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executive assistant Jobs in Karachi Pakistan

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ceo secretary

executive secretary

SMB SERVICES (Hiring For Client)

SMB Services is looking for an Executive Secretary for our US partner.Job Type: Full-Time Working Hours:<ul><li>9:00 AM &ndash; 1:00 PM (Onsite)</li><li>9:00 PM &ndash; 1:00 AM (Work from Home)</li></ul>Job SummaryThe Executive Secretary will provide high-level administrative and secretarial support to senior executive(s). This role requires exceptional organizational, communication, and multitasking skills, along with a high level of discretion in handling confidential information. The ideal candidate must have experience in international dealing and coordination with overseas clients, partners, or stakeholders. In addition to core administrative duties, the role will support social media operations, ensuring timely coordination, posting, and professional communication across official platforms.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain executive calendars, schedules, appointments, and travel arrangements.</li><li>Prepare, edit, and format professional correspondence, reports, presentations, and documents.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Screen, prioritize, and respond to calls, emails, and requests on behalf of the executive.</li><li>Liaise with internal departments and international clients, partners, and stakeholders to ensure effective communication.</li><li>Organize and maintain physical and digital filing systems.</li><li>Track assigned tasks, follow up on action items, and ensure timely completion.</li></ul>Meeting &amp; Coordination<ul><li>Coordinate internal and external meetings, including agenda preparation and minute-taking.</li><li>Assist in planning and coordinating executive-level meetings, events, and engagements, including those involving international participants across different time zones.</li></ul>Social Media Operations<ul><li>Support day-to-day social media operations, including scheduling and posting content on official platforms (LinkedIn, Facebook, Instagram, etc.).</li><li>Coordinate with management or marketing teams to ensure accurate and timely social media updates.</li><li>Monitor messages, comments, and basic engagement (as directed) while maintaining brand professionalism.</li><li>Assist in organizing announcements, updates, and executive communications for social platforms.</li></ul>Other Responsibilities<ul><li>Perform additional administrative and operational duties as assigned by management.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (Master&rsquo;s preferred).</li><li>Minimum 3&ndash;5 years of experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Proven experience in international dealing, including coordination with overseas clients, partners, or executives.</li><li>Proven experience in social media operations, content posting, or digital coordination.</li><li>Excellent verbal and written communication skills (English proficiency required).</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>High level of discretion in handling confidential and sensitive information.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Working knowledge of social media platforms and scheduling tools.</li><li>Ability to work under pressure and meet deadlines efficiently.</li></ul>Job Type: Full-timeWork Location: Hybrid remote in Karachi Shahra-E-Faisal

Executive Secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Industry: Oil Trading / Energy Job Type: Full-time | PermanentAbout the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in an oil trading company. The role requires strong coordination, documentation handling, and strict confidentiality in a fast-paced trading environment.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official trade documents.</li><li>Handle communication with suppliers, buyers, banks, shipping agents, and internal teams.</li><li>Maintain accurate filing of contracts, invoices, LC documents, and trade records.</li><li>Coordinate with logistics, banks, and regulatory authorities as required.</li><li>Ensure confidentiality of sensitive trading and company information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, preferably in oil trading or commodities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with oil trading documentation and UAE / Pakistan trade procedures.</li></ul>Core Competencies:<ul><li>Strong administrative and coordination skills</li><li>Attention to detail and accuracy</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable working environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Oil Trading: 5 years (Required)</li></ul>Work Location: In person

Executive Secretary – Oil Trading

SMB Services is hiring an Personal Secretary for our partner organization Humara Ghar (Pvt.) Ltd.Position: Personal Secretary Company: Humara Ghar (Pvt.) Ltd. Employment Type: Full-Time | Onsite Working Hours: 9:00 AM &ndash; 6:00 PM Location: SMCHS, Block B, KarachiKey Responsibilities&middot; Manage and maintain executive calendars, appointments, and schedules.&middot; Coordinate domestic and international travel arrangements, including itineraries and accommodations.&middot; Prepare, draft, and edit correspondence, reports, presentations, and official documents.&middot; Handle sensitive and confidential information with the highest level of professionalism and discretion.&middot; Coordinate internal and external meetings, including agenda preparation, logistics, and recording minutes.&middot; Screen, prioritize, and respond to incoming calls, emails, and requests on behalf of the executive.&middot; Act as a liaison between the executive, internal departments, and external stakeholders.&middot; Organize and maintain efficient physical and digital filing systems.&middot; Track action items, follow up on assigned tasks, and ensure timely completion.&middot; Assist in planning and coordinating executive-level meetings, events, and engagements.&middot; Perform additional administrative and secretarial duties as assigned by management.Qualifications &amp; Experience&middot; Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree preferred).&middot; Experience: Minimum 3&ndash;5 years of relevant experience as a Personal Secretary, Executive Secretary, or Executive Assistant.Skills &amp; Competencies&middot; Excellent verbal and written communication skills.&middot; Strong organizational, planning, and time-management abilities.&middot; High level of discretion and integrity in handling confidential matters.&middot; Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Detail-oriented with strong problem-solving skills.&middot; Ability to multitask, prioritize work, and meet deadlines under pressure.&middot; Professional demeanor with strong interpersonal skills.Job Type: Full-timeWork Location: In person

Personal Secretary

Following FZC

Role OverviewFollowing is seeking a highly reliable and discreet Female Personal Secretary to support senior leadership. This role requires exceptional confidentiality, sound judgment, and the ability to manage sensitive information with absolute professionalism.You will serve as a trusted point of coordination across internal teams, external partners, and leadership &mdash; handling communications, schedules, documents, and personal matters where required. Discretion, accuracy, and composure are critical to success in this role.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, meetings, reminders, and daily schedules for senior leadership</li><li>Coordinate internal and external meetings, calls, and follow-ups</li><li>Prepare briefing notes, summaries, and agendas ahead of meetings</li></ul>Confidential Communication Handling<ul><li>Manage sensitive emails, messages, and documents with strict confidentiality</li><li>Act as a controlled communication gatekeeper where required</li><li>Ensure accurate message relay without interpretation, leakage, or distortion</li></ul>Documentation &amp; Records<ul><li>Maintain confidential files, contracts, agreements, and internal records</li><li>Draft, format, and organize documents, correspondence, and presentations</li><li>Handle private and business documents with secure storage and access control</li></ul>Coordination &amp; Liaison<ul><li>Coordinate with internal departments, clients, vendors, and partners on behalf of leadership</li><li>Track action items, deadlines, and follow-ups across ongoing matters</li><li>Handle discreet coordination related to travel, appointments, or personal scheduling when required</li></ul>Operational &amp; Personal Assistance<ul><li>Assist with administrative tasks that require trust and reliability</li><li>Support ad-hoc tasks where sensitivity and confidentiality are essential</li><li>Anticipate needs and proactively manage tasks to reduce leadership workload</li></ul>Core Requirements<ul><li>Proven experience as a Personal Secretary, Executive Assistant, or similar trusted role</li><li>Demonstrated ability to handle highly confidential information with discretion</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and attention to detail</li><li>Calm, composed, and professional under pressure</li><li>High integrity, reliability, and sound judgment</li></ul>Preferred Profile<ul><li>Prior experience supporting senior executives or founders</li><li>Comfort working in fast-paced, high-responsibility environments</li><li>Strong understanding of professional boundaries and discretion</li><li>Ability to handle both business and limited personal coordination tasks</li></ul>What We Offer<ul><li>A position of trust within the executive office</li><li>Long-term role with stability and professional growth</li><li>Direct exposure to leadership and strategic operations</li><li>Competitive compensation aligned with experience and responsibility</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>LinkedIn URL: </li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Executive Assistant

WPP Media

<div>
 
 About WPP Media
 
 
 
 WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.
 
 
 WPP Media is WPP&rsquo;s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com
 
 
 At WPP Media, we believe in the power of our culture and our people. It&rsquo;s what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media&rsquo;s shared core values:
 
 
 <ul>
 <li>
 Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
 </li>
 <li>
 Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
 </li>
 <li>
 Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.
 
 
 </li>
 </ul>
 
 Role Summary &amp; Impact
 
 
 
 The Executive Secretary to the CEO provides
 
 high-level administrative, strategic, and operational support
 
 to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO&rsquo;s schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.
 
 
 
 Reporting of the Role
 
 
 
 This role reports to the CEO, WPP Media PK
 
 
 
 What Your Day Job Looks Like At WPP Media
 
 
 
 <ul>
 <li>
 Executive Support &amp; Calendar Management
 </li>
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 Maintain and proactively manage the CEO&rsquo;s complex calendar, including meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prioritize engagements and optimize CEO&rsquo;s time to align with business priorities.
 </li>
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 Prepare briefing materials, agendas, and background documents for all meetings.
 </li>
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 Communication &amp; Correspondence
 </li>
 <li>
 Screen, prioritize, and respond to CEO&rsquo;s email and communications on their behalf when appropriate.
 </li>
 <li>
 Draft letters, emails, reports, and presentations with accuracy and professionalism.
 </li>
 <li>
 Facilitate clear and timely communication between CEO and stakeholders.
 </li>
 <li>
 Meeting Coordination &amp; Follow-Up
 </li>
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 Organize executive meetings, including logistics, materials, and minutes.
 </li>
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 Ensure action items are tracked and followed up with relevant teams.
 </li>
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 Attend internal/external meetings to capture key decisions and deliverables.
 </li>
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 Travel &amp; Logistics
 </li>
 <li>
 Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.
 </li>
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 Prepare detailed travel briefs, expense claims, and itineraries.
 </li>
 <li>
 Confidentiality &amp; Information Management
 </li>
 <li>
 Handle sensitive information with discretion and strict confidentiality.
 </li>
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 Maintain organized records for legal, strategic, and operational documentation.
 </li>
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 Representation &amp; Stakeholder Engagement
 </li>
 <li>
 Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.
 </li>
 <li>
 Represent the CEO&rsquo;s office professionally and appropriately in all interactions.
 </li>
 <li>
 Special Projects &amp; Initiatives
 </li>
 <li>
 Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.
 </li>
 <li>
 Facilitate coordination with functional heads and project stakeholders.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Exceptional verbal and written communication skills.
 </li>
 <li>
 Superior organizational and time-management abilities.
 </li>
 <li>
 Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
 </li>
 <li>
 Strategic thinking with high emotional intelligence and discretion.
 </li>
 <li>
 Ability to anticipate needs, solve problems independently, and work under pressure.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, communications, or related field (Master&rsquo;s preferred but not required).
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.
 
 
 </li>
 </ul>
 
 Life At WPP Media &amp; Benefits
 
 
 
 Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we&rsquo;re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
 
 
 WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
 
 
 We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we&rsquo;ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.
 
 
 
 About Pakistan
 
 
 
 WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.
 
 
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</div>

CEO Secretary

Explore 311+ Executive secretary in Karachi Pakistan this January. Find roles across top companies and apply now to boost your career.

311 executive secretary jobs IN Karachi Pakistan

Executive Secretary

Executive Secretary

Executive Secretary – Recruitment

Executive Secretary – Oil Trading

Personal Secretary

Executive Assistant

CEO Secretary