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Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to the CEO
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

Executive Assistant

Eva Interiors

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Executive Assistant to the CEO is responsible for providing high-level executive, operational, administrative, and strategic coordination support to the Chief Executive Officer to ensure effective execution of business priorities, leadership alignment, and organizational efficiency across EVA Interiors. The role serves as the primary coordination point between the CEO and internal as well as external stakeholders, ensuring that executive directives, strategic initiatives, meetings, communications, approvals, and operational follow-ups are managed with the highest standards of professionalism, confidentiality, urgency, and accuracy.
 
 
 The Executive Assistant is expected to operate beyond traditional administrative responsibilities by actively supporting the CEO in driving governance, accountability, organizational discipline, and executive office efficiency. This includes maintaining full visibility over priorities, monitoring action plans and critical deadlines, ensuring effective communication flow between departments, and supporting leadership decision-making through structured coordination, reporting, and follow-up management.
 
 
 
 
 
 The role requires exceptional organizational discipline, executive presence, business communication skills, and the ability to anticipate operational and strategic requirements before they impact business continuity or executive effectiveness. The Executive Assistant must consistently demonstrate a high level of ownership, maturity, confidentiality, adaptability, and professionalism while supporting a fast-paced luxury interior design and fit-out business environment aligned with EVA Interiors&rsquo; standards, operational expectations, and leadership culture.
 
 
 
 
 
 
 Key Performance Accountabilities:
 
 
 
 
 
 
 1. Executive Calendar &amp; Priority Management
 
 
 
 1.1
 
 Manage and optimize the CEO&rsquo;s calendar, ensuring alignment with business priorities, leadership meetings, operational requirements, client engagements, and strategic initiatives.
 
 
 
 1.2
 
 Ensure effective prioritization of meetings, appointments, reviews, and business commitments to maximize executive productivity and operational efficiency.
 
 
 
 1.3
 
 Proactively identify scheduling conflicts, operational overlaps, and priority risks while implementing corrective coordination before escalation occurs.
 
 
 
 1.4
 
 Maintain visibility over urgent matters, pending approvals, strategic deadlines, and executive deliverables requiring immediate action or follow-up.
 
 
 
 1.5
 
 Coordinate internal and external meetings while ensuring proper preparation, agenda alignment, and logistical readiness.
 
 
 
 
 
 
 2. Executive Communication &amp; Correspondence
 
 
 
 
 2.1
 
 Draft, review, and coordinate executive communications, announcements, presentations, reports, letters, and business correspondence on behalf of the CEO.
 
 
 
 2.2
 
 Ensure all communications issued from the Executive Office reflect EVA Interiors&rsquo; professional standards, executive tone, and brand positioning.
 
 
 
 2.3
 
 Manage communication flow between the CEO and departments to ensure clarity, responsiveness, accountability, and timely execution of actions.
 
 
 
 2.4
 
 Handle sensitive and confidential information with a high degree of professionalism, discretion, and integrity.
 
 
 
 2.5
 
 Monitor communication response timelines and escalate delayed matters affecting executive priorities or operational continuity.
 
 
 
 
 
 
 3. Meeting Governance &amp; Executive Follow-Up
 
 
 
 
 3.1
 
 Coordinate executive meetings, operational reviews, leadership discussions, performance meetings, and strategic business sessions led by the CEO.
 
 
 
 3.2
 
 Prepare meeting agendas, reports, presentations, and supporting documents prior to meetings to ensure effective decision-making and meeting readiness.
 
 
 
 3.3
 
 Record professional and accurate Minutes of Meeting (MOM) with clearly defined action plans, responsibilities, deadlines, and escalation points.
 
 
 
 3.4
 
 Track all executive action items and ensure departments provide updates and complete deliverables within agreed timelines.
 
 
 
 3.5
 
 Escalate delays, governance gaps, or repeated non-compliance impacting executive directives, strategic priorities, or operational performance.
 
 
 
 3.6
 
 Ensure meeting governance standards are maintained across all CEO-led discussions and executive reviews.
 
 
 
 
 
 
 4. Executive Office Coordination &amp; Operational Support
 
 
 
 
 4.1
 
 Act as the central coordination point between the CEO and all departments to ensure operational alignment and communication efficiency across the business.
 
 
 
 4.2
 
 Support the CEO in organizing strategic initiatives, leadership priorities, operational reviews, and business-critical activities.
 
