administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

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executive assistant

accounts assistant Jobs in Dubai United Arab Emirates

accounts assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator

Zaki Salon

Job Title: HR/Administrative AssistantLocation: DubaiJob Type: Full-timeAbout Us: Zaki Group are seeking an organized and proactive Office Admin to support our team and ensure efficient office operations.Key Responsibilities:<ul><li>Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.</li><li>Answer phone calls and respond to emails in a professional manner.</li><li>Assist with document preparation, data entry, and record keeping.</li><li>Coordinate meetings, including arranging logistics and preparing materials.</li><li>Maintain office supplies and inventory, placing orders as needed.</li><li>Support project management tasks, including tracking progress and deadlines.</li><li>Assist in onboarding new employees and organizing training sessions.</li><li>Perform other related duties as assigned.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in office management or related field is a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>How to Apply: Interested candidates should also submit their resume and a cover letter to info@zakigroup.aeJob Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li><li>admin: 1 year (Required)</li></ul>Language:<ul><li>english (Preferred)</li></ul>Work Location: In person

Office Administrator

Studio link interior and decoration

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and assisting staff and management with day-to-day tasks.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Organize and maintain filing systems, records, and databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry and record keeping.</li><li>Greet visitors and provide customer service support.</li><li>Support special projects and administrative initiatives.</li><li>Ensure confidentiality of sensitive information.</li></ul>Required Qualifications<ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Proven experience in an administrative, clerical, or office support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to multitask and prioritize workload effectively.</li><li>OWN VISA PREFFERED</li></ul>Preferred Skills<ul><li>Experience with scheduling software and office management systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Professional demeanor and customer service orientation.</li><li>Ability to work independently and as part of a team.</li></ul>Pay: AED3,000.00 per hourWork Location: In person

OWA ENGINEERING CONSULTANTS LLC

Role SummaryFront-desk and office operations with strong admin/accounting support for an architecture/engineering/construction (AEC) practice. You&rsquo;ll handle reception, quotations, invoices, payment certificates, basic bookkeeping in Zoho Books, and project document control. Professional appearance and clear English communication are essential.Key ResponsibilitiesFront Office &amp; Admin<ul><li>Greet visitors; manage calls, WhatsApp, and emails; coordinate meeting rooms and calendars</li><li>Courier/mail handling; office supplies &amp; vendor coordination; travel bookings</li><li>Prepare letters, memos, and standardized forms; maintain tidy digital &amp; physical filing</li></ul>Accounting &amp; AEC Commercial Support<ul><li>Prepare quotations from scope/BOQ; issue sales invoices and credit notes</li><li>Record purchase bills, expenses, receipts; maintain petty cash</li><li>Assist with bank reconciliations, AR aging, payment follow-ups</li><li>Draft Payment Certificates for contractor invoices based on measured work/approvals</li><li>Ensure correct UAE VAT treatment and organize documents for quarterly filing</li><li>Generate routine reports (invoice list, AR/AP, expense summary) from Zoho Books</li></ul>Project Document Control (AEC)<ul><li>Maintain submission logs, NOCs, approvals; apply file naming conventions</li><li>Track correspondence with clients/authorities/contractors; version control (PDF/native)</li></ul>Qualifications<ul><li>1&ndash;3 years in office admin/reception or accounts support; AEC industry exposure preferred</li><li>Hands-on Zoho Books (invoicing, bills, receipts, simple reconciliations)</li><li>Basic accounting and understanding of how AEC firms operate</li><li>Strong English (spoken &amp; written); additional languages a plus</li><li>Professional, presentable, organized; high attention to detail and follow-through</li><li>Proficient with MS Office/Google Workspace; fast, accurate typing</li><li>immediate joiners only.</li><li>Must meet UAE work authorization requirements</li><li>Female candidate preferred</li></ul>Nice to Have<ul><li>Experience preparing quotations and payment certificates for contractors</li><li>Knowledge of WPS inputs and expense claim handling (not payroll processing)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately? </li><li>Do you have any experience in Construction, Architectural Consultancy, or Interior fit-out? Or have you worked in a similar field?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Office Administrator/Document Controller

Private Company in sharjah

Looking for an Office Administrator cum Accountant (Philippine National) with the following responsibilities:<ul><li>Office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.</li><li>Preparing LPOs and quotations.</li><li>Following up for quotations and payments.</li><li>Assisting the MD as required.</li><li>Any other tasks as required by the management</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator cum Accountant (Philippine National)

