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adjunct faculty (instructor/assistant or associate professor) - integrated strategic communications - college of communication and media studies - abu dhabi campus Jobs in Abu Dhabi

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assistant director executive education proposals content office of executive education

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Assistant Director, Executive Education Proposals &amp; Content reporting to the Vice Provost, Executive &amp; Professional Education.</div><div></div><div> 
The Assistant Director, Executive Education Proposals &amp; Content plays a critical institutional role in translating NYU Abu Dhabi&rsquo;s academic mission, strategic priorities, and market-facing ambitions into high-impact, decision-ready proposal narratives that enable the Office of Executive and Professional Education (OEPE) to operate at scale with academic integrity and brand distinction. Reporting to the Vice Provost of Executive and Professional Education, the role works with faculty, academic leadership, program design and marketing to ensure that proposals for OEPE executive education and new OEPE initiatives are consistently robust with curriculum documentation, governance-ready program materials, and client-responsive narratives. By establishing a unified narrative architecture across OEPE&rsquo;s program verticals, the Assistant Director, Executive Education Proposals &amp; Content strengthens institutional credibility, increases the percentage of executive custom program proposals and RFP responses converted into funded partnerships or contracts, accelerates program approvals, and enhances the university&rsquo;s capacity to engage ministries, enterprises, families, and lifelong learners with confidence and consistency. As an internal editor and strategic synthesizer, the Assistant Director, Executive Education Proposals &amp; Content enables senior leadership to make informed decisions and faculty to deliver to a variety of audiences with clarity and purpose.</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Program Ideation, Discovery &amp; Proposal Development</div><ul><li>
Develop and refine client facing proposals and program narratives that articulate rationale, audience, learning outcomes, curriculum structure, delivery format, and value proposition across OEPE&rsquo;s program verticals</li><li>
Draft and edit required documentation for proposals, including program descriptions, concept notes, curriculum descriptions, course synopses, learning outcomes, competency frameworks, and assessment narratives</li><li>
Collaborate with faculty and academic leadership to ensure clarity, coherence, and academic integrity in client facing proposals and all program materials</li><li>
Support internal governance and approval workflows by incorporating feedback from academic committees, legal review, and senior leadership</li><li>
Incorporate data to meet client and program proposal needs</li><li>
Work collaboratively with clients, ministry staff, academic directors, and faculty during the ideation, discovery, and proposal development stages</li><li>
Develop and write RFP response requirements, including capability priorities and formal proposal standards.</li></ul><div>
Academic &amp; Program Narrative Development</div><ul><li>
Produce tailored written materials for executive custom programs, including proposals responding to RFPs and enterprise or ministry partners</li><li>
Develop proposals across academic verticals that include documentation for programs, market rationale, curriculum progression, and employability outcomes</li><li>
Support academic governance and approval workflows by preparing, revising, and quality-assuring proposal program documentation for committee review, legal and policy compliance, safeguarding standards when applicable, and senior leadership approval</li></ul><div>
Copy Editing, Editorial Quality &amp; Brand Consistency</div><ul><li>
Serve as OEPE&rsquo;s lead copy editor and editorial authority</li><li>
Edit all OEPE assets including websites, brochures, handbooks, correspondence and governance documents to ensure consistency, professionalism, and decision-readiness</li><li>
Create and maintain standardized templates, terminology, and reusable language across OEPE program types</li><li>
Manage and track version control and coordinate revisions across multiple stakeholders and timelines throughout the approval process</li></ul> 
<div></div>
Qualifications:
<div>
Qualifications:</div><div> 
Required Education</div><ul><li>
Master's Degree in one of the following or a closely related field:<ul><li>
Higher Education Administration</li><li>
Education Policy</li><li>
Instructional Design / Learning Sciences</li><li>
Communications or Strategic Communications</li><li>
English, Rhetoric, or Writing</li></ul></li></ul><div>
Required Experience</div><ul><li>
7+ years of progressively responsible experience producing academic, programmatic, and/or professional education written materials (e.g., program proposals, curriculum documentation, course descriptions, learning outcomes, assessment narratives)</li><li>
Demonstrated experience partnering with faculty and academic leadership to translate subject-matter expertise into clear, structured program documentation</li><li>
Experience writing for multiple audiences</li><li>
Track record managing complex, multi-stakeholder projects, tight deadlines, and concurrent deliverables</li><li>
Produce polished, structured, evidence-based academic documents with strong narrative logic and precision</li><li>
Articulate learning outcomes, competencies, assessment strategies, and curriculum progression in clear, defensible language</li><li>
Write within institutional policy frameworks, incorporate committee feedback, and maintain documentation integrity and audit readiness</li><li>
Reconcile inputs from faculty, instructional design, marketing, admissions, legal/risk, and leadership into a single coherent narrative</li><li>
Interpret market inputs, client needs, and institutional strategy to shape program rationale, differentiation, and value proposition</li><li>
Manage multiple drafts, approvals, and deadlines using disciplined version control and documentation workflows</li><li>
Handle sensitive internal materials, draft decision memos, and support leadership-level initiatives with discretion</li></ul><div>
Preferred Education</div><ul><li>
Doctoral Degree</li><li>
Certificate in Instructional Design or Learning Experience Design</li><li>
Certificate in Writing or technical communication</li><li>
Project Management Certificate</li></ul><div>
Preferred Experience</div><ul><li>
Structure persuasive proposals for enterprise/ministry clients, including outcomes frameworks, impact measures, and implementation narratives</li><li>
Write evaluation plans and success metrics (KPIs), including learner outcomes, organizational impact, and quality assurance indicators</li><li>
Adapt program and proposal narratives into web-ready copy, collateral, pitch decks, FAQs, and email campaigns</li><li>
Produce clear, inclusive, learner-centered writing and apply accessibility-aware content practices</li><li>
Align program documentation with UAE and Abu Dhabi accreditation expectations as applicable</li><li>
Tailor messaging for UAE and GCC stakeholders and diverse audiences</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Assistant Director, Executive Education Proposals & Content - Office of Executive Education

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Director of Marketing, Executive and Professional Education reporting to the Vice Provost, Executive &amp; Professional Education.</div><div></div><div> 
The Director of Marketing provides strategic leadership for the marketing, brand positioning, and demand-generation strategy for the Office of Executive and Professional Education (OEPE) at NYU Abu Dhabi. Supporting four program verticals&mdash;Executive Education Custom Programs, Professional and Executive Master&rsquo;s Degrees, High School Programs, and Community &amp; Open Enrollment Classes&mdash;the role ensures the development and execution of integrated marketing initiatives that drive inquiries, applications, and enrollments across regional and international markets. Reporting to the Vice Provost of Executive and Professional Education, the Director of Marketing is responsible for shaping and implementing data-driven marketing strategies that strengthen NYU Abu Dhabi&rsquo;s market position in executive and professional education. The role oversees marketing strategy, digital engagement, brand development, vendor and agency partnerships, and the effective use of CRM and marketing technologies to support a seamless inquiry-to-enrollment journey. As the senior marketing leader for OEPE, the Director ensures marketing investments are aligned with institutional priorities and program growth objectives while delivering measurable outcomes in lead generation, conversion rates, brand visibility, and market penetration across Abu Dhabi, the UAE, the GCC, and international markets.</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Marketing Strategy &amp; Lead Generation</div><ul><li>
Lead the development and execution of a comprehensive marketing strategy for the Office of Executive and Professional Education across all four program verticals</li><li>
Build annual and multi-year marketing plans aligned with program growth, enrollment objectives, and institutional priorities</li><li>
Drive lead generation through digital advertising, strategic partnerships, events, and regional outreach initiatives</li><li>
Oversee the marketing funnel from awareness through inquiry, application, and enrollment, ensuring marketing activities support sustainable growth and measurable outcomes</li></ul><div></div><div> 
Digital, Brand &amp; Content Strategy</div><ul><li>
Lead OEPE&rsquo;s digital media and brand strategy, including SEO, paid media, social media, and content marketing initiatives</li><li>
Oversee the creation of high-impact and dynamic website content for all program verticals</li><li>
Develop program collateral including brochures, viewbooks, custom client pitch decks, and testimonials</li><li>
Strengthen NYUAD&rsquo;s executive education thought leadership presence through blogs, webinars, faculty-led panels, and digital content initiatives</li></ul><div></div><div> 
Data, Analytics &amp; Systems</div><ul><li>
Establish a data-informed marketing approach that supports strategic decision-making and continuous improvement across marketing initiatives</li><li>
Track, analyze, and report on marketing performance across the full funnel, including lead generation, conversion rates, cost of acquisition (CAC), and return on investment (ROI)</li><li>
Implement and manage CRM and marketing automation systems to support inquiry-to-enrollment workflows and improve operational efficiency</li><li>
Develop dashboards and reports to provide insights to leadership and support evidence-based marketing strategies</li><li>
Develop and manage the division&rsquo;s website to ensure an effective and engaging digital presence</li></ul><div></div><div> 
