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City Way Facilities Management

About the Role: We are seeking an experienced Real Estate Administrator to support our property management and sales operations in Abu Dhabi. The ideal candidate will have hands-on experience in real estate administration, strong communication skills, and a solid understanding of UAE property procedures.Key Responsibilities:<ul><li>Manage day-to-day administrative tasks related to property and real estate operations.</li><li>Prepare and process tenancy contracts, Tawtheeq, Ejari, and other government documents.</li><li>Maintain property listings, lease records, and handle renewals.</li><li>Coordinate with agents, landlords, tenants, and government authorities (Municipality, DCD, etc.).</li><li>Assist with marketing property listings and managing online platforms.</li><li>Handle client inquiries, arrange property viewings, and follow up as needed.</li><li>Process payments, receipts, and maintain financial documentation.</li><li>Ensure compliance with company policies and UAE real estate regulations.</li><li>Provide general administrative and coordination support to the operations team.</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in a real estate administrative role (Abu Dhabi experience preferred).</li><li>Strong knowledge of Tawtheeq, Ejari, DCD, and other real estate procedures.</li><li>Proficiency in MS Office, CRM systems, and property management software.</li><li>Excellent communication and organizational skills.</li><li>Fluency in English and Arabic (mandatory).</li><li>Must be currently based in Abu Dhabi or willing to relocate.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Annual leave and benefits as per UAE Labor Law.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Required)</li></ul>

Real Estate Administrator

Abu Dhabi Sotheby's International Realty

<div>
 
 We are looking for a detail-oriented and organized
 
 Admin Manager
 
 to join our real estate development team. The role involves handling administrative processes related to
 
 Sales &amp; Purchase Agreements (SPA)
 
 ,
 
 unit inventory management
 
 , documentation, and supporting the sales and operations teams with day-to-day administrative functions.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Prepare and process Sales &amp; Purchase Agreements (SPA)
 
 for residential and commercial units in coordination with the sales and legal teams.
 </li>
 <li>
 
 Maintain and update unit inventory records
 
 across all projects (available, sold, blocked, reserved units).
 </li>
 <li>
 Liaise with legal, finance, and sales departments to ensure SPA documentation is accurate and timely.
 </li>
 <li>
 Manage and organize digital and physical filing of client documents and legal contracts.
 </li>
 <li>
 Generate sales, inventory, and booking reports as required by management.
 </li>
 <li>
 Coordinate with CRM or ERP systems (if applicable) to ensure data accuracy and updates.
 </li>
 <li>
 Provide administrative support during project launches, handovers, and client onboarding.
 </li>
 <li>
 Support other ad hoc administrative tasks related to project documentation and compliance.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.
 </li>
 <li>
 
 1&ndash;3 years of experience
 
 in real estate administration or documentation (experience with a real estate developer is preferred).
 </li>
 <li>
 Knowledge of
 
 Sales &amp; Purchase Agreement preparation
 
 is essential.
 </li>
 <li>
 Familiarity with
 
 real estate project lifecycle
 
 , RERA (if applicable), and CRM tools is a plus.
 </li>
 <li>
 Strong attention to detail, accuracy, and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook).
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Experience working with real estate developers,
 </li>
 </ul>
</div>

Real Estate Administrator Manager

Al Rakha Contracting & General Transport LLC

&quot;CONTRACTS ADMINISTRATOR WITH EXPERIENCE WORKING WITH DEVELOPER ABU DHABI&quot;Hiring: Real Estate Contracts Administrator (with Abu Dhabi Developer Experience Required)Location: United Arab Emirates (Abu Dhabi)Employment Type: Full-TimeStart Date: Immediate&#11835;Abu Dhabi Developers:Aldar Properties, Modon Properties, SAAS Properties, Ohana Development, Imkan, Bloom Properties, etc.)About the Role:We are seeking an experienced Real Estate Contracts Administrator who has a solid background working with property developers in Abu Dhabi, United Arab Emirates. The ideal candidate will have in-depth knowledge of real estate laws, off-plan sales, and contract lifecycle management within the UAE real estate market.&#11835;Key Responsibilities:<ul><li>Sales documents review &amp; management (Offer Letter, EOI, RF, SPA, Invoice, Notices, Receipts, Handover, etc.)</li><li>KYC/AML Checks.</li><li>Third party brokers registration and management (commissions validation, disputes, etc.)</li><li>Inventory management and releases.</li><li>Reminders, Follow-ups, Payments and Collections management.</li><li>Daily/Weekly/Monthly Reporting.</li><li>Draft, review, and manage real estate sale and purchase agreements (SPAs), lease agreements, and addendums.</li><li>Ensure compliance with UAE real estate regulations, including RERA and ADREC requirements.</li><li>Liaise with legal teams, clients, brokers, and internal departments (Sales, Finance, CRM).</li><li>Maintain accurate contract records, updates, and reports using CRM systems.</li><li>Support the Sales and Development teams with contract-related queries and documentation.</li><li>Coordinate with external stakeholders like ADREC, escrow agents, and registration authorities.</li></ul>&#11835;Qualifications:<ul><li>Minimum 5 years experience in a similar role with Abu Dhabi-based property developer.</li><li>Strong understanding of UAE property laws, off-plan sales regulations, and ADREC procedures.</li><li>Proficient in English; Arabic is a plus.</li><li>Excellent attention to detail and document management skills.</li></ul>&#11835;Preferred Candidate Profile:<ul><li>Currently based in the UAE.</li><li>Able to join on short notice.</li><li>Experience in both residential and commercial projects is an advantage</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Immediate Join/Joining Date:</li><li>Have you worked in Abu Dhabi UAE Developers as Administrator Contract?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE Real Estate Contracts Administrator: 5 years (Required)</li></ul>

