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executive assistant Jobs in Karachi Pakistan

executive assistant

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executive secretary

assistant to ceo

DigiTechIO

Job Description:We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Assistant to CEO. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary, or Data Entry Officer.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Interested candidates may send their resume to hr@digitechio.com with the subject line: &ldquo;Assistant to CEO &rdquo;.Job Type: Full-timeJob Type: Full-timeWork Location: In person

Assistant to CEO

Womenspire Malaysia

This position is direct reporting to the CEO of the company with command in accounts department and also opportunity to learn HR at the same time personally assist the CEO for his regular work.<ul><li>Maintain accounts, bank &amp; cash transactions of the companies</li><li>Keep accounts of each company or project upto date</li><li>Create invoices for different services of all companies and share it with sales department</li><li>Attend meetings with the CEO</li><li>Should manage the CEO's work on daily basis.</li><li>Manage travel of owner</li><li>Keep record of all businesses activities of the group and keep the owner well informed.</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs60,000.00 per monthWork Location: In person

Accounts Manager & Assistant to CEO

Sam Logistics pvt ltd

<ul><li>Provided high-level administrative and operational support directly to the CEO, ensuring smooth daily operations and effective time management.</li><li>Managed the CEO&rsquo;s calendar, scheduled meetings, coordinated travel arrangements, and prepared briefing materials.</li><li>Acted as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Assisted in the preparation of presentations, reports, and internal communications.</li><li>Participated in strategic meetings, recorded minutes, and followed up on action items to ensure timely completion.</li><li>Coordinated special projects and initiatives as directed by the CEO, often involving cross-functional collaboration.</li><li>Handled sensitive and confidential information with discretion and integrity.</li><li>Supported the CEO in managing priorities, deadlines, and communications to optimize decision-making processes.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Karachi: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li><li>Spanish (Preferred)</li></ul>Work Location: In person

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

SAM LOGISTICS (PVT.) LIMITED is looking for ADMIN ASSISTANT to strengthen their team.JOB RESPONSIBLITIES:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Makes travel arrangements for CEO such as booking flights, cars, and hotel or restaurant reservations.</li><li>Supports team by performing tasks related to organization and strong communication.</li></ul>JOB REQUIREMENTS:<ul><li>Qualification: Bachelors or equivalent</li></ul>ADMINISTRATIVE ASSISTANT SKILLS:<ul><li>Reporting Skills</li><li>Verbal Communication</li><li>Attention To Detail</li><li>Team Work</li><li>Flexibility</li><li>Editing and Proofreading</li><li>Microsoft Office Skills</li></ul>Note: Only fresh Resumes will be entertained. Please avoid sending experienced resumes.Job Type: Full-timeWork Location: In person

ADMIN ASSISTANT TRAINEE

Sastaticket.pk

We are looking for a versatile and proactive Executive Assistant who plays a vital role in supporting the CEO, ensuring smooth day-to-day operations, and managing communication and coordination across teams and stakeholders. This position combines high-level administrative expertise with strong project management and digital communication skills. The ideal candidate is organized, proactive, and able to manage dynamic responsibilities while maintaining professionalism and confidentiality.Key Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the CEO&rsquo;s daily schedule, calendar, appointments, and travel arrangements.</li><li>Prepare meeting materials, presentations, briefing notes, and reports.</li><li>Handle confidential correspondence, emails, phone calls, and documentation.</li><li>Maintain organized filing systems, databases, and record archives.</li><li>Anticipate requirements, prioritize tasks, and ensure smooth workflow for the CEO&rsquo;s office.</li></ul>2. Meeting, Conference &amp; Project Coordination<ul><li>Coordinate and execute meetings, conferences, and special projects, including preparing agendas, recording minutes, tracking action items, and ensuring timely follow-ups.</li><li>Monitor progress across multiple initiatives to ensure deadlines and deliverables are met.</li><li>Manage stakeholder coordination and documentation for internal and external engagements.</li></ul>3. Communication &amp; Stakeholder Management<ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Screen, prioritize, and respond to communications on behalf of the CEO.</li><li>Facilitate effective information flow between the CEO and executive leadership.</li><li>Support the preparation of official correspondence and presentations.</li></ul>4. Office &amp; Operational Support<ul><li>Oversee office operations, ensuring availability of supplies, equipment, and resources.</li><li>Collaborate closely with administrative staff to maintain efficient workflows.</li><li>Ensure the CEO&rsquo;s office environment functions smoothly and professionally.</li></ul>5. Event &amp; Social Media Coordination Support<ul><li>Support the planning and execution of corporate events and meetings.</li><li>Collaborate with the design and marketing team to ensure timely creation and scheduling of posts.</li><li>Assist in aligning internal teams for events, and communication initiatives.</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>1&ndash;2 years of experience in executive support or coordination roles (corporate experience preferred).</li><li>Female candidates are strongly encouraged to apply</li></ul>Skills &amp; Attributes<ul><li>A true all-rounder who can adapt quickly and manage multiple tasks confidently.</li><li>Strong organizational, communication, and people skills.</li><li>Proactive problem-solver who can work independently and take initiative.</li><li>Strong interpersonal skills and ability to collaborate with diverse teams.</li><li>Demonstrated ability to handle confidential information with discretion.</li></ul>We Offer:<ul><li>Market Competitive Salary</li><li>Medical coverage for Self &amp; Dependents</li><li>Company Stocks Sharing Plans</li><li>Gratuity</li><li>Annual Travel Allowance</li><li>Opportunity to work in a collaborative and innovative environment.</li><li>Direct exposure to senior leadership and strategic decision-making</li></ul>Location: Karachi (Onsite)Note: Please apply only if you meet the specified requirements.Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Executive Assistant

