executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office manager Jobs in Dubai United Arab Emirates

office manager

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

front office supervisor Jobs in Dubai United Arab Emirates

front office supervisor

office administrator

CityBox Cargo Movers LLC

Job Type: Full-time Experience: Minimum 1&ndash;2 years Preferred Gender: FemaleJob Summary: Hiring a Female Office Administrator for a logistics company. The candidate will manage office tasks and assist with basic accounting, billing, and documentation, while also handling client communication.Requirements:<ul><li>Graduate in any bachelor degree</li><li>Basic knowledge of sales</li><li>Proficient in MS Office</li><li>Good customer service and communication skills</li><li>Languages: English &amp; Hindi</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Deadline: 15/05/2025

Office Administrator

HireWand Technologies

<div>Job Title: Office Administrator
Experience : 1-3 Years
Location: Dubai
Job Type: Full Time 
 
 
Job Brief 
 
We are looking for a friendly and organized Office Administrator to join our team in Dubai. In this role, youll help keep our office running smoothly every day. Youll support the Director and team with daily operations, manage office supplies, handle payments, and assist with reports and presentations. 
 
This position is perfect for someone who enjoys taking ownership, staying organized, and helping others succeed. 
 
 
Responsibilities
<ul><li>Provide administrative and coordination support to the Director, including scheduling, correspondence, and follow-ups.</li>
<li>Prepare PowerPoint presentations, reports, and documents in a professional format.</li>
<li>Coordinate with vendors, handle procurement, and process office-related payments on time.</li>
<li>Support with basic accounting, recordkeeping, and petty cash management in coordination with the Finance team.</li>
<li>Arrange travel, logistics, and meeting schedules for the Director and team members.</li>
<li>Assist in HR and Admin functions such as attendance tracking, employee documentation, and engagement activities.</li>
<li>Maintain smooth communication with both internal teams and external stakeholders while ensuring confidentiality.</li>
<li>Track bills, reimbursements, and other administrative documents for timely submission.</li> 
</ul> 
Qualifications
<ul><li>Bachelors degree in Business Administration, Commerce, or a related field.</li>
<li>13 years of experience in office administration, executive assistance, or coordination.</li>
<li>Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Familiarity with AI productivity tools and Canva is a plus.</li>
<li>Excellent communication skills in English (Arabic preferred).</li>
<li>Basic knowledge of accounting and invoice handling.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Must hold a Dependant Visa and be based in the UAE.</li>
<li>Able to work independently and maintain professionalism at all times.</li> 
</ul> 
Why Join Us?
<ul><li>Make a Real Impact: Be part of a global team working toward a cleaner, more sustainable future.</li>
<li>Innovative Work: Collaborate with experts using advanced technologies in water and environmental solutions.</li>
<li>Career Growth: Access training, international exposure, and opportunities for career mobility.</li>
<li>Meaningful Purpose: Contribute to projects that support sustainability and positive environmental change.</li>
<li>Supportive Environment: Work with a friendly team that values your ideas and contributions.</li> 
</ul> 
 
Application Instructions 
 
If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at resumes@empglobal.ae or by applying directly through this platform. 
 
Note: While we appreciate every application, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!</div>

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
 </li>
 <li>
 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
 </li>
 <li>
 Draft and manage internal communications, correspondence, and documentation.
 </li>
 <li>
 Maintain and update departmental manuals, logs, and filing systems.
 </li>
 <li>
 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
 </li>
 <li>
 Liaise effectively with internal teams, external clients, and suppliers.
 </li>
 <li>
 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
 </li>
 <li>
 Assist with financial reporting and budget tracking.
 </li>
 <li>
 Administer DHL, DU, and Amex card processes.
 </li>
 <li>
 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Proven experience in administrative or operations support roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English, Arabic is a plus.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and database management.
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

