office clerk

administrative assistant Jobs in Abu Dhabi

administrative assistant

hr assistant

office manager

admin receptionist

receptionist

Interview will be held at Al Bustan Advance Medical Center on 31 March 2023

Position: Receptionist (Russian &amp; English Speaking) Location: Yas Island / Saadiyat Island, Abu Dhabi Facility: Al Bustan Medical Center Plus L.L.C.Key Responsibilities:<ul><li>Welcome patients with a professional and friendly attitude</li><li>Verify Emirates ID, register patients, and update EMR</li><li>Check insurance eligibility and coordinate with the insurance team</li><li>Handle calls, appointments, and patient queries efficiently</li><li>Manage billing, payments, and daily feedback collection</li><li>Maintain updated doctor schedules and department directories</li><li>Support documentation, cleanliness, and reception workflow</li><li>Coordinate with clinical/operations teams and handle complaints professionally</li><li>Adhere to confidentiality, punctuality, dress code, and safety/quality standards</li></ul>Requirements:<ul><li>Graduate in any discipline</li><li>Minimum 2 years of healthcare front-office experience (UAE preferred)</li><li>Fluent in English &amp; Russian (additional languages are an advantage)</li><li>Strong communication skills &amp; basic computer proficiency</li><li>Professional, organized, and able to work in a busy environment</li></ul>Job Type: Full-time

Receptionist

Modon

<div>
 
 Purpose of the Role
 
 
 
 
 
 The Receptionist (Front desk &amp; sales) serves as the first point of contact for all visitors and members at 321Sports. The role combines customer service, membership sales, sports bookings, retail sales, and basic stock/F&amp;B support. The Receptionist is responsible for delivering a seamless customer experience while actively promoting memberships, programs, F&amp;B products, and retail merchandise.
 
 
 
 
 
 The role contributes directly to lead conversion, customer retention, retail sales, and smooth front-of-house operations, and may support marketing activation and events when required.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Customer Service &amp; Front Desk Operations
 
 
 &bull; Welcome members and visitors with a positive and professional attitude.
 
 
 &bull; Handle check-in and check-out processes efficiently.
 
 
 &bull; Manage inquiries via phone, WhatsApp, email, and booking platforms using approved scripts/SOPs.
 
 
 &bull; Ensure reception and retail display areas are clean, tidy, and visually appealing.
 
 
 &bull; Handle lost &amp; found, incident reports, booking amendments/cancellations, and general admin tasks.
 
 
 
 
 
 Membership sales &amp; court bookings
 
 
 &bull; Promote and sell memberships, sports bookings (Tennis, Padel, Football, Cricket, Badminton, etc.), fitness classes, and other programs.
 
 
 &bull; Conduct basic facility tours, identifying customer goals and matching solutions to needs.
 
 
 &bull; Hit monthly sales targets and contribute to team sales results.
 
 
 &bull; Generate leads proactively and conduct follow-ups to convert them into bookings/memberships.
 
 
 &bull; Maintain accurate CRM records, membership agreements, and waiver documentation.
 
 
 
 
 
 Retail &amp; F&amp;B Sales
 
 
 &bull; Promote and sell retail items (sports merchandise, accessories, apparel, etc.).
 
 
 &bull; Promote F&amp;B offerings (grab-and-go items, protein snacks, hydration products, etc.).
 
 
 &bull; Upsell relevant items aligned with customer needs (e.g., water bottles for players, energy and recovery drinks before and after classes).
 
 
 &bull; Ensure visual merchandising standards are maintained and replenished.
 
 
 &bull; Process POS sales transactions accurately and according to finance procedures.
 
 
 
 
 
 Stock Control (Retail &amp; F&amp;B)
 
 
 &bull; Conduct stock counts for retail and F&amp;B according to SOPs (daily spot checks/weekly counts/monthly inventory).
 
 
 &bull; Monitor stock levels and notify the line manager when reordering is needed.
 
 
 &bull; Receive deliveries, verify quantities and quality, and update stock tracking sheets/inventory logs.
 
 
 &bull; Reduce wastage by applying FEFO/expiry management (First Expired, First Out) for F&amp;B.
 
 
 
 
 
 Customer Retention &amp; Relationship Management
 
 
 &bull; Build rapport with members and ensure their needs are met.
 
 
 &bull; Support complaint handling using the facility&rsquo;s complaint log SOP.
 
 
 &bull; Assist in customer engagement activities, campaigns, and retention programs.
 
 
 
 
 
 Administration &amp; Reporting
 
 
 &bull; Maintain daily checklists, cash control sheets, and lead tracking.
 
 
 &bull; Prepare daily sales reports (memberships + F&amp;B + retail).
 
 
 &bull; Ensure all membership and booking documents are completed per SOPs.
 
 
 &bull; Ensure compliance with company policies and Health &amp; Safety procedures.
 
 
 
 
 
 Skills &amp; Attributes Required
 
 
 &bull; Excellent customer service and interpersonal communication skills.
 
 
 &bull; Strong sales mindset, confident in selling memberships, retail, and F&amp;B items.
 
 
 &bull; Organized, proactive, reliable, and detail-oriented.
 
 
 &bull; Ability to multitask and remain calm under pressure in a busy environment.
 
 
 &bull; Good level of computer literacy (CRM systems, emails, POS, spreadsheets).
 
 
 &bull; Flexible to work weekends, evenings, holidays, peak seasons, and events.
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 &bull; 1&ndash;2 years&rsquo; experience in customer service, hospitality, multi-sports venue reception, or retail sales.
 
 
 &bull; Experience in membership sales, Padel and Tennis operations is highly desirable.
 
 <ul>
 <li>
 &bull; Fluency in English required; Arabic or additional languages are a plus.
 </li>
 </ul>
 
 
</div>

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Visitor Management: Greet and direct visitors, clients, and guests to appropriate departments or personnel in a professional manner.
 </li>
 <li>
 Communication Handling: Answer and route incoming calls, take messages, and manage general inquiries via phone, email, or in person.
 </li>
 <li>
 Administrative Support: Assist in scheduling meetings, managing calendars, and coordinating conference room bookings.
 </li>
 <li>
 Mail and Courier Coordination: Receive, sort, and distribute incoming mail and packages; handle outgoing mail and courier services.
 </li>
 <li>
 Office Supplies Management: Maintain inventory of office supplies and coordinate with vendors for replenishment.
 </li>
 <li>
 Facility Coordination: Ensure the cleanliness and organization of the reception area; liaise with facilities management for maintenance needs.
 </li>
 <li>
 Security Protocols: Monitor visitor access and ensure adherence to security protocols.
 </li>
 <li>
 Documentation: Assist in filing, data entry, and maintaining records as required.
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 Education: A bachelor&rsquo;s degree in business administration, communications, or a related field is preferred.
 </li>
 <li>
 Experience: 1&ndash;2 years of experience in a receptionist or front desk role, ideally in the banking or corporate sector.
 </li>
 <li>
 Skills:
 </li>
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 </ul>
 <li>
 Personal Attributes: Excellent communication skills, professional demeanor, attention to detail, and the ability to handle confidential information with discretion.
 </li>
 </ul>
</div>

powder spa llc

We are looking for a responsible, organized, and customer-focused Receptionist/Admin to manage daily bookings, coordinate staff schedules, handle customer inquiries, and support smooth operations of our home service salon. The ideal candidate is detail-oriented, has excellent communication skills, and can work efficiently in a fast-paced environment.&#11835;Key ResponsibilitiesCustomer Service &amp; Bookings<ul><li>Handle customer inquiries through phone, WhatsApp, Instagram, and other platforms.</li><li>Schedule and confirm home service appointments.</li><li>Provide service information, prices, and promotions to clients.</li><li>Manage client complaints and requests professionally.</li><li>Ensure a smooth customer experience from booking to service completion.</li></ul>Administrative Tasks<ul><li>Maintain daily appointment calendars and technician schedules.</li><li>Coordinate with beauticians/technicians for availability and service assignments.</li><li>Record and update client information in the system.</li><li>Assist in preparing daily/weekly reports (bookings, revenue, feedback).</li><li>Maintain inventory records and notify the manager of low stock.</li><li>Organize digital files, invoices, and receipts.</li></ul>Operations Support<ul><li>Track staff attendance and work hours.</li><li>Follow up on payments, deposits, and outstanding balances.</li><li>Ensure all service locations and bookings are correctly assigned.</li><li>Assist in coordinating transportation logistics for technicians.</li></ul>&#11835;Qualifications<ul><li>Experience in salon, spa, or beauty industry preferred (but not required).</li><li>Strong communication skills in English (Arabic is a pus).</li><li>Ability to multitask and manage time effectively.</li><li>Familiarity with scheduling tools, POS systems, or CRM is an advantage.</li><li>Good customer service attitude and problem-solving skills.</li></ul>&#11835;Skills Required<ul><li>Customer service</li><li>Appointment booking</li><li>Admin and documentation</li><li>Basic computer skills (Excel, Word, WhatsApp, social media)</li><li>Time management</li><li>Attention to detail</li><li>Team coordination</li></ul>&#11835;Job Types: Full-time, Contract Contract length: 24 monthsPay: From AED2,500.00 per month

