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assistant front office manager

Marriott International

<div><b>Additional Information</b><br>
<b>Job Number</b>26003395<br>
<b>Job Category</b>Rooms &amp; Guest Services Operations<br>
<b>Location</b>Le Royal M&eacute;ridien Abu Dhabi, 113 Khalifa Street, Abu Dhabi, United Arab Emirates, United Arab Emirates<br>
<b>Schedule</b>Full Time<br>
<b>Located Remotely?</b>N<br>
<b>Position Type</b> Non-Management<p></p><div><div><br>
<p><b>POSITION SUMMARY</b></p><p><br>
</p><p>Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key. Set up accurate accounts for each guest according to their requirements. Enter Marriott Rewards information. Ensure rates match market codes, document exceptions. Secure payment prior to issuing room key, verify/adjust billing. Compile and review daily reports/logs/contingency lists. Complete cashier and closing reports. Supply guests with directions and property information. Accommodate guest requests, contacting appropriate staff if necessary. Follow up to ensure requests have been met. Process all payment types, vouchers, paid-outs, and charges. Balance and drop receipts. Count and secure bank at beginning and end of shift. Obtain manual authorizations and follow all Accounting procedures. Notify Loss Prevention/Security of any guest reports of theft.</p><p><br>
</p><p>Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns. Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests; anticipate and address guests&rsquo; service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Ensure adherence to quality standards. Enter and locate information using computers/POS systems. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.</p></div><p></p><div><br>
</div><p><i>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.</i></p><p></p><p>
At Le M&eacute;ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We&rsquo;re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M&eacute;ridien. In joining Le M&eacute;ridien, you join a portfolio of brands with Marriott International. <b>Be</b> where you can do your best work, <b>begin</b> your purpose,<b> belong</b> to an amazing global team, and <b>become</b> the best version of you.</p></div></div>

Assistant Front Office Manager

ITW Properties

<p><b>Job Summary:</b></p><p>We are seeking a professional and friendly <b>Receptionist cum Admin Assistant</b> to manage our front desk and perform a variety of administrative and clerical tasks. The ideal candidate will be the first point of contact for our company, providing administrative support across the organization and ensuring the smooth running of day-to-day operations.</p><p><b>Key Responsibilities</b></p><p><b>Recep Duties:</b></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Manage the reception area, ensuring it is tidy and presentable.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Maintain visitor logs and issue visitor passes.</li></ul><p><b>Administrative Duties:</b></p><ul><li>Assist in daily office operations and provide support to other departments as required.</li><li>Prepare and maintain documents, reports, and correspondence.</li><li>Handle filing, scanning, photocopying, and data entry tasks.</li><li>Maintain and order office supplies and stationery.</li><li>Schedule meetings, book meeting rooms, and coordinate appointments.</li><li>Assist in HR tasks such as updating staff records or coordinating interviews (if applicable).</li><li>Support travel arrangements and accommodations for staff (if applicable).</li><li>Maintain confidentiality of sensitive information at all times.</li></ul><p><b>Requirements:</b></p><ul><li>Proven work experience as a receptionist, front office representative, or administrative assistant.</li><li>Proficiency in MS Office (MS Word, Excel, Outlook, and PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to multitask and handle a variety of responsibilities.</li><li>Professional appearance and demeanor.</li><li>High school diploma; additional qualifications in office administration are a plus.</li></ul><p><b>Working Conditions:</b></p><ul><li>Office-based role with standard working hours.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Receptionist cum Admin Assistant (Arabic)

Apt Resources Pvt.Ltd.

