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administrative assistant ( document controller) Jobs in Cairo

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assistant facilities administrator

IGT Solutions

<div>
 
 
 Facility Assistant Manager &ndash; IGT Solutions, Technological Park Maadi
 
 
 
 We&rsquo;re hiring a
 
 Facility Assistant Manager
 
 to support daily operations, maintenance, and safety of our workplace. You&rsquo;ll coordinate repairs, manage vendors, oversee housekeeping &amp; security, and ensure smooth facility services for our teams.
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree &amp; 3+ years in facility management or similar role.
 </li>
 <li>
 Strong organizational &amp; problem-solving skills.
 </li>
 <li>
 Knowledge of safety &amp; building regulations.
 </li>
 </ul>
 
 
 Details:
 
 
 <ul>
 <li>
 
 Shifts:
 
 Rotational (as needed)
 </li>
 <li>
 
 Benefits:
 
 Social &amp; medical insurance, company transportation.
 </li>
 </ul>
 
 
</div>

Assistant Facilities Administrator

Talent 360 ME

<div>
 Talent 360 is hiring an
 
 Office Manager
 
 with excellent time management skills, the ability to multitask, prioritize work and have attention to detail with problem-solving skills.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Administrative Oversight: Manage day-to-day office operations, including maintenance, mailing, supplies, equipment, bills, and errands.
 </li>
 <li>
 Scheduling and Coordination: Organize meetings and appointments, and assist in the planning of company events or conferences.
 </li>
 <li>
 Office Layout and Supplies: Oversee the office layout, order necessary stationery and equipment, and ensure the office remains in excellent condition.
 </li>
 <li>
 Policy Implementation: Collaborate with the HR department to update and maintain office policies as necessary.
 </li>
 <li>
 Vendor Management: Negotiate and manage contracts with office vendors, service providers, and landlords, ensuring all items are invoiced and paid on time.
 </li>
 <li>
 Budget Management: Oversee the office budget, ensuring accurate and timely reporting.
 </li>
 <li>
 Employee Support: Provide general support to visitors and act as the point of contact for internal and external clients.
 </li>
 <li>
 Onboarding Assistance: Assist in the onboarding process for new hires, ensuring they have the necessary resources and information.
 </li>
 <li>
 Facility Liaison: Coordinate with facility management vendors, including cleaning, catering, and security services.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 2-4 years of Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
 </li>
 <li>
 Knowledge of office administrator responsibilities, systems, and procedures.
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS Outlook, in particular).
 </li>
 <li>
 Hands-on experience with office machines (e.g., fax machines and printers).
 </li>
 <li>
 Experience in the construction or real estate development industry.
 </li>
 <li>
 Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
 </li>
 <li>
 Additional qualifications in Office Administration or related fields.
 
 
 
 </li>
 </ul>
 
 Working conditions
 
 
 
 <ul>
 <li>
 Working Days: Sunday -Thursday
 </li>
 <li>
 Working Hours: 9 AM-5 PM
 </li>
 <li>
 Days off: Friday and Saturday
 </li>
 <li>
 Location: Sodic EDNC, New Cairo
 </li>
 </ul>
</div>

Office Manager.

SSC HR Solutions

<div>
 
 HSE Administrator, Corporate
 
 
 
 
 1.0 Corporate Job Title
 
 
 
 HSE Administrator
 
 
 
 2.0 Reporting Relationships
 
 
 
 This position reports directly to the Compliance Manager, HSE
 
 
 This position is based out of Egypt, Cairo-Maadi office
 
 
 
 3.0 Position Summary
 
 
 
 The HSE Administrator will assist with all administrative duties identified below and any other duties assigned by the Compliance Manager, HSE or Director, HSE.
 
 
 
 4.0 Minimum Requirements
 
 
 
 <ul>
 <li>
 Bachelors Degree
 </li>
 <li>
 Minimum 2 years office administration experience
 </li>
 <li>
 Strong communication (written and verbal) and interpersonal skills
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Experience in managing databases, data tracking, data trending and analysis
 </li>
 <li>
 Microsoft Office applications- Intermediate level
 
 
 </li>
 </ul>
 
 5.0 Responsibilities
 
 
 
 <ul>
 <li>
 Maintain EHS Insight User Database, custom reports, and modules
 </li>
 <li>
 Update manhours and mileage monthly
 </li>
 <li>
 Update all third-party registries
 </li>
 <li>
 Administer and maintain all SDS's in EHS Insight
 </li>
 <li>
 Update training records
 </li>
 <li>
 Oversight of SSE program
 </li>
 <li>
 Oversight of contractor management program
 </li>
 </ul>
</div>

HSE Administrator (Corporate)

Dsquares

<div>
 Dsquares is more than just a loyalty program provider; our expertise lies in crafting loyalty solutions to give an unforgettable experience that keeps customers coming back for more. From concept to execution, we handle the entire loyalty journey, turning brands into beloved obsessions.
 
 
 With our tech-savvy team and a passion for innovation, we're not just building programs; we empower businesses to build lasting relationships with their customers.
 
 
 
 Our team is the heart of Dsquares. We believe that exceptional people create exceptional solutions. Our culture is built on openness, empowerment, and a shared passion for delivering extraordinary customer experiences. Join us and be part of a team that is redefining loyalty programs.
 
 
 
 
 More than rewards, we create experiences. And more than customers, we build advocates.
 
 
 
 
 About the role:
 
 
 
 We are currently seeking a highly organized and detail-oriented
 
 P&amp;C Operations and Office Administrator
 
 to join our P&amp;C department at Dsquares. In your role, you will play a crucial role in ensuring the smooth day-to-day operations of our new hires, employees, and provide administrative support to our P&amp;C team.
 
