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hr coordinator

admin coordinator

Hire Rightt - Executive Search & HR Advisory

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   Offshore Admin Coordinator
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   28/28 Rotation
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   Excellent Salary Offered
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   Job Role:
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  1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
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  2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
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  3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
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  4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
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  reports.
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  5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
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  6. Attend to all telephone calls and direct calls to respective persons.
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  7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
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  8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
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  9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
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   Requirements:
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   Minimum of 5 Years experience in administration in a remote or offshore environment
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   School Leaving/diploma or Degree preferred.
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Offshore Admin Coordinator

TÜV SÜD

<p></p><div><div><div><div><div><div>Branch Admin Coordinator - Dubai
</div></div></div></div><div><div><div><div><p>T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.<br>
</p><p></p><p>Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
</p></div></div></div></div><div><div><div><div><div><b>Your Task:<br>
</b></div><div></div><ul><li>Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
</li><li>Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
</li><li>Manage office supplies and ensure stock availability.
</li><li>Oversee utilities and services, including telecoms, internet, and other office-related facilities.
</li><li>Manage annual maintenance contractsfor firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
</li><li>Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
</li><li>Support People team for employee engagement activities, including service awards and events.
</li><li>Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</li><li>Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
</li><li>Provide support for logistics, including coordination of shipments, vendor management, and documentation.
</li><li>Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
</li><li>Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
</li>Address day-to-day employee inquiries and ensure their needs are met within company guidelines.<br>
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</li></ul><p></p><p><b>Your Qualifications and Skills
</b></p><ul><li>Any bachelor&rsquo;s degree
</li><li>Minimum 2-3 years of experience in Branch administration or similar role.
</li><li>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</li><li>Experience in coordinating with multiple stakeholders and managing operations.
</li><li>Excellent customer service, problem solving and critical thinking skills
</li><li>Strong organizational and multitasking abilities.
</li><li>Proficiency in managing administrative tasks and vendor coordination.
</li><li>Excellent communication and interpersonal skills.
</li>Ability to adapt and respond effectively in a dynamic business environment.<br>
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</li></ul><p></p><p><b>What We Offer
</b></p><ul><li>Competitive compensation package.
</li><li>Paid vacation and leave benefits.
</li>A safe and inclusive workplace that values teamwork, innovation, and professional excellence.<br>
<li>
</li></ul><p></p><p><b>Additional Information
</b></p><p>Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
</p></div></div></div></div><div><div><div><div><p>We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div>Work Area: Others
</div></div></div></div><div><div><div><div>Country/Region: United Arab Emirates
</div></div></div></div><div><div><div><div>Job Location: Dubai
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Abu Dhabi
</div></div></div></div><div><div><div><div>Org Unit Code: BM
</div></div></div></div><div><div><div><div>Requisition ID: 3166
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Branch Admin Coordinator - Dubai

