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executive assistant

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Liberty Books (Pvt.) Ltd

Key Responsibilities<ul><li>Manage executive calendars, appointments, and meetings</li><li>Handle confidential correspondence and documentation</li><li>Coordinate travel plans, itineraries, and logistics</li><li>Prepare reports, presentations, and meeting minutes</li><li>Liaise with internal teams and external stakeholders</li><li>Assist in project coordination and follow-ups</li><li>Ensure smooth day-to-day operations for the executive office</li></ul>Job Types: Internship, Fresher Contract length: 2 monthsPay: Rs20,000.00 per monthWork Location: In person

Taraki

<div>
 At Manto Store, we don't just follow trends; we create them. Our culture is built on Freedom with Responsibility, where every team member is empowered to do their best work. As the Executive Assistant to our Creative Director, you won't just manage schedulesyou will be the strategic force that ensures our creative vision flows seamlessly into reality. You are the linchpin between the Creative Director's imagination and the entire company's execution, ensuring that creativity remains unblocked and inspired.
 
 
 
 Key Outcomes
 
 
 
 In this role, your success will be measured by:
 
 
 <ul>
 <li>
 Flawless Orchestration: Maintaining a perfectly synchronized schedule for the Creative Director, ensuring her time is optimized for maximum creative impact.
 </li>
 <li>
 Seamless Workflow: Acting as the communication hub between the Design, Sample, Production, and Marketing departments, ensuring projects move forward without delays.
 </li>
 <li>
 Proactive Follow-through: Guaranteeing that no task, sample, or decision is lost, and that all action items from meetings are followed up on and closed.
 </li>
 <li>
 Creative Sanctuary: Managing the creative studio's environment (both physical and digital) to be an organized, efficient, and inspiring space.
 
 
 
 </li>
 </ul>
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Strategic Scheduling &amp; Communication:
 </li>
 <ul>
 <li>
 Proactively manage the Creative Directors calendar, scheduling meetings, appointments, and travel with a keen understanding of creative priorities.
 </li>
 <li>
 Serve as the primary point of contact for the Creative Director, filtering and prioritizing communications.
 
 </li>
 </ul>
 <li>
 Project Coordination &amp; Follow-Up:
 </li>
 <ul>
 <li>
 Act as the central tracking point for all creative projects, from initial design to final sample.
 </li>
 <li>
 Proactively follow up with the Sample, Production, and Marketing departments on deadlines, feedback, and deliverables.
 </li>
 <li>
 Attend key meetings, capture action items, and ensure accountability across teams.
 
 </li>
 </ul>
 <li>
 Studio &amp; Office Management:
 </li>
 <ul>
 <li>
 Organize and maintain the creative studio, ensuring it is a productive and inspiring workspace.
 </li>
 <li>
 Manage inventory of creative supplies and samples.
 
 </li>
 </ul>
 <li>
 Cultural Embodiment:
 </li>
 <ul>
 <li>
 Embody and champion Mantos values in every interaction, especially in giving and receiving constructive feedback to improve processes and relationships.
 
 
 
 </li>
 </ul>
 </ul>
 
 What We're Looking For (The Manto DNA)
 
 
 
 <ul>
 <li>
 Honesty &amp; Self-Awareness: You are transparent about your capacity, admit mistakes quickly, and have a clear understanding of your strengths and growth areas.
 </li>
 <li>
 A Doer Mindset: You are driven, proactive, and dont wait to be told what to do. You see a gap and fill it.
 </li>
 <li>
 Organized by Nature: You have a system for everything and thrive on bringing order to complexity. Your personal organization is a craft you continuously polish.
 </li>
 <li>
 A Feedback Giver &amp; Taker: You believe "Feedback is a Gift." You deliver it with respect and receive it without defensiveness, using it as a tool for collective growth.
 </li>
 <li>
 Respectful &amp; Collaborative: You build trust easily and understand that we "Grow Together." You are the bridge that connects people and ideas.
 
 
 
 </li>
 </ul>
 
 Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a creative environment (fashion, design, or advertising).
 </li>
 <li>
 Impeccable organizational and time-management skills.
 </li>
 <li>
 Superior written and verbal communication skills.
 </li>
 <li>
 Discretion and confidentiality are non-negotiable.
 </li>
 <li>
 Proficiency in Google Workspace or Microsoft Office.
 
 </li>
 </ul>
</div>

Executive Assistant - Manto

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides direct support to the Citi Country Officer Banking Head (CCOBH), as well as senior leadership within the franchise by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 
 
Responsibilities: 
<ul><li>
Directly supports the Citi Country Officer and Banking Head and generally supports senior leadership in the franchise.</li><li>
Manages day to day calendar(s) of Citi Country Officer and Banking Head.</li><li>
Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.</li><li>
May prepare and review materials and correspondence for meetings.</li><li>
Assist with creation/modification of presentations, spreadsheets, and other various documents.</li><li>
Plans and arranges travel schedules, agendas, and visa invitations.</li><li>
Liaises with consulates for visa-related matters.</li><li>
Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.</li><li>
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.</li><li>
Handles regulatory correspondence dissemination and reporting for CCO travel.</li><li>
Manage contract lifecycle for NEMs.</li><li>
Manages billing-related activities for trade associations associated with the franchise.</li><li>
Orders supplies and process invoices through Procure to Pay system.</li><li>
Process and follow-up on Virtual Requests.</li><li>
Assists in ad-hoc reports special projects as needed.</li><li>
Trains, coaches or guides other administrative staff when required.</li><li>
Obtains CGE approvals for the CCO office, particularly for activities related to government officials.</li><li>
Coordinates Power of Attorney (POA) documentation.</li><li>
Provides backup support to EPSA in managing client and employee events.</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul>
Qualifications:<ul><li>
Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li></ul>
Education: 
<ul><li>
Bachelor's/University degree or equivalent experience</li></ul>
-
Job Family Group:
Business Strategy, Management &amp; Administration
-
Job Family:
Administrative Support
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Senior Executive Assistant

Avery Dennison

<div>Company Description 
Avery Dennison Retail Branding and Information Solutions (RBIS), a global leader in providing end-to-end solutions in the apparel and footwear industry, is a $1.5 billion division of Avery Dennison Corporation (NYSE: AVY). RBIS provides intelligent, creative and sustainable solutions that elevate brands and accelerate performance throughout the global supply chain. RBIS helps elevate brands through graphic tickets, tags and labels, embellishments, packaging solutions and woven components that enhance consumer and product appeal. It accelerates performance through radio frequency identification (RFID)-enabled inventory, loss prevention solutions, consumer engagement, price management, printer and labeler products, global compliance, intelligent labels and brand security solutions. RBIS serves the global marketplace with operations in 50 countries, across six continents. For more information, visit www.averydennison.com/RBIS. 
Job Description 
YOUR RESPONSIBILITIES WILL INCLUDE:<ul><li>
Organize and maintain principals&rsquo; correspondence , records and proactively follow up on pending matters across multiple functions.</li><li>
Prepare correspondence for executive review &amp; final approval.</li><li>
Prioritize and handle multiple projects at any given time.</li><li>
Manage travel arrangements, expense reports, and related documentation for senior leadership and other designated regional team members.</li><li>
Organize, execute, and assist with team activities (staff meeting agendas &amp; minutes, All-Hands meetings, off-sites, lunches, and team social events).</li><li>
Build processes to drive efficiency in planning, reporting, and communication within the team, and track completion of key deliverables and follow-up on outstanding items.</li><li>
React with appropriate levels of urgency to situations and events that require quick response or turnaround.</li><li>
Maintain general and highly confidential documentation and files on a daily basis.</li><li>
Coordinate and execute the logistics for meetings, conferences or projects from beginning to end.</li><li>
Prepare special reports; gather, summarize, and analyze data.</li><li>
Assist or lead key processes or projects.</li><li>
Maintain calendars, schedule appointments and arrange meetings, conferences, and both domestic and international travel. Process and track expense reports.</li><li>
Communicate widely across the organization and coordinate broader operational initiatives on behalf of the leadership team.</li><li>
Back-up support to schedule customer visits and logistics.</li><li>
Assist key leaders with ad hoc requests.</li><li>
Work closely with the leadership team and departmental teams to provide support to the organization.</li></ul> 
Qualifications 
Education<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>
Proficient in Google Suite applications (Gmail, Docs, Sheets, Slides, and Drive), strong ability to manage and organize information using collaborative digital tools.</li></ul>
Experience &amp; Skills Required<ul><li>
5&ndash;7 years of experience as an Executive Assistant or in a similar administrative role.</li><li>
Prior experience in a multinational organization is preferred.</li><li>
Demonstrated ability to handle confidential information with discretion.</li><li>
Proven experience managing complex schedules, travel, and communication on behalf of senior leaders.</li></ul><ul><li>
Excellent verbal and written communication skills.</li><li>
Strong interpersonal and customer service skills.</li><li>
Integrity, confidentiality, and professionalism in all interactions.</li></ul> 
Additional Information 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.</div>

Sr. Executive Assistant

Telec Group of Companies

Executive Support:Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.Communication Management:Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.Draft and proofread correspondence, reports, and presentations on behalf of executives.Document Management:Maintain and organize electronic and physical files, ensuring easy retrieval of information.Assist in the preparation and distribution of reports, presentations, and other documentation as needed.Meeting Coordination:Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.Ensure follow-up on action items and deadlines resulting from executive meetings.Confidentiality and Discretion:Handle sensitive and confidential information with the utmost discretion and professionalism.Maintain a high level of confidentiality in all executive matters.Office Administration:Oversee general office operations to ensure efficiency and functionality.Order and maintain office supplies and equipment.Task Prioritization:Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.Qualifications:10+ years of experience as an Executive Secretary or similar role.Bachelor's degree in Business Administration, Secretarial Studies, or a related field.Strong organizational and multitasking skills.Exceptional communication and interpersonal abilities.Proficiency in office software (e.g., Microsoft Office Suite).High level of confidentiality and discretion.Detail-oriented and capable of maintaining accuracy under pressure.Excellent time management and prioritization skills.Job Type: Full-timeWork Location: In person