Apt Resources is delighted to present an exciting opportunity for an Executive Assistant to the General Manager of a Luxury Five Star Hotel in Abu Dhabi. This pivotal role is designed for a proactive and detail-oriented individual who can enhance the efficiency of the General Manager's office and create a seamless experience in a prestigious hospitality setting. Join us in providing exceptional support and contributing to the continued success of a top-tier hotel.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Provide high-level administrative support to the General Manager, including managing calendars, scheduling appointments, and coordinating travel arrangements.</li>
<li>Prepare reports, presentations, and other documentation required for executive meetings and strategic planning.</li>
<li>Act as a point of contact between the General Manager and various departments, ensuring effective communication and coordination.</li>
<li>Assist in organizing and executing events, meetings, and conferences, ensuring all details are meticulously attended to.</li>
<li>Maintain confidentiality and manage sensitive information with discretion.</li>
<li>Utilize hotel management software to facilitate operations and monitor project timelines.</li>
<li>Support day-to-day operations by handling various administrative tasks as directed by the General Manager.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>Minimum of 3-5 years of experience as an Executive Assistant, preferably in a luxury hotel or upscale hospitality environment.</li>
<li>Exceptional organizational skills and ability to manage multiple priorities.</li>
<li>Strong written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite and familiarity with hotel management systems.</li>
<li>Ability to work independently, demonstrate initiative, and maintain professionalism under pressure.</li>
<li>High level of attention to detail and problem-solving capabilities.</li>
<li>Flexible and adaptable to changing environments and demands.</li>
<li>A Bachelor's degree in Hospitality Management, Business Administration, or related fields is preferred.</li>
</ul>
<b>Benefits:</b><br>
As per the market standards.

Executive Assistant to General Manager - Luxury Five Star Hotel - 1

Mandarin Oriental Hotel Group

<div><p>Emirates Palace Mandarin Oriental, Abu Dhabi is looking for a Front Desk Agent to join our Front Office team.</p>
<p>
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.</p>
<p>
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.</p>
<p>
Emirates Palace Mandarin Oriental, Abu Dhabi is the definition of an unrivalled Arabian fantasy. From a 1.3km pristine private beach, landscaped pools and a private marina overlooking a natural bay, the hotel is located in the heart of Abu Dhabi and perfect for a once-in-a-lifetime holiday or for events and meetings that make a statement, with some of the city&rsquo;s largest hotel conference centres. Emirates Palace, Abu Dhabi offers award-winning 5-star luxury hospitality and authentic local experiences with 390 luxurious rooms and suites along with award-winning culinary cuisines.</p>
<p><b>
About the job</b></p>
<p>
Based at the Emirates palace Mandarin Oriental, Abu Dhabi within the Front Office Department, the Front Desk Agent is responsible for checking-in and checking-out hotel guests in a friendly and caring manner according to the standards. At all times, he/she must display a professional and positive image of the hotel as they play a crucial role in the first and last impression the guest receives of the hotel. The Front Desk Agent reports to the Front Office Manager.</p>
<p><b>
As </b><b>Front Desk Agent, you will be responsible for the following duties:</b></p>
<ul>
<li>Check-in the arriving guests and check-out the departing guests in a friendly and caring manner according to the standards</li>
<li>Upon check-in, register guests, assign rooms, and assist guests in completing the registration cards</li>
<li>Accommodate special requests whenever possible</li>
<li>Use suggestive selling techniques to sell rooms and to promote other services of the hotel</li>
<li>Verify the guest&rsquo;s method of payment and follow established credit-checking procedures or refer cash handling payment to cashiers</li>
<li>Upon the departure of guests, process the guest check-out procedures</li>
<li>Receive payment from guests, settle the guests account and give a copy of the invoice</li>
<li>Handle all front office cashier activities such as posting charges to guests and exchanging foreign currency according to the procedures. At the end of the shift, balance the cash float</li>
<li>Answer all guest requests and questions in a friendly and caring manner, whether by telephone or in person, provide/receive information, and takes appropriate actions or refer the matters to the relevant persons to handle. It may be and is not inclusive of issuing a safe deposit box, handling messages, or dealing with complaints</li>
<li>Coordinate room status updates with the housekeeping department by notifying them of late check-outs, early check-ins and special requests</li>
<li>Possess a working knowledge of the room reservation procedures</li>
</ul>
<p><b>As</b> <b>Front Desk Agent, we expect from you:</b></p>
<ul>
<li>Previous experience in the same role in a luxury hotel is preferred, resort experience is required</li>
<li>High school diploma or a relevant equivalent qualification</li>
<li>Immaculate grooming standards with a professional appearance</li>
<li>Excellent verbal and written communication skills with a strong focus on guest interaction</li>
</ul>
<p><b>Our commitment to you
</b></p><ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li>
</ul>
<p><b>We&rsquo;re Fans. Are you?</b></p></div>

Front Desk Agent

IFM Facilities Management LLC

<p><b>Job Title:</b> Assistant Store Manager</p><p><b>Department:</b> Facilities Management<br/><b>Reports To:</b> Store Manager / Operations Manager</p><p><b>Job Purpose:</b></p><p>To oversee and manage the storekeeper team and ensure efficient operations of all stores, including inventory control, compliance with FM standards, and timely availability of materials and equipment for maintenance and operational activities</p><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or bachelor&rsquo;s degree in supply chain, Logistics, or related field.</li><li>8+ years of experience in store/inventory management, with team leadership experience (preferably in FM or related industries).</li><li>Strong knowledge of inventory control systems and MS Office.</li><li>Excellent leadership, organizational, and communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p><p>Pay: AED8,000.00 - AED12,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you proficient in Arabic?</li><li>Willing to work in Abu Dhabi?</li><li>What is your Notice period?</li><li>What are your salary expectations?</li></ul><p>Experience:</p><ul><li>Hard Services Facilities Management: 8 years (Required)</li><li> Project Management in refurbishment or fit-out projects: 8 years (Required)</li></ul>

Assistant Store Manager

New York University

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Global Programs Support Specialist reporting to the Assistant Vice Provost for Global Education.</div><div>
The Global Programs Support Specialist provides expert administrative and operational support to the Offices of the Associate Vice Chancellor/Vice Provost for Global Education and Outreach and of the Assistant Vice Provost for Global Education. This position is responsible for managing complex administrative functions and contributing to the operational efficiency of Global Education's diverse programs and initiatives. The Specialist leverages in-depth knowledge of global education operations to resolve issues and enhance program delivery. They will contribute to the smooth execution of daily operations, support financial processes, assist with faculty and staff-related tasks, and help organize key events.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div>
Operations Management:</div><ul><li>
Manages the calendars for the Associate Vice-Chancellor and the Assistant Vice Provost, independently prioritizing appointments and proactively resolving scheduling conflicts</li><li>
Oversees all business travel arrangements for the Associate Vice-Chancellor and other senior staff members</li><li>
Manages the planning and execution of official visits, including travel, event programming, cultural protocol, and stakeholder management, ensuring alignment with institutional</li><li>
objectives and providing a high-level experience for visitors.</li><li>
Manages the inventory of the Office of Global Education&rsquo;s publications and branded merchandise</li><li>
Serves as an advisor to visiting students</li><li>
Leads special projects as assigned</li><li>
Work on weekends and/or holidays may be needed occasionally</li><li>
Is cross-trained at the specialist level with other team members to be deployed to those teams during peak program activity times</li></ul><div>
Events Management:</div><ul><li>
Under the supervision of the Assistant Manager of Administration, manages the Office of Global Education&rsquo;s events, conferences, workshops, and meetings, ensuring alignment with strategic goals, managing all logistical and budgetary aspects, and evaluating event outcomes to inform future planning</li></ul><div>
Data Collection and Reporting:</div><ul><li>
Maintains a systematic archiving system for institutional data and reports, ensuring easy access and retrieval</li><li>
Liaises with relevant offices to gather necessary data and follows up on information requests; supports data reporting and visualization</li><li>
Produces ad hoc statistics, reports, and presentations as needed</li></ul><div>
Financial Management:</div><ul><li>
Manages procurement and financial operations for the Office of Global Education, including processing payments, reimbursements, credit card reconciliation, budget monitoring, and ensuring compliance with university policies and procedures.</li><li>
In support of the Assistant Vice Provost, monitors and accurately reports on all Global Education budgets, recommending corrective actions if needed</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div><b>
Required Experience:</b></div><ul><li>
More than 3 years of experience in similar role, with a proven track record of growth and development</li><li>
Excellent organizational ability to set priorities, organize workload, handle multiple responsibilities, and meet deadlines while maintaining consistent accuracy and attention to detail</li><li>
Excellent quantitative skills</li><li>
Ability to work independently and as part of a team</li><li>
Capacity to undertake multiple, ongoing assignments and complete them in a timely way</li><li>
Excellent written and oral communication skills in English</li><li>
Skill in interacting with people, using tact, diplomacy, and intercultural sensitivity, and the ability to maintain a high level of confidentiality</li><li>
Excellent Computer Literacy: Advanced MS Office; Adobe; AI tools and web content management tools</li><li>
Excellent skills in applying generative AI to performing administrative tasks (generating minutes, reports, folders, proposals, itineraries, slide decks)</li><li>
Excellent Presentation design skills</li><li>
Excellent Data visualization skills</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
More than one year of professional experience in a higher education institution; professional experience working with institutions of a multinational, multicultural nature</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Global Programs Support Specialist - Global Education