Enum Digital

Job DescriptionOverview:We are looking for a proactive and detail-oriented Office Admin to support daily business operations across multiple business functions including HR, administration, finance, marketing coordination, and client servicing. This role requires strong organizational skills, attention to detail, and the ability to multitask while maintaining professionalism and efficiency.Key Responsibilities:Human Resources &amp; Administration:<ul><li>Assist in recruitment, onboarding, and employee engagement activities.</li><li>Coordinate internal communications and support company culture initiatives.</li><li>Plan and organize internal events, including staff photography and videography sessions.</li></ul>Business Support:<ul><li>Prepare professional company presentations, reports, and business proposals.</li><li>Manage data entry, maintain accurate records, and organize company documents.</li><li>Coordinate schedules, meetings, and ensure efficient office operations.</li></ul>Marketing &amp; Media Support:<ul><li>Contribute to content creation, including employee photos, videos, and event coverage.</li><li>Support the marketing team in executing campaigns and maintaining documentation.</li></ul>Finance &amp; Bookkeeping:<ul><li>Handle basic bookkeeping, expense tracking, and vendor payment coordination.</li><li>Assist the finance team with reconciliations, reporting, and documentation.</li></ul>Client &amp; After-Sales Support:<ul><li>Conduct customer follow-up calls and provide after-sales service support.</li><li>Ensure client inquiries are handled promptly, professionally, and with care.</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;4 years of experience in operations, administration, or office management.</li><li>Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).</li><li>Strong written and verbal communication skills.</li><li>Excellent interpersonal skills with a professional and cooperative attitude.</li><li>Highly organized, detail-oriented, and able to manage multiple tasks efficiently.</li><li>Proactive, dependable, and capable of handling cross-functional responsibilities.</li></ul>Additional Requirements<ul><li>Female and Male candidates (both can apply)</li><li>Valid UAE Driving License is a plus</li><li>Candidates on own visa are preferred</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you currently in Dubai? Yes/ No</li><li>Do you have a valid driver's license? Yes/ No </li></ul><ul><li>We must fill this position urgently. Can you start immediately?</li></ul><ul><li>Are you on a visit Visa?</li></ul><ul><li>What is your expected salary in AED? What is your current bank-verified salary in AED?</li><li>How soon can you join?</li></ul><ul><li>Will you now or in the future require sponsorship for employment visa status?</li></ul><ul><li>Do you have your own visa, not visit? Yes/ No</li></ul><ul><li>The Salary offered at this position is between AED 2500 - 3000 per month. Do you fully agree and accept these terms? Yes/ No</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Content Creation (employee photos/videos, event coverage): 3 years (Required)</li><li>HR Functions: 3 years (Required)</li><li>Office Administration,Presentations &amp; Excel work: 3 years (Required)</li></ul>

Confidential Jobs

<div>
 
 We are presently seeking to hire a Front Office Administrator who will be responsible for managing the front desk area, greeting visitors, and handling telephone calls. In addition, this role provides administrative support to the organization by assisting with tasks such as scheduling appointments, managing correspondence, maintaining office records and managing corporate travel and hotel bookings.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Coordinate office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Manage travel arrangements for the corporate staff and assist HR in onboarding formalities.
 </li>
 <li>
 Manage incoming and outgoing phone calls and correspondence (e-mail, letters, packages etc.
 </li>
 <li>
 Create and update records and databases with personnel, financial and other data.
 </li>
 <li>
 Greets and directs visitors to the company.
 </li>
 <li>
 Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
 </li>
 <li>
 Coordinates the pick-up and delivery of express mail services.
 </li>
 <li>
 Keep stock of office supplies and place orders when necessary.
 </li>
 <li>
 Manage the housekeeping staff and their schedules.
 </li>
 <li>
 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
 <li>
 Data entry, retrieval, and database maintenance.
 </li>
 <li>
 Creating and managing documents, spreadsheets, and presentations.
 </li>
 <li>
 Scheduling meetings, taking minutes, and arranging conferences and events.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree holder.
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic is an advantage.
 </li>
 <li>
 3 + years of experience as a Receptionist or Admin Assistant.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Discretion and the ability to handle confidential information with care.
 </li>
 </ul>
 
 
</div>

Front Office Administrator

AL Musallas Building Construction L.L.C.