Admin Receptionist

MEDICA INTERNATIONAL MEDICAL CENTER LLC

Job description:Receptionists play an integral role and perform a number of administrative and customer service-related duties. Common tasks of a receptionist include scheduling appointments, answering and placing phone calls and answering client questions. Receptionists must have administrative experience and certain skills to be successful in their positions. In this article, we discuss what a receptionist is, the most common duties of receptionists and the requirements to become a receptionist.Key responsibilities:&middot; Greet patients Upon arraival.&middot; Schedule appointments for patients&middot; Maintain patient accounts and records&middot; Prepare and send patient bills&middot; Assist patients in filling out required intake and medical forms&middot; Confirm appointments with patients via phone or email&middot; Manage and organize specialist referrals&middot; Inform patients of payment options if applicable&middot; Keep track of office supplies and place orders for more supplies when necessary&middot; Perform basic accounting tasks such as taking patient payments and preparing billing statements&middot; Update patient insurance information&middot; Ensure all dental office equipment is functioning properly&middot; Sort and organize incoming and outgoing mail&middot; Maintain petty cash available in the dental office&middot; Ensure reception area is maintained and professional in appearanceSkills: &middot; Responsibility&middot; Teamwork&middot; Active listening&middot; Empathy&middot; Patience&middot; leadership&middot; Dependability&middot; Emotional intelligence&middot; FlexibilityEducational background:Minimum High school diplomaExperience:0-1 yearsJob Type: Full-time

Receptionist UAE NATIONAL

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

<ul><li>Greet and welcome visitors, clients, and vendors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls promptly and efficiently.</li><li>Manage the reception area to ensure it is tidy and presentable at all times.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Maintain visitor logs and issue visitor badges as required.</li><li>Provide basic information about the company and direct inquiries to the appropriate departments.</li><li>Assist in scheduling meetings, appointments, and conference room bookings.</li><li>Coordinate with administrative and HR teams for daily office operations.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Handle basic clerical duties such as filing, data entry, and documentation.</li><li>Support other departments with administrative tasks when required.</li></ul>Requirements:<ul><li>Female candidate only.</li><li>0&ndash;1 year of experience in a similar role .</li><li>Good communication skills in English (knowledge of Hindi is a plus).</li><li>Basic computer skills (MS Office).</li><li>Presentable and well-organized.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Rixos Hotels

<div>
 
 Company Description
 
 
 
 Rixos Marina Abu Dhabi is a luxurious hospitality establishment that seamlessly combines modern elegance with world-class amenities. Nestled in the heart of Abu Dhabi, our resort offers an unparalleled experience for both leisure and business travelers. With a prime waterfront location, Rixos Marina Abu Dhabi sets itself apart as a premier destination for those seeking a blend of sophistication, comfort, and personalized service.
 
 
 Key Features:
 
 
 Stunning Waterfront Setting:
 
 
 Enjoy breathtaking views of the marina and the Abu Dhabi skyline from the comfort of our well-appointed rooms and suites. The strategic location allows guests to immerse themselves in the vibrant atmosphere of the city.
 
 
 Luxurious Accommodations:
 
 
 Our accommodations are designed to provide the utmost comfort and style. Each room and suite is meticulously furnished with modern amenities, ensuring a relaxing and enjoyable stay for every guest.
 
 
 World-Class Dining:
 
 
 Indulge your palate with a diverse array of culinary delights at our on-site restaurants. From international cuisines to local flavors, our chefs craft exquisite dishes that cater to every taste.
 
