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executive secretary

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Executive Secretary

Sentinel Ventures Group of Companies

Company ProfileSentinel Ventures is a dynamic holding company that manages a diverse portfolio of seven operating companies across multiple industries and geographies. With a commitment to excellence, innovation, and sustainable growth, Sentinel Ventures plays a pivotal role in overseeing and guiding its subsidiaries toward achieving their business objectives while fostering synergies across the group.Job ProfileThe Executive Secretary provides high-level administrative support to senior executives, ensuring smooth management of their schedules, correspondence, and day-to-day operations. The role requires strong organizational skills, discretion, and the ability to handle confidential information.Reports toManaging Director and Board MembersKey Responsibilities1. Administrative Support to the Managing Director (MD) and other Board Members (BM).<ul><li>Manage and maintain the MD&rsquo;s &amp; BM&rsquo;s calendar, schedule meetings, and appointments.</li><li>Handle all correspondence, including emails, phone calls, and letters, ensuring timely responses.</li><li>Prepare and organize documents, presentations, and reports for meetings.</li></ul>2. Meeting Coordination<ul><li>Arrange and coordinate meetings, conferences, and travel arrangements.</li><li>Record and distribute minutes of meetings, highlighting action points and follow-ups.</li><li>Ensure meeting rooms are prepared and equipped with necessary materials.</li></ul>3. Communication<ul><li>Serve as a primary point of contact between the MD and internal/external stakeholders.</li><li>Screen and prioritize communications to ensure efficient workflow.</li><li>Draft and edit correspondence on behalf of the executive.</li></ul>4. Office Management<ul><li>Maintain and update filing systems, ensuring easy retrieval of information.</li><li>Monitor and replenish office supplies as required.</li><li>Coordinate with other departments for administrative tasks.</li></ul>5. Confidentiality and Professionalism<ul><li>Handle sensitive and confidential information with utmost discretion.</li><li>Act as a gatekeeper to ensure the executive&rsquo;s time is used efficiently.</li></ul>6. Project Assistance<ul><li>Support in executing special projects or assignments as directed by the MD.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications and SkillsEducational Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience<ul><li>3&ndash;5 years of experience as an executive assistant, secretary, or in a similar administrative role.</li></ul>Key Skills<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of attention to detail.</li></ul>Job Type: Full-time

Marhaba Cars Auction LLC

Position: Executive Secretary Location: UAEWe are seeking a presentable and professional Executive Secretary with experience in the logistics industry.Key Responsibilities:<ul><li>Manage executive schedules, meetings, and travel arrangements</li><li>Handle correspondence, documentation, and confidential records</li><li>Coordinate with logistics teams, suppliers, and clients</li><li>Prepare reports, presentations, and official communications</li><li>Ensure smooth day-to-day administrative operations</li></ul>Requirements:<ul><li>Proven experience in logistics or freight forwarding industry</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Proficient in MS Office</li><li>Well-groomed and presentable personality</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary (Logistics Background)

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To handle all administration, documents control, secretarial tasks and documents translation of department to smoothen the operations. Liaising with external counsels to ensure proper updates on the cases
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Liaise with all external lawyers regarding updates on the cases and invoices;</li>
<li>Upload all contracts in DMS and ensure their expiry is linked to the alarm system;</li>
<li>Manage the office in terms of liaising with all team staff and report on their tasks and their achievements;</li>
<li>Organize filing and keep records of all documents.</li>
<li>Manage organization sensitive documents, and ensure the compliance of the company&rsquo;s, prior granting access.</li>
<li>Insure trade license renewal is done on time by following up with all concerned departments and making sure that all needed documents are provided</li>
<li>Meeting the Notary Public to finalize pending transactions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>High school or equivalent</li></ul> 

Experience
<ul><li>2-5 years of experience as secretary/administrator</li></ul> 

Knowledge &amp; Skills
<ul><li>Basic knowledge of legal documents;</li>
<li>Good communication skills;</li>
<li>Proficiency in MS office;</li>
<li>Fluent in Arabic and English (written and verbal);</li>
<li>Good translation skills;</li>
</ul>
Good time management skills.
</div></div></div>
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Executive Secretary - GLD