We are looking for 5+ years of office admin for construction company in U.A.E. Advantage for having experience in procurment of sub contractor and building materials.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Westfield Specialty International

<div>
 
 Job Description
 
 
 
 
 Main Purpose of the Role:
 
 
 
 <ul>
 <li>
 Supporting the daily operations of the office
 </li>
 <li>
 Support Credit Control function
 </li>
 <li>
 Fostering a productive work environment
 </li>
 <li>
 Facilities management
 </li>
 <li>
 Technology support
 </li>
 <li>
 Event planning
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Scheduling appointments, meetings, and conferences
 </li>
 <li>
 Maintaining office files, records, and databases
 </li>
 <li>
 Managing office supplies, inventory, and equipment.
 </li>
 <li>
 Coordinating office maintenance, repairs, and cleaning services.
 </li>
 <li>
 Organizing office layouts and workspace arrangements.
 </li>
 <li>
 Handling incoming and outgoing mail and shipments.
 </li>
 <li>
 Overseeing office facilities and ensuring a safe and functional work environment.
 </li>
 <li>
 Coordinating office security, access control, and emergency procedures.
 </li>
 <li>
 Liaising with building management and vendors for facility-related matters.
 </li>
 <li>
 Managing calendars, appointments, and travel arrangements for office staff.
 </li>
 <li>
 Providing basic IT support for office equipment, software, and systems.
 </li>
 <li>
 Troubleshooting technical issues and coordinating with IT support providers.
 </li>
 <li>
 Managing office technology assets, such as computers, printers, and peripherals.
 </li>
 <li>
 Assisting with software installations, updates, and user training.
 </li>
 <li>
 Organizing and coordinating office events, meetings, and conferences.
 </li>
 <li>
 Managing event logistics, catering, audio-visual equipment, and guest arrangements
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Preferably educated to college degree level
 </li>
 <li>
 Good commands in Microsoft Word, Excel and PowerPoint.
 </li>
 <li>
 Diary management experience (Outlook)
 </li>
 <li>
 Good numerical skills.
 </li>
 <li>
 Presentational skills
 </li>
 <li>
 Flexible and willing to work as a team member
 </li>
 <li>
 Proficiency in office procedures, document management, and record-keeping.
 </li>
 <li>
 Excellent organizational skills to manage multiple tasks and prioritize work effectively.
 </li>
 <li>
 Ability to maintain office supplies, equipment, and facilities in an organized manner.
 </li>
 <li>
 Attention to detail to ensure accuracy in administrative tasks and documentation.
 </li>
 <li>
 Active listening skills to understand and address the needs of office staff and visitors
 </li>
 <li>
 Strong verbal and written communication skills for interacting with colleagues, clients, and vendors
 </li>
 <li>
 Effective time management skills to handle multiple tasks and meet deadlines
 </li>
 <li>
 Ability to troubleshoot office equipment issues and address technical problems
 </li>
 <li>
 Strong attention to detail
 
 
 </li>
 </ul>
 
 
 This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. #wspi
 
 
 
 
 
 About Us
 
 
 
 Founded in 1848, Westfield is a global leader in property and casualty insurance, delivering superior risk insights and innovative solutions to customers through a diverse portfolio of insurance products. Westfield underwrites commercial, personal, surety, and specialty lines of coverage through a network of leading independent agents and brokers in the United States and specialty products through Lloyd&rsquo;s of London Syndicate 1200. As a mutual insurance company with more than 3,000 employees, Westfield has revenues in excess of $4 billion and more than $10 billion in assets.
 
 
 
 About The Team
 
 
 
 
 Westfield Specialty International Culture
 
 
 
 Our culture is centred around three core values:
 
 Excellence
 
 , focused on high performance, agility and embracing change;
 
 Ambition
 
 , where inquisitiveness, challenge and a bold approach is encouraged; and
 
 Collaboration
 
 , delivering shared goals through collective expertise,diversity of thoughtand transparency. All three are underpinned by
 
 Reward &amp; Recognition,
 
 where people are supported &amp; respected, and success is celebrated.
 
 
 
 Equal Opportunity Employer
 
 
 
 United States: All applicants receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, or status as a protected veteran.
 
 
 United Kingdom: Westfield is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
</div>

Explore 3519+ Office administrator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

3519 office administrator jobs IN Dubai United Arab Emirates

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Front Office Administrator

Office Administrator

Office Administrator