executive assistant

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, celebrated for crafting timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive team and ensure seamless daily operations. This is your opportunity to be able progress in your life journey.Key Responsibilities<ul><li>Provide executive-level support to senior management, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare presentations, reports, meeting agendas, and professional correspondence.</li><li>Communicate effectively with clients, suppliers, and internal teams on behalf of executives.</li><li>Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.</li><li>Support marketing initiatives, assist with social media content, and contribute to exceptional customer service.</li><li>Handle confidential information with discretion and maintain the highest level of professionalism.</li><li>Create visually appealing marketing and communication materials using tools such as Canva and Shopify</li><li>Provide personal support for the executive, including Ejari registration, property maintenance, and other ad hoc personal tasks.</li></ul>Qualifications<ul><li>Minimum 7 years of proven experience as an Executive Assistant in the luxury brand or high-end retail industry.</li><li>Exceptional organizational and multitasking skills with strong attention to detail.</li><li>Excellent verbal and written communication skills; ability to interact with high-end clientele.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.</li><li>Experience with email marketing platforms and Canva for content creation.</li><li>Detail-oriented with a high level of accuracy.</li><li>Can work under pressure</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</li><li>Immediate availability preferred.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Opportunity to work closely with industry leaders and luxury clientele.</li><li>Exposure to high-profile events and international trade activities.</li><li>Professional growth opportunities within the company.</li><li>Duty timings: Monday to Friday, 9:30 AM &ndash; 6:30 PM.</li><li>Saturday: half-day work (work form home) 10:00 AM &ndash; 1:00 PM.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,500.00 per monthExperience:<ul><li>Executive Assistant : 7 years (Required)</li></ul>Work Location: In person

Executive Assistant

Hawk MarTech

<div>
 
 
 
 COMPANY DESCRIPTION:
 
 
 
 
 Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 
 
 
 
 
 
 
 POSITION GOALS &amp; OBJECTIVES:
 
 
 
 
 We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 
 Calendar and schedule management:
 
 Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
 </li>
 <li>
 
 Communication:
 
 Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
 </li>
 <li>
 
 Travel and logistics:
 
 Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
 </li>
 <li>
 
 Meetings and events:
 
 Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
 </li>
 <li>
 
 Information management:
 
 Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
 </li>
 <li>
 
 Administrative tasks:
 
 Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
 </li>
 <li>
 
 Special projects:
 
 Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED QUALIFICATIONS AND SKILLS:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 
 3 - 5 years of experience as an Executive Assistant reporting to MD/Director/CEO.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
 </li>
 <li>
 Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
 </li>
 <li>
 Outstanding written and verbal communication skills, with a professional demeanour.
 </li>
 <li>
 High level of discretion and the ability to handle confidential information with integrity.
 </li>
 <li>
 A proactive and adaptable approach to problem-solving.
 </li>
 </ul>
</div>

CHANEL

<div>
 
 Your role @ Chanel
 
 
 
 We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
 
 
 You will be at the heart of Chanel&rsquo;s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
 
 
 
 The Impact You Can Create at Chanel
 
 
 
 Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
 
 
 
 Calendar &amp; Priorities Management
 
 
 
 
 <ul>
 <li>
 Full ownership of the MD&rsquo;s Outlook calendar (internal, external, regional &amp; global)
 </li>
 <li>
 Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
 </li>
 <li>
 Ensure proactive time optimization and clear communication flow
 
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics (T&amp;E)
 
 
 
 
 <ul>
 <li>
 Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
 </li>
 <li>
 Coordinate itineraries for internal visitors and ensure smooth execution
 </li>
 <li>
 Track budgets and negotiate with vendors for travel, gifts, and internal events
 </li>
 <li>
 Encourage sustainable travel practices where relevant
 
 
 
 </li>
 </ul>
 
 Administrative &amp; Confidential Support
 
 
 
 
 <ul>
 <li>
 Draft and edit emails, presentations, and internal/external communications
 </li>
 <li>
 Handle confidential documents and sensitive information with the utmost discretion
 </li>
 <li>
 Maintain and update internal databases and reporting tools
 
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Office Coordination
 
 
 
 
 <ul>
 <li>
 Act as the central liaison between the MD and all departments (HR, Finance, etc.)
 </li>
 <li>
 Coordinate external meetings and follow-ups with clients and partners
 </li>
 <li>
 Oversee the selection and distribution of corporate gifts and thank-you items
 
 
 
 </li>
 </ul>
 
 VIP Visits &amp; Event Management
 
 
 
 
 <ul>
 <li>
 Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
 </li>
 <li>
 Organize internal events and seminars, liaising with venues, suppliers, and guests
 </li>
 <li>
 Ensure alignment with CHANEL&rsquo;s sustainability commitments (local vendors, low-impact practices, waste reduction)
 
 
 
 </li>
 </ul>
 
 Expense Management
 
 
 
 
 <ul>
 <li>
 Manage Concur claims and related expense processes with accuracy and timeliness
 
 
 
 </li>
 </ul>
 
 Anticipation &amp; Agility
 
 
 
 
 <ul>
 <li>
 Anticipate needs, flag issues early, and bring solutions before problems arise
 </li>
 <li>
 Maintain calm and composure in high-pressure situations and act as a stabilizing force
 
 
 
 </li>
 </ul>
 
 You Are Energized By
 
 
 
 Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
 
 
 Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
 
 
 The opportunity to represent the House in every interaction, embodying Chanel&rsquo;s values of discretion, care, and excellence.
 
