration.

Key Responsibilities
<ul>
<li>Monitor project expenditures for all Institute and externally-sponsored projects.</li>
<li>Review projects&rsquo; monthly expenditures in comparison to budgets.</li>
<li>Develop methods for timely and accurate expenditure projections.</li>
<li>Provide monthly reports to project directors and senior management.</li>
<li>Assist in preparation of annual and final project financial reports.</li>
<li>Assist in developing annual and multi-year grant budgets for new projects.</li>
</ul>
Required Skills
<ul>
<li>Bachelors degree in a relevant discipline</li>
<li>Continuing professional education/ certification in research administration</li>
<li>Minimum of three years of experience in project-level financial administration of sponsored grants</li>
<li>Experience in generating reports of portfolios of multiple grants for senior management</li>
<li>Experience with budget development</li>
<li>Demonstrated experience developing and monitoring large complex budgets.</li>
<li>Exceptional technical, accounting, and communication skills a must.</li>
<li>Full competence with Microsoft Excel.</li>
<li>Interpersonal skills with diverse populations at all levels in a professional manner</li>
<li>Ability to interpret government contract language, quickly learn and understand University policies and procedures, and disseminate information to faculty and staff regarding pre and post award management.</li>
<li>Ability to work independently, under supervision, and as part of a team.</li>
<li>Ability to work effectively with other administrative offices of the university, in particular Finance, Budget and the Sponsored Programs offices.</li>
<li>Experience with US Federal funding agencies is strongly preferred.</li></ul></div></div>
 <ul><li>Company: Red Castle</li>
<li>Employment Type: Full Time</li>
<li>Job Type: Admin, Finance</li></ul>

Emirati Grants Administrator - Provost Office

M Tec Electro Mechanical LLC 

Administrator &ndash; Job Description (Emirati Candidate)Job Title: Administrator Location: UAE Nationality Preference: Emirati Candidate Industry: MEP / Construction / General AdministrationJob SummaryWe are looking for a motivated and organized Emirati Administrator to support daily office operations and administrative activities. The candidate will be responsible for handling documentation, coordinating with departments, maintaining records, and ensuring smooth office administration.Key Responsibilities<ul><li>Manage daily office administrative tasks and documentation.</li><li>Handle filing, data entry, and record maintenance.</li><li>Coordinate with HR, accounts, procurement, and site teams.</li><li>Prepare letters, reports, and official correspondence.</li><li>Answer phone calls, emails, and assist visitors professionally.</li><li>Maintain office supplies and monitor office requirements.</li><li>Support document control and employee records management.</li><li>Schedule meetings and maintain calendars.</li><li>Assist management with administrative support and reporting.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements<ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field.</li><li>Good communication skills in English and Arabic.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Professional attitude and teamwork skills.</li></ul>Work Location: In person

Administrator (UAE National )

DICETEK LLC

<div>We are looking for an experienced Kong Administrator cum Developer responsible for designing, developing, and implementing API solutions using Kong API Gateway. Candidate will work closely with engineers and product managers to ensure that APIs are secure, scalable, and meet business needs.
Key Responsibilities<ul><li>Design, develop, and configure Kong entities (services, routes, plugins, caching, API management, etc.).</li><li>Develop custom Lua scripts for advanced functionality.</li><li>Integrate Kong with existing APIs and backend systems.</li><li>Manage API security, including authentication, authorization, and rate limiting.</li><li>Implement traffic management features like load balancing and caching.</li><li>Monitor, alert, and debug Kong performance and troubleshoot any issues.</li><li>Automate Kong configurations as part of a DevOps pipeline.</li><li>Develop and maintain API documentation using the Kong Developer Portal.</li><li>Stay up-to-date on the latest Kong features and best practices.</li><li>Create, customize, and maintain Kong plugins to extend capabilities. Implement request and response transformations based on customer needs.</li><li>Apply Role-Based Access Control (RBAC) for securing API endpoints.</li></ul>
Qualifications<ul><li>Bachelor&rsquo;s degree in Computer Science, Information Technology, or a related field.</li><li>Proven experience as a Kong Administrator and Developer, with a deep understanding of Kong's architecture and functionalities.</li><li>Strong understanding of API design principles (RESTful APIs, OpenAPI specifications).</li><li>Experience with web services and micro services architectures.</li><li>Proficiency in scripting languages (e.g., Lua, Python).</li><li>Experience with DevOps principles and tools (e.g., Git, CI/CD).</li><li>Excellent problem-solving and debugging skills.</li><li>Strong communication and collaboration skills.</li><li>Certifications in Kong or equivalent.</li><li>Solid understanding of Role-Based Access Control (RBAC) implementations.</li><li>Experience with Kubernetes and Kong Ingress.</li><li>Experience with cloud platforms (AWS, Azure, GCP).</li><li>Experience with API security tools (e.g., OAuth, OIDC, Auth0).</li><li>Experience with API testing tools (e.g., Postman, JMeter, Insomnia).</li></ul></div>

Kong Developer

Explore 88+ Contract administrator in Abu Dhabi this July. Find roles across top companies and apply now to boost your career.

88 contract administrator jobs In Abu Dhabi

Senior Quantity Surveyor

Quantity Surveyor

Quantity Surveyor

PMC Procurement Engineer

Emirati Grants Administrator - Provost Office

Administrator (UAE National )

Kong Developer