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facility management coordinator

assistant facilities manager

1st-jobs.com

Location UAE About the Role We are hiring an Assistant Facilities Manager to support the operations and management of hospitality and hotel facilities. Responsibilities <ul><li>Assist the Facilities Head in daily operations and maintenance activities.</li><li>Monitor equipment performance and supervise repair schedules.</li><li>Coordinate with contractors and service providers.</li><li>Prepare reports on facility operations and compliance.</li><li>Ensure safety standards and best practices are followed.</li><li>Support team management and staff training initiatives.</li></ul> Requirements <ul><li>Bachelors degree in Engineering (Mechanical or Electrical).</li><li>4-5 years of facilities management experience, preferably in hotels or hospitality.</li><li>Knowledge of facility systems, maintenance, and compliance.</li><li>Advantage: experience in VVIP or royal household projects across the GCC.</li><li>Open to candidates abroad willing to relocate to the UAE.</li></ul> Compensation AED 15,000-25,000 per month + benefits (negotiable).

Assistant Facilities Manager

Apt Resources

Apt Resources is excited to announce an opening for an Assistant Facilities Manager to join the team at a prestigious private company in UAE. In this role, you will provide crucial support to the Facilities Manager in overseeing the daily operations and maintenance of the company. You will ensure that all facilities are functioning optimally, contributing to a safe and luxurious environment. Responsibilities <ul><li>Assist in the management of maintenance schedules and operational procedures for the company</li><li>Support the Facilities Manager in planning and executing facility maintenance and improvement projects</li><li>Conduct regular inspections of facilities to ensure compliance with safety and quality standards</li><li>Oversee the work of maintenance staff and contractors, ensuring all tasks are completed in a timely manner</li><li>Monitor and manage facility budgets and expenses</li><li>Address maintenance requests and emergencies promptly and efficiently</li><li>Assist in developing policies and procedures related to facilities management</li><li>Reporting any issues or concerns to the Facilities Manager</li></ul> Qualifications <ul><li>Must be graduate in Engineering (Mechanical or Electrical)</li><li>At least 4-5 years of experience in facilities management, preferably in a luxury environment</li><li>Strong knowledge of building systems, maintenance procedures, and safety regulations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication and interpersonal skills</li><li>Ability to work well under pressure and manage emergencies effectively</li><li>Proficient in facilities management software and MS Office Suite</li><li>Flexible availability to accommodate the needs of the company</li></ul>Salary: AED15,000- AED 25,000 AED plus other benefits.

Assistant Facilities Manager - Private Company

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking an Admin Assistant specialized in Building Maintenance / Facility Management to support our client's operations team in Al Ain, UAE. This role is essential for ensuring that all administrative aspects of our facility management processes run smoothly and efficiently.
 As an Admin Assistant, you will be responsible for coordinating maintenance requests, managing vendor relationships, and maintaining records related to facility operations. Your tasks will include scheduling preventive maintenance, assisting with inventory management of supplies, and supporting communication between departments.
 We are looking for a detail-oriented individual with strong organizational skills and a proactive approach to problem-solving. If you are eager to contribute to a dynamic team and play a key role in maintaining our facilities, we encourage you to apply.
 
Requirements: 
<ul>
<li>Previous experience in a similar administrative role, preferably in building maintenance or facility management</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication skills, both written and verbal</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Familiarity with maintenance management software is a plus</li>
<li>Attention to detail and commitment to maintaining high standards of quality</li>
<li>Must be readily available in UAE</li>
<li>Immediate joiner preferred.</li>
<li>A Sinhala speaker is an added advantage.</li>
</ul>
Benefits: 
Salary: AED 3000 plus sharing accommodation, food, and other benefits as per UAE Labor Law.

Admin Assistance - Building Maintenance / Facility Management

Farah Experiences

<div>Role Overview:
 