Real Estate Contracts Administrator

ITW Properties

Responsibilities:<ul><li>Prepare and manage tenancy contracts, listings, and property documents.</li><li>Upload and update properties on online portals (Property Finder, Bayut, Dubizzle, etc.).</li><li>Coordinate with agents, owners, and tenants for viewings and paperwork.</li><li>Maintain accurate filing systems, reports, and transaction records.</li><li>Support management with reports, data entry, and client communication.</li></ul>Requirements:<ul><li>Minimum 2 years of real estate or administrative experience in the UAE.</li><li>Strong knowledge of MS Office and online listing platforms.</li><li>Excellent communication and organizational skills.</li><li>Knowledge of Abu Dhabi real estate procedures (Tawtheeq) is an advantage.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Visa, medical insurance, and other benefits as per UAE Labor Law.</li></ul>Job Type: Full-time

Real Estate Admin

THE DEEP SEAFOOD CO.L.L.C

Job Title: Real Estate Admin &amp; Accounts Executive Location: Abu Dhabi, UAE Company: Pangat Properties Management and Investment L.L.CAbout the Role:We are seeking a highly organized and detail-oriented Real Estate Admin &amp; Accounts Executive to support our property management operations. The ideal candidate will have hands-on experience in real estate administration and accounting within the UAE, with strong communication and coordination skills. This role combines administrative and financial responsibilities to ensure smooth day-to-day operations and accurate financial management across our property portfolio.Key Responsibilities:<ul><li>Prepare, manage, and update lease and tenancy agreements in coordination with property managers and clients.</li><li>Maintain accurate records of tenant information, contracts, and property-related documentation.</li><li>Coordinate with tenants, landlords, and internal departments for renewals, payments, and other property matters.</li><li>Schedule meetings, prepare minutes (MOMs), and ensure timely follow-up on action points.</li><li>Assist in deal finalization by managing required documentation and communication flow.</li><li>Handle accounting activities including bookkeeping, VAT filing, expense tracking, and reconciliations.</li><li>Support the preparation of financial statements and management reports as required.</li><li>Maintain proper filing systems and implement internal administrative and financial controls.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field.</li><li>2&ndash;4 years of relevant experience in real estate administration and accounting within the UAE.</li><li>Strong understanding of UAE VAT regulations and accounting procedures.</li><li>Proficiency in MS Office and accounting software such as Tally, QuickBooks, or ERP systems.</li><li>Excellent communication, coordination, and organizational skills.</li><li>Ability to multitask, work independently, and meet deadlines in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Real Estate Admin Cum Accountant

Buyutna FSM Property Management

Job DescriptionWe are looking for a Property Management Coordinator to support our leasing and tenancy operations in Abu Dhabi. The ideal candidate will manage the full leasing documentation process, handle Tawtheeq registration, coordinate property viewings, and maintain accurate records for all tenancy activities. This role requires excellent organizational skills, attention to detail, and a professional approach to tenant communication.Key Responsibilities<ul><li>Coordinate and conduct property viewings with prospective tenants.</li><li>Prepare offer letters for leasing and secure necessary approvals and signatures.</li><li>Draft, process, and manage Tawtheeq registrations (Abu Dhabi tenancy contracts) through the official system.</li><li>Send finalized Tawtheeq documents to tenants via email.</li><li>Manage all lease documentation including new contracts, renewals, terminations, and amendments.</li><li>Monitor lease expiry dates and follow up with tenants regarding renewal or termination.</li><li>Prepare and process lease renewals and ensure Tawtheeq updates are completed.</li><li>Ensure all lease documents and supporting files are uploaded to Bitrix (or company database).</li><li>Maintain well-organized physical and digital filing systems for tenants and lease records.</li><li>Follow up on missing or incomplete documents to ensure compliance.</li><li>Respond to tenant inquiries and service requests professionally via phone and email.</li><li>Maintain regular follow-up with tenants on renewals, documentation, and pending issues.</li><li>Prepare and submit monthly reports on lease renewals, terminations, and tenancy activities.</li><li>Address tenant complaints or concerns professionally and coordinate timely resolutions.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 1 years of experience in property management, leasing coordination, or real estate administration (UAE experience preferred).</li><li>Familiarity with Tawtheeq system and Abu Dhabi tenancy regulations (required).</li><li>Strong computer skills including MS Office and Bitrix or similar CRM systems.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Fluent in English; Arabic is an advantage.</li><li>Professional, detail-oriented, and capable of working under pressure.</li></ul>Benefits<ul><li>Competitive salary package based on experience.</li><li>Opportunities for career growth within the property management and leasing department.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Property Management Coordinator

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Secretary

Explore 431+ Real estate administrator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.