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accounts & operations assistant Jobs in Oman

accounts & operations assistant

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office administrative assistant

adminstrative assistant

Dolphin Middle East Marine

Administrative SecretaryRole Overview Seeking a detail-oriented Administrative Secretary to support management through efficient documentation, coordination, and communication. The role includes handling petty cash, preparing quotations, managing client interactions, and organizing service-related activities. Strong organization, multitasking, and communication skills are essential.Key Responsibilities<ul><li>Administrative Support: Schedule meetings, manage calendars, handle correspondence.</li><li>Documentation: Prepare, organize, and maintain company records with proper filing systems.</li><li>Client Communication: Serve as primary contact, handle inquiries, and maintain professional client relations.</li><li>Quotations: Prepare accurate service quotations in line with company pricing and policies.</li><li>Service Coordination: Arrange attendance, resources, and communication for service operations.</li><li>Marketing Assistance: Support international and local marketing tasks; attend meetings as required.</li><li>Travel &amp; Logistics: Arrange itineraries, accommodation, and transportation for staff and visitors.</li><li>Office Support: Assist with inventory, procurement, and equipment maintenance.</li><li>Confidentiality: Handle sensitive information securely.</li><li>Additional Duties: Perform other tasks assigned by management.</li></ul>Skills &amp; Qualifications<ul><li>High school diploma or equivalent; additional training is an advantage.</li><li>Experience as a secretary or administrative assistant.</li><li>Strong command of Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent written and verbal communication.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>High attention to detail and accuracy.</li><li>Strong interpersonal skills and teamwork capability.</li></ul>Job Type: Full-timePay: From RO350.000 per month

Adminstrative Assistant

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader">Job Information</h3>
<ul><div>Date Opened
<div>08/25/2025
</div></div><div>Job Type
<div>Full time
</div></div><div>Industry
<div>Retail
</div></div><div>Work Experience
<div>Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
</div></div><div>City
<div>Muscat
</div></div><div>State/Province
<div>Masqat
</div></div><div>Country
<div>Sultanate of Oman
</div></div><div>Zip/Postal Code
<div>0000</div></div></ul></div>
 <div>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO&rsquo;s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders. 
Key Responsibilities: 
1. Administrative Support 
o Manage and maintain the CEO&rsquo;s calendar, appointments, and travel arrangements. 
o Prepare correspondence, reports, and presentations on behalf of the CEO. 
o Handle incoming and outgoing communications (emails, calls, letters). 
2. Meeting Coordination 
o Schedule and organize meetings, conferences, and board sessions. 
o Prepare agendas, meeting minutes, and follow-up on action items. 
3. Information Management 
o Maintain accurate and up-to-date records and filing systems. 
o Handle sensitive and confidential information with discretion. 
4. Project Assistance 
o Support the CEO in strategic initiatives and special projects. 
o Conduct research and compile data for decision-making. 
5. Stakeholder Liaison 
o Act as a point of contact between the CEO and internal teams or external partners. 
o Maintain professional relationships with clients, partners, and board members. 
6. Travel and Event Management 
o Organize domestic and international travel arrangements. 
o Coordinate company events or CEO-related functions. 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements</h3>
Education: 
o Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field. 
o MBA or equivalent is an advantage but not mandatory.<div> 
Experience:</div> 
o Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. 
o Experience supporting C-level executives preferred.<div> 
Technical Skills:</div> 
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). 
o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace). 
Core Competencies: 
o Excellent verbal and written communication skills. 
o Strong organizational and time management abilities. 
o Ability to prioritize tasks and work under pressure in a fast-paced environment. 
o High degree of professionalism, integrity, and discretion. 
o Strong interpersonal skills and problem-solving ability. 
Other Requirements: 
o Flexibility to travel or work outside regular hours if required. 
o Multitasking capability and adaptability in dynamic environments.</div><div></div>

Personal Assistant - CEO

IHG Hotels & Resorts

<div>
 As Assistant Purchasing Manager, I will fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them and our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.
 
 
 Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and its strategic planning and development and ensure all directives, practices and initiatives are implemented, embraced, adopted within the hotel/resort.
 
 
 
 Duties And Responsibilities
 
 
 
 As Assistant Purchasing Manager, I will assume full responsibility for the efficient operation of the Purchasing function to provide exceptional product within brand operating standards across the preparation and processing of requisitions and purchase orders for supplies and equipment, storage and stock takes.
 
