personal assistant

Barqtron Engineering Solutions

Job SummaryThe Personal Assistant to the CEO provides high-level administrative and organizational support to the CEO, ensuring the smooth functioning of daily operations. The ideal candidate will possess exceptional organizational skills, discretion, and a proactive approach to managing responsibilities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, including scheduling meetings, &amp; appointments, preparing agendas, and recording minutes of meetings.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Ensure and prepare the necessary materials and information for meetings.</li><li>Handle confidential correspondence, emails, and communication</li><li>Draft, review, and edit reports, presentations, and other documents.</li><li>Arrange and coordinate meetings, including preparing agendas and recording minutes.</li><li>Ensure follow-ups on action items discussed during meetings.</li><li>Plan and organize domestic and international travel, including itineraries, transportation, and accommodations, Visa requirements, and travel-related expenses.</li><li>Act as a bridge for communication between the CEO and internal/external stakeholders.</li><li>Assist in organizing company events, conferences, and client meetings.</li></ul>Qualifications and Skills<ul><li>Bachelor's degree.</li><li>Proven 3, 4 Years of experience as a personal assistant or executive assistant to senior management.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite and other office productivity tools.</li><li>Ability to multitask and handle a fast-paced environment.</li><li>High level of discretion and integrity in handling confidential information.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant

Allmed Solutions

We are seeking a competent, proactive, and professional Female Personal Assistant to support our Managing Director in daily administrative, coordination, and executive tasks. The ideal candidate should be well-organized, detail-oriented, and capable of maintaining a high level of discretion and confidentiality at all times.Key Responsibilities:<ul><li>Efficiently manage the MD&rsquo;s schedule, including meetings and appointments; prioritize commitments to optimize the MD&rsquo;s time and productivity.</li><li>Act as the primary point of contact between the MD and internal/external stakeholders.</li><li>Handle incoming correspondence, emails, calls, and inquiries with professionalism and confidentiality.</li><li>Manage documentation, filing, and official communications.</li><li>Prepare reports, presentations, agendas, and meeting notes.</li><li>Assist with travel arrangements, logistics, and event coordination.</li><li>Collate materials, take minutes during meetings, and ensure follow-up on action items.</li><li>Provide general administrative support, including expense management and office organization.</li><li>Undertake any additional tasks or projects assigned by the MD.</li><li>Maintain strict confidentiality regarding all matters related to the MD&rsquo;s office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Civic, Biomedical, or a related field &mdash; a strong plus).</li><li>Proven 3 to 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities with the ability to multitask effectively.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with Google Suite and calendar management tools is an advantage.</li><li>Ability to work under pressure, meet deadlines, and manage complex schedules.</li><li>Professional attitude, presentable personality, and strong interpersonal skills.</li><li>High level of discretion, integrity, and confidentiality.</li><li>Ability to work independently, take initiative, and anticipate the needs of the Managing Director.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs120,000.00 per monthWork Location: In person

Personal Assistant to Managing Director (Female)

NS Nordics AS

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and operational support to senior management. The role requires strong online research capabilities, particularly the ability to independently search for, analyze, and compare products using Google, identify suitable suppliers and manufacturers, and prepare concise comparison summaries. The Personal Assistant will manage calendars, meetings, correspondence, and documentation, liaise with local and international vendors, follow up on quotations and pending matters, and assist in basic procurement coordination. The ideal candidate should have prior experience as a Personal or Administrative Assistant, excellent communication skills, proficiency in MS Office, strong time-management and organizational abilities, and the capacity to handle confidential information with professionalism and discretion.Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>Have you worked with any CEO / Director in Past</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Asistant to CEO: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Personal Asistant to CEO

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

SMB SERVICES (Hiring For Client)

SMB Services is hiring an Personal Secretary for our partner organization Humara Ghar (Pvt.) Ltd.Position: Personal Secretary Company: Humara Ghar (Pvt.) Ltd. Employment Type: Full-Time | Onsite Working Hours: 9:00 AM &ndash; 6:00 PM Location: SMCHS, Block B, KarachiKey Responsibilities&middot; Manage and maintain executive calendars, appointments, and schedules.&middot; Coordinate domestic and international travel arrangements, including itineraries and accommodations.&middot; Prepare, draft, and edit correspondence, reports, presentations, and official documents.&middot; Handle sensitive and confidential information with the highest level of professionalism and discretion.&middot; Coordinate internal and external meetings, including agenda preparation, logistics, and recording minutes.&middot; Screen, prioritize, and respond to incoming calls, emails, and requests on behalf of the executive.&middot; Act as a liaison between the executive, internal departments, and external stakeholders.&middot; Organize and maintain efficient physical and digital filing systems.&middot; Track action items, follow up on assigned tasks, and ensure timely completion.&middot; Assist in planning and coordinating executive-level meetings, events, and engagements.&middot; Perform additional administrative and secretarial duties as assigned by management.Qualifications &amp; Experience&middot; Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree preferred).&middot; Experience: Minimum 3&ndash;5 years of relevant experience as a Personal Secretary, Executive Secretary, or Executive Assistant.Skills &amp; Competencies&middot; Excellent verbal and written communication skills.&middot; Strong organizational, planning, and time-management abilities.&middot; High level of discretion and integrity in handling confidential matters.&middot; Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Detail-oriented with strong problem-solving skills.&middot; Ability to multitask, prioritize work, and meet deadlines under pressure.&middot; Professional demeanor with strong interpersonal skills.Job Type: Full-timeWork Location: In person

Personal Secretary

Following FZC

Role OverviewFollowing is seeking a highly reliable and discreet Female Personal Secretary to support senior leadership. This role requires exceptional confidentiality, sound judgment, and the ability to manage sensitive information with absolute professionalism.You will serve as a trusted point of coordination across internal teams, external partners, and leadership &mdash; handling communications, schedules, documents, and personal matters where required. Discretion, accuracy, and composure are critical to success in this role.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, meetings, reminders, and daily schedules for senior leadership</li><li>Coordinate internal and external meetings, calls, and follow-ups</li><li>Prepare briefing notes, summaries, and agendas ahead of meetings</li></ul>Confidential Communication Handling<ul><li>Manage sensitive emails, messages, and documents with strict confidentiality</li><li>Act as a controlled communication gatekeeper where required</li><li>Ensure accurate message relay without interpretation, leakage, or distortion</li></ul>Documentation &amp; Records<ul><li>Maintain confidential files, contracts, agreements, and internal records</li><li>Draft, format, and organize documents, correspondence, and presentations</li><li>Handle private and business documents with secure storage and access control</li></ul>Coordination &amp; Liaison<ul><li>Coordinate with internal departments, clients, vendors, and partners on behalf of leadership</li><li>Track action items, deadlines, and follow-ups across ongoing matters</li><li>Handle discreet coordination related to travel, appointments, or personal scheduling when required</li></ul>Operational &amp; Personal Assistance<ul><li>Assist with administrative tasks that require trust and reliability</li><li>Support ad-hoc tasks where sensitivity and confidentiality are essential</li><li>Anticipate needs and proactively manage tasks to reduce leadership workload</li></ul>Core Requirements<ul><li>Proven experience as a Personal Secretary, Executive Assistant, or similar trusted role</li><li>Demonstrated ability to handle highly confidential information with discretion</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and attention to detail</li><li>Calm, composed, and professional under pressure</li><li>High integrity, reliability, and sound judgment</li></ul>Preferred Profile<ul><li>Prior experience supporting senior executives or founders</li><li>Comfort working in fast-paced, high-responsibility environments</li><li>Strong understanding of professional boundaries and discretion</li><li>Ability to handle both business and limited personal coordination tasks</li></ul>What We Offer<ul><li>A position of trust within the executive office</li><li>Long-term role with stability and professional growth</li><li>Direct exposure to leadership and strategic operations</li><li>Competitive compensation aligned with experience and responsibility</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>LinkedIn URL: </li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

SMB Services is looking for an Executive Secretary for our US partner.Job Type: Full-Time Working Hours:<ul><li>9:00 AM &ndash; 1:00 PM (Onsite)</li><li>9:00 PM &ndash; 1:00 AM (Work from Home)</li></ul>Job SummaryThe Executive Secretary will provide high-level administrative and secretarial support to senior executive(s). This role requires exceptional organizational, communication, and multitasking skills, along with a high level of discretion in handling confidential information. The ideal candidate must have experience in international dealing and coordination with overseas clients, partners, or stakeholders. In addition to core administrative duties, the role will support social media operations, ensuring timely coordination, posting, and professional communication across official platforms.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain executive calendars, schedules, appointments, and travel arrangements.</li><li>Prepare, edit, and format professional correspondence, reports, presentations, and documents.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Screen, prioritize, and respond to calls, emails, and requests on behalf of the executive.</li><li>Liaise with internal departments and international clients, partners, and stakeholders to ensure effective communication.</li><li>Organize and maintain physical and digital filing systems.</li><li>Track assigned tasks, follow up on action items, and ensure timely completion.</li></ul>Meeting &amp; Coordination<ul><li>Coordinate internal and external meetings, including agenda preparation and minute-taking.</li><li>Assist in planning and coordinating executive-level meetings, events, and engagements, including those involving international participants across different time zones.</li></ul>Social Media Operations<ul><li>Support day-to-day social media operations, including scheduling and posting content on official platforms (LinkedIn, Facebook, Instagram, etc.).</li><li>Coordinate with management or marketing teams to ensure accurate and timely social media updates.</li><li>Monitor messages, comments, and basic engagement (as directed) while maintaining brand professionalism.</li><li>Assist in organizing announcements, updates, and executive communications for social platforms.</li></ul>Other Responsibilities<ul><li>Perform additional administrative and operational duties as assigned by management.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (Master&rsquo;s preferred).</li><li>Minimum 3&ndash;5 years of experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Proven experience in international dealing, including coordination with overseas clients, partners, or executives.</li><li>Proven experience in social media operations, content posting, or digital coordination.</li><li>Excellent verbal and written communication skills (English proficiency required).</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>High level of discretion in handling confidential and sensitive information.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Working knowledge of social media platforms and scheduling tools.</li><li>Ability to work under pressure and meet deadlines efficiently.</li></ul>Job Type: Full-timeWork Location: Hybrid remote in Karachi Shahra-E-Faisal

Executive Secretary

Explore 181+ Personal assistant in Karachi Pakistan this January. Find roles across top companies and apply now to boost your career.

181 personal assistant jobs IN Karachi Pakistan

Personal Assistant

Personal Assistant to Managing Director (Female)

Personal Asistant to CEO

Executive Assistant

Personal Secretary

Executive Assistant

Executive Secretary