The Catalyst Group

<div>
 Group Chief Financial Officer
 
 
 
 Location:
 
 Karachi
 
 
 
 Reports To:
 
 Group Chief Executive Officer (Group CEO)
 
 
 
 Interfaces With:
 
 Group Board &amp; Audit Committee, OpCo CEOs, Group CTO, Legal &amp; Compliance, External Advisors, Banking Partners
 
 
 The Catalyst Group is hiring a Group CFO for its client, a large business conglomerate with diversified interests
 
 across pharmaceuticals, healthcare, logistics, retail, and technology
 
 .
 
 
 As Group CFO, you will be a
 
 strategic partner to the Group CEO and the Board
 
 responsible for shaping capital strategy, driving performance across operating companies, and ensuring financial resilience to support continued growth and scale.
 
 
 Why This Role Matters
 
 
 The Group CFO is a trusted voice at the Board and the architect of systems that drive accountability, resilience, and scale. You'll lead the financial agenda across multiple operating companies, ensure transparent performance management, and align investment priorities with the Groups growth strategy.
 
 
 What You'll Lead
 
 
 
 Capital Strategy &amp; Value Creation
 
 
 
 <ul>
 <li>
 Define and lead the Groups capital allocation framework balancing growth, risk, and return
 </li>
 <li>
 Lead M&amp;A, joint ventures, and exits across strategy, structuring, and execution
 </li>
 <li>
 Optimise tax structures, capital costs, and resource allocation across OpCos and geographies
 
 
 
 </li>
 </ul>
 
 Performance Management &amp; OpCo Partnership
 
 
 
 <ul>
 <li>
 Run the Groups annual planning cycle, monthly business reviews, and fortnightly cashflow reviews
 </li>
 <li>
 Drive KPI alignment in partnership with OpCo CFOs, backed by clear scorecards
 </li>
 <li>
 Advance the digital finance agenda embedding ERP, advanced analytics, AI-powered forecasting, and real-time dashboards in collaboration with the CTO
 </li>
 <li>
 Ensure strong liquidity management across receivables, payables, and inventory
 
 
 
 </li>
 </ul>
 
 Financial Operations &amp; Controls
 
 
 
 <ul>
 <li>
 Oversee consolidation, reporting, and audit processes
 </li>
 <li>
 Lead treasury, liquidity, and credit management
 </li>
 <li>
 Strengthen internal controls and compliance systems fit for scale
 </li>
 <li>
 Drive cost leadership through group-wide sourcing synergies, zero-based budgeting, and procurement governance
 
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Shareholder Engagement
 
 
 
 <ul>
 <li>
 Act as a credible voice to the Board, shareholders, and external partners
 </li>
 <li>
 Oversee capital structuring, dividend policies, and shareholding administration
 </li>
 <li>
 Develop and maintain strong relationships with banks, regulators, auditors, and advisors
 </li>
 <li>
 Shape and communicate the Groups equity narrative to lenders, rating agencies, analysts, and shareholders
 </li>
 <li>
 Provide the Audit &amp; Risk Committees with clear reporting and forward-looking insights
 
 
 
 </li>
 </ul>
 
 Risk &amp; Decision Support
 
 
 
 <ul>
 <li>
 Build scenarios and ensure financial readiness for different outcomes
 </li>
 <li>
 Partner with Strategy, Transformation, and Legal on major investment decisions
 </li>
 <li>
 Spot and mitigate financial risks early
 
 
 
 </li>
 </ul>
 
 Talent &amp; Culture Stewardship
 
 
 
 <ul>
 <li>
 Build a pipeline of future CFOs; champion upskilling in data, automation, and business partnering
 </li>
 <li>
 Establish finance business-partnering pods across OpCos to ensure numbers drive real-time strategy
 
 
 
 </li>
 </ul>
 What You Bring
 
 
 <ul>
 <li>
 Strategic Clarity - Ability to distill complexity into actionable direction
 </li>
 <li>
 Capital Discipline - Strong track record of value creation and capital optimisation
 </li>
 <li>
 Operators Instinct - Hands-on ability to translate strategy into execution
 </li>
 <li>
 Trusted Leadership Presence and influence at the Board and across diverse stakeholders
 
 </li>
 </ul>
</div>

Group CFO

Explore 2854+ Assistant to ceo in Karachi Pakistan this December. Find roles across top companies and apply now to boost your career.

2854 assistant to ceo jobs IN Karachi Pakistan

Assistant to CEO

Accounts Manager & Assistant to CEO

Assistant to CEO

Technical Personal Assistant (PA)

ADMIN ASSISTANT TRAINEE

Executive Assistant

Group CFO