Partnerships, Events &amp; External Engagement</div><ul><li>
Develop regional and international partnerships that support lead generation, co-marketing opportunities, and expanded market reach</li><li>
Lead participation in regional and international education fairs and recruitment events to promote NYUAD&rsquo;s executive and professional education offerings</li><li>
Manage thought leadership events including faculty panels, executive briefings, and webinars</li><li>
Coordinate with University Communications on media engagement, brand identity, and reputation management</li></ul>
Qualifications:
<div>
Qualifications:</div><div> 
Required Education</div><ul><li>
Master's Degree in one of the following (or a closely related field):<ul><li>
Marketing</li><li>
Business Administration (MBA)</li><li>
Communications / Strategic Communications</li><li>
Strategy</li><li>
Higher Education Administration</li><li>
Public Relations / Integrated Marketing</li><li>
Data / Analytics / Digital Marketing/marketing analytics concentration</li></ul></li></ul><div>
Required Experience</div><ul><li>
10+ years of progressive marketing leadership experience</li><li>
Demonstrated success driving enrollment growth in higher education or executive education</li><li>
Experience working in the GCC, particularly the UAE</li><li>
Experience managing large marketing budgets and agencies</li><li>
Experience building digital-first, data-driven marketing organizations</li><li>
Core Knowledge Areas<ul><li>
Executive education and professional education markets</li><li>
Higher education marketing and enrollment strategy</li><li>
Digital marketing, SEO, paid media, and content strategy</li><li>
Brand positioning and storytelling</li><li>
CRM, marketing automation, and funnel management</li></ul></li><li>
Skills<ul><li>
Strategic marketing leadership</li><li>
Campaign design and execution</li><li>
Data analytics and performance reporting</li><li>
Vendor and agency management</li><li>
Budgeting and financial planning</li><li>
Executive communication and presentation</li><li>
Stakeholder and partnership development</li></ul></li><li>
Abilities<ul><li>
Build and scale high-performance marketing teams</li><li>
Translate institutional strategy into market-facing narratives</li><li>
Operate in a fast-paced, entrepreneurial environment</li><li>
Work cross-functionally across academic and administrative units</li><li>
Represent NYUAD with executive presence and credibility</li></ul></li></ul><div>
Preferred Education</div><ul><li>
Master's Degree with a concentration in Marketing, Strategy, or International Business</li><li>
Master's Degree Integrated Marketing, Digital Marketing, or Marketing Analytics</li><li>
Graduate qualification (certificate/diploma) in:<ul><li>
Digital Performance Marketing (paid media, conversion optimization)</li><li>
SEO / Content Strategy</li><li>
CRM / Marketing Automation (Salesforce, HubSpot, Slate, etc.)</li><li>
Coursework or executive education in GCC/UAE market strategyor higher-ed enrollment management</li></ul></li></ul><div>
Preferred Experience</div><ul><li>
Marketing knowledge of executive education, professional master&rsquo;s, or corporate learning programs at a previous institution of higher education</li><li>
Expertise in B2B, government, and enterprise marketing</li><li>
Deep understanding of GCC and international student markets</li><li>
Advanced CRM and marketing automation expertise</li>
Strong regional media and agency networks 
<li>
</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Director of Marketing, Executive and Professional Education - Office of Executive Education