 
 The duties and responsibilities will include:
 
 
 <ul>
 <li>
 Source and purchase the most suitable products for the operation that are relevant and in line with Six Senses policies plus wellness and sustainability practices
 </li>
 <li>
 Regularly review suppliers and contracts to ensure conformity with Six Senses requirements.
 </li>
 <li>
 Vendor and market assessment, ordering, stocktakes and storage will be undertaken at the required times to ensure all stock is on hand, is of the right quality and properly stored in line with Six Senses standards.
 </li>
 <li>
 Instill a fair and transparent Vendor/Supplier Vetting process and hold vendors/suppliers to Six Senses Sustainability and Eat With Six Senses guidelines.
 </li>
 <li>
 Pro-actively engage in weekly Farmers Market and make purchasing trip to local farmers, bakers and fishermen in order to help grow local community vendors/suppliers before choosing large global vendors/suppliers.
 </li>
 <li>
 Visit vendor distribution, processing or place of business yearly.
 </li>
 <li>
 Ensure that all set policies, procedures, best practices are in place and rigorously enforced.
 </li>
 <li>
 Instill a cost-focused philosophy through training and education.
 </li>
 <li>
 Operate the property consistent with all legal, statutory and financial requirements and documentation, reporting systems, contractual obligations, security and safety protocols, communications, product and service standards, host management practices and budgetary controls are implemented, reviewed and maintained to ensure the successful operation of the hotel.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 To execute the position of Assistant Purchasing Manager, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:
 
 
 <ul>
 <li>
 Possess a minimum of a Bachelor&rsquo;s degree in Materials or Purchasing Management, or a relevant field of work and three years purchasing experience, or an equivalent combination of education and experience. More than three years&rsquo; experience in a similar role, preferred.
 </li>
 <li>
 I have an excellent command of written and spoken English, and I am able to live in a remote location for extended periods of time and travel on single status.
 
 
 </li>
 </ul>
 The above is intended to provide an overview of the role and responsibilities for Assistant Purchasing Manager at Six Senses Zighy Bay. It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent in the position.
 
 
 Six Senses Zighy bay is an equal opportunity employer. This policy applies to all terms and conditions of employment.
 
 
 Six Senses serves as a changemaker and maintains a leadership commitment to community, sustainability, emotional hospitality, wellness, and crafted experiences, infused with a touch of quirkiness.
 
 
 Whether an exquisite island resort, mountain retreat, or urban hotel; Six Senses unites a diverse, multinational, and multicultural portfolio of properties. Each host brings to life the values in their own way, while delivering on the brand&rsquo;s vision: to reawaken people&rsquo;s senses so they feel the purpose behind their travels and ultimately reconnect with themselves, others, and the world around them.
 
 
 You&rsquo;re about to be the author of this journey that takes you through life&rsquo;s undiscovered passageways, hidden treasures, and meaningful experiences.
 
 
 It&rsquo;s a story unlike any other. Out of the ordinary, one could say. A journey across lands and seas, a tale about what it means to connect to the world around us.
 
 
 Let the journey begin.
 
 
 Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
</div>

Assistant Purchasing Manager - Six Senses Zighy Bay

Kintec Global Recruitment

<div>
 
 
 Administrative Assistant
 
 
 
 
 Location:
 
 Muscat, Oman
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
 </li>
 <li>
 Coordinate meetings, appointments, and maintain office calendars
 </li>
 <li>
 Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
 </li>
 <li>
 Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
 </li>
 <li>
 Handle petty cash transactions with proper documentation and accountability
 </li>
 <li>
 Input and maintain accurate data in ERP systems for administrative and operational purposes
 </li>
 <li>
 Prepare letters, reports, presentations, and internal communication materials
 </li>
 <li>
 Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
 </li>
 <li>
 Coordinate with vendors, maintenance teams, and service providers for smooth office operations
 </li>
 <li>
 Arrange travel logistics including hotel bookings, transportation, and ticketing when required
 </li>
 <li>
 Ensure reception area and common spaces are well-presented and maintained
 </li>
 <li>
 Support cross-departmental coordination to ensure timely completion of administrative tasks
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
 </li>
 <li>
 Minimum 2-3 years of experience in an administrative role
 </li>
 <li>
 Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Basic knowledge of office equipment (printers, scanners, PBX systems)
 </li>
 <li>
 Excellent communication skills in English; Arabic is an advantage
 </li>
 <li>
 Strong organisational, multitasking, and time management abilities
 </li>
 <li>
 Professional demeanour with a customer-focused approach
 </li>
 <li>
 High attention to detail and commitment to maintaining confidentiality
 </li>
 <li>
 Positive attitude, reliability, and ability to work independently and as part of a team
 </li>
 </ul>
</div>