Deutsche Technik Dental Lab DMCC

Executive Secretary cum Business Development Executive Location: Jumeriah Lake Towers, Dubai Industry: Dental Laboratory Reports to: Managing DirectorKey Responsibilities<ul><li>Executive Secretary Functions</li><li>Manage executive calendar, meetings, travel arrangements, and confidential correspondence.</li><li>Prepare reports, presentations, contracts, and executive summaries.</li><li>Maintain document control systems and ensure confidentiality.</li><li>Coordinate internal communications and follow-up on executive directives.</li><li>Organize board meetings, minutes, and action tracking.</li><li>Business Development &amp; Growth</li><li>Identify and develop new business opportunities, partnerships, and referral networks.</li><li>Build relationships with clinics, corporate clients, and healthcare professionals.</li><li>Prepare business proposals, presentations, and service agreements.</li><li>Support expansion strategies and new service launches.</li><li>Conduct market research and competitor analysis within the UAE &amp; GCC healthcare sector.</li><li>Client &amp; Relationship Management</li><li>Maintain strong relationships with key accounts and VIP clinics.</li><li>Follow up on leads, inquiries, and contract negotiations.</li><li>Coordinate service onboarding and client satisfaction follow-ups.</li><li>Represent the organization at exhibitions, healthcare events, and professional meetings.</li></ul>Qualifications &amp; Requirements<ul><li>Education &amp; Experience</li><li>Minimum Bachelor&rsquo;s degree in Business Administration or Healthcare Management or Marketing, or related field.</li><li>Minimum 3 years experience in executive administration and/or business development.</li><li>Experience in UAE or GCC dental sector or healthcare preferred.</li></ul>Skills &amp; Competencies<ul><li>Fluent in Tagalog &amp; English is required; Arabic is an advantage.</li><li>Strong business communication and negotiation skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to build professional relationships and close deals.</li><li>Proficiency in MS Office, CRM systems, and reporting tools.</li><li>Professional presentation and interpersonal skills.</li></ul>Applicants Resumes/CV&rsquo;s don&rsquo;t meet the requirements will be dismissed.Job Type: Full-time

Executive Secretary cum Business Development Executive

Confidential

<div>
 
 We are seeking a highly competent and professional Executive Secretary / Personal Assistant to provide dedicated executive-level support to the General Manager within a reputable Building Construction or Engineering Consultancy organization.
 
 
 
 
 
 This position requires a proactive, detail-oriented, and highly organized professional capable of handling confidential matters with discretion and operating efficiently in a fast-paced, project-driven environment. The ideal candidate must possess strong coordination skills and a clear understanding of construction industry documentation and UAE authority procedures.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide full-spectrum executive and administrative support to the General Manager
 </li>
 <li>
 Manage complex calendars, appointments, executive meetings, and business travel arrangements
 </li>
 <li>
 Screen and prioritize communications, including emails, calls, and official correspondence
 </li>
 <li>
 Prepare executive briefings, reports, presentations, and business summaries
 </li>
 <li>
 Draft professional letters, contractual correspondence, and internal memos
 </li>
 </ul>
 
 
 Meeting &amp; Reporting Management
 
 
 <ul>
 <li>
 Organize board meetings, management meetings, and project review meetings
 </li>
 <li>
 Prepare agendas and record accurate minutes of meetings (MOM)
 </li>
 <li>
 Track action points and ensure timely follow-up with stakeholders
 </li>
 <li>
 Maintain executive dashboards and management reports
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Construction Documentation Support
 
 
 <ul>
 <li>
 Coordinate communications between internal departments, consultants, contractors, and clients
 </li>
 <li>
 Assist in preparation and submission of tender documentation
 </li>
 <li>
 Support document control processes for contracts, variations, and project files
 </li>
 <li>
 Maintain proper filing systems (physical and digital) for management and project records
 </li>
 </ul>
 
 
 
 
 