 
 Navigating new challenges and ensuring that every event and visit is executed flawlessly.
 
 
 Working with autonomy while being part of a collaborative team.
 
 
 Completing a high volume of tasks and projects
 
 
 Using your judgement and getting the job done
 
 
 
 What You Will Bring
 
 
 
 Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
 
 
 Strong sense of discretion, ethics, and professionalism
 
 
 Fluent in English and French (spoken and written); Arabic is a plus
 
 
 Mastery of Microsoft Office, Outlook, SharePoint, and Concur
 
 
 Excellent interpersonal and communication skills, with a collaborative mindset
 
 
 High level of organisation, proactivity, and attention to detail
 
 
 Strong adaptability, resilience, and composed under pressure
 
 
 Emotionally intelligent and culturally aware, with a strong team spirit
 
 
 
 What Chanel Can Offer You
 
 
 
 
 <ul>
 <li>
 Satisfy your authentic interest in all people-related matters
 </li>
 <li>
 Give you exposure to various business context
 </li>
 <li>
 Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
 </li>
 <li>
 Learn continuously
 
 
 
 </li>
 </ul>
 
 At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.
 
</div>

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis?</li><li>Are you willing to travel to and from the office with the CEO?</li></ul>

Executive Assistant to CEO

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Boundless

<div>
 
 
 
 Role Overview:
 
 
 
 
 We&rsquo;re looking to hire an
 
 Executive Assistant to the Chairman
 
 . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives&rsquo; daily tasks.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Calendar Management and Scheduling
 
 :
 
 <ul>
 <li>
 Efficiently manage the Chairman&rsquo;s calendar, coordinating appointments, meetings, and conference calls.
 </li>
 <li>
 Prioritize and optimize scheduling to maximize the Chairman&rsquo;s time.
 </li>
 </ul>
 
 
 Travel Coordination
 
 :
 
 <ul>
 <li>
 Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
 </li>
 <li>
 Anticipate travel needs and handle adjustments promptly.
 </li>
 </ul>
 
 
 Document Preparation and Organization
 
 :
 
 <ul>
 <li>
 Create, edit, and format documents, presentations, and reports for executive meetings.
 </li>
 <li>
 Maintain an organized digital and physical filing system.
 </li>
 </ul>
 
 
 Special Projects and Initiatives
 
 :
 
 <ul>
 <li>
 Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
 </li>
 <li>
 Assist in preparing materials for board meetings and high-level presentations.
 </li>
 </ul>
 
 
 Confidentiality and Discretion
 
 :
 
 <ul>
 <li>
 Handle sensitive information with utmost confidentiality.
 </li>
 <li>
 Exercise discretion when dealing with confidential documents and discussions.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Professionalism
 
 : Represent the Chairman and the firm with the highest level of professionalism and integrity.
 </li>
 <li>
 
 Typing Speed
 
 : A minimum of 60 WPM is required for this role.
 </li>
 <li>
 
 Communication Skills
 
 : Excellent verbal and written communication skills in English (other languages are a plus).
 </li>
 <li>
 
 Software Proficiency
 
 : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail
 
 : Meticulous in document preparation and data management.
 </li>
 <li>
 
 Adaptability
 
 : Comfortable in a fast-paced, ever-changing environment.
 </li>
 <li>
 
 Positive Attitude
 
 : Proactive, solution-oriented, and maintains a positive outlook.
 </li>
 </ul>
</div>

Operations Executive Assistant

Belvedere Marketing

Position: FULL-TIME EXECUTIVE ASSISTANT Salary: AED 2,500 - 2,800 (with performance-based increments) Location: Dubai / Hybrid Availability: Immediate StartBelvedere Marketing &amp; PR and Belmond Media Group are seeking a highly competent, emotionally mature, and professionally confident Executive Assistant to support the Founder across day-to-day business operations, events, client communication, and internal team coordination. This is a full-time, hybrid (80% remote, 20% office/events/client meetings) career-building role with significant growth potential. Applicants must not hold any other job.KEY RESPONSIBILITIES:ADMIN &amp; OPERATIONS<ul><li>Calendar management &amp; scheduling</li><li>Email handling, drafting, and follow-ups</li><li>Creating agendas, minutes, and summaries</li><li>Task coordination, Notion and ClickUp management</li><li>Ensuring deadlines are met across departments</li><li>Tracking deliverables and sending reminders</li><li>Handling documents, files, contracts, and communication logs</li></ul>CLIENT COMMUNICATION<ul><li>Responding to clients professionally</li><li>Coordinating approvals, queries, and updates</li><li>Preparing briefs, summaries, and follow-ups</li></ul>EVENTS &amp; EXTERNAL REPRESENTATION<ul><li>Attending events with or without the Founder</li><li>Managing guest lists, communication, and logistics</li><li>Representing the company confidently and professionally</li></ul>TEAM MANAGEMENT<ul><li>Ensuring internal team is meeting deadlines</li><li>Coordinating across departments</li><li>Following up on tasks without hesitation</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What visa are you on? (Own visa preferred)</li></ul>Work Location: Hybrid remote in Dubai

Explore 1180+ Executive assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1180 executive assistant jobs IN Dubai United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to CEO

Executive Assistant Office Manager

Operations Executive Assistant

Executive Assistant to CEO