 
The main objective of this role is to ensure the smooth and efficient functioning of the Show Technology Department at Miral Experiences' leisure facilities. The department is responsible for maintaining the Rides, and attractions AVL systems.
The position involves planning, supervising, and monitoring the day-to-day operations, as well as planning preventive and corrective maintenance of show control, projection, audio systems, lighting, AVL network, and special effects across all rides and attractions in all Miral leisure facilities. The focus is on ensuring the highest levels of safety and guest experiences.
This role entails managing the AVL system under the guidance of the Show Technology Senior Manager.
Area(s) of Responsibility :
<ul><li>AVL system maintenance
</li><li>Maintaining the team
</li><li>Maintaining the OPEX and CAPEX budget
</li><li>Maintain and improve PMs &amp; CMs
</li></ul>Key Activities:
<ul><li>Conduct daily checks of all Show Technology areas and document the observations.
</li><li>Develop a plan for addressing any identified issues, while ensuring strict adherence to Standard Operating Procedures (SOP) and Job plans.
</li><li>Maintain and improve Preventative Maintenance plans for existing and new rides &amp; attractions. Integration, commissioning, and training of existing and new rides &amp; attractions.
</li><li>Make recommendations for upgrades and training requirements as needed.
</li><li>Maintain and improve Preventative Maintenance plans for existing and new rides &amp; attractions.
</li><li>Ensure proper inventory levels for spare parts for all rides &amp; attractions.
</li><li>Review AVL drawings as required.
</li><li>Ensure that proper rides &amp; attractions on-the-job training program is followed and updated as necessary.
</li><li>Utilize the CMMS (Computerized Maintenance Management System) as a tool to improve maintenance.
</li><li>Practices and provides necessary input to improve processes and procedures.
</li><li>Provide the necessary input for the rides &amp; attractions&acirc;&euro;&trade; OPEX and CAPEX annually.
</li><li>Cooperation with Show Technology Assistant Managers to constantly improve rides &amp; attractions.
</li><li>Conducting performance reviews for the team and disciplinary actions within the team.
</li><li>Support and oversee the duty schedule, and training schedule of the team.
</li><li>Ensure all Colleagues within the group are properly trained and utilize all safety equipment issued to them by maintaining 100% compliance to reduce workplace injuries and accidents.
</li><li>Oversee facility/attraction installation processes to ensure the installation meets all the requirements set forth in the contract, specifications and drawings.
</li><li>Participate in facility/attraction design review processes to communicate operational improvements to designers.
</li><li>Participate in facilities/attractions refurbishment program by developing scope requirements, budget requirements, schedule, ensuring all third-party inspections are complete working in conjunction with the HSE department and providing acceptance of the facility/attraction.
</li><li>Overseeing the park maintenance operations to achieve stated objectives for ride maintenance, ride checks, repairs, costs, guest service satisfaction, park operational cleanliness and sanitation.
</li><li>Managing the department recruitment process.
</li><li>Procurement of the CAPEX and Inventory items.
</li><li>Tracking of the CAPEX &amp; Inventory budgets - forecast and variances.
</li><li>Implementation of the comprehensive Preventive Maintenance Program for the park rides and equipment.
</li><li>Actively seeking and implementing cost saving programs to provide positive financial results.
</li><li>Development and implementation of the Technical Services Department processes, policies, and procedures.
</li><li>Coordinate colleagues training program (internal and external training and certifications).
</li><li>Represent the department in all meetings and functions in the absence of the Show Technology Senior Manager.
</li><li>Supports the Show Technology Senior Manager in managing the On-Site Show Technology Team.
</li><li>Other duties as required.
</li><li>Meet divisional goals and metrics &amp; ensure safety, health, and environmental matters are followed and adhered to.
</li><li>Assist in vendor selection and approve all designs ahead of project start up.
</li><li>Conduct appraisals for team members and establish and set their KPI&acirc;&euro;&trade;s. 
</li></ul>Experience &amp; Qualifications:
<ul><li>Degree in Electronics/Electrical/ IT Engineering background or Related AVL technical (CTS) qualification.
</li><li>9+ years&acirc;&euro;&trade; experience in the audio-visual industry
</li><li>3+ years&acirc;&euro;&trade; experience in a AVL technical supervisory role
</li><li>5+ years&acirc;&euro;&trade; experience in working within the amusement park industry is a plus.
 </li><li>Hands on installation experience.
</li><li>Possess certifications in AVL Methodologies.
</li><li>Certification relating to Show control programming is a plus.
</li><li>Certified Technology Specialist (CTS) is a plus.
</li><li>Strong verbal and written English communication skills
</li><li>Good problem-solving and technical troubleshooting skills
</li><li>Knowledge of AVoIP technologies.
</li><li>Knowledge of programming/scripting languages (Lua, JavaScript, etc.)
</li><li>Knowledge of Windows and Linux operating systems preferred.
</li><li>Knowledge of networking for AV including VLANs, routing, (certification a plus)
</li><li>Knowledge of at least one Control System programming environment (Q-SYS Control, Medialon, Alcorn McBride, etc.)
</li><li>Knowledge of at least one Audio DSP platform (Q-SYS and Media Metrix preferred)
</li><li>Knowledge of Alterface &amp; Attraktion system is a plus.</li></ul></div>

Show Technology Manager

DX GENERAL CONTRACTING LLC

we are seeking an experienced Manager to lead and oversee our Facilities Management-General maintenance (civil and MEP)operations . The ideal candidate will have a minimum of 3-4years of UAE experience in facilities management, with strong leadership, operational, and commercial expertise.The General Manager will be responsible for overall business performance, client relations, service delivery, budgeting, compliance, and team management, ensuring high standards of quality, safety, and customer satisfaction.Job Type: Full-time

Manager - General Maintenance (Civil , MEP)

International Schools Partnership

<div>Description 
 
Personal Assistant to the Principal Role Profile 

Purpose of Role 

The role of Personal Assistant to the Principal is a pivotal position at the heart of 
our school&rsquo;s leadership. You will provide high-quality, confidential, and proactive administrative and personal support to the Principal, ensuring the smooth and efficient management of their daily schedule, communications, and strategic priorities. The PA acts as the first point of contact for all matters relating to the Principal&rsquo;s office, representing the school with professionalism and discretion at all times. 

About the School: 

Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas. 

ISP Principles 
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health &amp; Safety issues and acting and following up on all concerns appropriately. 

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others. 

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. 

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools. 

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement. 

Key Responsibilities 
Executive Support<ul><li> 
Manage the Principal&rsquo;s diary, appointments, and meetings, ensuring effective time management and prioritisation.</li><li> 
Prepare agendas, take minutes, and follow up on action points for leadership and governance meetings.</li><li> 
Handle all correspondence (email, telephone, and written), drafting responses and managing communications on behalf of the Principal.</li><li> 
Support the Principal in preparation for meetings, visits, and presentations, including compiling reports, data, and briefings.</li><li> 
Maintain confidentiality and handle sensitive information with discretion.</li></ul> 
Administration &amp; Coordination<ul><li> 
Coordinate school events, inspections, visits, and key functions (e.g., governor meetings, ADEK Inspections, awards ceremonies).</li><li> 
Maintain accurate records, databases, and filing systems (digital and paper).</li><li> 
Liaise with internal and external stakeholders including staff, governors, parents, and local authorities.</li><li> 
Support recruitment, HR administration, and compliance tasks as required by the Principal.</li></ul> 
Communication &amp; Public Relations<ul><li> 
Serve as a professional first point of contact for the Principal&rsquo;s office.</li><li> 
Draft letters, reports, and other communications.</li><li> 
Coordinate communication between the Principal, senior leadership team, and other school departments.</li><li> 
Be available during evenings, weekends, and holidays, should urgent messages require issuing.</li></ul> 
Operational Support<ul><li> 
Manage the Principal&rsquo;s travel arrangements and expenses.</li><li> 
Support project planning and school improvement initiatives as delegated by the Principal.</li><li> 
Oversee administrative processes to ensure efficiency and alignment with school policies.</li><li> 
Arrange and provide refreshments when required (e.g. for guests, visitors).</li></ul> 

Health and Safety<ul><li> 
Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School&rsquo;s property and equipment</li><li> 
Safeguard Aspen students</li><li> 
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities</li><li> 
Assist in implementing all policies and rules governing student life and conduct</li><li> 
Ensure that, all the necessary health and safety rules and procedures are being followed</li><li> 
Maintain an awareness of all the health and safety measures to be taken when in school</li></ul> 
Personal and Professional Conduct 
All staff are expected to demonstrate consistently high standards of personal and professional conduct. Staff must maintain high standards of ethics and behaviour, within and outside school, by:<ul><li> 
Treating students with dignity, building relationships rooted in mutual respect, and at all times observing proper boundaries appropriate to a teacher&rsquo;s professional position</li><li> 
Having regard for the need to safeguard students&rsquo; well-being</li><li> 
Showing tolerance of and respect for the rights of others</li><li> 
Not undermining fundamental British values, including democracy, the rule of law, individual liberty and mutual respect, and tolerance of those with different faiths and beliefs</li><li> 
Ensuring that personal beliefs are not expressed in ways which exploit students&rsquo; vulnerability or might lead them to break the law</li><li> 
Staff must have proper and professional regard for the ethos, policies and practices of the school in which they teach, and maintain high standards in their own attendance and punctuality</li><li> 
Staff must have an understanding of, and always act within, the cultural expectations of UAE and the policies and expectations of the school which set out their professional duties and responsibilities.</li></ul> 
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. 
Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description. 
Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers. 