AmCham Abu Dhabi

<div>
 
 
 Position Title:
 
 Operations Director
 
 
 
 Reports to:
 
 Executive Director
 
 
 
 Supervises:
 
 Marketing &amp; Communications Specialist, Finance Manager, Office Administrator, Events &amp; Membership Manager (dual reporting), and Intern
 
 
 
 
 
 
 Job Summary:
 
 The Operations Director is responsible for ensuring the seamless functioning of AmCham Abu Dhabi&rsquo;s day-to-day operations and the efficient delivery of all programs and services. The role provides strategic and operational leadership over office administration, marketing and communications, IT systems, supplier management, and program implementation. The Operations Director ensures operational excellence, brand consistency, and strong alignment between administrative functions, program execution, and AmCham Abu Dhabi&rsquo;s overall strategy and mission.
 
 
 
 
 
 This position requires an experienced professional capable of managing multi-disciplinary teams, streamlining workflows, ensuring compliance, and driving innovation in support services and communications.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Operational Management
 
 
 <ul>
 <li>
 Oversee all office operations, facilities, and administrative support functions.
 </li>
 <li>
 Ensure compliance with internal policies, contracts, and UAE regulatory requirements.
 </li>
 <li>
 Manage supplier relationships, service agreements, and procurement to ensure cost-effective operations.
 </li>
 <li>
 Supervise IT systems, licenses, and technology support to enable efficient communication and digital engagement.
 </li>
 <li>
 Coordinate cross-departmental planning to ensure alignment of all operational activities with AmCham&rsquo;s annual goals and strategy.
 </li>
 <li>
 Develop and monitor operating budgets for events, programs, and administrative functions.
 </li>
 <li>
 Implement systems and tools to track performance, budgets, and operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Program Development &amp; Delivery
 
 
 <ul>
 <li>
 Lead the design and execution of
 
 AmCham Abu Dhabi&rsquo;s program portfolio in coordination with the Executive Director and Committee Chairs, Co-Chairs.
 
 </li>
 <li>
 
 Ensure each program aligns with AmCham&rsquo;s mission
 
 , member needs, and stakeholder expectations.
 </li>
 <li>
 
 Oversee program timelines, deliverables, and quality assurance across all initiatives.
 
 </li>
 <li>
 
 Leads
 
 Events &amp; Membership Manager to
 
 execute
 
 seamless event logistics and impactful delivery.
 </li>
 <li>
 Develop key performance indicators (KPIs) and reporting mechanisms to evaluate program success and inform future improvements.
 </li>
 </ul>
 
 
 
 
 
 Marketing and Communications Oversight
 
 
 <ul>
 <li>
 Supervise the Marketing &amp; Communications Specialist to ensure cohesive and professional brand representation across all channels.
 </li>
 <li>
 Oversee creation of digital, print, and video content to promote programs, membership, and AmCham visibility.
 </li>
 <li>
 Ensure timely and consistent media
 
 engagement, press releases, and social media activity.
 
 </li>
 <li>
 
 Collaborate with the Business Development &amp; Partnerships Director to support sponsorship and partnership visibility across communication platforms.
 
 </li>
 <li>
 
 Maintain brand integrity and ensure alignment with the organization&rsquo;s messaging and strategic positioning.
 
 </li>
 </ul>
 
 
 
 
 
 Governance &amp; Coordination
 
 
 <ul>
 <li>
 Support the Executive Director in ensuring proper implementation of governance and compliance policies.
 </li>
 <li>
 Prepare operational reports, dashboards, and documentation for board and committee review.
 </li>
 <li>
 Act as operational liaison between staff and committees to guarantee that operational capacity supports strategic objectives.
 </li>
 <li>
 Ensure timely and transparent internal communication among all functions.
 </li>
 </ul>
 
 For internal alignment, hold joint weekly planning meetings or maintain a shared performance dashboards.
 
 
 
 
 
 
 People Management
 
 
 <ul>
 <li>
 Supervise, mentor, and evaluate the performance of direct reports.
 </li>
 <li>
 Build a collaborative and efficient work environment emphasizing accountability, innovation, and service excellence.
 </li>
 <li>
 Oversee the internship program and support capacity building within the team.
 </li>
 <li>
 Ensure clear goal setting, performance tracking, and professional development for all operations team members.
 </li>
 </ul>
 
 
 
 
 
 Collaboration with Other Directors
 
 
 <ul>
 <li>
 Work closely with the Business Development &amp; Partnerships Director on membership growth, event execution, and sponsor engagement.
 </li>
 <li>
 Partner with the Finance Manager on budget controls, procurement processes, and vendor payments.
 </li>
 <li>
 Support the Executive Director in board-related operations, committee coordination, and executive reporting.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field (Master&rsquo;s preferred).
 </li>
 <li>
 7&ndash;10 years of experience in operations or program management within membership-based, non-profit, or corporate organizations.
 </li>
 <li>
 Proven ability to manage teams, budgets, and multiple projects simultaneously.
 </li>
 <li>
 Strong understanding of event and program logistics, communications, and stakeholder management.
 </li>
 <li>
 Leadership, organizational, and interpersonal skills.
 </li>
 <li>
 High proficiency in Microsoft Office, CRM systems, and digital collaboration tools.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Strategic and operational thinking
 </li>
 <li>
 Project and process management
 </li>
 <li>
 Communication and stakeholder coordination
 </li>
 <li>
 Budgeting and financial oversight
 </li>
 <li>
 Leadership and staff development
 </li>
 <li>
 Brand and marketing awareness
 </li>
 <li>
 Problem solving and adaptability
 </li>
 </ul>
</div>

Operations Director

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 
 
 
 <ul>
 <li>
 To provide a range of administrative support services across the Foundation; to be the first point of contact for external enquiries, reception and post were required and other ad hoc duties; to work within a multi-disciplined team, delivering tasks effectively.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for providing timely and accurate administration support to all members of the Finance Team, to the Executive Finance Director.
 </li>
 </ul>
 
