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assistant to ceo Jobs in Karachi Pakistan

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executive secretary

360 Human Capital solutions pvt ltd

Job Description &ndash; Executive SecretaryPosition: Executive SecretaryQualification: GraduateExperience: Minimum 2 years of relevant experienceLocation: KarachiPosition OverviewOur Client a well-reputed financial institution is seeking to hire an Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should be self-motivated, growth-oriented, and passionate about learning and building a strong career.Key Responsibilities<ul><li>Manage and maintain executive schedules, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence; prioritize and route appropriately.</li><li>Prepare and draft letters, memos, reports, and meeting minutes with accuracy.</li><li>Organize meetings, conferences, and events; coordinate logistics and documentation.</li><li>Maintain filing systems, both electronic and physical, ensuring easy retrieval.</li><li>Assist in the preparation of presentations, reports, and confidential documents.</li><li>Liaise with internal departments, clients, and external vendors on behalf of the executive.</li><li>Track and follow up on pending tasks, deadlines, and commitments.</li><li>Handle office coordination tasks such as stationery, supplies, and administrative support.</li><li>Perform any other duties assigned by the executive to ensure efficient workflow.</li></ul>Required Skills <ul><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle sensitive and confidential information.</li><li>Professional attitude, strong work ethic, and attention to detail.</li><li>Ability to multitask and work under pressure.</li><li>Strong interpersonal and coordination skills.</li></ul>Send your Resumes to jobs@hcspak.comNote: Only shortlisted candidates will be contactedJob Type: Full-timeWork Location: In person

Executive Secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Emirates Talent Solution

Position Title: Executive Secretary - Signage Location: Sharjah, UAE Industry: Signage / Media / Advertising Job Type: Full-time | Permanent Salary: Competitive (based on experience)About the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and internal/external communication professionally.</li><li>Maintain and organize physical and digital filing systems.</li><li>Coordinate with internal departments, clients, suppliers, and authorities.</li><li>Assist in preparing contracts, quotations, and project documentation.</li><li>Ensure confidentiality of sensitive company and executive information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary or Personal Assistant, preferably in signage, advertising, or a related industry.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Familiarity with UAE business practices and documentation is preferred.</li></ul>Core Competencies:<ul><li>Professional communication and coordination</li><li>Strong administrative and organizational skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable work environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Advertising : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary - Signage

anekor

We are urgently hiring for Executive Secretary for one of our client from Real Estate Industry.Responsibilities:<ul><li>Organize and maintain legal agreements, property documentation, and ensure proper record archiving.</li><li>Manage calendars, schedule meetings, and coordinate communication between department.</li><li>Prepare, review, and format property documents, sales reports, and client presentations.</li><li>Serve as the primary contact for clients, providing prompt and professional responses to inquiries.</li><li>Maintain accurate and updated records of clients, contacts, and correspondence.</li></ul>Requirements:<ul><li>Education: Graduation/Masters</li><li>Minimum 5 years of proven experience in the real estate industry as an Executive Secretary.</li><li>Excellent communication and presentation skills.</li></ul>Salary: 100kJob Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary (Real Estate)

Telec Group of Companies

Executive Support:Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.Communication Management:Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.Draft and proofread correspondence, reports, and presentations on behalf of executives.Document Management:Maintain and organize electronic and physical files, ensuring easy retrieval of information.Assist in the preparation and distribution of reports, presentations, and other documentation as needed.Meeting Coordination:Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.Ensure follow-up on action items and deadlines resulting from executive meetings.Confidentiality and Discretion:Handle sensitive and confidential information with the utmost discretion and professionalism.Maintain a high level of confidentiality in all executive matters.Office Administration:Oversee general office operations to ensure efficiency and functionality.Order and maintain office supplies and equipment.Task Prioritization:Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.Qualifications:10+ years of experience as an Executive Secretary or similar role.Bachelor's degree in Business Administration, Secretarial Studies, or a related field.Strong organizational and multitasking skills.Exceptional communication and interpersonal abilities.Proficiency in office software (e.g., Microsoft Office Suite).High level of confidentiality and discretion.Detail-oriented and capable of maintaining accuracy under pressure.Excellent time management and prioritization skills.Job Type: Full-timeWork Location: In person

Executive Assistant to COO

Shahwilayat Public School

Secretary to the Principal &ndash; Shahwilayat Public School (Karachi)Location: Campus I Job Type: Full-TimeAbout the Role: Shahwilayat Public School is hiring a highly organized and professional Secretary to the Principal. The ideal candidate will support daily academic &amp; administrative operations, manage communication for the Principal&rsquo;s Office, and handle coordination with staff, parents, trustees, and external institutions.Key Responsibilities:<ul><li>Manage Principal&rsquo;s office operations and official email.</li><li>Maintain schedules, meetings &amp; documentation.</li><li>Coordinate communication across departments &amp; stakeholders.</li><li>Prepare monthly school reports and maintain filing systems.</li><li>Manage training nominations, registrations &amp; coordination.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferred).</li><li>2&ndash;4 years of office administration/secretarial experience.</li><li>Excellent English communication skills.</li><li>Proficiency in MS Office &amp; Google Workspace.</li></ul>How to Apply: Send your CV to hr@shahwilayat.edu.pk | Write &quot;Secretary to Principal - Campus I&quot; in subject. Females are encouraged to apply Job Type: Full-timeWork Location: In person

Secretary

DigiTechIO

Job Description:We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Assistant to CEO. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary, or Data Entry Officer.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Interested candidates may send their resume to hr@digitechio.com with the subject line: &ldquo;Assistant to CEO &rdquo;.Job Type: Full-timeJob Type: Full-timeWork Location: In person

Assistant to CEO

Explore 401+ Executive secretary in Karachi Pakistan this December. Find roles across top companies and apply now to boost your career.

401 executive secretary jobs IN Karachi Pakistan

Executive Secretary

Executive Secretary

Executive Secretary - Signage

Executive Secretary (Real Estate)

Executive Assistant to COO

Secretary

Assistant to CEO