Receptionist & Administration Assistant (Oman)

Global network solution and business

Job Description &amp; KPIs &ndash; Admin Assistant (Male)Position DetailsPosition Title: Admin AssistantDepartment: AdminReports To: Admin Manager / HR &amp; Admin ManagerDriving License: MandatoryJob PurposeTo support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.Key ResponsibilitiesA. Market Visits &amp; Procurement Support&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.&middot; &bull; Collect quotations and negotiate prices when required.&middot; &bull; Prepare detailed price comparison sheets.&middot; &bull; Ensure purchased items meet required specifications.&middot; &bull; Deliver and collect documents/materials as assigned.B. Administrative Operations&middot; &bull; Assist with filing, documentation, and record maintenance.&middot; &bull; Follow up with suppliers on deliveries and service timelines.&middot; &bull; Coordinate office repairs, maintenance, and service requirements.&middot; &bull; Manage petty cash if assigned and maintain proper tracking.&middot; &bull; Maintain inventory of office/admin supplies.C. Project Support&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.&middot; &bull; Submit update reports with photos and videos.&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.&middot; &bull; Ensure tasks are completed within timelines and as per specification.D. Coordination &amp; Communication&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.&middot; &bull; Maintain professional communication with suppliers and vendors.&middot; &bull; Prepare weekly reports for the Admin Manager.E. Compliance &amp; Safety&middot; &bull; Follow all company policies and administrative procedures.&middot; &bull; Maintain confidentiality of documents and admin data.&middot; &bull; Ensure safe and compliant handling of company documents and materials.Key Performance Indicators (KPI)1. Market &amp; Procurement Efficiency (30%)&middot; &bull; Timely collection of quotations.&middot; &bull; Accuracy of comparison sheets.&middot; &bull; Completing purchases within approved budgets.&middot; &bull; Vendor coordination and timely delivery.2. Project Site Follow-Up (25%)&middot; &bull; Number of field visits completed as scheduled.&middot; &bull; Quality of update reports (photos/videos).&middot; &bull; Timely completion of project-related tasks.&middot; &bull; Effective coordination with contractors.3. Administrative Operations &amp; Documentation (20%)&middot; &bull; Accuracy and organization of admin documents.&middot; &bull; Timely submission of bills, reports, and files.&middot; &bull; Proper maintenance of supply inventory.4. Communication &amp; Coordination (15%)&middot; &bull; Timely communication with departments.&middot; &bull; Professional interaction with suppliers.&middot; &bull; Zero delays due to follow-up issues.5. Discipline, Attendance &amp; Compliance (10%)&middot; &bull; Punctuality and attendance.&middot; &bull; Following company admin procedures.&middot; &bull; Professional behaviour during field visits.Job Type: Full-time

Admin Assistant (Male,FMCG Mandatory exp)

Minor Hotels

<div>
 
 Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The Housekeeping Supervisor assists the Executive Housekeeper and Assistant Executive Housekeeper in ensuring the smooth operation of the department. The Supervisor needs to assign the team's daily duties and inspect work for adherence to prescribed standards of cleanliness. You will oversee the development of your team to ensure delivery of exceptional customer experiences.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &bull; At least five years' experience in hotel housekeeping operations
 
 
 &bull; Effective supervisory skills
 
 
 &bull; Good interpersonal skills
 
 
 &bull; Proficient in English communication
 
 
 &bull; Eye for detail
 
 
 
</div>

Housekeeping Supervisor

Steel Force Building Materials Trading

Position: Assistant Counter Salesman (Building Materials &amp; Hardware)Location: Muscat, OmanCompany: A leading provider of hardware, building materials and construction materialsResponsibilities:<ul><li>Assisting customers at the counter by providing product information and offering suggestions based on their requirements.</li><li>Maintaining the cash register and processing sales transactions.</li><li>Sorting and stocking merchandise and monitoring inventory levels.</li><li>Providing excellent customer service by ensuring customer satisfaction and resolving complaints.</li><li>Collaborating with team members to achieve sales targets and store objectives.</li></ul>Experience/Skills:<ul><li>Experience in sales, preferably in the hardware or building materials sector.</li><li>Excellent communication and interpersonal skills.</li><li>Good knowledge of hardware and construction materials.</li><li>Strong organization skills and attention to detail.</li><li>Ability to multitask and handle customer queries efficiently.</li><li>Proficiency in using cash registers.</li></ul>Job Types: Full-time, PermanentPay: From RO170.000 per month

Assistant Counter Salesman

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