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office manager

administrator

CAT International

We are seeking an experienced Contract Administrator to support our Oil &amp; Gas construction projects in the UAE. The candidate should have 6&ndash;12 years of relevant experience in contract administration within Oil &amp; Gas / EPC / heavy construction environments. The role involves administering main contracts and subcontracts, ensuring compliance with contractual terms, company policies, and UAE requirements. Responsibilities include preparing, reviewing, and maintaining contract documents, subcontracts, variations, change orders, claims, extensions of time (EOT), and contractual correspondence; maintaining contract registers and records; supporting project teams on contractual matters; coordinating with procurement, finance, legal, and project controls; and assisting in commercial evaluations and dispute resolution. The ideal candidate must hold a Bachelor&rsquo;s degree in Engineering, Quantity Surveying, Law, or Business Administration, with strong knowledge of FIDIC/EPC contracts, UAE construction practices, and Oil &amp; Gas project lifecycle. Key skills include contract drafting and administration, claims and variation management, commercial awareness, risk assessment, documentation control, and proficiency in MS Office (especially Excel); experience with contract management systems is an advantage. Strong communication, analytical, and organizational skills, along with the ability to work independently and manage multiple contracts in a fast-paced Oil &amp; Gas construction environment, are essentialJob Type: Full-time

Contract Administrator

SWIFT TRANS GENERAL TRANSPORT

We're seeking a proactive and organized Office Admin to join our team! You'll provide administrative support, manage office operations, and assist in accounts &amp; document control. Experience with AutoCAD is a plusResponsibilities:- Manage office administration- Support accounts team with paperwork &amp; queries- Control &amp; maintain documents &amp; records- Coordinate with teams &amp; clients- Handle multiple tasks- Basic AutoCAD knowledge requiredRequirements:- Minimum Degree- Office management skills- Able to work under pressure- Basic AutoCAD knowledge- Supporting role experienceJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Administrator

Confidential

<div>
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Experience Required:
 
 Minimum 3 years
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Executive Administrator
 
 to provide comprehensive administrative and coordination support to a senior leadership office. The ideal candidate will demonstrate strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured and fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Office Support
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to the leadership office, ensuring smooth workflow and well-organized operations.
 </li>
 <li>
 Manage clerical functions, reception duties, and essential record keeping.
 </li>
 </ul>
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Prepare, draft, and edit official letters, memos, and correspondence.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders to ensure timely and accurate communication.
 </li>
 <li>
 Receive messages, handle incoming/outgoing mail, and maintain an organized filing system for easy accessibility.
 </li>
 </ul>
 
 
 Scheduling &amp; Coordination
 
 
 <ul>
 <li>
 Organize and maintain the manager&rsquo;s agenda and meeting calendar.
 </li>
 <li>
 Coordinate meetings, logistics, and conference room bookings to ensure efficient time management and avoid scheduling conflicts.
 </li>
 <li>
 Greet and assist visitors; answer and route telephone calls professionally.
 </li>
 </ul>
 
 
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Assist in preparing presentations, reports, charts, and other documentation as required.
 </li>
 <li>
 Record, write, and distribute meeting minutes.
 </li>
 </ul>
 
 
 Team Collaboration &amp; Professional Development
 
 
 <ul>
 <li>
 Collaborate with internal teams to support seamless departmental operations and foster a culture of integration.
 </li>
 <li>
 Engage in ongoing professional development to enhance skills and support organizational growth.
 </li>
 <li>
 Perform any additional tasks assigned by the line manager in support of sector activities.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 UAE Nationals Only (with valid Family Book)
 </li>
 <li>
 Minimum 3 years of relevant administrative experience
 </li>
 <li>
 Strong written and verbal communication skills in English and Arabic
 </li>
 <li>
 High level of professionalism, confidentiality, and organizational skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Ability to handle multiple tasks with accuracy and attention to detail
 </li>
 </ul>
 