 
 State-of-the-Art Facilities:
 
 
 Whether you're here for business or leisure, Rixos Marina Abu Dhabi offers a range of facilities to meet your needs. Our conference and event spaces are equipped with cutting-edge technology, while our wellness facilities provide a rejuvenating experience.
 
 
 Exceptional Service:
 
 
 At Rixos Marina Abu Dhabi, we take pride in delivering personalized and attentive service. Our dedicated staff is committed to ensuring that every guest's stay is memorable and exceeds expectations.
 
 
 
 Job Description
 
 
 
 Check-in/out: Process guest arrivals and departures efficiently.
 
 
 <ul>
 <li>
 Reservations: Manage room bookings and guest inquiries.
 </li>
 <li>
 Guest Service: Address guest needs and provide solutions promptly.
 </li>
 <li>
 Billing: Ensure accurate billing and payment processes.
 </li>
 <li>
 Communication: Coordinate with other departments for guest satisfaction
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Language Required:
 
 German &amp; Russian Speakers
 
 
 
 Sustainability:
 
 Commit to and maintain sustainable practices by enhancing resource efficiency, minimizing waste, and promoting eco-friendly, social, and ethical initiatives. Align with the hotel's broader ESG (Environmental, Social, and Governance) and CSR (Corporate Social Responsibility) objectives to drive positive impact across all pillars of sustainability.
 
 
 
 Compliance and Standards:
 
 Ensure full compliance with local legal requirements, international standards, health and safety regulations, company policies, ISO standards, and industry best practices. Continuously review and update operational processes to ensure alignment with evolving legal and regulatory requirements.
 
 
 
 Food Safety &amp; Hygiene:
 
 Ensure full compliance with food safety and hygiene regulations by overseeing proper purchasing, storage, handling, maintenance, communication, and preparation practices across all departments.
 
 
 
 Skills:
 
 
 
 <ul>
 <li>
 High School diploma or equivalent.
 </li>
 <li>
 Prior experience in front office operations preferred.
 </li>
 <li>
 Proficiency in property management systems.
 </li>
 <li>
 Excellent customer service and communication skills.
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 Competitive Salary and Compensation:
 </li>
 <ul>
 <li>
 Rixos Marina Abu Dhabi may offer a competitive salary that reflects the industry standards for similar positions.
 </li>
 </ul>
 <li>
 Training and Development Opportunities:
 </li>
 <ul>
 <li>
 Access to training programs and development opportunities to enhance skills and advance within the company.
 </li>
 </ul>
 <li>
 Career Advancement:
 </li>
 <ul>
 <li>
 Opportunities for career growth and advancement within the Rixos Hotels group.
 </li>
 </ul>
 <li>
 Health and Wellness Benefits:
 </li>
 <ul>
 <li>
 Comprehensive health insurance coverage.
 </li>
 </ul>
 <li>
 Employee Recognition Programs:
 </li>
 <ul>
 <li>
 Recognition programs to acknowledge and reward outstanding performance and dedication.
 </li>
 </ul>
 <li>
 Work-Life Balance:
 </li>
 <ul>
 <li>
 Policies and practices that promote a healthy work-life balance, including flexible scheduling where possible.
 </li>
 </ul>
 <li>
 Uniforms and Dress Code:
 </li>
 <ul>
 <li>
 Provision of uniforms or dress code guidelines for a professional and cohesive appearance.
 </li>
 </ul>
 <li>
 Social Events and Activities:
 </li>
 <ul>
 <li>
 Participation in social events, team-building activities, and employee gatherings to foster a positive work culture.
 </li>
 </ul>
 <li>
 Transportation Services:
 </li>
 <ul>
 <li>
 Transportation services.
 </li>
 </ul>
 <li>
 Employee Wellness Programs:
 </li>
 <ul>
 <li>
 Wellness programs, such as fitness classes or gym access, to promote a healthy lifestyle.
 </li>
 </ul>
 </ul>
</div>

Explore 53+ Receptionist in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

53 receptionist jobs IN Abu Dhabi

Receptionist

Receptionist

Receptionist

Admin Receptionist

Receptionist UAE NATIONAL

Receptionist

Receptionist