helper

administrative manager

driver

admin assistant

admin coordinator

administrator

Confidential Career

<div>
 
 We are seeking a detail-oriented and proactive
 
 Contracts Administrator
 
 to support contractual, commercial, and documentation activities for
 
 villa construction projects
 
 . The role involves preparing, reviewing, and managing contracts, coordinating with internal project teams, subcontractors, and clients to ensure compliance and smooth project execution.
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Civil Engineering
 
 , Construction Management, or related field.
 </li>
 <li>
 3&ndash;6 years of experience as a
 
 Contracts Administrator
 
 in construction, preferably in
 
 villa or residential projects
 
 .
 </li>
 <li>
 Strong knowledge of FIDIC or similar contract frameworks.
 </li>
 <li>
 Excellent skills in MS Office, contract management, and documentation.
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 UAE/ GCC experience in villa or residential construction projects.
 </li>
 <li>
 Experience working with developers or consultant-driven projects.
 </li>
 </ul>
 
 
</div>

Contract Administrator

Nationwide Middle East Properties LLC

<div>
 
 
 Job Opportunity: Owners Association (OA) Administrator
 
 
 
 Location: Abu Dhabi, United Arab Emirates
 
 
 Company: Nationwide Property Management and Maintenance LLC
 
 
 Employment Type: Full-time
 
 
 
 
 
 
 Company Overview
 
 
 
 
 
 
 
 Nationwide Property Management and Maintenance LLC
 
 is a premier real estate organization dedicated to operational excellence. We are currently recruiting for the position of
 
 Owners Association Administrator
 
 . This role requires a highly disciplined professional capable of managing complex administrative workflows, financial collections, and regulatory compliance within the real estate sector.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Owners Association Administrator serves as the central operational authority for community management activities. The successful candidate will be responsible for the end-to-end management of financial recovery, compliance with governing bodies (ADM/RERA), and the maintenance of high-level stakeholder relations. This position demands a strategic approach to debt recovery and rigorous attention to administrative governance.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 1. Financial Operations &amp; Revenue Recovery
 
 
 <ul>
 <li>
 
 Service Charge Administration:
 
 Oversee the accurate preparation and dissemination of annual service charge invoices in accordance with approved budgets.
 </li>
 <li>
 
 Debt Collection &amp; Reconciliation:
 
 Execute a structured collection strategy to recover outstanding dues, including the negotiation of payment plans and the reconciliation of owner accounts in coordination with the Finance Department.
 </li>
 <li>
 
 Financial Record Keeping:
 
 Maintain audit-ready financial records and facilitate the issuance of precise Statements of Accounts (SOA).
 </li>
 </ul>
 
 
 
 
 
 2. Stakeholder Relations &amp; Community Management
 
 
 <ul>
 <li>
 
 Unit Owner Liaison:
 
 Act as the primary point of contact for all owner inquiries regarding service charges, access protocols, and community governance.
 </li>
 <li>
 
 Administrative Support:
 
 Process and issue No Objection Certificates (NOCs), clearance certificates, and move-in/move-out permits efficiently.
 </li>
 <li>
 
 Dispute Resolution:
 
 Manage and resolve escalated owner complaints with professionalism, ensuring adherence to community rules and regulations.
 </li>
 </ul>
 
 
 
 
 
 3. Governance, Documentation &amp; Compliance
 
 
 <ul>
 <li>
 
 Regulatory Adherence:
 
 Ensure full compliance with all regulations mandated by the Abu Dhabi Municipality (ADM), Real Estate Regulatory Agency (RERA), and other relevant authorities.
 </li>
 <li>
 
 Document Control:
 
 Maintain a comprehensive filing system for all legal notices, insurance policies, contracts, and meeting minutes.
 </li>
 <li>
 
 Audit Preparation:
 
 Compile and verify all necessary documentation for external audits, regulatory submissions, and official inspections.
 </li>
 </ul>
 
 
 
 
 
 4. Board Support &amp; Meetings
 
 
 <ul>
 <li>
 
 Meeting Administration:
 
 Coordinate all aspects of Annual General Meetings (AGMs) and Board Meetings, including agenda preparation, minute taking, and ensuring quorum requirements are met.
 </li>
 <li>
 
 Official Communications:
 
 Draft and distribute formal circulars, legal notices, and community announcements to all stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Competencies
 
 
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Property Management, or a relevant discipline.
 </li>
 <li>
 
 Experience:
 
 A minimum of 2&ndash;4 years of demonstrated experience in Owners Association Management, Property Management, or Accounts Receivable.
 </li>
 <li>
 
 Regulatory Knowledge:
 
 Comprehensive understanding of UAE property laws and OA regulatory frameworks (ADM/RERA).
 </li>
 <li>
 
 Technical Proficiency:
 
 Advanced command of Microsoft Office (specifically Excel) and specialized OA Management Software (e.g., Mollak, OAMS).
 </li>
 </ul>
 
 
 
 
 
 Professional Competencies:
 
 
 <ul>
 <li>
 
 Negotiation &amp; Persuasion:
 
 Proven ability to manage collections and enforce payments while maintaining professional relationships.
 </li>
 <li>
 
 Communication:
 
 Superior verbal and written English communication skills suitable for official correspondence.
 </li>
 <li>
 
 Operational Resilience:
 
 Demonstrated ability to manage conflicting priorities and work effectively under pressure.
 </li>
 </ul>
 
 
 
 
 
 Application Process
 
 
 
 Qualified candidates are invited to submit their curriculum vitae for consideration.
 
 
 Please apply directly on LinkedIn, or send your application to
 
 
 CV@nwmea.com with the subject line "OA Administrator Application".
 
 
 
</div>

Property Administrator

Shory

<div>
 
 Shory is the soft revolution in the Insurtech market. Welcome to a new age where insurance actually empowers its customers. We use technology to serve our customers and create ease of mind and trustworthiness around insurance needs. With Shory, a new time has begun.
 
 
 
 
 
 We are seeking a seasoned
 
 Jira Administrator
 
 to join our team in
 
 Abu Dhabi, UAE
 
 , to manage and administer the Jira platform ensuring smooth operation, customization, and integration with other tools, supporting project management and agile development.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Own the end-to-end administration of Jira Software, Jira Service Management, Confluence, and Advanced Roadmaps across all ventures and regions.
 </li>
 <li>
 Maintain and enhance workflows, screens, schemes, custom fields, automations, and permissions in line with our governance standards.
 </li>
 <li>
 Configure and optimise the full work hierarchy (Initiative &rarr; Epic &rarr; Feature &rarr; Story/Task &rarr; Sub-task) to ensure clean reporting and traceability.
 </li>
 <li>
 Build, govern, and maintain dashboards, JQL filters, and portfolio-level reports for Ops, PMO, Tech, and executive teams.
 </li>
 <li>
 Partner with cross-functional teams (Tech, PMO, CX, HR, Operations) to gather requirements and translate them into scalable Jira configurations.
 </li>
 <li>
 Troubleshoot platform issues, resolve user queries, and maintain system stability, performance, and data integrity.
 </li>
 <li>
 Administer RBAC controls, user provisioning, groups, and project permissions to maintain secure, compliant access.
 </li>
 <li>
 Maintain JSM portals, request types, queues, SLAs, and automations supporting the ideation &rarr; discovery &rarr; MVP intake model.
 </li>
 <li>
 Deliver user training, documentation, and quick-reference guides to drive consistent usage across business units.
 </li>
 <li>
 Lead quarterly governance reviews with PMO &mdash; auditing hierarchy usage, workflow compliance, naming standards, and data quality.
 </li>
 <li>
 Ensure compliance with organizational IT policies, data protection, and security standards.
 </li>
 <li>
 Coordinate with software developers, QA teams, project managers, and other stakeholders to optimize Jira usage.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Computer Science, Software Engineering or a related field
 </li>
 <li>
 Minimum 5 years of experience in Jira administration including deep knowledge of Confluence, Advanced roadmaps, automation for Jira &amp; RBAC Control
 </li>
 <li>
 Strong experience with complex workflows (Scrum + Kanban).
 </li>
 <li>
 Proven ability to manage multi-level hierarchies and strict governance frameworks.
 </li>
 <li>
 Strong understanding of integrations (Azure DevOps required).
 </li>
 <li>
 Ability to troubleshoot system performance, indexing, and project misconfigurations.
 </li>
 <li>
 Familiarity with Agile and Scrum methodologies.
 </li>
 <li>
 Excellent problem-solving and communication skills.
 </li>
 <li>
 Strong understanding of Jira workflows, permission schemes, and system customization.
 </li>
 </ul>
 
 
</div>

Jira Administrator

Smart Rope Access Technical Services LLC

Husband's visa preferredQualification:- <ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred)</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul>Duties and Responsibilities:-1. Oversee day-to-day office operations and ensure smooth workflow.2. Coordinate with vendors, service providers, and maintenance teams.3. Prepare and manage documents, correspondence, reports, and records.4. Maintain employee records, attendance, and leave management.5. Coordinate staff onboarding, training, and general HR tasks.6. Support recruitment activities by scheduling interviews and processing paperwork7. Maintain organized filing systems (digital and physical).8. Ensure confidentiality and security of company documents and information.9. Prepare daily, weekly, and monthly administrative reports.10. Assist management with presentations, minutes of meetings, and summaries.Job Type: Temporary

Administrator

Big Fish Recruitment

The Role
 We are seeking a detail-oriented Administrator – Logistics to support day-to-day logistics operations and ensure smooth coordination between teams, vendors, and stakeholders. The role involves handling documentation, maintaining records, and ensuring compliance with internal procedures and policies. Key Responsibilities: • Coordinate and support logistics activities and daily operations. • Prepare and maintain logistics documentation, reports, and records. • Ensure compliance with internal processes and assist in audits. • Liaise with vendors, suppliers, and internal departments to ensure timely deliveries. • Manage filing systems, purchase orders, and contract documentation. • Process monthly work confirmations via ERP.
 
Requirements
 Qualifications: • Bachelor’s degree in Business Administration, Logistics, or related field. • 2–3 years of experience in logistics or administrative support. • Proficient in MS Office and familiar with ERP systems. • Experience in DocuSign (in any function or domain). Skills: • Strong organizational and communication skills. • High attention to detail and accuracy. • Ability to manage multiple tasks and meet deadlines. • Team-oriented with excellent coordination skills.
 
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Logistics Administrator

DICETEK LLC

<div>Qualification &amp; Skills required
Essential<ul><li>Bachelor&rsquo;s degree in Information Technology, computer science or related field is the minimum requirements for this position
</li><li>VMware and Microsoft certifications such as Microsoft Certified Administrator, Microsoft Certified Solutions Architect and VMware certified Professional</li><li>ITIL certified</li><li>Minimum 7 years in Systems Administration role</li></ul>
Desirable:<ul><li>MBA</li><li>Project Management (Waterfall and Agile) Certification</li><li>ISO27001</li></ul>
&bull; 5+ years' experience of managing Systems Projects &bull;Proven experience in designing, implementing, and managing on prem based solutions. 
Must have - Modules<ul><li>In-depth knowledge of on prem services, including compute, storage, networking, security, and identity management.</li><li>Strong understanding of on prem computing concepts, architectures, and deployment models.</li><li>Experience with PowerShell, or other automation tools for managing on prem infrastructure.</li><li>Excellent problem-solving skills and attention to detail.</li><li>Strong communication and interpersonal skills, with the ability to work effectively in a team environment.</li><li>Ability to adapt to a fast-paced, dynamic work environment and manage multiple priorities effectively.</li><li>Excellent leadership, communication, analytical and problem solving skills</li></ul>
&bull;Experience in enterprise backup and disaster recovery solutions &bull;Knowledge of GDPR and other international security related guidelines and regulations<ul><li>Knowledge of PCI, ISO and UAE Security Regulations (Consumer and Data)</li><li>Solid understanding of Information Security operations activities and security governance 
</li></ul> 
Good to have - Modules
<ul><li>Knowledge of GDPR and other international security related guidelines and regulations</li><li>Knowledge of PCI, ISO and UAE Security Regulations (Consumer and Data)</li><li>Solid understanding of Information Security operations activities and security governance</li></ul> 
Duties Operations:<ul><li>Design, implement and operate virtualization infrastructure</li><li>Monitor and analyze security alerts, incidents, and events to identify potential issues and security threats</li><li>Coordinate incident response activities with internal and external teams and ensure timely resolution of all incidents</li><li>Provide administration and support, ensure standard practices, install/configure/customize applications like IIS and other Microsoft and Vmware technologies</li><li>Evaluate weaknesses in system related design and recommend changes based on international best practices</li><li>Ensure the availability and constant update of Systems and underlying services inventory</li><li>Assist in developing, implementing, testing and maintaining relevant disaster recovery plans</li><li>Collect and review system related reports for capacity and planning purposes</li><li>Managing and maintaining the following infrastructure:</li></ul>
oAll operating systems infrastructure (Windows and Linux).
oOperating system and infrastructure patching.
oEmail, anti-virus and anti-spam systems.
oServer hardware and storage systems
oMS SCCM/SCOM/inTunes (MDM/MAM)
oMS Office 365 Management (Exchange Online, Teams, OneDrive etc&hellip;)
oEndpoint security infrastructure such as AV/EDR/Email Filter
oProxy and Reverse Proxy systems.
oMicrosoft Domain infrastructure and file server infrastructure
oPrivate cloud infrastructure - VMware
oCall center infrastructure
oPerform backup and disaster recovery procedures
Duties<ul><li>Monitor and troubleshoot issues while following downtime procedures</li><li>Provide visibility on application health by defining dashboards, metric/log aggregation mechanisms</li><li>Evaluate new technologies and share recommendations accordingly</li><li>Conduct regular security assessments and vulnerability scans and manage the overall threat and risk exposure of Azure setup to an acceptable level. All in compliance with the corporate security policy, legal, compliance or regulatory requirements making sure remediation of all reported security vulnerabilities are implemented within a pre-agreed timeframe</li><li>Prepare and present regular reports to executive leadership, highlighting key metrics, incidents, and trends.</li><li>Provide recommendations for continuous improvement based on regular assessments.</li></ul>
Collaboration:<ul><li>Manage infrastructure audits, vulnerability and threat assessments, and directing responses to concerned team members</li><li>Collaborate with other departments to integrate security measures into overall business processes if needed</li><li>Work closely with other IT teams to ensure a secure design and deployment of new technologies is in place</li><li>Help all employees to clearly understand why certain policies are in place, as well as helping to train them in information security</li></ul></div>

System Administrator

Explore 142+ Administrator in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

142 administrator jobs IN Abu Dhabi

Contract Administrator

Property Administrator

Jira Administrator

Administrator

Logistics Administrator

System Administrator

System Administrator