 UAE Government &amp; Authority Portal Handling
 
 
 <ul>
 <li>
 Manage online applications and submissions through UAE government portals including but not limited to:
 </li>
 <li>
 Dubai Municipality
 </li>
 <li>
 Dubai Development Authority
 </li>
 <li>
 General Directorate of Residency and Foreigners Affairs - Dubai
 </li>
 <li>
 Ministry of Human Resources and Emiratisation
 </li>
 <li>
 Relevant Free Zone portals (if applicable)
 </li>
 <li>
 Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions
 </li>
 <li>
 Liaise with PROs and ensure timely compliance with statutory deadlines
 </li>
 </ul>
 
 
 
 
 
 Confidential &amp; Compliance Management
 
 
 <ul>
 <li>
 Handle sensitive corporate information with strict confidentiality
 </li>
 <li>
 Maintain secure documentation related to contracts, financial matters, and management decisions
 </li>
 <li>
 Support compliance tracking for corporate and project requirements
 </li>
 </ul>
 
 
 
 
 
 Mandatory Requirements
 
 
 <ul>
 <li>
 Minimum 5+ years of experience supporting senior management within a Building Construction or Engineering Consultancy company in the UAE
 </li>
 <li>
 Proven experience handling UAE government portals and online authority submissions
 </li>
 <li>
 Excellent command of English (spoken and written)
 </li>
 <li>
 Advanced proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Strong drafting and reporting skills
 </li>
 <li>
 Exceptional organizational and multitasking abilities
 </li>
 <li>
 Professional communication skills to engage with senior stakeholders
 </li>
 <li>
 High level of discretion and integrity
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or relevant field
 </li>
 <li>
 Experience in tender coordination and construction documentation
 </li>
 <li>
 Experience working in project-driven or main contractor environments
 </li>
 <li>
 Familiarity with document management systems (DMS)
 </li>
 </ul>
 
 
 
 
 
 Salary Package
 
 
 
 
 AED 12,000 &ndash; All Inclusive
 
 
</div>

Executive Secretary / Personal Assistant to General Manager

WovV Technologies

We&rsquo;re Hiring Executive Assistant/Secretary &ndash; Dubai (Remote)WovV Technologies, a Global Business Productivity SaaS company, is looking for a Secretary to support our UAE operations. This is a great opportunity for fresh graduates who are organized, proactive, and excited to begin their career with a fast-growing global tech company.About WovV Technologies WovVTech empowers businesses across 3,000+ locations in 50 countries to digitize operations, gain real-time analytics, and boost productivity. Our customers include Global Fortune 500 companies, and we&rsquo;re proud to be recognized as a leader in digital transformation.Our Recognitions Include: ✔ Best Employer &ndash; Business View ✔ Front-Runner in IT &ndash; Go Global Awards ✔ Top Revolutionary Digital Transformation Company &ndash; Industry Wired ✔ Top 10 Most Promising SaaS Companies &ndash; CEO Insights ✔ Top 20 Global SaaS Start-ups &ndash; CIO ReviewRole: Executive Assistant/SecretaryLocation: Dubai (Remote) (Near Bur Dubai)Preferred Locations: Preferably located near Bur Dubai / Deira / nearby areasExperience: 1+ year (Freshers welcome)What You&rsquo;ll Do1. Provide administrative and secretarial support2. Handle communication in Arabic and English3. Manage schedules, documentation, and coordination4. Assist with internal and external correspondence5. Support day-to-day operational activitiesWho Can Apply1. Native Arabic speaker (Mandatory)2. Fresh graduates / entry-level candidates3. Currently residing in the Dubai (Near Bur Dubai)4. Ability to drive (valid driving license)5. Good communication and organizational skills6. Basic knowledge of MS Office toolsJob Types: Full-time, FresherPay: AED2,500.00 - AED4,000.00 per monthWork Location: Remote

Executive Assistant/Secretary_Dubai

Explore 508+ Executive secretary in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

508 executive secretary jobs In Dubai United Arab Emirates

Executive Secretary

Executive Secretary

Executive Secretary (Logistics Background)

Executive Secretary - GLD

Executive Secretary cum Business Development Executive

Executive Secretary / Personal Assistant to General Manager

Executive Assistant/Secretary_Dubai