 
</div>

Executive Administrator

Alliance International Security Consult

You will be responsible for providing general administrative support to the all of the department specially with the Management team. This role ensures the smooth and efficient operation of the office by managing documentation, coordinating office activities, handling internal and external inquiries, and maintaining effective communication across departments. The Administrator /Secretary provide daily administrative tasks and assists in the implementation of HR and office procedures, contributing to the overall productivity and professionalism of the workplace.Major Responsibilities&middot; Manage office reception duties by welcoming clients and visitors and guiding them according to their appointment schedules.&middot; Answer and direct phone calls, emails, and general inquiries to the appropriate departments.&middot; Ensure the smooth operational flow of the office through proactive administrative support.&middot; Coordinate and communicate with vendors, suppliers, service personnel, and service providers for all maintenance and support service requirements.&middot; Liaise related requirements as directed by Management.&middot; Maintain proper filing and archiving of documents, forms, and records (both physical and digital) ensuring confidentiality and security of information.&middot; Organize meetings, schedule appointments, and prepare meeting rooms in coordination with the office assistant.&middot; Manage office inventories, training materials, and supplies in line with the branch budget and operational needs.&middot; Provide administrative support to the whole department, including attendance tracking, leave management, and disseminating HR communications to branch staff and management.&middot; Assist in the recruitment process as directed by the HR Manager and Management, including scheduling interviews and preparing candidate documentation.&middot; Handle employee inquiries and assist in resolving minor conflicts or concerns, escalating to HR Manager when required.&middot; Ensure the implementation and compliance of HR policies, procedures, and guidelines across the branch.&middot; Support the implementation and adherence to ISO 9001 standards and quality management systems.Authority&middot; Act in accordance with directives from the HR Manager and Management.&middot; Make decisions related to office supplies, procurement and scheduling of maintenance services, within the approved budget.&middot; Oversee the cleanliness, safety, and day-to-day functionality of the branch office environment.&middot; Serve as the primary point of contact for administrative matters with internal departments, vendors, service providers, and external stakeholders.&middot; Maintain control over office data and documentation, ensuring accurate recordkeeping and confidentiality of sensitive information.&middot; Monitor and manage branch office expenditures in line with the allocated budget, ensuring cost-efficiency and compliance with company policies.Qualifications&middot; Bachelor&rsquo;s degree in business administration, Human Resources, or a related field.&middot; Minimum of 5 years of proven experience in a similar role.&middot; Strong ability to communicate effectively across all levels of the organization.&middot; Proficient in the use of HR systems, CRM and general office software (MS Office Suite, email, etc.).&middot; Excellent verbal communication and interpersonal skills.&middot; Reliable, punctual, and always maintains a professional demeanor.&middot; Demonstrate honesty, trustworthiness, and the ability to handle confidential information with discretion.&middot; Able to work independently with minimal supervision while managing multiple tasks efficiently.. Previous experience working ELV services is an advantage. Undertand the trend of technology and adaptability.Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Administrator/Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
Parsons is looking for an amazingly talented Contracts Administrator to join our team! In this role you will get to provide Construction Department with the required contract activities and assigned contract administration functions.
What You'll Be Doing:<ul><li>
Play a leading and pivotal role in supporting the project executives, leaders and project managers in monitoring and controlling the performance of contracted services to ensure services are effective, meet statutory requirements and deliver the desired outcomes</li><li>
Manage all matters regarding contract administration, claims, disputes, contract interpretation and cost analysis, co-ordinating with other departments where necessary
</li><li>Develop, implement and manage systems and procedures for the monitoring of the contracts to ensure that contractual compliance issues are resolved both timely and effectively across multiple work packages</li><li>
Identify potential claims, check for compliance with applicable contractual terms and ensure effective negotiation and settlement of claims, co-ordinating with other departments where necessary
</li><li>Evaluate and recommend claims submitted from Contractors, including the calculation of losses incurred through co-ordination with QS Team</li><li>
Formulate suggestions to resolve Contract issues</li><li>
Lead the continuous improvement of contract processes through refining contract formulation activities, systems and procedures</li><li>
Provide advice regarding contract procurement and types of underlying contracts and agreements (as necessary).</li><li>
Assist / input into the financial budget to ensure the cost-effectiveness and value for money of contracts</li><li>
Offer advice in the review and the approval of payment certificates, invoicing from subcontractors and to the client</li><li>
Assist in the preparation of legal and contractual documents such as; Request for Proposals (RFP) and other legal or contractual documents</li><li>
Collaborate with colleagues across organizational lines to obtain and communicate business information necessary for Reporting purposes</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelor&rsquo;s Degree in Engineering
</li><li>At least 10 years of relevant experience in the operation and maintenance of infrastructure projects.</li><li>
Educational Certificates B.Sc. or Higher must be recognized by UAE Ministry of Higher Education and should be registered as practicing engineer with DMT or should have UAE equivalency certificate</li><li>
Experience with a contractor at a management level or with an engineering consultant or claims consultancy providing</li><li>
Consultancy advice on contracts, procurement and disputes as well as expert witness work</li><li>
Proven track record in all stages of the project life cycle from contractual frameworks to cost estimation to site</li><li>
Must have excellent writing skills Attention to detail and accuracy in work.</li><li>
Must also be computer literate and skilled in the use of MS Office, (MS Word, MS Excel, MS PowerPoint) for word processing and presentation of spreadsheets, and use of other analytical software tools</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