 
 
 4.3
 
 Monitor executive office workflow efficiency and ensure submissions, approvals, reports, and pending actions are properly tracked and followed up.
 
 
 
 4.4
 
 Coordinate executive travel arrangements, accommodations, reservations, logistics, and business schedules when required.
 
 
 
 4.5
 
 Maintain structured filing systems for executive reports, contracts, presentations, confidential records, and business documentation.
 
 
 
 4.6
 
 Ensure the Executive Office maintains a high standard of professionalism, responsiveness, organization, and operational discipline.
 
 
 
 
 
 
 5. Reporting &amp; Business Support:
 
 
 
 
 5.1
 
 Consolidate departmental reports, dashboards, presentations, and operational updates for executive review and decision-making purposes.
 
 
 
 5.2
 
 Ensure reports submitted to the CEO are accurate, properly structured, professionally formatted, and aligned with required timelines.
 
 
 
 5.3
 
 Assist in preparing executive presentations, board-level materials, operational summaries, and strategic review documents.
 
 
 
 5.4
 
 Support cross-functional coordination related to business performance, project tracking, governance reviews, and operational initiatives.
 
 
 
 5.5
 
 Maintain visibility over key executive priorities and ensure proper reporting follow-up with departments and leadership teams.
 
 
 
 
 
 
 6. Confidentiality, Professionalism &amp; Governance
 
 
 
 
 6.1
 
 Maintain strict confidentiality regarding business operations, financial matters, employee information, strategic discussions, and executive decisions.
 
 
 
 6.2
 
 Demonstrate professionalism, executive presence, maturity, diplomacy, and strong interpersonal communication across all interactions.
 
 
 
 6.3
 
 Ensure high levels of ownership, responsiveness, reliability, and accountability in supporting the CEO and Executive Office operations.
 
 
 
 6.4
 
 Maintain compliance with company policies, governance standards, and professional conduct expectations.
 
 
 
 6.5
 
 Protect the integrity and reputation of the Executive Office through disciplined coordination and professional communication standards.
 
</div>

Bismi Group

Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, communications, and administrative tasks while acting as a trusted partner to ensure efficient day-to-day operations.Key Responsibilities<ul><li>Calendar &amp; Schedule Management</li><li>Coordinate and manage complex calendars, meetings, and appointments</li><li>Prioritize commitments and resolve scheduling conflicts</li><li>Communication Management</li><li>Screen calls, emails, and correspondence</li><li>Draft, edit, and manage internal and external communications</li><li>Travel &amp; Logistics</li><li>Arrange domestic and international travel (flights, hotels, itineraries)</li><li>Prepare detailed travel plans and expense reports</li><li>Meeting &amp; Event Support</li><li>Organize meetings, agendas, and materials</li><li>Take minutes and track action items</li><li>Administrative Support</li><li>Maintain records, documents, and filing systems</li><li>Handle confidential information with discretion</li><li>Project Coordination</li><li>Assist with special projects and cross-functional initiatives</li><li>Follow up on deadlines and deliverables</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>3&ndash;7+ years of experience as an Executive Assistant or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High level of professionalism and confidentiality</li><li>Proficiency in tools like Microsoft Office, Google Workspace, and scheduling platforms</li></ul>Email your cv to : hr@bismi.comPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

