executive assistant

personal assistant/administrative officer Jobs in Karachi

personal assistant/administrative officer

accounts manager & assistant to ceo Jobs in Karachi

accounts manager & assistant to ceo

assistant company secretary Jobs in Karachi

assistant company secretary

assistant it manager

assistant to ceo

Scaleup Connect

Job Title: Personal Assistant to CEOEmployment Type: onsiteShift timings: 10:00 am - 6:00 pmLocation: NazimabadOverviewThe Personal Assistant (PA) to the CEO provides high-level administrative and executive support, ensuring the CEO&rsquo;s time is managed efficiently and operations run smoothly. This role requires a highly organized, proactive, and experienced professional capable of handling confidential information, managing complex schedules, coordinating communications, and supporting both professional and personal tasks.Key Responsibilities&middot; Manage and organize the CEO&rsquo;s calendar, appointments, and meetings.&middot; Handle correspondence, including emails, phone calls, and messages.&middot; Coordinate travel arrangements, accommodations, and itineraries.&middot; Assist with personal errands and tasks as needed.&middot; Prepare reports, presentations, and documents.&middot; Act as a liaison between the CEO, staff, clients, or external partners.&middot; Maintain confidentiality and discretion regarding sensitive information.&middot; Support special projects and initiatives as directed by the CEO.Requirements&middot; Minimum 2 years proven experience as a Personal Assistant or Executive Assistant.&middot; Strong organizational and time-management skills.&middot; Excellent communication and interpersonal abilities.&middot; Proficiency in office software (e.g., Microsoft Office, Google Workspace).&middot; Ability to multitask and prioritize effectively.&middot; Discretion and confidentiality.&middot; Professionalism and adaptability.Gender: Female (preferred)Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Personal Assistant to CEO

Womenspire Malaysia

This position is direct reporting to the CEO of the company with command in accounts department and also opportunity to learn HR at the same time personally assist the CEO for his regular work.<ul><li>Maintain accounts, bank &amp; cash transactions of the companies</li><li>Keep accounts of each company or project upto date</li><li>Create invoices for different services of all companies and share it with sales department</li><li>Attend meetings with the CEO</li><li>Should manage the CEO's work on daily basis.</li><li>Manage travel of owner</li><li>Keep record of all businesses activities of the group and keep the owner well informed.</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs60,000.00 per monthWork Location: In person

Accounts Manager & Assistant to CEO

Sam Logistics pvt ltd

<ul><li>Provided high-level administrative and operational support directly to the CEO, ensuring smooth daily operations and effective time management.</li><li>Managed the CEO&rsquo;s calendar, scheduled meetings, coordinated travel arrangements, and prepared briefing materials.</li><li>Acted as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Assisted in the preparation of presentations, reports, and internal communications.</li><li>Participated in strategic meetings, recorded minutes, and followed up on action items to ensure timely completion.</li><li>Coordinated special projects and initiatives as directed by the CEO, often involving cross-functional collaboration.</li><li>Handled sensitive and confidential information with discretion and integrity.</li><li>Supported the CEO in managing priorities, deadlines, and communications to optimize decision-making processes.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Karachi: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li><li>Spanish (Preferred)</li></ul>Work Location: In person

Assistant to CEO

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

SAM LOGISTICS (PVT.) LIMITED is looking for ADMIN ASSISTANT to strengthen their team.JOB RESPONSIBLITIES:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Makes travel arrangements for CEO such as booking flights, cars, and hotel or restaurant reservations.</li><li>Supports team by performing tasks related to organization and strong communication.</li></ul>JOB REQUIREMENTS:<ul><li>Qualification: Bachelors or equivalent</li></ul>ADMINISTRATIVE ASSISTANT SKILLS:<ul><li>Reporting Skills</li><li>Verbal Communication</li><li>Attention To Detail</li><li>Team Work</li><li>Flexibility</li><li>Editing and Proofreading</li><li>Microsoft Office Skills</li></ul>Note: Only fresh Resumes will be entertained. Please avoid sending experienced resumes.Job Type: Full-timeWork Location: In person

ADMIN ASSISTANT TRAINEE

RBS Associates Pvt. Ltd.

Position: Personal Secretary to CEOLocation: KarachiJob Type: Full-TimeIndustry: Property Valuation Services&#11088; About UsRBS Associates Pvt. Ltd. is a leading valuation company providing certified and legally recognized property valuation services across Pakistan. We work with Commercial Banks, Courts, Real Estate Developers, Corporates, and Industries. We are looking for a confident and professional Personal Secretary to the CEO to manage executive tasks and ensure smooth coordination across the organization.&#11088; Job Responsibilities: Executive Assistance<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, and appointments</li><li>Screen and respond to emails, calls, and inquiries</li><li>Arrange travel itineraries, bookings, and official visits</li><li>Maintain confidentiality of sensitive and company-related information</li></ul>Administrative Tasks<ul><li>Prepare letters, reports, presentations, and official documents</li><li>Maintain filing systems (digital &amp; physical)</li><li>Monitor follow-ups on tasks assigned by the CEO to departments</li><li>Handle documentation related to property valuation reports, banking files, and court matters</li></ul>Communication &amp; Coordination<ul><li>Coordinate with internal teams, clients, banks, and court representatives</li><li>Handle professional communication on behalf of the CEO</li><li>Assist in client meetings, document reviews, and project updates</li><li>Ensure timely delivery of tasks and smooth workflow</li></ul>Office &amp; Project Support<ul><li>Manage office correspondence, courier, and recordkeeping</li><li>Assist in preparing proposals, quotations, and company forms</li><li>Support the CEO in business development and client management activities</li></ul>&#11088; Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree (Business Administration / Management preferred)</li><li>Minimum 1&ndash;3 years of experience as a Personal Secretary / Executive Assistant</li><li>Excellent communication skills (spoken &amp; written English + Urdu)</li><li>Strong computer skills (MS Word, Excel, PowerPoint, Email Management)</li><li>Professional behavior, strong ethics, and confidentiality</li><li>Ability to multitask and work under pressure</li><li>Strong organizational and time-management skills</li><li>Experience in a corporate environment is a plus</li><li>Knowledge of the property/real estate industries is an advantage (optional)</li></ul>&#11088; What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunities for growth and learning</li><li>Direct exposure to executive-level operations</li><li>Long-term career potential</li></ul>Job Type: Full-timeWork Location: In person

PERSONAL SECRETARY TO CEO

Explore 3369+ Assistant to ceo in Karachi this December. Find roles across top companies and apply now to boost your career.

3369 assistant to ceo jobs IN Karachi

Personal Assistant to CEO

Accounts Manager & Assistant to CEO

Assistant to CEO

Technical Personal Assistant (PA)

ADMIN ASSISTANT TRAINEE

ADMIN ASSISTANT TRAINEE

PERSONAL SECRETARY TO CEO