executive assistant Jobs in Dubai United Arab Emirates

executive assistant

hr assistant Jobs in Dubai United Arab Emirates

hr assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

personal assistant Jobs in Dubai United Arab Emirates

personal assistant

admin assistant

ENERGY TECH INTERIORS & FURNITURES

WALKING INTERVIEW-25/03/2026Send CV on 0557730698Job SummaryWe are seeking a highly organized and reliable Admin Assistant to support the daily operations of the office, including administrative tasks, basic accounting functions, and HR coordination. The ideal candidate should be detail-oriented, capable of multitasking, and able to maintain confidentiality while ensuring smooth office operations.Key Responsibilities*Administrative Duties*-Contracting Experience ( Mandatory)Manage day-to-day office administrative tasks and ensure smooth office operations.Maintain office project files, records, and documentation.Assist project team*Accounts Responsibilities*Assist in preparing delivery notes, invoices and purchase orders.Maintain records of expenses, payments, receipts, delivery notes.Support bookkeeping and basic accounting tasks.*HR Responsibilities*Assist in recruitment activities such as posting job ads and scheduling interviews.Track employee attendance, leave records, and payroll inputs.*Qualifications &amp; Skills*Bachelor&rsquo;s degree in Business Administration, Accounting, HR, or related field.Proficiency in Microsoft Office (Excel, Word, Outlook).Basic knowledge of accounting principles.Strong organizational and multitasking skills.Ability to multitask and handle pressure.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin Assistant

The Blue Box Vending Machines LLC.

1. Operations &amp; Service Coordination<ul><li>Schedule and track all service appointments, pickups, and deliveries with clients and technicians.</li><li>Maintain and update the service calendar daily.</li><li>Coordinate with the operations team and service technicians on daily task assignments and updates.</li></ul>2. Client Communication &amp; Support<ul><li>Act as the point of contact for client queries related to service status, scheduling, and follow-ups.</li><li>Send service confirmations, reminders, and after-service feedback forms.</li><li>Maintain a polite and professional manner when communicating with clients.</li></ul>3. Data Management &amp; Reporting<ul><li>Maintain accurate service records, client details, and invoice logs.</li><li>Assist in preparing daily, weekly, and monthly operations performance reports.</li><li>Track service closures, pending jobs, and payments received or due.</li></ul>4. Inventory &amp; Supplies Coordination<ul><li>Monitor stock levels of cleaning materials, raw materials.</li><li>Liaise with the procurement team to reorder supplies as needed.</li><li>Maintain an organized record of tools and materials issued to service staff.</li></ul>5. Documentation &amp; Compliance<ul><li>Ensure that all service requests, estimates, job cards, and reports are correctly filed.</li><li>Track employee attendance, overtime, and submit daily operation sheets.</li><li>Support compliance with safety and service quality standards.</li></ul>6. Internal Team Support<ul><li>Support HR and Ops Manager with onboarding and documentation for new staff.</li><li>Arrange team meetings, minutes, and follow-up action points.</li><li>Assist in organizing training sessions or internal audits.</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthApplication Question(s):<ul><li>Are you willing to join immediately?</li></ul>Experience:<ul><li>Admin: 3 years (Required)</li></ul>

Hyvision Technology L.L.C

We are currently looking for HR &amp; Admin Assistant/Receptionist who can join us immediately!<ul><li>Age 25-35, Female</li><li>2+ years HR &amp; Admin UAE Experience</li><li>Must look presentable, professional and has a strong personality.</li><li>Welcomes visitors by greeting them in person or on the telephone</li><li>Handle the reception area, answer and transfer calls, take messages.</li><li>Provide administrative assistance to the Manager.</li><li>Proven experience in UAE visa processing.</li><li>Has experience in processing and managing contracts (company trade license, insurance, vehicle)</li><li>Handling company monthly bills (ex. DEWA, Etisalat).</li><li>Coordinate with other departments for Manpower needs.</li><li>Coordinate meetings, appointments and travel arrangements for Employees.</li><li>Coordinate office activities and operations to ensure compliance with company policies.</li><li>Monitor staff attendance in coordination with the HR department.</li><li>Ensure employees files are kept up to date.</li><li>Manage to file of company-related documents.</li><li>Must work attentively and alert.</li></ul>Requirements:<ul><li>Proven admin or assistant experience</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li><li>High school diploma or equivalent; college degree preferred</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthExperience:<ul><li>UAE HR &amp; Admin: 2 years (Required)</li></ul>

HR & Admin Assistant/Receptionist

PepsiCo

<div>
 
 Overview
 
 
 
 
 We Are PepsiCo
 
 
 
 PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes
 
 LAY&rsquo;S &reg;️, DORITOS &reg;️, CHEETOS &reg;️, GATORADE &reg;️, PEPSI &reg;️, QUAKER &reg;️
 
 and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.
 
 
 Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). Pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.
 
 
 Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.
 
 
 Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/
 
 
 
 Join PepsiCo, dare to transform.
 
 
 
 
 Responsibilities
 
 
 
 
 JOB PURPOSE
 
 
 
 Support the location functions on daily tasks,
 
 
 
 Principal Accountabilities
 
 
 
 Supply Chain function support:
 
 
 Quality complaints: Collect the defected products, take pictures of the defects, fill the quality complaint form, and send it to
 
 
 Saudi team.
 
 
 Report CFR: Compile the daily invoiced orders versus the ordered quantity and update the ready-made template to calculate
 
 
 the CFR.
 
 
 
 Finance function support:
 
 
 
 Invoices scanning. Daily revenue generated invoices to be scanned through scan machine for Abu Dhabi &amp; Al Ain locations.
 
 
 Invoices tracking. Daily revenue generated invoices to be validated first and then need to update the received/stamp invoices
 
 
 in excel tracker then need to share with sales team in order to follow up for Abu Dhabi &amp; Al Ain locations.
 
 
 Daily cash reconciliation. Daily need to reconcile the cash collection for actual collection Vs system summary, then need to
 
 
 share the data with IBM teams in order to reconcile and action of difference amount for Abu Dhabi &amp; Al Ain locations.
 
 
 Sales function support
 
 
 Valid Returns &amp; Bad Returns: Enter the return order details in SAP by Customer by Item and quantity with appropriate
 
 
 approval and communicate it to finance and supply for further action.
 
 
 CCPF Trigger &amp; Follow-up:
 
 
 Keep an updated file for Customer aging and get the resolutions comments from the respective KAMs and
 
 
 Supervisors for the over dues.
 
 
 Trigger CCPF (Customer Position Form) with all necessary comments and send it for approval through workflow to
 
 
 release any hold orders due to aging issues.
 
 
 Follow-up with the respective approvers to release each CCPF.
 
 
 Communicate CCPF status to respective KAMs, Supervisors and admins for further actions.
 
 
 
 EHS function support:
 
 
 
 Support team in EHS campaign and survey.
 
 
 Distribute and Collect signed scorecard reports.
 
 
 
 Qualifications
 
 
 
 Admin work experience
 
 
 Computer literacy, Microsoft tools experience, especially Excel
 
 
 High commitment
 
 
 Teamwork being assigned to work with different functions.
</div>

Facilites Admin Assistant

Realtree Properties

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Real Estate Admin Assistant (Female)

UR Designs

The ideal candidate will exhibit high standards, excellent communication skills, in addition to the ability of taking initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Responsibilities<ul><li>Handle and coordinate active calendars.</li><li>Making the necessary arrangements for meetings between departments and or between the organization and the clients.</li><li>Compiling office records and updating the files.</li><li>Provide ad hoc support around office as needed.</li><li>Updates information of employees in HR database on daily basis and monitors any expiries of visas, labour cards, passports, and licenses.</li><li>Coordinates and oversees the day-to-day management of the office to include maintenance, and cleanness.</li><li>Liaises with the governmental bodies and authorities when needed.</li><li>Negotiates with vendors to obtain optimum quality, cost, terms etc.</li><li>Compiles documents for smooth onboarding and offboarding.</li><li>Maintains accurate filing system and control documentation</li><li>Managing all accounting transactions.</li><li>Compiles daily report and weekly progress report.</li><li>Respond and greet visitors in a welcoming and efficient manner.</li><li>Performs miscellaneous job-related duties as assigned.</li></ul>Qualifications<ul><li>Bachelor's degree or equivalent</li><li>Strong interpersonal and communication skills.</li><li>Ability to multitask.</li><li>Proficient in Microsoft Office suite.</li><li>Strong time management.</li><li>Must be based in Dubai.</li><li>Arabic speaker</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Admin Assistant (Arabic Speaker)

Onetouch Facility Management

The candidate must be highly organized, responsive, and capable of managing multiple priorities with minimal supervision. Success in this role requires strong attention to detail, quick turnaround times, and a solution-oriented mindset.Key Responsibilities1. Broker &amp; Listing Management (50%)2. CRM Ownership3. Operational &amp; Administrative Support (50%)4. Contracts &amp; Documentation5. Permits &amp; Approvals6. Record Keeping &amp; Dashboards7. Tools &amp; SystemsSkills &amp; QualificationsPrior experience in real estate admin, broker coordination, or property management.Excellent English communication skills (written &amp; spoken); Arabic/Hindi a plus.Strong multitasking ability with a focus on speed and accuracy.High attention to detail in contracts, listings, and CRM data.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist / Admin Assistant (Real Estate)

Explore 223+ Admin assistant in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

223 admin assistant jobs In Dubai United Arab Emirates

Admin Assistant

Admin Assistant

HR & Admin Assistant/Receptionist

Facilites Admin Assistant

Real Estate Admin Assistant (Female)

Admin Assistant (Arabic Speaker)

Receptionist / Admin Assistant (Real Estate)