ECOLEAF DETERGENTS & DISINFECTATNTS TRADING LLC

<p><b>ABOUT ECOLEAF</b></p><p>We are distributors of leading International brand products in Dubai and the Northern Emirates, who will be responsible for all products and services provisions. We also deal with ECOTECH (EUROPE) HYGIENE ACCESSORIES, one of Europe&rsquo;s largest manufacturers of cleaning and hygiene solutions.</p><p>Job description / Role</p><p>As a Sales and Admin Support&ndash; (FMCG Distribution - HORECA Segment), you are responsible to co-ordinate all sales activities and maximize business opportunities in your specific area of responsibility under the general guidance of the Sales Manager.</p><p><b>JOB DESCRIPTION AND RESPONSIBILITY</b></p><p>1. Credit Management:</p><p>&Oslash; Handling customer credit applications and processing related documentation.</p><p>&Oslash; Coordinating with the team to ensure timely credit approvals and compliance.</p><p>2. Quotation &amp; Pricing Support:</p><p>&Oslash; Preparing and issuing accurate quotations for customers.</p><p>&Oslash; Assisting the sales team with pricing strategies and updates.</p><p>&Oslash; Assist the sales team with quotation proposals, and follow-ups.</p><p>3. Sales Team Coordination:</p><p>&Oslash; Allocating salesmen to clients based on availability and priority.</p><p>&Oslash; Serving as the central communication point for all sales executives.</p><p>4. Administrative Support:</p><p>&Oslash; Preparing and maintaining agreement forms and client documentation.</p><p>&Oslash; Creating and updating the salesman daily visit book and schedules.</p><p>5. Sales Analysis &amp; Reporting:</p><p>&Oslash; Compiling and analyzing monthly sales data and performance metrics.</p><p>&Oslash; Generating detailed sales reports for management review.</p><p>&Oslash; Track and report on daily, monthly sales performance of the saleas executives to the GM</p><p>&Oslash; Sales team performance analysing in FBK, Diversey, Rational, Retriva Brands.</p><p>6. Customer Communication &amp; Tele sales:</p><p>&Oslash; Act as the first point of contact for customer inquiries and complaints.</p><p>&Oslash; Maintain strong client relationships through proactive communication and service support.</p><p>&Oslash; Handling inbound and outbound customer calls professionally.</p><p>&Oslash; Identifying and approaching potential new customers through tele-sales activities and improve telesale business.</p><p>&Oslash; Ensure all product specifications valid and relevant documents are shared with clients as needed.</p><p>7. Internal Sales Support:</p><p>&Oslash; Assisting the sales team with any internal requirements, document preparations, or customer-related tasks.</p><p>&Oslash; Coordinating logistics and ensuring smooth execution of sales operations.</p><p>&Oslash; Monitoring sales executives site visit customer followup</p><p>Must be able to join ASAP.</p><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Work Location: In person</p><p>Application Deadline: 31/12/2025<br/>Expected Start Date: 01/01/2026</p>

Sales and Admin Coordinator

WSP in the Middle East

Overview <p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p> Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul><p>We're not including referral prompts or third-party notices in this refined listing.</p>

Workplace & Admin Coordinator_(Emirati National)

Econstruct

A leading engineering firm in Dubai is seeking a People Coordinator to provide administrative support to HR functions. The role involves managing correspondence, organizing events, coordinating travel, and conducting research. Ideal candidates should have a relevant degree, strong organizational skills, and experience in administrative support. This role requires excellent communication skills and proficiency in Microsoft Office.

People & Admin Coordinator (Events & Travel)

talabat

Overview <p>Role Summary :</p><p>A brief role summary including :</p><p><b>Role Purpose</b></p><p>This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.</p><p><b>Impact & Scope</b></p><p>The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.</p> Responsibilities <p><b>Duties & Responsibilities :</b></p><p>This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :</p><ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

Bizmen Business Center

<p>Job Title: Admin &amp; HR Coordinator (Female)</p><p>Company: Logistics &amp; Shipping Company</p><p>Industry: Logistics &amp; Shipping</p><p>Location: Dubai, UAE</p><p>Job Type: Full-Time</p><p>⸻</p><p>Job Description</p><p>Bizmen Group has expanded into Logistics &amp; Shipping</p><p>As part of our expansion, Bizmen Group is seeking a professional, well-organized Female Admin &amp; HR Coordinator to join our logistics division in Dubai. The ideal candidate must have strong to excellent English writing and speaking skills, as the role involves daily professional communication with management, staff, and external parties.</p><p>⸻</p><p>Key Responsibilities</p><ul><li>Manage daily administrative and office operations</li><li>Coordinate HR activities such as attendance, leave, and employee records</li><li>Support staff onboarding and documentation</li><li>Coordinate with internal departments and management</li><li>Maintain organized files, reports, and records</li><li>Handle professional communication via email and phone</li></ul><p>⸻</p><p>Requirements</p><ul><li>Female candidate only</li><li>Previous experience in Admin / HR role (UAE experience preferred)</li><li>Knowledge of UAE HR and labor procedures</li><li>Strong to excellent English writing and speaking skills are strictly required</li><li>Proficient in MS Office</li><li>Well-organized, responsible, and able to multitask</li></ul><p>Salary</p><p>AED 2,500 &ndash; 4,000 per month</p><p>Please send your CV to:</p><p>hr@blxshipping.com</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p>

Admin & HR Coordinator (Female)

Explore 475+ Admin coordinator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.