 
 
 
 
 
 Frameworks, Boundaries &amp; Decision-Making Authority
 
 
 
 <ul>
 <li>
 Function within the framework and boundaries of Khidmah&rsquo;s policies as well as overall organizational and governance frameworks.
 </li>
 <li>
 Accountable for Khidmah business within the boundaries decided by the overall strategic plan and approved budgets.
 </li>
 <li>
 Authorized to take decisions as per the approved authorization matrix.
 </li>
 </ul>
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Serving as the point person for information and material distribution to internal departments and outside organizations
 </li>
 <li>
 Arranging multiple meetings with Executive Finance Director &amp; Executive Management Team.
 </li>
 <li>
 Prepare MOM and follow up to ensure completion of action list of multiple Meetings as needed.
 </li>
 <li>
 Provide full administrative support to the Executive Director &amp; the Team as required.
 </li>
 <li>
 Creating, organizing and managing paper and electronic files.
 </li>
 <li>
 Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested.
 </li>
 <li>
 Processing expense claims used by the department.
 </li>
 <li>
 Coordinate with different departments to smoothly process HC forms, approvals, updates and Executive Management authorizations.
 </li>
 <li>
 Structuring the department&rsquo;s Org Chart on Visio and maintain structure updates.
 </li>
 <li>
 Drafting and preparing presentations, spreadsheets, correspondence, and emails as directed by the Directors as needed and required.
 </li>
 <li>
 Support through Issuing PRs on behalf of Finance department services and ensure the completion process.
 </li>
 <li>
 Providing support, assistance and cover across the wider Finance team to manage team shortage and peak periods.
 </li>
 <li>
 Streamline processes and procedures for improving operational efficiency of finance reporting and budgeting systems.
 </li>
 </ul>
 
 Ad-hoc requests as required by the Executive Finance Director.
 
 
 
 
 
 
 
 Education, Experience and Skills
 
 
 
 
 
 
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 2-4 years&rsquo; Work experience in administration and secretarial.
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Leadership
 </li>
 <li>
 Time Management
 </li>
 <li>
 Team working skills.
 </li>
 <li>
 Ability to Multi Tasks
 </li>
 <li>
 Organizational Skills
 </li>
 </ul>
 
 Good Interpersonal Skills
 
 
 
</div>

Team Support Officer (UAE National)

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
 <ul>
 <li>
 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
 </li>
 <li>
 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
 </li>
 <li>
 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
 </li>
 <li>
 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
 <ul>
 <li>
 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
 </li>
 <li>
 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
 </li>
 <li>
 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
 </li>
 <li>
 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Documentation
 
 
 <ul>
 <li>
 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
 </li>
 <li>
 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
 </li>
 <li>
 Minute-take during key meetings, distribute action items, and track follow-through.
 </li>
 <li>
 Manage confidential information with absolute discretion.
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
 <ul>
 <li>
 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
 </li>
 <li>
 Build and maintain efficient digital filing, documentation, and workflow systems.
 </li>
 <li>
 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
 </li>
 <li>
 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
 </li>
 <li>
 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
 </li>
 <li>
 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
 </li>
 <li>
 Support the preparation and submission of expense reports and relevant administrative documentation.
 </li>
 </ul>
 
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
 </li>
 <li>
 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
 </li>
 <li>
 Exceptional written and verbal English communication skills, including professional email and business writing.
 </li>
 <li>
 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
 </li>
 <li>
 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
 </li>
 <li>
 Excellent English language skills (written and spoken) are required.
 </li>
 <li>
 Arabic language proficiency is an advantage.
 </li>
 </ul>
</div>

Executive Secretary

Confidential

<div>
 
 The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
 </li>
 <li>
 Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
 </li>
 <li>
 Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
 </li>
 <li>
 Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
 </li>
 <li>
 Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
 </li>
 <li>
 Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Maintain organized records, documents, and correspondence related to research, publications, and program activities.
 </li>
 <li>
 Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
 </li>
 <li>
 Ensure confidentiality and professionalism in handling sensitive information and communications.
 </li>
 </ul>
 
 
 Shared Activities
 
 
 <ul>
 <li>
 Carry out any other duties and responsibilities related to the role as requested by the direct manager.
 </li>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
 </li>
 <li>
 Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
 </li>
 <li>
 Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
 </li>
 <li>
 Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
 </li>
 </ul>
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
 </li>
 <li>
 Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant- UAE National

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