project manager

document controller

project coordinator

operations manager

driver

administrator

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

<p><b>We&rsquo;re Hiring:</b> <b>Sales Administrator</b> <b>&ndash; Providential Properties Management (Abu Dhabi).</b></p><p>Providential Properties Management, a leading company in the real estate, is looking for a <b>Sales Administrator</b> to join our dynamic team in Abu Dhabi.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide day-to-day administrative support to the sales team.</li><li>Prepare and process sales contracts, quotations, invoices, and other relevant documents.</li><li>Maintain and update CRM systems with accurate client and sales data.</li><li>Coordinate and schedule meetings, calls, and follow-ups between sales staff and clients.</li><li>Assist in preparing sales reports, forecasts, and performance analysis.</li><li>Manage communication with clients via phone, email, and other channels in a professional manner.</li><li>Ensure proper filing and documentation of sales-related records.</li><li>Collaborate with other departments (finance, operations, marketing) to ensure smooth workflow.</li><li>Track orders, deliveries, and ensure timely updates to clients and the sales team.</li><li>Support sales events, exhibitions, and promotional activities when needed.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or a related field.</li><li>Proven experience as a Sales Administrator, Sales Coordinator, or similar role.</li><li>Strong knowledge of office management and basic sales principles.</li><li>Proficiency in CRM systems (Bitrix24, Salesforce, or similar is a plus).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>High level of accuracy and attention to detail.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you available to join immediately?</li></ul>

Sales Administrator

Safeway Facilities Management Services

<p><b>Job Description &ndash; Senior Admin cum AccountantPosition Overview</b></p><p>We are looking for a detail-oriented and responsible <b>Senior Admin cum Accountant</b> to oversee administrative operations and financial coordination across both our <b>Interior Fit-out</b> and <b>Real Estate</b> businesses. The role requires strong multitasking, accounting knowledge, and organizational skills, ensuring smooth office management while also handling rent payment tracking, financial reporting, and compliance.</p><p><b>Key ResponsibilitiesAdministration &amp; Office Management</b></p><ul><li>Oversee day-to-day office operations and administrative staff.</li><li>Maintain contracts, company records, trade licenses, insurances, and renewals.</li><li>Draft, review, and circulate internal/external correspondence.</li><li>Manage HR-related documentation such as attendance, leave records, onboarding, and employee files.</li><li>Coordinate travel arrangements, visas, and government formalities with PRO.</li></ul><p><b>Accounting &amp; Finance</b></p><ul><li>Record, verify, and reconcile daily financial transactions.</li><li>Handle petty cash, supplier invoices, purchase orders, and expense reimbursements.</li><li>Prepare monthly financial reports and cash flow statements.</li><li>Coordinate with auditors, banks, and external stakeholders for financial matters.</li><li>Ensure VAT compliance, accurate filing, and timely submissions.</li></ul><p><b>Real Estate Rent Management</b></p><ul><li>Maintain tenant records, lease agreements, and renewal schedules.</li><li>Monitor rent collection and issue timely reminders for due payments.</li><li>Record, reconcile, and report monthly rental income.</li><li>Prepare rent collection status reports and escalate overdue cases.</li><li>Coordinate with tenants for renewals, contracts, and Ejari formalities (if applicable).</li><li>Liaise with property management and legal teams for overdue recovery.</li></ul><p><b>Procurement &amp; Vendor Coordination</b></p><ul><li>Process purchase requests, quotations, and supplier comparisons.</li><li>Ensure vendor bills are verified and matched with POs before payment.</li><li>Maintain an updated supplier/vendor database.</li></ul><p><b>Key Skills &amp; Competencies</b></p><ul><li>Strong administrative, accounting, and reporting skills.</li><li>Knowledge of UAE real estate procedures, rent collection, and tenancy laws.</li><li>Proficiency in <b>MS Excel, Zoho Books/CRM, or similar ERP systems</b>.</li><li>Excellent communication skills (English required; Arabic is a plus).</li><li>Ability to manage confidential information with discretion.</li><li>Strong organizational and problem-solving abilities.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field.</li><li><b>5&ndash;7 years&rsquo; experience</b> in Administration &amp; Accounts, with at least <b>2 years in real estate rent management</b> in the UAE.</li><li>Familiarity with <b>interior fit-out and property management</b> is highly preferred.</li></ul><p><b>Reporting To</b></p><ul><li>Reports directly to the <b>General Manager / CEO</b>.</li><li>Works closely with the <b>Accounts, HR, and Real Estate Teams</b>.</li></ul><p>Job Types: Full-time, Permanent</p>

Administrator

YoSH

<div><h4 class="jobSectionHeader"><b>About the Role:</b></h4><p>
We are looking for a detail-oriented and highly organized <b>Fleet Administrator</b> to support our Fleet Department. In this critical role, you will provide administrative and data management support to ensure smooth and compliant fleet operations. You&rsquo;ll play a key part in maintaining accurate records, preparing reports, managing expenses, and ensuring compliance with internal and external standards.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities:</b></h3><h5 class="jobSectionHeader"><b>
 Data Management &amp; Reporting</b></h5><ul>
<li>Maintain accurate logs for daily trips, maintenance, vehicle use, and travel records</li>
<li>Compile and submit bi-monthly dashboard reports and ADNOC monthly financial reports</li>
<li>Upload ADNOC-related data to Power BI and assist with formatting reports</li>
<li>Generate and share reports for YOSH, SALIK, DARB, and other fleet-related expenses</li>
</ul><p><b>
Administrative Support</b></p><ul>
<li>Manage traffic fine communications and upload ACR fine data</li>
<li>Handle submission of cash and credit card claims related to fleet usage</li>
<li>Update daily driver checklists and follow up on operational trip emails</li>
<li>Track and ensure timely payment of Traffic Fine Reports (TRFs)</li>
<li>Maintain updated vehicle registration records across ADNOC Plus and internal systems</li>
</ul><p><b>
Operational Accuracy &amp; Compliance</b></p><ul>
<li>Assist with SALIK and DARB invoice cost allocations</li>
<li>Support ADNOC analysis and help allocate rental invoice costs</li>
<li>Contribute to incident/accident reporting and basic documentation</li>
<li>Ensure compliance with all internal procedures and audit requirements</li>
</ul><h4 class="jobSectionHeader"><b>Qualifications &amp; Skills:</b></h4><p><b>
 Education &amp; Experience</b></p><ul>
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Logistics, or related field</li>
<li>Minimum of 2 years of administrative experience, preferably in fleet or logistics operations</li>
</ul><p><b>
 Knowledge &amp; Skills</b></p><ul>
<li>Basic understanding of UAE traffic systems and vehicle registration procedures</li>
<li>Familiar with SALIK, DARB, and ADNOC reporting systems (preferred)</li>
<li>Proficient in Microsoft Excel and Power BI</li>
<li>Strong attention to detail and accuracy in data entry</li>
<li>Excellent organizational and time-management skills</li>
<li>Clear communication skills and ability to collaborate across departments</li>
<li>Capable of handling confidential information with integrity</li></ul></div>

Fleet Administrator

مصرف ابوظبي الاسلامي

<div><p><b>Role : HR Administrator - MPM
</b><br>
<b>Location : Abu Dhabi
</b><br>
<br>
<b>Role Purpose:
</b><br>
<br>
The HR Administrator is responsible for providing administrative support to the HR department, including maintaining employee records, assisting with recruitment, and onboarding, and coordinating HR projects and initiatives.
<br>
<br>
<b>Key Accountabilities of the role
</b></p><ul><li>Assist with recruitment, including posting job ads, candidates sourcing, scheduling interviews, and conducting reference checks.
</li><li>Coordinate onboarding and orientation for new hires.
</li><li>Respond to employee/ management inquiries and provide support and consultation as needed.
</li><li>Ensure compliance with HR policies and procedures.
</li><li>Coordinate and facilitate employee training and development programs.
</li><li>Handle various employee&rsquo;s reimbursement requests (family visa fees, duty visits, travel expenses, etc..) based on applicability.
</li><li>Work closely with ADIB HR departments to deliver MPM HR requirements from all aspects (Recruitment, learning &amp; development, compensation &amp; benefits, employee relations and operations) based on the requirements.
</li>Assist with HR reports requested by MPM management.<br>
<li>
<br>
</li></ul><p><b>Specialist Skills / Technical Knowledge Required for this role:
</b></p><ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or a related field.
</li><li>Fresh graduate or 0-2 years of experience in an HR administrative role.
</li><li>Excellent communication and interpersonal skills.
</li><li>Proficiency in Microsoft Office.</li></ul></div>

HR Administrator - MPM

napa General Maintenance LLC

<p>The <b>Office administrator </b>will be the essential part of napa&rsquo;s daily operations, overseeing administrative processes, supporting HR and finance functions, managing supplies and vendor relationships, and ensuring the smooth running of our office and support staff. You'll work directly with the founders and help shape how we operate as we grow.</p><p><b>Key Responsibilities </b></p><p><b>Administrative &amp; Operations </b></p><p>&#9679; Oversee day-to-day office operations and ensure smooth workflow</p><p>&#9679; Manage filing systems (physical and digital), office supplies, and general upkeep</p><p>&#9679; Coordinate schedules and assist with internal communication and logistics</p><p>&#9679; Maintain company documentation, licensing, and compliance records</p><p><b>HR &amp; People Management </b></p><p>&#9679; Support onboarding/offboarding of employees and contractors</p><p>&#9679; Maintain employee records and attendance tracking systems</p><p>&#9679; Handle basic HR queries, leave requests, and performance documentation</p><p>&#9679; Organize team events, training sessions, and internal communications</p><p><b>Finance &amp; Procurement </b></p><p>&#9679; Process petty cash, invoice tracking, and basic bookkeeping support</p><p>&#9679; Timely payroll processing and financial reporting</p><p>&#9679; Coordinate vendor management and procurement of supplies and equipment</p><p><b>Facilities &amp; Compliance </b></p><p>&#9679; Coordinate service and maintenance needs for office facilities</p><p>&#9679; Ensure health, safety, and government compliance in line with UAE regulations</p><p>&#9679; Liaise with government entities for trade licenses, visa processing, and labor affairs (if needed)</p><p><b>Qualifications &amp; Skills </b></p><p><b>Must-Have: </b></p><p>&#9679; 3+ years of office management or administrative experience (UAE experience preferred)</p><p>&#9679; Strong organizational and multitasking skills</p><p>&#9679; Excellent written and verbal communication skills (English; Arabic is a plus)</p><p>&#9679; Proficient in Microsoft Office Suite, Google Workspace, and project management tools</p><p>&#9679; Familiarity with UAE labor laws and document processing</p><p><b>Nice-to-Have: </b></p><p>&#9679; Experience working in a startup or facilities management environment</p><p>&#9679; Familiarity with accounting software (e.g., QuickBooks)</p><p>&#9679; Driving license and access to own transportation</p><p><b>Personality Traits </b></p><p>&#9679; Proactive, resourceful, and solution-oriented</p><p>&#9679; Comfortable working in a fast-paced, evolving environment</p><p>&#9679; Positive team player with a &ldquo;get-things-done&rdquo; attitude</p><p>&#9679; Trustworthy with confidential information</p><p>&#9679; Excellent customer service</p><p><b>What We Offer </b></p><p>&#9679; The chance to shape operations in a growing startup</p><p>&#9679; Opportunities for career growth and development</p><p>&#9679; Friendly, fast-paced, and entrepreneurial work environment</p><p>&#9679; Flexible work culture and performance-based rewards</p><p>Job Type: Full-time</p><p>Application Deadline: 31/08/2025<br/>Expected Start Date: 01/10/2025</p>

Office Administrator

Meridian Group Real Estate

<p>The Administrator plays a key role in ensuring the back of house cohesion within the company's real estate sales day to day operations.</p><p>The role includes front desk responsibilities, work closely with the listing and sales teams with a focus on client satisfaction from MOU to closure, specific to the seller.</p><p>Must have experience in document control and contract preparation and be fully understanding of the UAE real estate process requirements.</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>Real Estate Admin : 1 year (Required)</li></ul>

Real Estate Administrator

Wood PLC

<div><p>Wood is currently recruiting for an experienced Turnover System Administrator to join our team in Abu Dhabi. #LI- OilandGasJobs #LI-EnergyJobs #LI- UAEJObs #LI- WorkinUAE #LI- EngineeringCareers
</p><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p><div><p><b>Our Clients and Projects
</b></p></div><div><p><b>Designing the future. Transforming the world.
</b></p></div><div><div><p>Across EMEA, our teams are providing solutions and expertise to support our growing client base, focused on combining maintenance and operations with asset management, modifications and engineering services across the energy and materials markets.
</p></div><div><p>We are focused on growth and our strategy is centered around building partnerships with our clients across the three regions: UK, Norway and the Middle East and Africa.
</p></div><div><div><p><b>What we can offer
</b></p></div><div><ul><li><b>Meaningful and interesting projects: </b>Delivered to high profile clients across the Energy Sector
</li></ul></div><div><ul><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li></ul></div><div><ul><li><b>Competitive renumeration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li></ul></div><div><ul><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li></ul></div><div><ul><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li></ul></div><div><ul><li><b>End of Service Gratuity: </b>In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li></ul></div></div><div><div><ul><li><b>The Employee Share Plan </b>: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li></ul></div><div><ul><li><b>Long Service Award: </b>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li></ul></div><div><ul><li><b>Commitment to continued professional development: </b>Development plans that are tailored to your individual needs and interests
</li></ul></div><div><ul><li><b>Global connections </b>: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li></ul><div><ul><li><b>Energy Transition Academy: </b>Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field</li></ul></div></div></div></div></div>
<br><div><p><b>Key Accountabilities and Responsibilities
</b></p><p>Responsible for managing and maintaining the turnover and completions database system (e.g., Aconex, WinPCS, Omega CMS, or other completions management systems) used to track, monitor, and document the mechanical completion and turnover process of construction projects. This role ensures that project data is accurately recorded, updated, and accessible to all relevant stakeholders for a smooth transition from construction to commissioning.
</p><ul><li>Administer and maintain the project completions/turnover system and ensure all data is correctly entered, updated, and validated.
</li><li>Collaborate with construction, QA/QC, commissioning, and engineering teams to track the progress of system and subsystem completion.
</li><li>Ensure that all turnover documentation (ITRs, punch lists, test packs, as-builts, etc.) is properly logged, indexed, and retrievable in the system.
</li><li>Support the creation, registration, and tracking of Mechanical Completion (MC), Pre-Commissioning, and Commissioning certificates.
</li><li>Generate reports and dashboards on turnover progress for management and client review.
</li><li>Provide system training and user support for project staff as required.
</li><li>Coordinate with document control to ensure integration between turnover documentation and other project records.
</li><li>Identify and resolve discrepancies or data issues in the turnover system.
</li><li>Assist with audits and verification processes related to turnover documentation.
</li><li>Support handover packages and final dossiers preparation in compliance with project and client requirements.</li></ul></div>
<br><div><div><p><b>Skills And Qualifications
</b></p></div><div><p><b>What makes you remarkable?
</b></p></div><div><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p></div><div><p><b>Expected:
</b></p><ul><li>Diploma or Degree in Engineering, IT, or related field (or relevant industry experience).
</li><li>Experience working in oil &amp; gas construction or EPC/EPCM project environments.
</li><li>Proficient in completions management systems such as WinPCS, Omega CMS, Aconex, or similar.
</li><li>Strong organizational skills and attention to detail.
</li><li>Familiarity with mechanical completion, pre-commissioning, and commissioning workflows.
</li><li>Good communication skills and ability to work in a cross-functional team environment.
</li><li>Understanding of project turnover, documentation control, and QA/QC processes.
</li><li>Previous experience in a Turnover System Administrator or Completions Coordinator role.
</li><li>Knowledge of industry codes and standards (e.g., API, ASME, ISO).
</li><li>Experience in large-scale oil &amp; gas projects (onshore/offshore).</li></ul></div></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Turnover System Administrator

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