Qualities and Expectations 
Essential<ul><li> 
Fluent in English, written and spoken.</li><li> 
Proven experience as a Personal Assistant, Executive Assistant, or Senior Administrator.</li><li> 
Excellent organisational, time management, and communication skills.</li><li> 
High level of IT proficiency (Microsoft Office, Google Workspace, MIS systems).</li><li> 
Ability to work independently, prioritise effectively, and meet deadlines.</li><li> 
Strong interpersonal skills and a professional, approachable manner.</li><li> 
Commitment to safeguarding and promoting the welfare of children.</li></ul> 

Desirable<ul><li> 
Fluent in English and Arabic, written and spoken.</li><li> 
Experience in an educational environment.</li><li> 
Knowledge of school administrative systems and policies.</li><li> 
Event management or project coordination experience.</li></ul> 

Working Hours &amp; Leave<ul><li> 
Monday to Thursday: 7:15am &ndash; 3:45 pm</li><li> 
Friday: 7:15 am &ndash; 12:15 pm</li><li> 
Availability required outside regular hours for key school events inspections or</li></ul> 
emergencies, as agreed with the Principal.<ul><li> 
Follows academic staff leave, excluding the summer where a return is expected two</li></ul> 
weeks prior to the start of the academic year to support leadership preparation and 
new staff induction. 
 
Line Management 
<ul><li>
Reports directly to the Principal.</li><li> 
Works closely with the Heads of School, SLT, Reception, and cross-functional leads</li></ul> 
(Marketing, Admissions, Facilities, IT, HR). 

ISP Commitment to Safeguarding Principles 
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. 
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history. 

ISP Commitment to Diversity, Equity, Inclusion, and Belonging 
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.</div>

Personal Assistant to the Principal - UAE National

Bureau Veritas

<div><div><div>Job Summary</div><div>
We are seeking experienced Civil Inspectors to support a large-scale condition assessment and integrity evaluation project for ADNOC Gas assets across multiple operating sites in the UAE. The role involves visual inspection, defect assessment, concrete condition evaluation, and reporting for civil facilities located in process and non-process areas.</div><div></div><div> 
Project Locations</div><ul><li>Pipeline Network (UAE-wide)</li><li>Habshan &amp; Bab Gas Plants</li><li>Habshan-5 &amp; Sulphur Plant</li><li>Asab Plant</li><li>Buhasa Plant</li><li>Ruwais &amp; Sulphur Plants</li><li>ADNOC Industrial Gases (AIG &ndash; Mirfa &amp; Ruwais)</li><li>DAS Island (Onshore &amp; Offshore Facilities)</li></ul><div></div><div> 
Key Responsibilities</div><ul><li>Perform visual inspections of RCC and concrete civil assets in operating oil &amp; gas facilities</li><li>Inspect foundations, pipe racks, sleepers, buildings, roads, drainage, and fireproofing</li><li>Identify cracks, spalling, corrosion indicators, settlement, and deterioration</li><li>Support NDT/DT sampling and testing activities</li><li>Prepare inspection reports, crack mapping, and photographic records</li><li>Assign condition ratings and repair priorities</li><li>Support SAP and asset tagging activities where required</li><li>Comply with ADNOC HSE and permit-to-work systems</li></ul><div></div><div> 
Qualifications &amp; Experience</div><ul><li>Diploma or Bachelor&rsquo;s Degree in Civil Engineering</li><li>5&ndash;12+ years of experience in oil &amp; gas civil inspection</li><li>Experience working in live operating plants (mandatory)</li><li>ADNOC experience preferred</li></ul><div></div><div> 
Technical Skills</div><ul><li>Concrete condition assessment and defect identification</li><li>Knowledge of BS / ASTM inspection standards</li><li>Familiarity with NDT/DT testing methods</li><li>Ability to interpret drawings and inspection checklists</li></ul><div></div><div> 
Certifications (Preferred)</div><ul><li>ADNOC Approved Inspector</li><li>H2S / PTW Training</li><li>ISO 9001 awareness</li></ul><div></div><div> 
Reporting Line</div><div>
Technical Manager / Operations Manager</div><div></div><div> 
Contract Type</div><div>
Project-based / Long-term Assignment</div></div></div>

Civil Inspector

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