Executive Assistant to COO

Codup

<div>
 Overview:
 
 
 As the Executive Assistant (EA) to the CEO, you will serve as a strategic right-hand, enabling the CEO to focus on high-value activities, steering growth, building relationships, and driving the company&rsquo;s vision. You will anticipate needs, manage information flows, coordinate critical engagements, and ensure operational excellence at the executive level.
 
 
 The role also involves assisting with personal matters as required, ensuring all tasks are managed with utmost confidentiality and sensitivity.
 
 
 Tasks and Responsibilities:
 
 
 Strategic &amp; Executive Support
 
 
 <ul>
 <li>
 Coordinator for the CEO&rsquo;s calendar, prioritising high-impact meetings, travel and commitments in alignment with strategic goals
 </li>
 <li>
 Prepare briefing materials, slide decks, agendas, meeting notes and follow-up actions for internal and external engagements
 </li>
 <li>
 Partner with cross-functional leaders (e.g., Marketing, Sales, Development, HR) to surface issues, ensure alignment, and keep the CEO updated
 
 
 </li>
 </ul>
 Operational Efficiency
 
 
 <ul>
 <li>
 Manage travel logistics (domestic &amp; international), accommodations, visas, itineraries and expense reconciliation
 </li>
 <li>
 Handle correspondence, email triage, call screening and ensure timely responses where required, acting with discretion and professionalism
 </li>
 <li>
 Maintain and organise confidential files, contracts, board / stakeholder documentation and executive records
 </li>
 <li>
 Oversee special projects as assigned (e.g., leadership off-sites, board meeting prep, strategic initiatives), ensuring timely delivery and alignment with executive priorities
 
 
 </li>
 </ul>
 Relationship &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Represent the CEO in internal communications, ensuring clarity of messages and timely dissemination of decisions
 </li>
 <li>
 Liaise with the leadership team, key clients, partners and external advisors on behalf of the CEO building trust and maintaining strong working relationships
 </li>
 <li>
 Support the CEO in event participation, speaking engagements, industry conferences, and strategic networking opportunities
 
 
 </li>
 </ul>
 Culture &amp; Innovation Catalyst
 
 
 <ul>
 <li>
 Embed the company&rsquo;s values of &ldquo;problem-solving&rdquo;, &ldquo;transparency&rdquo;, &ldquo;simplicity&rdquo; into the EA function and help foster a culture of high performance and continuous improvement. Codup
 </li>
 <li>
 Identify and implement tools, workflows or processes that elevate executive productivity and innovation (e.g., automation of routine tasks, optimised briefing packs, digital dashboards)
 </li>
 <li>
 Act as a confidant, sounding board and trusted partner to the CEO providing insight, feedback and operational agility that supports growth.
 
 
 </li>
 </ul>
 Education/Qualification Requirement:
 
 
 Must-have:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business Administration, Management, or related field preferred)
 </li>
 <li>
 Minimum 5 years of progressive experience supporting senior executives (CEO/COO/EVP), ideally in a fast-paced tech, digital, or professional services environment
 </li>
 <li>
 Superb organizational, time-management, and prioritization skills&mdash;able to handle ambiguity and shifting priorities with calm and effectiveness. Excellent written and verbal communication skills (English mandatory, Urdu an asset)
 </li>
 <li>
 High degree of discretion, confidentiality, and integrity in handling sensitive information. Adaptability to work across time zones, coordinate globally, and travel when required
 
 
 </li>
 </ul>
 Desired:
 
 
 <ul>
 <li>
 Experience working in transformation-driven companies
 </li>
 <li>
 Strong proficiency with executive productivity tools (e.g., Microsoft Office 365, Google Workspace, Asana/Trello, Zoom, Slack)
 </li>
 <li>
 Analytical mindset with ability to summarise data, highlight insights, and escalate appropriately
 </li>
 <li>
 Proactive mindset anticipates needs rather than waiting to be told
 
 
 </li>
 </ul>
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</div>

Executive Assistant to the CEO

Explore 514+ Executive assistant in Karachi Pakistan this December. Find roles across top companies and apply now to boost your career.

514 executive assistant jobs IN Karachi Pakistan

Executive Assistant

Executive Assistant

Executive Assistant - Manto

Senior Executive Assistant

Sr. Executive Assistant

Executive Assistant to COO

Executive Assistant to the CEO