 
 
 Key Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Handle employee inquiries and provide information regarding Administration policies and procedures
 </li>
 <li>
 Assist in organizing company events and employee engagement activities
 </li>
 <li>
 Organize office meetings, and training sessions, including catering and logistics
 </li>
 <li>
 Coordinate travel arrangements and accommodations for employees
 </li>
 <li>
 Oversee office maintenance, cleanliness, and security by coordinating with maintenance and cleaning staff.
 </li>
 <li>
 Maintain office supply inventory, placing orders as needed ensuring inventory is well stocked, and managing vendor relationships.
 </li>
 <li>
 Process invoices, managing petty cash, and assisting with expense tracking and budget management
 </li>
 <li>
 Maintain records for all office expenses and submit reports to the finance department
 </li>
 <li>
 Act as the primary point of contact for office related inquiries, providing information and assistance to visitors and staff
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Required Skills &amp; Abilities:
 
 
 
 <ul>
 <li>
 Proven work experience as an Office Administrator or similar role
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Ability to work independently and as part of a team
 
 
 </li>
 </ul>
 
 Education &amp; Experience:
 
 
 
 <ul>
 <li>
 Bachelor's degree (BSc.) in Business or a related Management field
 </li>
 <li>
 2-3 Years of experience as an HR Generalist/ Office Administrator or similar role
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Comprehensive Wellbeing: Enjoy peace of mind with our private medical insurance and life cover, plus extra days off for every year you're part of the team.
 </li>
 <li>
 Financial Growth: Reap the rewards of your hard work with our annual profit share and competitive compensation packages
 </li>
 <li>
 Work-Life Balance: Achieve optimal well-being with our hybrid work environment, generous maternity and paternity benefits, and regular team-building events
 </li>
 <li>
 Continuous Development: Expand your horizons through our commitment to learning and development opportunities.
 </li>
 <li>
 Perks and Privileges: Celebrate your journey with us through birthday offs, mobile allowances, transportation support, and a host of other employee-centric perks
 </li>
 </ul>
</div>

P&C Operations & Office Administrator

FELOP Accountant's

<div>
 <ul>
 <li>
 
 
 We Need Secretary and Personal
 
 
 
 
 Assistant
 
 
 </li>
 </ul>
 
 
 
 
 
 Company Description
 
 
 
 Felop brings together leading expertise in tax, accounting, and financial services. With extensive experience in establishing companies of various types and legal forms, Felop provides the necessary consultations to offer the most appropriate solutions. Our mission is to choose the optimal legal form for establishing companies to ensure their success.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Personal Assistant and Secretary based in Cairo, Egypt. The Personal Assistant will handle day-to-day tasks such as managing executive schedules, organizing meetings, and providing clerical support. This role requires effective communication, diary management, and the ability to act as an executive administrative assistant.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills with 3 years experiences
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Excellent in English (Speaking and Writing)
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 High attention to detail and problem-solving skills
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Experience in the financial sector is a plus
 </li>
 <li>
 Bachelor's degree or relevant certification in Business Administration or related field
 </li>
 </ul>
</div>

Personal Assistant

Davinci Dental Clinic

<div>
 A dental clinic located in Fifth Settlement, North Teseen, Trivium Mall, is hiring a Dental Assistant.
 
 
 
 Working Hours
 
 
 
 <ul>
 <li>
 3 days from 12:00 PM to 8:00 PM.
 </li>
 <li>
 3 days from 2:00 PM to 10:00 PM.
 </li>
 <li>
 Friday off.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Must have experience as a dental assistant (not as a dentist).
 </li>
 <li>
 Preferably residents of Fifth Settlement, Nasr City, Heliopolis, or Mokattam.
 </li>
 <li>
 Salary: 5000 -6000 EGP fixed + commission (based on experience).
 </li>
 </ul>
</div>

Dental Assistant

<div>
 Meras Solutions is seeking an
 
 Executive Board Assistant
 
 to manage and coordinate office operations, ensuring smooth organizational efficiency. This role provides direct executive support to the CEO and assists senior management as required.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and handle internal and external communications.
 </li>
 <li>
 Draft, review, and edit correspondence, reports, and presentations on behalf of the CEO.
 </li>
 <li>
 Track documents through the approval process and ensure timely signatures.
 </li>
 <li>
 Serve as a liaison between the CEO and internal departments.
 </li>
 <li>
 Prepare agendas, briefing materials, and presentations for meetings.
 </li>
 <li>
 Review senior management correspondence prior to final approval.
 </li>
 <li>
 Follow up on official documentation, payments (e.g., insurance, construction stamps), and regulatory procedures.
 </li>
 <li>
 Oversee contractor registry applications and monitor operations contract processes.
 </li>
 <li>
 Provide additional administrative support to senior management as needed.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from a recognized (private) university.
 </li>
 <li>
 1&ndash;2 years of proven experience in the real estate sector as an Executive Assistant, Personal Assistant, or in a similar role.
 </li>
 <li>
 Strong English proficiency (spoken and written).
 </li>
 <li>
 Excellent command of MS Office and CRM systems.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 High level of discretion and confidentiality.
 
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Work Days: Sunday to Thursday
 </li>
 <li>
 Work Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Heliopolis, Cairo
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive Salary Package
 </li>
 <li>
 Work-Life Balance
 </li>
 <li>
 Medical and Social Insurance
 </li>
 </ul>
</div>

Executive Board Assistant.

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