MAERSK

<div>We are seeking a highly professional, agile, and strategic Executive Assistant to support the Managing Director within a complex multinational matrix organization. The role requires exceptional stakeholder management, executive coordination, confidentiality, and the ability to operate effectively in a fast-paced, high-visibility environment.
Act as a trusted partner to the MD, ensuring seamless management of priorities, executive communications, governance activities, and cross-functional coordination across regional and global stakeholders.
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. 
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .
Executive &amp; Calendar Management
<ul><li>Manage complex and dynamic calendars across multiple time zones and business priorities
</li><li>Coordinate leadership meetings, strategic reviews, board discussions, and regional/global forums
</li><li>Ensure effective prioritization of schedules, travel, and business commitments
</li><li>Anticipate conflicts and proactively manage changes to optimize executive effectiveness
</li></ul>Stakeholder Management
<ul><li>Act as a key liaison between the MD and internal/external stakeholders including senior leadership, global teams, clients, and partners
</li><li>Build strong working relationships across functions and levels within the organization
</li><li>Handle sensitive and confidential matters with utmost professionalism and discretion
</li></ul>Communication &amp; Governance
<ul><li>Support preparation of presentations, reports, meeting packs, and executive communications
</li><li>Drive follow-ups on leadership action items and governance trackers
</li><li>Coordinate leadership reviews, town halls, and strategic business meetings
</li><li>Ensure timely flow of information and alignment across stakeholders
</li></ul>Travel &amp; Event Coordination
<ul><li>Manage end-to-end domestic and international travel arrangements including itineraries, visas, accommodations, and expense management
</li><li>Coordinate executive visits, leadership events, and offsite meetings
</li></ul>Business Support
<ul><li>Support the MD in strategic initiatives, special projects, and cross-functional coordination
</li><li>Prepare briefing notes, summaries, and business updates for leadership discussions
</li><li>Maintain strong organizational systems and documentation processes
</li></ul>Desired Profile
<ul><li>Bachelor&rsquo;s degree preferred
</li><li>5+ years of experience supporting C-suite/Managing Director level leadership within a multinational or matrix organization
</li><li>Strong exposure to complex stakeholder management and executive coordination
</li><li>Excellent communication, presentation, and interpersonal skills
</li><li>High level of professionalism, maturity, and confidentiality
</li><li>Strong organizational skills with ability to manage multiple priorities under tight timelines
</li><li>Proficiency in Microsoft Office Suite and collaboration tools
</li></ul>Key Competencies
<ul><li>Executive Presence
</li><li>Business Acumen
</li><li>Confidentiality &amp; Integrity
</li><li>Agility &amp; Adaptability
</li><li>Stakeholder Management
</li><li>Attention to Detail
</li><li>Problem Solving
</li><li>Proactive Communication</li></ul></div>

Abiya industries

Job SummaryWe are seeking a proactive Executive Assistant &ndash; Operations to support daily operational activities, coordinate with internal teams, manage schedules, and assist management in ensuring smooth business operations.Key Responsibilities<ul><li>Support management with administrative and operational tasks</li><li>Coordinate with office, factory, and project teams</li><li>Prepare reports, documents, and meeting minutes</li><li>Manage schedules, follow-ups, and communications</li><li>Maintain records, employee documents, and operational files</li><li>Track project updates, deliveries, and pending actions</li><li>Assist in procurement and vendor coordination</li><li>Ensure smooth day-to-day office operations</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration or operations support in construction industry</li><li>UAE Driving license preferred</li></ul>Application Question(s):<ul><li>What is your visa status and expiry date?</li></ul>Work Location: In person

Silverline Construction Rental LLC

Job Overview: As Executive Assistant to the Chief of Staff (COS), you will provide high-level administrative and operational support to enable the COS to function at full strategic capacity. This role requires a sharp, proactive, and highly organized professional who understands the pace and complexity of a senior leadership office. You will manage the COS&rsquo;s time, communications, and priorities with precision, while also supporting cross-functional coordination, financial tracking, and business reporting. The ideal candidate has a keen eye for detail, a strong sense of ownership, an appreciation for numbers and process, and the drive to go above and beyond in delivering results. Being a part of Management Desk, you are expected to bring an unbiased, professional perspective to all interactions and contribute meaningfully to the culture of excellence the COS is building.Key Responsibilities  Manage the COS&rsquo;s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.  Handle correspondence, emails, calls, and official communication on behalf of the COS, ensuring timely and professional responses.  Prepare reports, presentations, and documentation, paper &amp; digital, required by the COS for leadership reviews and business discussions .  Organize and maintain confidential records, trackers, and files in a structured, easily retrievable manner. Coordination &amp; Liaison  Serve as the primary point of contact between the COS and department heads, teams, leaders, and business partners.  Coordinate and diligently follow up on action items, decisions, and deliverables assigned by the COS across departments.  Facilitate smooth communication and workflow across the organization in support of the COS&rsquo;s operational and strategic agenda. Meeting &amp; Event Management  Arrange leadership meetings, management reviews, cross-functional syncs, and other key events as directed by the COS.  Prepare meeting agendas, take minutes, and ensure timely circulation and follow-up.  Coordinate travel arrangements, itineraries, and logistics for the COS as required. Strategic &amp; Operational Support  Assist the COS in tracking business projects, KPIs, dashboards, and reporting tools, ensuring data is current and accurate.  Support the COS in research, data compilation, data analysis, and preparation of decision-support materials.  Draft professional letters, proposals, process notes, and official communications as instructed by the COS.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

SEO Sherpa

<div>We are looking for the executive assistant of our dreams to join our growing team and provide vital, high-level support to James Reynolds, the Founder and CEO, and senior-level team members. In this dynamic role, you will manage emails and calendars, coordinate seamless travel arrangements, process visas and insurance, handle invoicing, and ensure our office is an altogether great place to work.
You will act as the CEO's trusted shield by politely but firmly vetting internal and external requests to protect his time for high-impact focus, while also serving as a warm, high-touch point of contact for our VIP clients and brand partners to ensure they always feel incredibly valued.
Beyond day-to-day administration, you will be deeply woven into the operations and culture of our agency. You will attend leadership team syncs to capture key notes and track action items, gently but effectively holding department heads accountable to their deadlines. As a key connector for our people, you will draft and distribute agency-wide communications on behalf of the CEO to keep everyone aligned. Your negotiation skills will shine as you handle contracts and pricing with vendors and service providers, and your creativity will come alive as you plan vibrant in-house activities, celebrations, exciting special projects, and our annual conference that brings together 50+ team members from around the globe.
In this position, you will manage both in-office operations end-to-end and gain first-hand experience in digital marketing (SEO and PPC) while working alongside the region's leading specialists in their field.
Note: This is a full-time, hybrid position based in Dubai, United Arab Emirates. If you're not in Dubai yet, don't sweat it&mdash;we handle relocation costs, flights, visas, and your initial accommodation to get you settled seamlessly.
About SEO Sherpa:
SEO Sherpa is one of the fastest-growing organic SEO agencies in the Middle East and North America. We&rsquo;ve been featured by Moz, Search Engine Journal, Semrush, Entrepreneur Magazine, and Forbes, and our work has been recognized through the most coveted awards in search:
Global Search Awards Best Large SEO Agency (2023)
MENA Search Awards Best Large SEO Agency (2025, 2024, 2023, 2022, 2020 &amp; 2018)
Five-Time MENA Best SEO Campaign Winner
The SEO Sherpas are a fun-loving bunch of digital geeks delivering organic, hand-crafted SEO to more than 100 clients worldwide. We&rsquo;ve helped companies like Amazon, Pretty Little Thing, Citibank, Farfetch, Harper&rsquo;s Bazaar, Nissan, Standard Chartered, Guinness World Records, Bulletproof, Aramex, and dozens of growth firms reach the highest heights of search. 
Requirements 
If you answer &quot;YES&quot; to all of these, this role will be a good match:<ul><li>
You have A++ organizational and people management skills and possess the ability to handle competing deadlines, conflicting schedules and balance dozens of projects in your sleep.
</li><li>You&rsquo;re results-driven and hungry to help both your teammates and agency succeed. Well-defined objectives are all you need to get the job done and inspire those around you to do the same.</li><li>
We move fast and you'll be juggling lots of priorities. You'll need rock-solid project management skills and possess the canny knack to see difficult things through to completion when others struggle.
</li><li>Inbox zero is not something you aspire to, it's your modus operandi. Hundreds of emails a day? You've got that inbox taken care of with monk-like discipline.
</li><li>You are an exceptional written communicator. Your writing is full of personality, polished and professional.
</li><li>You have exceptionally high standards. You are always raising the bar because in your world great just isn't good enough.
</li><li>You've got wickedly good problem-solving skills. Whatever the challenge, you attack it with independence and passion.</li></ul> 

Benefits 
Cool stuff you'll get:<ul><li>
The opportunity to work with a talented team on an important mission.</li><li>
Unlimited (paid) personal time off for vacation, sick, and wellness days.</li><li>
Flexible hours and the freedom to work remotely (from anywhere!) for up to 6 weeks per year.</li><li>
Radical transparency across company metrics and information (we call this &quot;open for business&quot;).</li><li>
100% company-paid health insurance.</li><li>
When the company does well, so will you. 8-15% of the net profit gets shared amongst the team members you included.</li><li>
A brand new Apple Mac on your first day.</li><li>
Regular training, professional workshops, and book purchases covered by us.</li><li>
Team retreats and meet-ups that bring together our remote-first workforce.</li><li>
A fun work culture where we value your work and our client's business.</li></ul></div>

Explore 657+ Executive assistant in Dubai United Arab Emirates this June. Find roles across top companies and apply now to boost your career.

657 executive assistant jobs In Dubai United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant