executive assistant

office administrator

administrative assistant

admin assistant

administrator

administrative support

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

Administrative Assistant

Oceanair Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

La Riviera Real Estate

<div>
 
 
 Administrative Assistant &ndash; Real Estate
 
 
 
 
 Location: Al Wasl, Dubai
 
 
 
 
 Company: La Riviera Real Estate
 
 
 
 
 
 
 La Riviera Real Estate is a dynamic real estate agency based in Dubai. We are seeking an
 
 experienced Administrative Assistant in the real estate sector
 
 to support our growing team.
 
 
 
 
 
 🔹
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist clients at the office.
 </li>
 <li>
 Coordinate with real estate agents regarding forms, contracts, and administrative documents (Contracts A, B, F).
 </li>
 <li>
 Manage and update property listings on real estate portals (Bayut, Property Finder, etc.).
 </li>
 <li>
 Generate and track
 
 permit numbers
 
 for properties.
 </li>
 <li>
 Handle emails and correspondence with clients and partners.
 </li>
 <li>
 Provide general administrative support related to real estate.
 </li>
 <li>
 Prepare and maintain reports and basic documents (Word, Excel).
 </li>
 <li>
 Use
 
 Zoho
 
 to create and manage client invoices.
 </li>
 <li>
 Handle administrative tasks with government departments, collect cheques, and complete other administrative formalities during working hours,
 
 accompanied by a private driver for all required travel
 
 .
 </li>
 <li>
 Perform other real estate administrative tasks as needed.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Requirements
 
 
 <ul>
 <li>
 Previous experience as an administrative assistant in the real estate sector in Dubai.
 </li>
 <li>
 Good knowledge of local real estate procedures and portals.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel) and Zoho.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Fluent in English (written and spoken).
 </li>
 </ul>
 
 
 
 
 🔹
 
 Additional Information
 
 
 <ul>
 <li>
 
 Working hours:
 
 Monday to Saturday.
 </li>
 <li>
 Based in
 
 Al Wasl, Dubai
 
 .
 </li>
 <li>
 Professional and dynamic work environment.
 </li>
 <li>
 Opportunity for growth within the agency.
 </li>
 </ul>
 
 
</div>

Adjoint administratif/Adjointe administratif

Confidential

<div>
 
 As the
 
 Jr. Administrative Assistant
 
 , you will play a crucial role in supporting the daily operations of the Admin Team. You will work closely with the Admin Team to ensure the smooth functioning of the office and provide essential support to the staff. Your responsibilities will include:
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist the Admin Team with daily office operations and general administrative duties
 </li>
 <li>
 Manage incoming calls, emails, and correspondence with professionalism and accuracy
 </li>
 <li>
 Maintain office supplies and coordinate with vendors for office-related purchases and services
 </li>
 <li>
 Greet and assist visitors, clients, and employees.
 </li>
 <li>
 Assist the Admin Team with arranging office events, meetings, and travel arrangements
 </li>
 <li>
 Support other team members with administrative tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2-3 years of proven experience as an Administrative/Office Assistant or a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Attention to detail and problem-solving abilities.
 </li>
 <li>
 Ability to work effectively in a team and independently.
 </li>
 </ul>
 
 
 
 
 
 All applications will be kept strictly confidential and used only for the purpose of recruitment.
 
 
 
 
</div>

Jr. Administrative Assistant

Abaj Contracting LLC

Job Overview:We are seeking a professional, organized, and friendly Receptionist cum Administrative Assistant to be the first point of contact for our company. This role will handle front desk responsibilities while providing administrative support to ensure smooth day-to-day operations. The ideal candidate will have strong communication skills, a customer-oriented mindset, and the ability to multitask.1.Job Responsibilities- Front Desk &amp; Reception Duties:<ul><li>Greet visitors and clients in a professional and welcoming manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li></ul>- Administrative Support:<ul><li>Maintain and update company records, files, and databases.</li><li>Assist in preparing reports, correspondence, and presentations.</li><li>Support HR in coordinating interviews, onboarding, and staff records.</li><li>Support PRO with the documentation and follow ups. </li><li>Handle procurement of office supplies and ensure proper inventory management.</li><li>Assist project teams with document control, scheduling, and coordination tasks.</li></ul>- Office Coordination:<ul><li>Coordinate meeting rooms, arrange refreshments, and manage schedules.</li><li>Ensure the office environment is clean, organized, and well-maintained.</li><li>Support event planning for internal meetings, training sessions, and company functions.</li></ul>2. Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li><li>Minimum 2&ndash;4 years of experience in reception or administrative roles, preferably in the UAE.</li><li>Excellent verbal and written communication skills in English (Arabic is an advantage).</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance and positive, friendly attitude.</li><li>Ability to multitask, prioritize, and work under minimal supervision.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Receptionist cum Admin

alshameem Human Resource Consultancies LLC

The Office Boy is responsible for providing support to staff by performing basic administrative and housekeeping tasks. The role ensures smooth day-to-day office operations, including maintaining cleanliness, serving refreshments, and assisting with clerical duties when required.Key Responsibilities:<ul><li>Maintain cleanliness and organization of the office, pantry, and meeting rooms.</li><li>Serve tea, coffee, water, and refreshments to staff and visitors.</li><li>Handle photocopying, scanning, filing, and other basic clerical work.</li><li>Assist in receiving and delivering documents, parcels, and office supplies.</li><li>Monitor and restock pantry supplies and office stationery.</li><li>Support office staff with minor errands and administrative tasks.</li><li>Ensure proper disposal of waste and maintain a hygienic work environment.</li><li>Report any maintenance issues to the admin/management.</li><li>Assist in setting up meeting rooms before and after use.</li></ul>Looking for Immediate Joiners.Job Type: Full-timePay: AED1,500.00 - AED1,600.00 per month

Office Assistant / Office Boy

Grand Technology

Key Responsibilities&nbsp;<ul><li>Perform general administrative tasks and clerical duties.</li><li>Maintain both digital and manual filing systems for organized recordkeeping.</li><li>Draft and manage correspondence, including letters and emails.</li><li>Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.</li><li>Manage and update the DAFZA portal efficiently.</li><li>Prepare and submit required documents to respective Consulates for visa processing.</li><li>Maintain a document register, track expiry dates, and process renewals for company documents (e.g., trade licenses, leases, establishment cards, insurance, PO Box).</li><li>Handle employees’ visa renewals and ensure timely processing.</li><li>Support the Content Acquisition and Marketing team through research and information gathering.</li><li>Oversee general office management and daily operational needs.</li><li>Maintain accurate records of customer contract agreements and content-related documentation.</li><li>Organize and manage filing systems for contracts, agreements, and financial records.</li><li>Prepare, submit, and reconcile expense reports, including petty cash management.</li><li>Handle VAT filing in compliance with regulatory requirements.</li><li>Prepare quotations, delivery notes, and receipt vouchers as required.</li><li>Process purchase orders and ensure timely customer coordination.</li><li>Prepare and send invoices, ensuring accuracy and timely payment processing.</li><li>Generate and share management reports (e.g., purchase order reports, accounts receivable statements).</li><li>Follow up on outstanding payments via email and telephone.</li><li>Process bank transactions (cash, cheque, online payments) accurately and securely.</li><li>Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and warehouse delivery.</li><li>Manage and maintain QuickBooks Online for accounting and financial tracking.</li></ul>

Secretary

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