executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

assistant accountant Jobs in Dubai United Arab Emirates

assistant accountant

admin assistant

THE ROYAL MERCHANTS SHIPPING LINE LLC

Key Responsibilities1. Shipping &amp; Logistics Documentation Support<ul><li>Process and file critical shipping documents (bills of lading, waybills, customs declarations, delivery receipts) with 100% accuracy.</li><li>Assist dispatch teams in scheduling pickups/delays and updating customers on shipment status via phone/email.</li><li>Verify compliance with DOT (Department of Transportation) regulations, cross-border shipping rules, and company policies for all documentation.</li><li>Generate weekly reports on shipment volumes, documentation turnaround times, and customer inquiry resolution rates using MS Excel.</li></ul>2. Office Administration &amp; Operations<ul><li>Manage calendars for the Office Manager and logistics team leads; coordinate internal meetings, client visits, and team training sessions.</li><li>Handle incoming phone calls, emails, and in-person inquiries; route requests to the appropriate team members and resolve minor customer admin issues independently.</li><li>Maintain digital and physical filing systems for customer accounts, vendor contracts, and regulatory compliance records.</li><li>Track and restock office supplies (including PPE for warehouse staff) and coordinate with vendors to ensure timely deliveries.</li></ul>Required<ul><li>High school diploma or GED; Associate&rsquo;s degree in Business, Logistics, or a related field is preferred.</li><li>1&ndash;2 years of administrative experience, with prior exposure to logistics, shipping, or transportation operations strongly preferred.</li><li>Proficiency in MS Office Suite (Excel for data entry/reports, Word for documentation, Outlook for correspondence).</li><li>Strong verbal and written communication skills to interact with cross-functional teams and customers.</li><li>Exceptional attention to detail and ability to manage multiple competing tasks in a fast-paced environment.</li><li>Basic understanding of shipping documentation (bills of lading, waybills) and compliance regulations.</li></ul>How to ApplySubmit your resume and a 1-paragraph cover letter explaining your relevant admin/logistics experience to taradutt@theroyalmerchants.com with the subject line: Admin Assistant Application or WhatsApp : +971504709155Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin Assistant

Al Shamali Auto Parts Group

Admin Assistant &ndash; Responsibilities<ul><li>Manage office correspondence (emails, phone calls, and letters)</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Maintain filing systems (physical and electronic records)</li><li>Prepare reports, spreadsheets, and presentations</li><li>Handle data entry and maintain accurate records</li><li>Coordinate office supplies and liaise with vendors</li><li>Assist with billing, invoicing, and basic accounting tasks</li><li>Organize travel arrangements and meeting logistics</li><li>Provide general administrative support to management and staff</li></ul>Bachelor&rsquo;s degree in any field. UAE experience in the auto parts industry is preferred but not required.Job Type: Full-time

DVN Groups

Location: Dubai, UAE Company: DVN Group of Companies Employment Type: Full-TimeJob SummaryWe are looking for a motivated and detail-oriented Admin Assistant (Fresher) to support daily office operations. This is an excellent opportunity for candidates who want to start their career in administration and gain professional experience in a growing organization.Key Responsibilities<ul><li>Provide general administrative and clerical support to the office</li><li>Handle data entry, filing, and document management</li><li>Answer phone calls and respond to emails professionally</li><li>Prepare reports, letters, and basic documentation</li><li>Maintain office records and update databases</li><li>Assist in scheduling meetings and coordinating appointments</li><li>Support HR and operations team with administrative tasks</li><li>Handle office supplies and coordinate with vendors when required</li></ul>Requirements<ul><li>Fresher or 0&ndash;1 year of experience in administration or office support</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>Basic knowledge of MS Office (Word, Excel, Outlook)</li><li>Good communication skills in English</li><li>Strong organizational and time management skills</li><li>Ability to learn quickly and work in a team environment</li><li>Professional attitude and willingness to grow</li></ul>Preferred<ul><li>Basic knowledge of office procedures</li><li>Good typing speed</li><li>Immediate joiners preferred</li></ul>Job Types: Full-time, Permanent

Hyatt

<div><div>Summary<div>
You will be responsible for providing an excellent and consistent level of service to your customers. The Admin Assistant - Engineering is responsible for supporting office operations by managing various administrative tasks, ensuring efficient communication, and assisting team members.</div></div><div>
Qualifications<div>
Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience hotel operations. Good problem solving, administrative and interpersonal skills are a must.</div></div></div>

ADMIN ASSISTANT - ENGINEERING

Hyatt Regency

<div>
 
 Organization- Hyatt Regency Dubai
 
 
 
 
 Summary
 
 
 
 You will be responsible for providing an excellent and consistent level of service to your customers. The Admin Assistant - Engineering is responsible for supporting office operations by managing various administrative tasks, ensuring efficient communication, and assisting team members.
 
 
 
 Qualifications
 
 
 
 Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience hotel operations. Good problem solving, administrative and interpersonal skills are a must.
</div>

Admin Assistant - Engineering

Malues Trading LLC

[Job Overview]The admin assistant (OTP Specialist) is part of the company's independent security department. This position is responsible for managing and sending critical &quot;one-time passwords (OTP) &quot; in business processes, ensuring the security of all authority verification and transaction operations. This is a position that requires a high degree of responsibility, personal simplicity and absolute loyalty to the company.【Position Overview】The OTP Specialist belongs to the company&rsquo;s independent Security Department. This role is responsible for managing and distributing critical &quot;One-Time Passwords (OTP)&quot; within business workflows, ensuring the security of all permission validations and transactional operations. This position requires a candidate with a high sense of responsibility, a straightforward personal background, and absolute loyalty to the company.[Core Responsibilities]<ul><li>High Frequency Authentication Response (Real-time OTP Management)</li><li>Multi-platform monitoring: Manage multiple secure mobile phones and devices simultaneously to ensure that one-time passwords (OTP) are obtained as soon as company colleagues initiate authentication requests.</li><li>Precise delivery: Strictly check the source of the request, provide the correct verification code to the authorized cashier/operator, etc., to ensure that the payment, account opening, change of authority and other actions are not interrupted due to delay.</li><li>Authorization and Authorization</li><li>Request Verification: Before issuing the verification code, you must confirm whether the requestor's identity has the authority for this operation according to the company's internal list.</li><li>Anti-counterfeiting monitoring: Identify any abnormal authentication requests (e.g. abnormal logins during non-office hours, frequently repeated code requests), and have the right to suspend sending if risks are suspected.</li><li>Security Device Maintenance and Confidentiality (Device &amp; Hardware Security)</li><li>Physical storage: Responsible for the physical storage of all security hardware (SIM cards, mobile phones, encryptors) in the office, and strictly prohibit any unauthorized personnel from contacting.</li><li>Equipment online ensure: daily check the power, signal stability and network connection, to ensure that all authentication channels are available.</li><li>Strict operation logging and archiving (Daily Logging &amp; Reporting)</li><li>Track record: record the flow of each verification code (time, requestor, purpose, result) in detail, and fill in the Lark security form.</li><li>Change report: Before get off work every day, it is necessary to summarize the number of verifications and any abnormal warnings on the day, and report directly to the department supervisor.</li><li>Independence and Discipline</li><li>Information gag: Strictly abide by the non-disclosure agreement and do not disclose any verification logic or number of security devices to the outside world (even to non-relevant departments within the company).</li><li>Independent operation: Adhere to a neutral position, do not participate in any product-side or business-side operational decisions, only focus on the implementation of security verification instructions.</li></ul>【Core Responsibilities】<ul><li>High-Frequency Real-time OTP Management:</li><li>Multi-platform Monitoring: Simultaneously manage multiple secure mobile devices and hardware to ensure OTPs are retrieved immediately when validation requests are initiated by colleagues.</li><li>Precise Transmission: Strictly verify the source of requests and provide accurate codes to authorized cashiers or operations personnel, ensuring that payments, account openings, and permission changes proceed without delay.</li><li>Verification &amp; Authorization:</li><li>Request Verification: Before releasing any code, verify the requester's identity and authorization levels against internal company lists.</li><li>Anti-Fraud Monitoring: Identify any abnormal validation requests (e.g., unusual login times, frequent repetitive requests) and exercise the authority to suspend transmission if risk is suspected.</li><li>Hardware Security &amp; Maintenance:</li><li>Physical Custody: Responsible for the physical safekeeping of all security hardware (SIM cards, mobile devices, authenticators) within the office; unauthorized access is strictly prohibited.</li><li>Uptime Assurance: Conduct daily checks on battery levels, signal stability, and network connectivity to ensure all validation channels remain functional.</li><li>Strict Logging &amp; Reporting:</li><li>Audit Trails: Maintain detailed records of every code issued (timestamp, requester, purpose, result) within Lark security tables.</li><li>Activity Reporting: Summarize daily validation volumes and any abnormal alerts for direct reporting to the Department Head before the end of each shift.</li><li>Independence &amp; Discipline:</li><li>Information Secrecy: Strictly adhere to Non-Disclosure Agreements (NDA); do not disclose validation logic or the quantity of security devices to external parties or unrelated internal departments.</li><li>Neutral Operation: Maintain an independent stance; do not participate in product or business operational decisions, focusing solely on the execution of security validation protocols.</li></ul>[Job requirements]<ul><li>Personal characteristics: absolute loyalty, simple background, punctuality and strong execution . This is the most important assessment indicator of this position.</li><li>Work location: Must be resident in Dubai and perform tasks in the Dubai office throughout the process. Remote offices are not accepted.</li><li>Skill requirements: Have basic computer operation ability, be skilled in using secure communication software.</li><li>Language skills: Basic communication skills are required.</li><li>Work attitude: able to tolerate the boring routine work, and stay focused in the operation, do not change the workflow without authorization.</li></ul>【Requirements】<ul><li>Personal Traits: Absolute loyalty, a clean/simple background, punctuality, and strong execution. These are the primary KPIs for this role.</li><li>Work Location: Must be based in Dubai and perform all duties within the Dubai office. Remote work is not permitted.</li><li>Technical Skills: Basic computer literacy and proficiency in using secure communication software.</li><li>Language Proficiency: Basic communication skills are sufficient.</li><li>Work Ethic: Ability to handle routine/repetitive tasks with high focus and discipline without deviating from established SOPs.</li></ul>[Salary and treatment]<ul><li>Monthly salary: 5,000 AED</li><li>Department Belonging: Company Independent Security Department</li><li>Location: Dubai Office</li><li>Reporting to: CEO</li></ul>【Compensation &amp; Benefits】<ul><li>Monthly Salary: 5,000 AED</li><li>Department: Independent Security Department</li><li>Work Location: Dubai Office</li><li>Reporting Line: Reports directly to CEO</li></ul>Job Type: Full-timePay: AED5,000.00 per monthWork Location: In person

MBS AMER CENTER

Job SummaryWe are looking for a motivated and organized Business Administration Assistant to support daily office operations and ensure smooth administrative processes. The ideal candidate should have good communication skills and basic knowledge of office procedures.Key ResponsibilitiesPerform general administrative and clerical tasksHandle incoming calls, emails, and correspondenceMaintain and organize company files and documentsSupport HR and finance departments when requiredCoordinate with suppliers and clientsMaintain office supplies and inventoryRequirementsDiploma or Bachelor&rsquo;s degree in Business Administration or related fieldBasic knowledge of MS Office (Word, Excel, Outlook)Good communication skills (English required, Arabic is a plus)Strong organizational and time-management skillsAbility to work under supervisionFresh graduates are welcome to applySkillsAttention to detailProblem-solving abilityTeamworkProfessional attitudeJob Types: Full-time, PermanentPay: AED2,300.00 - AED2,500.00 per month

Explore 478+ Admin assistant in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

478 admin assistant jobs In Dubai United Arab Emirates

Admin Assistant

Admin Assistant

Admin Assistant

ADMIN ASSISTANT - ENGINEERING

Admin Assistant - Engineering

Admin Assistant

Admin Assistant