executive assistant Jobs in Dubai United Arab Emirates

executive assistant

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administrative assistant

SAVORA FOOD INDUSTRY LLC

Savora Food Industry LLC is seeking a highly organized and proactive Administrative Assistant to support daily office operations. The ideal candidate must be a native Arabic speaker with strong communication and administrative skills.Key Responsibilities:<ul><li>Manage day-to-day office operations including filing, documentation, correspondence, and scheduling</li><li>Handle administrative tasks and maintain proper company records</li><li>Organize meetings, prepare agendas, and record meeting minutes</li><li>Track renewals (licenses, approvals, employee visas, labor cards, and other compliance documents) and ensure timely action</li><li>Follow up with the PRO regarding employee visa renewals, labor contracts, Emirates ID processing, and other government-related matters</li><li>Prepare reports and updates for management</li><li>Maintain office supplies and ensure smooth administrative workflow</li><li>Assist with communication in Arabic and English</li><li>Design and edit basic marketing or document materials using Canva and Photoshop</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Minimum 2 years of administrative experience (food industry experience preferred)</li><li>Native Arabic speaker (mandatory)</li><li>Good command of English (written and spoken)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Intermediate Canva and Photoshop editing skills</li><li>Strong organizational and multitasking abilities</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Administrative Assistant: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant

Z plus limousine

Job Title: Administrative Assistant (Office Based) Location: Dubai Salary: AED 2,000 &ndash; AED 2,500 per month Visa Status: Own Visa Candidates PreferredWe are hiring an organized and dependable Administrative Assistant to support our daily office operations in Dubai. The selected candidate will be responsible for managing administrative duties and ensuring smooth coordination within the team.Key Duties:<ul><li>Maintain and organize company files and documents</li><li>Handle data entry and update internal records</li><li>Respond to emails and manage incoming calls</li><li>Support operations and HR with routine tasks</li><li>Prepare basic reports using Excel</li><li>Assist in day-to-day office coordination</li></ul>Candidate Profile:<ul><li>Previous experience in office administration is an advantage</li><li>Proficient in Microsoft Office applications</li><li>Good written and verbal communication skills</li><li>Ability to manage multiple tasks efficiently</li><li>Candidates with own visa will be given preference</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
 </li>
 <li>
 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
 </li>
 <li>
 Maintain accurate and up-to-date records in our applicant tracking system.
 </li>
 <li>
 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
 </li>
 <li>
 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
 </li>
 <li>
 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
 </li>
 <li>
 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
 </li>
 <li>
 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and handle sensitive information with discretion.
 </li>
 <li>
 A proactive attitude with a strong customer service orientation.
 </li>
 </ul>
 
 
</div>

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is seeking a highly organized and proactive Administrative Assistant to support daily office operations in Dubai. The ideal candidate will play a key role in ensuring smooth coordination between departments while maintaining efficient administrative processes within the company.

Key Responsibilities:
<ul>
<li>Provide administrative support to management and operational teams</li>
<li>Handle incoming calls, emails, and customer inquiries professionally</li>
<li>Prepare reports, letters, invoices, and other documentation</li>
<li>Maintain organized filing systems (physical and electronic)</li>
<li>Schedule meetings, appointments, and coordinate office activities</li>
<li>Assist with data entry and record maintenance</li>
<li>Manage office supplies and coordinate with vendors</li>
<li>Support HR and accounts departments with basic administrative tasks</li>
<li>Ensure confidentiality of company information</li>
</ul>
Requirements and Skills:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>2&ndash;3 years of experience in an administrative role (UAE experience preferred)</li>
<li>Proficiency in MS Office (Word, Excel, Outlook)</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to work under pressure and meet deadlines</li>
<li>Professional attitude and strong attention to detail</li>
</ul>
This role offers a stable opportunity within a growing logistics and relocation company. If you are organized, dependable, and ready to contribute to efficient office operations in Dubai, Trustbend Packers &amp; Movers welcomes your application.</div>

HIRE Consultancy

<div>
 
 ONLY IMMEDIATE JOINERS
 
 
 
 
 
 
 Summary:
 
 
 
 Our client is seeking a proactive and well-organized Administrative Assistant to support management and sales operations.
 
 
 The role includes handling administrative tasks, coordinating logistics and deliveries, liaising with suppliers, shipment agents, and customers, and ensuring accurate documentation and timely order fulfillment.
 
 
 
 
 
 
 Key Requirements:
 
 
 <ul>
 <li>
 2&ndash;4 years&rsquo; experience in administration or logistics coordination
 </li>
 <li>
 Tagalog language proficiency is a MUST.
 </li>
 <li>
 Strong English communication skills
 </li>
 <li>
 Proficient in MS Excel, Word, and Outlook
 </li>
 <li>
 Well-organized, detail-oriented, and able to multitask independently
 </li>
 <li>
 Experience in trading or supply-chain companies is an advantage
 </li>
 </ul>
 
 
</div>

ARENGY

<div>
 
 ARENGY is a leading IT-Digital and Engineering consultancy based in Dubai. We pride ourselves on delivering innovative solutions and exceptional service to our clients. Our team is dynamic, driven, and dedicated to excellence.
 
 
 
 
 
 We are seeking a detail-oriented and proactive Administrative Assistant with hands-on experience in UAE visa processing and HR administration. The ideal candidate will have working knowledge of UAE employment procedures, including drafting employment contracts and offer letters, coordinating medical fitness and biometrics appointments, and supporting compliance with UAE Labour Law.
 
 
 
 
 
 This role requires strong organizational skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.
 </li>
 <li>
 Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.
 </li>
 <li>
 Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.
 </li>
 <li>
 Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.
 </li>
 <li>
 Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.
 </li>
 <li>
 Monitor visa expiry dates and ensure proactive renewal tracking.
 </li>
 <li>
 Support onboarding and offboarding processes, including document collection and clearance procedures.
 </li>
 <li>
 Assist in ensuring company compliance with UAE Labour Law and internal HR policies.
 </li>
 <li>
 Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.
 </li>
 <li>
 Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.
 </li>
 <li>
 Perform additional ad hoc administrative and HR-related duties as required.
 </li>
 </ul>
 
 
 
 
 
 Required Criteria
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
 </li>
 <li>
 1&ndash;2 years of UAE experience in administrative or HR support roles.
 </li>
 <li>
 Practical experience in UAE visa processing and government portal usage.
 </li>
 <li>
 Familiarity with UAE Labour Law and employment regulations.
 </li>
 <li>
 Strong drafting skills for contracts and official correspondence.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Strong communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion.
 </li>
 </ul>
</div>

<div>
 ARENGY is a leading IT-Digital and Engineering consultancy based in Dubai. We pride ourselves on delivering innovative solutions and exceptional service to our clients. Our team is dynamic, driven, and dedicated to excellence.
 
 
 
 Job Description
 
 
 
 We are seeking a detail-oriented and proactive Administrative Assistant with hands-on experience in UAE visa processing and HR administration. The ideal candidate will have working knowledge of UAE employment procedures, including drafting employment contracts and offer letters, coordinating medical fitness and biometrics appointments, and supporting compliance with UAE Labour Law.
 
 
 This role requires strong organizational skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.
 
 
 Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.
 
 
 Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.
 
 
 Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.
 
 
 Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.
 
 
 Monitor visa expiry dates and ensure proactive renewal tracking.
 
 
 Support onboarding and offboarding processes, including document collection and clearance procedures.
 
 
 Assist in ensuring company compliance with UAE Labour Law and internal HR policies.
 
 
 Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.
 
 
 Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.
 
 
 Perform additional ad hoc administrative and HR-related duties as required.
 
 
 
 Profile / Requirements
 
 
 
 Bachelor's degree in Business Administration or a related field preferred.
 
 
 1&ndash;2 years of UAE experience in administrative or HR support roles.
 
 
 Practical experience in UAE visa processing and government portal usage.
 
 
 Familiarity with UAE Labour Law and employment regulations.
 
 
 Strong drafting skills for contracts and official correspondence.
 
 
 High attention to detail and strong organizational skills.
 
 
 Proficient in MS Office (Word, Excel, Outlook).
 
 
 Strong communication skills in English (Arabic is an advantage).
 
 
 Ability to handle confidential information with professionalism and discretion.
</div>

Explore 701+ Administrative assistant in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

701 administrative assistant jobs In Dubai United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant