administrative assistant Jobs in Dubai United Arab Emirates

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executive assistant

EXECUTIVE ASSISTANT TO CEOSalary: AED 7,000 &ndash; 9,000/month based on experienceWe are seeking an experienced Executive Assistant to support the CEO with high-level administrative operations, calendar management, and business coordination.Responsibilities:Manage CEO calendar and schedule meetings across multiple time zones. Handle executive correspondence, emails, and phone calls. Coordinate meetings with board members, government officials, and clients. Prepare presentations, reports, and briefing documents. Arrange international travel and logistics. Process expense reports and maintain financial records. Coordinate with government entities for licensing and compliance. Maintain filing systems and confidential documentation. Support board meetings with materials preparation. Conduct research and prepare executive summaries. Manage office operations and vendor relationships.Qualifications:Minimum 5-7 years Executive Assistant experience to C-level executives. Advanced Microsoft Office proficiency. Experience with board documentation and corporate governance. Excellent English communication skills. Ability to handle confidential information with discretion. Professional demeanor and strong organizational skills. Maritime or consulting industry experience preferred. Arabic language skills advantage.Job Type: Full-timePay: AED7,000.00 - AED9,000.00 per month

Executive Assistant

Social Station Marketing & Branding Agency in Dubai 🇦🇪

<div>
 
 Job Brief
 
 
 
 We are hiring an Executive Assistant to support senior leadership in the UAE. You&rsquo;ll manage schedules, coordinate meetings and travel, and help keep day-to-day priorities moving smoothly. This role suits someone organized, proactive, and comfortable working with confidential information in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Manage calendars, appointments, and meeting logistics
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 Coordinate travel arrangements and itineraries
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 Prepare documents, presentations, and reports
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 Handle confidential correspondence and follow-ups
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 Support office coordination and stakeholder communication
 
 
 </li>
 </ul>
 
 Skills Required
 
 
 
 <ul>
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 2+ years in Executive Assistant / PA / senior admin support (preferred)
 </li>
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 Strong organization, communication, and discretion
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 Confident with Microsoft Office / Google Workspace
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 English required (Arabic is a plus)
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 Must live in the UAE or be able to work in the UAE with a valid permit
 
 
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 </ul>
 
 What We Offer
 
 
 
 <ul>
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 Competitive salary
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 Performance-based bonus
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 Medical insurance and standard UAE benefits
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 Paid onboarding and training
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 Long-term growth opportunities
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 </ul>
</div>

HR of world

We are looking for a highly organized and proactive Executive Assistant to the Managing Director (MD) to provide high-level administrative and operational support in a fast-paced interior and fit-out environment. The ideal candidate will act as a key liaison between the MD, internal teams, consultants, suppliers, and clients, ensuring smooth day-to-day operations and effective time management.For more information +971558579769Key Responsibilities<ul><li>Manage the Managing Director&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Act as a point of contact between the MD and internal departments, clients, consultants, and vendors</li><li>Prepare, review, and format correspondence, reports, presentations, and meeting minutes</li><li>Coordinate project-related documentation, approvals, and follow-ups with site and office teams</li><li>Track action items, deadlines, and priorities to ensure timely execution</li><li>Handle confidential information with professionalism and discretion</li><li>Assist in preparing proposals, tenders, contracts, and client presentations when required</li><li>Organize and attend meetings, including taking minutes and following up on decisions</li><li>Support the MD in day-to-day operational and administrative tasks</li><li>Maintain proper filing systems (digital and physical) for projects, contracts, and company records</li><li>Liaise with PROs, HR, and Finance teams when required for administrative coordination</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Minimum 3&ndash;5 years of experience as an Executive Assistant or Personal Assistant, preferably in interior, fit-out, construction, or engineering companies in the UAE</li><li>Strong understanding of the interior and fit-out industry workflow is an advantage</li><li>Excellent verbal and written communication skills in English (Arabic is a plus)</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent organizational, multitasking, and time-management skills</li><li>Ability to work independently and under pressure in a fast-moving environment</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul>Preferred Skills<ul><li>Experience coordinating with site teams, suppliers, and consultants</li><li>Familiarity with project documentation and approval processes</li><li>Strong follow-up and problem-solving skills</li><li>UAE experience is mandatory</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month