SAFE GREEN SAFETY CONSULTANCIES

Location: Abu Dhabi Employment Type: Full-Time Application accepted till 25-Dec-2025Job DescriptionWe are seeking a detail-oriented and proactive HSE Administrator &amp; Permit Coordinator to support the Health, Safety &amp; Environment (HSE) team in the effective implementation of the HSE Management System. The successful candidate will be responsible for HSE documentation, permit-to-work coordination, reporting, and administrative support across large-scale facilities or projects.We are looking for an HSE Administrator &amp; Permit Coordinator to support the HSE team with documentation control, Permit-to-Work coordination, reporting, and administrative tasks.Key Responsibilities:<ul><li>Maintain HSE documents, registers, databases, and filing systems</li><li>Coordinate Permit-to-Work (PTW) issuance, tracking, and closure</li><li>Prepare and update HSE reports, statistics, and records</li><li>Track HSE action items and support compliance activities</li><li>Distribute HSE communications and maintain training records</li><li>Support incident data compilation and HSE campaigns</li></ul>Requirements:<ul><li>3&ndash;4 years&rsquo; experience in HSE administration or coordination</li><li>Minimum 2 years in an administrative/clerical role</li><li>Bachelor&rsquo;s Degree or Diploma in Administration or related field</li><li>Knowledge of PTW systems and HSE documentation</li><li>Proficient in MS Office; strong organization and communication skills</li></ul>How to ApplyInterested candidates are invited to apply through email only an updated CV. Only shortlisted candidates will be contacted.Apply - sgsccareers@gmail.com Subject line - HSE Admin &amp; Permit Coordinator ; Availabillity -Job Type: Full-time

HSE Administrator & Permit Coordinator

Savills

<div>The Property Management Administrator within Savills Abu Dhabi office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process.
The role includes a requirement to work on Property Management and CAFM systems, ensuring all leases, tenant data, complaints, maintenance tickets and lease renewals are accurately logged, tracked, and updated in real time.
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
Key Responsibilities<ul><li>
Manage and direct administrative support services for the efficient and effective operation of the Property Management department</li><li>
Liaison with Abu Dhabi Municipality and relevant authorities to register all the tenancy contracts with the Tawtheeq system, utilities setup, and compliance requirements</li><li>
Assist the tenants in registering their utilities (water and electricity)</li><li>
Ensure all contracts are fully aligned between PM systems, Tawtheeq, and physical documentation</li><li>
Coordinate with the local authorities for anything related to the managed properties</li><li>
Ensure that a high level of professional relationship is maintained at all times in any communication with the clients on matters relating to their respective properties</li><li>
Maintain accurate, structured, and up-to-date filing systems (digital and hard copy when required) for tenancy contracts, renewals, tenants documents, maintenance records, and financial documents.</li><li>
Prepare and issue all new tenancy agreements, renewals, and addenda</li><li>
Issue renewal notices, follow up with tenants, and update PM systems + Tawtheeq accordingly</li><li>
Maintain an expiries/renewals tracker and report weekly status</li><li>
Maintain compliance and insurance policies tracker (for commercial tenants) and report weekly status</li><li>
Prepare, submit, update, and renew all Tawtheeq contracts, including new leases, renewals, amendments, and cancellations ensuring compliance with Abu Dhabi rules and regulations.</li><li>
Following up on lease renewals, cheques</li><li>
Ensure that tenants&rsquo; complaints and concerns are attended to promptly and are logged and tracked until completion</li><li>
Coordinate with tenants to obtain all required documents for Tawtheeq processing</li><li>
Support in preparation of monthly management reports for the designated properties</li><li>
Draft tenancy contracts, send monthly renewal letters, and collect rental cheques</li><li>
Maintain digital document control using structured folders for leases, Tawtheeq documents, payments, complaints, contractor reports, handover files, and inspection records</li><li>
Ensure version control and proper labelling for audit readiness</li><li>
Prepare handover/takeover documentation for new tenants/vacating tenants, including site inspection, inventory, condition of the property</li><li>
Upload inspection reports, photos, and move-in/move-out records into PM systems and CAFM, and update tenant status in both systems after each handover or vacating</li></ul>
People<ul><li>
Work as a team member, sharing knowledge and experience in order to enhance efficiencies</li><li>
Work closely with team members in order to deliver team goals and objectives</li></ul> 
Clients and business development<ul><li>
Build good client rapport through day-to-day liaison, aligned to the Savills brand</li><li>
Ensure that existing clients and tenants are completely satisfied with our services</li></ul>
Financial<ul><li>
Ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time</li><li>
Support client accounting team in all financial tasks related to managed properties</li><li>
Record rental cheques, maintain rent schedules, and coordinate with finance for deposit confirmation</li></ul>
Systems and process<ul><li>
Microsoft Office suite knowledge and skills</li><li>
Experience with Yardi Voyager (preferred)</li><li>
Experience with CAFM systems (preferred)</li><li>
Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others</li><li>
Log all complaints and maintenance requests in CRM/CAFM</li><li>
Track and follow up on all open cases to ensure SLA compliance, and escalate overdue cases and close them in the system once resolved</li><li>
Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable</li></ul>
Skills, Knowledge and Experience<ul><li>
Based in Abu Dhabi or willing to relocate</li><li>
Highly organised and methodical</li><li>
Excellent at multi-tasking</li><li>
Detail oriented</li><li>
Confident, outgoing with excellent communication skills</li><li>
Educated to degree level or equivalent.</li><li>
Substantial evidence of database input / management</li><li>
Strong experience with Property Management systems (lease entry, renewals, tenancy data, billing updates).</li><li>
Experience with CAFM systems (logging complaints, raising work orders, tracking SLAs, closing cases).</li><li>
Excellent document control and file management skills (digital &amp; structured folders).</li><li>
Experience preparing tenancy agreements, renewal notices, and Tawtheeq submissions.</li><li>
Strong knowledge of Abu Dhabi tenancy procedures and Tawtheeq requirements.</li><li>
Ability to prioritise multiple tasks and work under tight timelines.</li><li>
High accuracy in data entry and document preparation.</li><li>
Ability to follow structured processes and maintain audit-ready documentation.</li><li>
Ability to work on different projects following processes and procedures with the same efficiency.</li><li>
Ability to communicate professionally with tenants, contractors, and authorities.</li><li>
Experience in working with a client and customer facing role</li><li>
Professional office experience, preferably in a Property Management business</li><li>
Good interpersonal skills &ndash; team approach</li><li>
Proactive and Creative</li><li>
Other requirements include Microsoft Office skills (namely in MS Excel &amp; MS PowerPoint) for document production</li></ul></div>

Property Management Administrator

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