Car Tuning Parts

Office Administrator (Operations Team) cum Logistics AssistantSending replies/quotations to customers choosing lowest tariffs to particular destinations, resolving payment difficulties, making reports on our crm platform- This job requires:<ul><li>Good Clerical background and good in MS office -Excel</li><li>Good pronunciation to be able to communicate with customers</li><li>Ability to work independent (quick learners)</li><li>Flexible about time to assure that work is done before leaving the office</li></ul>we are located in Dubai, Al QusaisMake sure that you are:(1) available to join immediately only (currently unemployed) (2) relevant work experienceJob Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>ARE YOU FOCUSED AND WELL ORGANIZED? QUICK LEARNER?</li><li>YOUR AGE / CIVIL STATUS / NATIONALITY</li><li>WHAT RELEVANT WORK EXPERIENCE YOU HAVE?</li><li>ARE YOU READY TO JOIN? VISA STATUS?</li><li>CLERICAL SKILLS /MS OFFICE?</li><li>WHAT PART OF DUBAI YOU ARE CURRENTLY RESIDING?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Office Administrator & Logistics Assistant FEMALE (E-commerce) with Skills - Al Qusais

We are looking for a highly organized and proactive MEP Office Administrator &amp; Coordinator to join our team. The candidate will be responsible for handling office coordination, project documentation, client communications, and supporting daily operations for MEP projects.Job Responsibilities:<ul><li>Handle daily office administration and coordination works</li><li>Prepare quotations, invoices, LPOs, reports, and project documents</li><li>Coordinate with site engineers, technicians, suppliers, and clients</li><li>Follow up on emails, approvals, schedules, and material requests</li><li>Maintain project records, filing systems, and document control</li><li>Assist in tender submissions and project coordination</li><li>Prepare Excel reports and update project status trackers</li><li>Coordinate staff attendance, gate passes, and office requirements</li><li>Answer calls and professionally communicate with clients and suppliers</li><li>Support management with administrative and operational tasks</li></ul>Requirements:<ul><li>Experience in MEP / construction / technical services field preferred</li><li>Good knowledge of Microsoft Office (Excel, Word, Outlook)</li><li>Strong communication and coordination skills</li><li>Ability to multitask and work under pressure</li><li>Knowledge of quotations, invoices, and project documentation is an advantage</li><li>English speaking and writing required</li><li>Arabic speaking is an advantage</li></ul>Preferred Candidate:<ul><li>Female candidate preferred</li><li>Organized, responsible, and fast learner</li><li>Ability to handle multiple tasks independently</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

MEP Administrative Coordinator (Female Preferred)

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 KEY RESULTS ACCOUNTABILITIES:
 
 
 
 # Create and maintain the tracking database for all office files, receipts, invoices, and payment received.
 
 
 # Responsible for timely ordering and printing all office pre-printed stationery items letter-head, mailing envelopes, business cards.
 
 
 # Ensure the efficient day-to-day running of the director office administrator requirements
 
 
 # To ensure all the announcements, circulars are distributed on time to all locations and staff
 
 
 # Coordinate the activities of the directors and ensure clerical works and the image of the office is presentable to the visitors.
 
 
 # Performs other responsibilities associated with this position when appropriate.
 
 
 # Support with clerical duties according to the demand of the director/Department workload.
 
 
 # Maintain the Department employees' personnel files, in co-ordination with the Human Resource
 
 
 # To coordinate any office equipment or other maintenance works with the respective maintenance vendors
 
 
 # To generate various employee reports or records as deemed necessary
 
 
 # Report and advice the director of any changes to personnel issues, take transcriptions where required, and
 
 
 attend internal team meetings as necessary
 
 
 # Assist the director in all his administration functions and to carry out administrative duties as assigned in line with the SBU standards and procedures.
 
 
 # Responsible to provide the required offices equipment and maintenance of office supplies and assist with
 
 
 documentation and corresponded with other departments throughout the SBU concerning the administration issues.
 
 
 # Responsible for the implementation of the annual leave and sick leave policy and the preparation of their return advices and informing the HR department for the necessary action.
 
 
 # Prepare and ensure that all formalities are completed upon termination and resignation of an employee
 
 
 
 Qualifications
 
 
 
 
 Education
 
 
 
 # Diploma with 0-2 years of experience / OR High School with minimum of five years of experience.
 
 
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Digital Services
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/06/2026
 
 
 
 Unposting Date
 
 
 
 03/07/2026
</div>

Officer- Digital Services

Explore 1158+ Office administrator in Dubai United Arab Emirates this June. Find roles across top companies and apply now to boost your career.

1158 office administrator jobs In Dubai United Arab Emirates

Office Administrator

Office Administrator

Office Administrator/Document Controller

Office Administrator cum Accountant (Philippine National)

Office Administrator & Logistics Assistant FEMALE (E-commerce) with Skills - Al Qusais

MEP Administrative Coordinator (Female Preferred)

Officer- Digital Services