TLM International FZE

Job Title: Executive AssistantLocation: Dubai - DWC Experience: 3-6yearsCompany: TLM International Freight ServicesIndustry: Logistics/ Supply ChainWebsite: https://tlmifs.com/about-us/What We Do: TLM Logistics is more than just a shipping company in Dubai &mdash; we are your end-to-end logistics partner in one of the world&rsquo;s most dynamic trade corridors. Based in the heart of the Jebel Ali Free Zone, we specialize in providing seamless freight services in Dubai, intelligent warehousing, and reliable 3PL solutions to help your business scale with confidence.Since 2014, we&rsquo;ve grown into one of the top logistics companies in Jebel Ali Free Zone by prioritizing speed, security, and service integrity. Our clients count on us for responsive communication, on-time deliveries, and logistics strategies tailored to their industry. From air, sea, and land freight to flexible storage and distribution, TLM is the logistics backbone behind businesses that move the UAE and the world forward.T4 is TLM&rsquo;s flagship chemical logistics facility, purpose-built to meet the highest standards of safety, compliance, and operational efficiency. Located in the DWC Free Zone, the facility supports both DG and non-DG chemical storage through temperature-controlled chambers, VNA-ready infrastructure, and advanced fire protection systems.Engineered for industries with strict regulatory requirements, T4 offers enhanced security, continuous monitoring, and OHSE-approved insulated storage for sensitive and hazardous materials. With direct access to Al Maktoum International Airport and strong connectivity to Jebel Ali Seaport, T4 enables fast, compliant distribution across the UAE, GCC, and global markets.About the Role:We are seeking a highly organized and detail-oriented Executive Assistant to the General Manager (GM) who will play a critical role in supporting the GM across legal coordination, contract management, vendor and customer liaison, and operational follow-ups.This position requires strong commercial understanding, excellent coordination skills, and the ability to manage sensitive documents with confidentiality and accuracy. The ideal candidate will act as the GM&rsquo;s right hand, ensuring smooth communication between internal departments, external stakeholders, and leadership.Key Responsibilities:1. Contract &amp; Legal Coordination<ul><li>Review commercial contracts, vendor agreements, and customer contracts before submission to the GM</li><li>Coordinate with external legal advisors for contract review and amendments</li><li>Maintain a contract tracker and ensure timely renewals and compliance</li><li>Ensure all agreements align with company policies and regulatory requirements</li><li>Organize and maintain proper documentation of all legal contracts</li><li>Control contract terminations and monitor after termination process especially on confidential information / matters</li><li>Smart and effective approach on NDAs to protect TLM business Interests</li></ul>2. Vendor &amp; Customer Liaison<ul><li>Act as a point of coordination between the GM and key vendors/customers</li><li>Search and finalize suitable vendors as per TLM&rsquo;s business interests</li><li>Follow up on contractual obligations, renewals, and documentation</li><li>Support in vendor negotiations by preparing comparison sheets and commercial summaries</li><li>Control Vendor contract terminations and monitor after termination process especially on confidential information / matters</li><li>Coordinate resolution of contractual or service-related issues</li></ul>3. GM Office Support<ul><li>Prepare reports, presentations, and commercial summaries for management review</li><li>Track key action points from meetings and ensure follow-up with departments</li><li>Assist in reviewing proposals, quotations, and strategic agreements</li><li>Support in drafting official correspondence and business communications</li><li>Maintain confidentiality of sensitive business information</li><li>Arrange customer / vendors meeting schedules as per the details given by GM</li></ul>4. Internal Coordination<ul><li>Liaise with operations, finance, and sales teams to gather required data for contract validation</li><li>Ensure all compliance documents are collected and archived</li><li>Monitor pending approvals and escalate delays to the GM when necessary</li><li>Monitor the pending tasks from Ops dept and update to GM on regular basis</li></ul>Key Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or related field</li><li>3&ndash;5 years of experience in Executive Assistant / Contract Coordinator / Commercial Support role</li><li>Strong understanding of contracts and legal documentation</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and strong follow-up ability</li><li>Proficient in MS Office (Excel, Word, PowerPoint)</li><li>Ability to handle confidential information with integrity</li><li>Strong organizational and multitasking skills</li></ul>Preferred Skills (Good to Have):<ul><li>Experience in Logistics / Freight / Supply Chain industry</li><li>Exposure to contract management or legal documentation</li><li>Experience working directly with senior management</li><li>Knowledge of UAE commercial regulations is an advantage</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Career growth in a fast-paced technology distribution environment</li><li>Supportive and performance-driven work culture</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per month

Confidential

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
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 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
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 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
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 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
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 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
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 Coordinate across departments and business units to support strategic initiatives and leadership alignment
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 Provide support on personal matters including property, private travel, and lifestyle arrangements
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 Anticipate needs, identify risks, and proactively resolve issues before they escalate
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 Build trusted relationships across the organisation to enable smooth information flow and execution
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 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
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 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
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 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
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 Highly proactive, adaptable, and calm under pressure in dynamic environments
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 Exceptionally polished verbal and written communication skills
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 Strong organisational, planning, and project coordination capabilities
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 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
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 Meticulous attention to detail with a solutions-driven mindset
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 High emotional intelligence and sound judgment when handling sensitive matters
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 Flexible with working hours to provide senior-level executive support
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 </ul>
 
 
</div>

Cube Wooden Works

Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Job Type: Full-timeWork Location: In person

Alchemy Group

<div>
 
 
 ROLE :
 
 Executive Assistant
 
 
 
 EXPERIENCE :
 
 1+ years
 
 
 
 LOCATION :
 
 Dubai
 
 
 
 
 
 
 WHAT YOU'LL DO :
 
 
 
 
 
 <ul>
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 Manage daily executive operations: calendars, travel, meetings, notes.
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 Handle client/partner communication: email, WhatsApp, calls, and follow-ups.
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 Support sales workflows: pipeline tracking, proposals, next-step coordination.
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 Create and maintain docs, reports, and decks using Google Workspace.
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 Draft clear communication: emails, summaries, decks, action items.
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 Use AI tools (ChatGPT, automation, research) to boost productivity.
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 Coordinate cross-team deliverables and ensure deadlines are hit.
 </li>
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 Maintain confidentiality and handle sensitive info responsibly
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 </ul>
 
 
 
 
 
 WHAT YOU NEED:
 
 
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
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 Prior client-facing or sales-support experience.
 </li>
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 Strong Google Workspace and productivity tool skills.
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 Comfort with AI tools and workflows.
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 Strong organisation and prioritisation.
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 Proactive, solution-driven mindset.
 </li>
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 Discretion with confidential business information.
 </li>
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 Bonus: Experience in tech, media, advertising, or founder-led teams.
 </li>
 </ul>
 
 
</div>

Explore 697+ Executive assistant in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

697 executive assistant jobs In Dubai United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant