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assistant head of primary

The Arbor School

Lead, review, and refine the written, taught, and assessed curriculum across Key Stage 1.
Promote and model outstanding pedagogy, ensuring consistency in teaching and learning across Years 1 and 2.
Drive the effective use of assessment data to inform planning, monitor progress, and improve student outcomes.
Mentor, support, and appraise teachers and learning support staff, embedding a culture of reflection, growth, and professional excellence.
Support the transition between EYFS and Key Stage 1, and onward into Key Stage 2, ensuring curriculum and developmental alignment.
Lead on operational elements such as timetabling, attendance, and Key Stage 1 events, in collaboration with the Head of Primary.
Contribute to whole-school improvement planning, internal and external review processes, and KHDA compliance frameworks.
Champion positive behaviour for learning and uphold the Arbor values of responsibility, respect, and resilience.
Build authentic partnerships with parents and carers, promoting transparent and supportive communication.
Play a key role in shaping the school s strategic direction as an active member of the Primary Leadership Team.

Assistant Head of Primary

North London Collegiate School Dubai

NLCS Dubai is seeking dynamic, energetic, well qualified and highly committed individual who can deliver the full range of subjects across the Early Years age range (Ages 3 to 6) in a way that is integrated, stimulates inquiry and sets high standards for students.
The School is committed to safeguarding and promoting the welfare of children and young people. The School expects all teaching staff, non teaching staff and volunteers to share and uphold this commitment.
As experienced Form Teachers, the post holders must have experience in fostering a caring atmosphere and show commitment to the well-being, social and academic progress of each pupil.
The appointee will report to the Head of First School (Pre-KG Grade 1).
Previous experience of the IB Primary Years Programme (PYP) would be an advantage. The teacher will be the Class Teacher of a class consisting of no more than 20 students. They will be responsible for the well-being, teaching and learning of the class and will be assisted by a full time teaching assistant. Music, PE and Languages are taught by specialist teachers. They will be responsible for organising the work of the teaching assistant and will be a member of the First School team sharing in responsibilities for curriculum display, performances and organising some aspects of special events.
All teachers will work closely with the PYP Coordinator, who is the pedagogical leader of provision in the Primary Years.

First School Class Teacher

International Schools Pa...

In Coordination With Stakeholders
<ul>
<li>ISP Middle East Regional Team</li>
<li>School Leadership Teams, Principals, and other relevant stakeholders across the regional school network</li>
<li>Third-party vendors and service provider</li>
</ul>
Reporting Line: Head of premises and operations
Role context The Operations &amp; Facilities Admin Assistant (Authority Liaison &amp; Coordinator) will provide comprehensive administrative and logistical support to ensure the effective and compliant management of facilities, safety, and operational processes across ISP Middle East schools. In addition to handling day-to-day administrative and operational tasks, the postholder will serve as the primary liaison with government authorities to manage permits, approvals, inspections, and regulatory submissions ensuring compliance with UAE and Qatar regulations. This role plays a key part in maintaining strong communication between ISP regional teams, schools, vendors, and external authorities, ensuring operational excellence, timely approvals, and adherence to all statutory requirements.
Key Responsibilities
<ul>
<li>Provide comprehensive administrative support to the Head of Premises &amp; Operations and the wider Operations team.</li>
<li>Act as the main point of contact and liaison with government authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense (DCD), MOE, ITC, and other UAE government departments for permits, inspections, and renewals.</li>
<li>Coordinate and track all authority submissions, approvals, and follow-ups to ensure timely processing and compliance.</li>
<li>Maintain and update a central database for licenses, NOCs, approvals, and all authority correspondence.</li>
<li>Prepare and submit required documentation to authorities in compliance with regulations and deadlines.</li>
<li>Support vendor and contractor coordination by maintaining updated contracts, insurance documents, and compliance records.</li>
<li>Manage departmental documentation, correspondence, reports, and records to ensure efficiency and accessibility.</li>
<li>Assist in compiling and formatting reports, letters, and presentations for management and government authorities.</li>
<li>Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items for operational, safety, and compliance discussions.</li>
<li>Coordinate logistics for site visits, safety inspections, and meetings between ISP and government authorities.</li>
<li>Support the organization of safety awareness sessions, compliance workshops, and training logistics.</li>
<li>Liaise with school operations teams to ensure consistent compliance reporting and timely follow-up on actions.</li>
<li>Provide document control support for Health &amp; Safety (H&amp;S), ESG, and compliance initiatives.</li>
<li>Manage communication with vendors, consultants, and contractors to ensure all authority requirements are met before project commencement.</li>
<li>Build and maintain strong relationships with external stakeholders, service providers, and government entities to ensure smooth administrative and operational coordination.</li>
<li>Provide general office and administrative support to the Operations Department, including filing, scheduling, and correspondence.</li>
</ul>
Other Responsibilities
<ul>
<li>Undertake additional reasonable responsibilities and tasks as assigned by the Head of Premises &amp; Operations, Regional Administrator, or ISP.</li>
<li>Support wider ISP initiatives related to regulatory compliance, sustainability, and operational excellence</li>
</ul>

Operations and Facilities Admin Assistant

Marina Retail Corporation

Role SummaryThe Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Job Responsibilities· Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications.What do we need?· Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

Executive Assistant

International Schools Partnership

<div>Description 
UAEN &ndash; Operations and Facilities Admin Assistant
Location: Expo &ndash; Dubai 
In coordination with stakeholders:<ul><li>
ISP Middle East Regional Team</li><li>
School Leadership Teams, Principals, and other relevant stakeholders across the regional school network</li><li>
Third-party vendors and service provider</li></ul> 
Reporting Line: Head of premises and operations 
Role context
The Operations &amp; Facilities Admin Assistant (Authority Liaison &amp; Coordinator) will provide comprehensive administrative and logistical support to ensure the effective and compliant management of facilities, safety, and operational processes across ISP Middle East schools.
In addition to handling day-to-day administrative and operational tasks, the postholder will serve as the primary liaison with government authorities to manage permits, approvals, inspections, and regulatory submissions ensuring compliance with UAE and Qatar regulations.
This role plays a key part in maintaining strong communication between ISP regional teams, schools, vendors, and external authorities, ensuring operational excellence, timely approvals, and adherence to all statutory requirements. 
Key Responsibilities<ul><li>
Provide comprehensive administrative support to the Head of Premises &amp; Operations and the wider Operations team.</li><li>
Act as the main point of contact and liaison with government authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense (DCD), MOE, ITC, and other UAE government departments for permits, inspections, and renewals.</li><li>
Coordinate and track all authority submissions, approvals, and follow-ups to ensure timely processing and compliance.</li><li>
Maintain and update a central database for licenses, NOCs, approvals, and all authority correspondence.</li><li>
Prepare and submit required documentation to authorities in compliance with regulations and deadlines.</li><li>
Support vendor and contractor coordination by maintaining updated contracts, insurance documents, and compliance records.</li><li>
Manage departmental documentation, correspondence, reports, and records to ensure efficiency and accessibility.</li><li>
Assist in compiling and formatting reports, letters, and presentations for management and government authorities.</li><li>
Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items for operational, safety, and compliance discussions.</li><li>
Coordinate logistics for site visits, safety inspections, and meetings between ISP and government authorities.</li><li>
Support the organization of safety awareness sessions, compliance workshops, and training logistics.</li><li>
Liaise with school operations teams to ensure consistent compliance reporting and timely follow-up on actions.</li><li>
Provide document control support for Health &amp; Safety (H&amp;S), ESG, and compliance initiatives.</li><li>
Manage communication with vendors, consultants, and contractors to ensure all authority requirements are met before project commencement.</li><li>
Build and maintain strong relationships with external stakeholders, service providers, and government entities to ensure smooth administrative and operational coordination.</li><li>
Provide general office and administrative support to the Operations Department, including filing, scheduling, and correspondence.</li></ul> 
Other Responsibilities<ul><li>
Undertake additional reasonable responsibilities and tasks as assigned by the Head of Premises &amp; Operations, Regional Administrator, or ISP.</li><li>
Support wider ISP initiatives related to regulatory compliance, sustainability, and operational excellence</li></ul>
Candidate Profile 
<ul><li>
Qualifications High School Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field</li></ul> 
<ul><li>
Experience</li></ul><ul><li>
Minimum 0-1 years of experience in administration, facilities coordination, or authority liaison within the UAE.</li><li>
Proven experience dealing with regulatory authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense, and other relevant bodies.</li><li>
Strong communication, organizational, and multitasking skills.</li><li>
Excellent attention to detail, documentation, and coordination abilities.</li><li>
Location Dubai- Expo City</li></ul> 
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply</div>

Operations and Facilities Admin Assistant - UAE National

TEC Elixir Clinic Medical Centre LLC

Job DescriptionPosition: Human Resource Assistant (With healthcare experience) Department: Human Resource Any Nationality Primary Responsibilities1. Accommodating all walk-in applicants. File all CVs received.2. Scheduling of interviews in line with the hiring needs as directed by the HR manager.2.1. Managing the bookings of calendars and coordinating with respective departments to deliver communication on interview schedule and hiring needs.3. Preparing the initial draft of job offers as directed and instructed by the HR manager.4. Managing the intake, handling, and storage of documentation and employees&rsquo; files.4.1. Checking of all documents, scanning and photocopying files, and making sure that all organizational documentation is stored safely and securely5. Carry out primary source verification by contacting the references provided, verifying authenticity of documents, prior employment verification and general background screening with the recruitment agency referring the candidate.6. Coordinating all external PRO jobs and follow through the tasks assigned pertaining to employment visas, renewal of employment visas, work permits, medical licenses and other company document renewals.7. Reconciliation of all PRO invoices and bills in line with the monthly transactions communicated and working closely with finance team to confirm monthly ledgers.8. Carrying out Employee Induction paperwork and communicating the schedules to all new hires.8.1. Ensuring that newly recruited personnel have the necessary tools to commence work (ID number, biometric access, work email, name badge, uniform, phone, computer, etc as specific to their position within the organization.)9. Coordinating with the Medical Insurance provider for addition/deletion of members, claims submitted, and other miscellaneous issues.10. Identifying companies offering training programs matching the requirements of the Training Plan. Filing of all training records, checklists and progress notes.11. Monitoring the expiry dates of passports, visas, labour cards, health cards, etc. and start working on the renewal paperwork one month in advance.12. Notifying the Head of HR and other associate departments of document expiries and ensuring that no additional costs are incurred as a result of fines for expired documents.13. Responsible for timely renewals of all company insurance policies inclusive but not limited to Staff medical insurances, Malpractice insurances, Vehicle insurances, Property insurances etc.14. Responsible for monthly calculation of extra hours and communicating with clinic managers on the computations to allocate time back to respective clinic teams.15. Working with the head of HR to ensure that all HR Files are up to date and assisting with the file completion at individual clinics.16. Preparing and delivering staff requests like NOC's, salary certificates, employment certificates, etc.17. Assisting the head of HR with recording of meeting minutes from all staff meetings and formal HR events held.18. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate&rsquo;s identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements on the Company HR drop box.18.1.Recording and updating the HR database to include all staff correspondence pertaining to promotions, transfers, terminations, attendance records, discipline records, employee performance appraisal records and schedules.19. Compiling, inputting and updating HR data and documentation into Helix and testing the functioning of all HR processes with the support of the IT department.20. Maintaining and recording of all company legal documentation and providing administrative assistance in matters of legal importance.21. Updating of employee files, HR data, employee lists etc and ensuring that Company master file is up to date.22. Compiling, coding and formatting of company policies including but not limited to HR policies, reviewing the validity of the documents and ensure proper recording and filing of department specific policies.22.1. Ensuring that all revisions made have been signed off by the employees and saved to the updated file on drop box. Responsible for reviewing annually the HR policies and protocols and recommending changes to be made as necessary.23. Recording and maintaining all company moveable assets and those assets allocated to staff.24. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate&rsquo;s identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements.25. Recording and maintaining all company moveable assets and those assets allocated to staff.26. Supporting and assisting with other administrative duties as assigned by the management teams and providing administrative support to all head office departments.27. Assisting the Directors and other head office teams with scheduling of meetings and furnishing of HR department specific documentation as requiredJob Types: Full-time, PermanentExperience:<ul><li>HR Related: 3 years (Required)</li></ul>

HR Assistant w/ Healthcare Background

Sunset Hospitality Group

<h2>Sommelier Responsibilities:</h2>
<ul>
 <li>Assisting the Sommelier Team in all tasks</li>
 <li>Assists guests with wine selections in a helpful, thoughtful, and gracious manner.</li>
 <li>Ensure wines are served at the right temperature and within the proper glassware</li>
 <li>Informing guests on the variety of wines available.</li>
 <li>Store open bottles properly to maintain taste</li>
 <li>Training FOH team members on available wines in the absence of Assistant Head Sommelier or Head Sommelier.</li>
 <li>Complying with health and safety regulations.</li>
 <li>Performs other duties pertinent to this job as assigned.</li>
</ul>

Sommelier

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