Gensler

<div></div><div><div>Your Role</div><div></div><div>
We are looking to hire an experienced Receptionist Office Administrator for our growing Abu Dhabi office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.</div><div></div><div>
What You Will Do</div><div></div><div>
Front Desk &amp; Visitor Management</div><ul><li>
Front Desk Management: Serve as the first point of contact for visitors, clients, and consultants, ensuring a welcoming and professional environment in the reception area.</li><li>
Visitor Coordination: Greet visitors and notify appropriate team members upon their arrival.</li><li>
Call Handling: Answer and direct incoming calls, manage internal communications, and assist with inquiries from clients, project teams, and external consultants.</li></ul><div></div><div>
Office &amp; Facility Management</div><ul><li>
Office Presentation: Maintain the cleanliness and organization of the reception and common areas, ensuring a tidy and professional atmosphere.</li><li>
Mail &amp; Courier Services: Handle all incoming and outgoing mail, including packages and couriers (e.g., FedEx), and distribute them to the appropriate parties.</li><li>
Supply Management: Monitor and order office supplies (stationery, groceries, etc.), ensuring the office is stocked with essential items. Process miscellaneous payments, ensuring all transactions adhere to established protocols.</li><li>
Office Equipment Management: Ensure office equipment (e.g., mice, chargers, batteries) is available and in working order.</li><li>
Work Permit Applications: Assist in applying for work permits, ensuring all necessary documentation is completed and submitted in accordance with legal requirements.</li></ul><div></div><div>
Travel and Administrative Support</div><ul><li>
Assist with day-to-day operations for the Dubai and Abu Dhabi offices.</li><li>
Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.</li><li>
Handle all aspects of travel management.</li><li>
Manage visa applications and ensure all records are kept up-to-date.</li><li>
Coordinate the printing of business cards.</li><li>
Stamp documents as required.</li><li>
Address miscellaneous tasks as assigned by the office manager.</li></ul><div></div><div>
Meeting &amp; Event Support</div><ul><li>
Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.</li><li>
Catering: Arrange catering for meetings and events as needed.</li></ul><div></div><div>
Onboarding Support</div><ul><li>
Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.</li></ul><div></div><div>
General Administrative Support</div><ul><li>
General Administrative and Office Support: Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.</li></ul><div></div><div>
Backup Coverage</div><ul><li>
Provide backup for the Dubai Office Administrator when absent due to (sick)leave.</li></ul><div></div><div>
Your Qualifications</div><ul><li>
3+ years of relevant work experience</li><li>
Presentable and professional appearance, with the ability to represent the firm positively.</li><li>
Previous experience as a receptionist or in a front office role, ideally in an architectural, design, or professional services firm.</li><li>
Excellent verbal and written communication skills in English and, preferably Arabic as well.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).</li><li>
Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>
Demonstrates a proactive attitude, anticipating needs and taking initiative to address tasks efficiently.</li><li>
Maintains a professional attitude and exercises discretion in handling confidential information.</li><li>
Customer-focused mindset with a friendly, approachable attitude.</li><li>
Capable of collaborating effectively within a team.</li></ul><div></div><div>
Life at Gensler</div><div></div><div>
As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to &quot;Well-being Week,&quot; our offices reflect our people's diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.</div><div></div><div>
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

Office Administrator

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